Minnesota State High School League



Minnesota State High School League

Board of Directors Meeting

August 7, 2012

Meeting Synopsis

Action Items

← The Board adopted a resolution of appreciation and recognition for the service of former Board members Perry Aadland, Kim Algoo, Chris Laird, Jill Lofald, Mindy Sparby and Luanne Wagner. Their terms expired July 31. Conversely, new terms began August 1 for Tom Conzemius of Sauk Rapids-Rice, Bob Grey of Montevideo, Shelly Hotzler of Jackson County Central, Erich Martens of Sauk Rapids-Rice, Chris McDonald of Eagan, and Lea B. Olsen of Minneapolis.

← Committee assignments and designations of chair were made by President Mark Fredericksen. Rick Bleichner, Board treasurer, was named chair of the Audit/Finance Committee. Mike Kolness was named chair of the Eligibility Committee. Mark Solberg was named chair of the Communications and Marketing Committee. Mike Manning was named chair of the Technology/Coaches and Officials Education Committee. Each of the committee chairs also serves on the Board Executive Committee with the Board president and Vice President John Hamann.

← The Board approved distribution of $694,127 in expense reimbursements to member schools that participated in 2011-12 state tournaments, meets and festivals. The money will be shared with 360 member schools. The reimbursement amount represents excess revenues after deduction of expenses for the past fiscal year.

← The Board routinely approved five publications for the 2012-13 school year: Official Handbook; Board Policy Manual and Guidelines; Region Secretaries Manual; Officials Policy Manual; and Employee Manual.

← The Board approved a new policy that will allow certain commemorative and memorial patches to be displayed on uniforms. An American flag not to exceed 2x3 inches in size, as well as a commemorative or memorial patch not to exceed 4 square inches may be worn on each item of a uniform. They may not interfere with the visibility of uniform numbers. Commemorative and memorial patches must be approved by a school principal and there are specific criteria for them.

Discussion Items

← Executive Director Dave Stead reported that a committee will be appointed to review the Board’s current policy for classification of schools for competitive activities. The current policy has been in place for seven years and Stead indicated that a number of issues will be reviewed, including the free- and reduced-lunch criteria for determining school enrollment, as well as the formula used to determine enrollment when schools cooperatively sponsor an activity.

← Associate Director Kevin Merkle informed the Board that staff is researching potential format scenarios for the state soccer and football tournaments that will be required during construction of the new Minnesota Vikings stadium. Adjustments to the location and schedule of both tournaments may be required during the fall of 2014 through 2016, dependent on progress of construction of the new facility.

← Merkle and Associate Director Lisa Lissimore, who oversee the state basketball tournaments, reported that the locations and schedules of the two state basketball tournaments beginning in 2014 will be necessary because Target Center will become the host facility for the new Division I National Collegiate Hockey Conference. Additional information about the future of the basketball, football and soccer tournaments will be presented to the Board at its October meeting.

Board Committee Reports

← Executive Committee

The committee recommended and the Board approved a number of requests to continue cooperatively sponsored activities by member schools, as well as expenses required to publish an updated Guide to Title IX Equity Compliance. The committee also approved changing the date of the January 2013 Board meeting from the 31st to the 24th to avoid a conflict with the annual winter conference of the Minnesota Association of Secondary School Principals. The committee also set an October 3 workshop prior to its next meeting, 1-4:30 p.m., to explore a number of issues.

← Eligibility Committee

The Board adopted eight separate eligibility recommendations from the committee to censure coaches or school administrators. There was also discussion but no action regarding policy for suspensions and forfeitures that impact competition after the regular season.

← Audit/Finance Committee

The Board approved the financial statements for the months of May and June. The Board also approved the committee’s recommendation to grant Region 4A an additional $15,000 to supplement its operating fund. The committee also recommended and the Board approved the engagement of the state auditor to audit overall League finances, as well as those of eight of the 16 administrative regions. The committee also recommended and the Board approved renewal of several insurance policies.

← Communications and Marketing Committee

The committee held very general discussion of development of a comprehensive communications and marketing plan for the 2012-13 school year. Significant details are dependent on the adoption of the Board’s goals for the 2012-13 school year which is expected at its October meeting.

← Technology/Coaches and Officials Education Committee

Staff reviewed continuing efforts to expand programming related to coaches’ education and officials training.

The next regularly scheduled meeting of the League Board of Directors is Thursday, October 4, 2012, at the League office.

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