Veterans Affairs
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FedBizOppsPresolicitation Notice*******CLASSIFICATION CODESUBJECTCONTRACTING OFFICE'S ZIP-CODESOLICITATION NUMBERRESPONSE DATE (MM-DD-YYYY)ARCHIVE DAYS AFTER THE RESPONSE DATERECOVERY ACT FUNDSSET-ASIDENAICS CODECONTRACTING OFFICE ADDRESSPOINT OF CONTACT(POC Information Automatically Filled from User Profile Unless Entered)DESCRIPTIONSee AttachmentAGENCY'S URLURL DESCRIPTIONAGENCY CONTACT'S EMAIL ADDRESSEMAIL DESCRIPTION ADDRESSPOSTAL CODECOUNTRYADDITIONAL INFORMATIONGENERAL INFORMATIONPLACE OF PERFORMANCE* = Required FieldFedBizOpps Presolicitation NoticeRev. March 2010C523A5-13-888Improve Site Parking, Roadway & Drainage Systems02301VA241-17-R-017503-02-201760N13541310Department of Veterans AffairsVAMC BostonBrockton Campus940 Belmont StreetBrockton, MA 02301VAMC TogusATTN: Bill Healey1 VA CenterAugusta, ME 04330207-623-8411 x5562Department of Veterans AffairsVAMC BostonBrockton Campus940 Belmont StreetBrockton, MA02301USAwilliam.healey@VA POCINTRODUCTION: This is a Pre-Solicitation Notice requesting SF 330s for certified SDVOSB/VOSB Architect/Engineer (A/E) Design Services for Project Number 523A5-13-888: Improve Site Parking, Roadway and Drainage Systems 1 at the Boston VA Medical Center, Brockton Campus, 940 Belmont Street, Brockton, MA. THIS ANNOUNCEMENT IS NOT A REQUEST FOR PROPOSAL. NO SOLICITATION PACKAGE WILL BE ISSUED via FBO. A solicitation will be issued directly to the top rated firm for which negotiations will commence in accordance with FAR part 36. The anticipated A/E Services to be awarded will be procured in accordance with the Selection of Architects and Engineers Act (Public Law 92- 582), Federal Acquisition Regulation Part 36.6, and VA Acquisition Regulation 836.6.DESCRIPTION: Design work shall include, but shall not be limited to providing all labor, materials, equipment, etc. necessary to completely design project 523A5-13-888 in accordance with the A/E Supplements A, B, and C, the Scope of Work, NFPA, Life Safety Code (LSC), local building codes, staff input from design meetings and other requirements as determined during the course of the design. The project shall include, but shall not be limited to providing construction documents, to include but not limited to: drawings (using the VA standard title block), specifications (downloaded from the VA website), a cost estimate, construction Scope of Work synopsis with estimated duration of construction period timeframe, Sole Source information, item costs and justifications, and a brand name/or equal list. An independent fire code/Life Safety Code review and documentation provided to VA shall be required under this project by a certified SDVOSB/VOSB A/E firm. Please see included Statement of Work for specifics.FINAL CONSTRUCTION DRAWINGS: Drawings including cost estimates, specifications, and calculations, will be submitted within the negotiated period of performance after award. The A/E schedule shall allow for VA review period ending with A/E receipt of VA comments for each submission no later than 10 business days after VA receives the submission. The A/E work shall include, but is not limited to:(a) Site Investigations necessary to determine the existing conditions at the site of work.(b)Schematic plans, design development plans, and final construction drawings.(c)Specifications, phasing plan and cost estimates.(d)Design narrative and engineering calculations.(e)Construction period services to include submittal review, site visits and construction inspections. Bid Deduct Alternates of 10% of the estimated construction budget shall be developed, planned, and estimated as necessary to assure award of contract within available funds. Bid Deduct Alternates shall be clearly identified on contract drawings and price breakdown shall be provided in addition to the base offer’s construction estimate. All offerors are advised that in accordance with VAAR 836.606-73, the total cost of the contract for A/E services must not exceed 6 percent of the estimated cost of the construction project plus any fees for related services and activities. Additionally, FAR Clause 52.236-22 (c) - Design within Funding Limitation, will be applicable to this procurement action. Design limitation costs will be provided to the most highly rated certified SDVOSB/VOSB A/E firm selected to complete the design.Interested and eligible firms should submit electronic copies of their current SF 330 to: HYPERLINK "mailto:william.healey@" william.healey@ . The SF 330s are due on March 2, 2017 at 2 PM Eastern. Use the instructions located in section fourteen (14) below for submitting your SF 330.NO FAX OR MAIL RESPONSES WILL BE ACCEPTED: Personal visits for the purpose of discussing this announcement will not be entertained or scheduled. Questions may be directed only by e-mail to HYPERLINK "mailto:Joseph.Harnois@.with" Joseph.Harnois@.with a copy to HYPERLINK "mailto:William.healey@" William.healey@ .In accordance with FAR 36.209 – Construction Contracts with A/E firms and FAR 36.606 (c) Negotiations - all interested firms are hereby put on notice that no construction contract may be awarded to the firm that designed the project or its subsidiaries or affiliates, except with the approval of the head of the agency or authorized representative.Security Issues, Late Bids, Unreadable Offers(a) Late submission of offers are outlined at FAR Parts 52.212-1(f) and 52.215-1(c). Particular attention is warranted to the portion of the provision that relates to the timing of submission.(b)Please see FAR 15.207(c) for a description of the steps the Government shall take with regard to unreadable offers.(c)To avoid rejection of an offer, vendors must make every effort to ensure their electronic submission is virus-free.? Submissions or portions thereof submitted and which the automatic system detects the presence of a virus or which are otherwise unreadable will be treated as “unreadable” pursuant to FAR Part and FAR 15.207(c ). (d)Password protecting your SF-330 is not permitted. The Contracting Officer will file the offer electronically which will allow access only by designated Government individuals.The selection of the most qualified A/E firm will follow the guidance provided in FAR 36.6 – Architect-Engineer Services. Additionally, this pre-solicitation is also issued in accordance with Public Law 109-461, the Veterans Benefits, Healthcare Information and Technology Act of 2006, Sections 502 and 503, as a set-aside for Veteran-Owned Small Businesses (VOSBs). All eligible responding firms must be registered and verified with the Department of Veterans Affairs Center for Veterans Enterprise (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status and ownership and control sufficient to establish appropriate status. Failure to be both VERIFIED by CVE and VISIBLE on at the time SF 330s are submitted, when the proposal is received as a result of the solicitation issued to the most qualified firm, and on the date of contract award will result in the offeror’s proposal/SF 330 being deemed not acceptable and the Government will proceed negotiating with the next highest qualified firm. All offerors are urged to contact the CVE and submit the aforementioned required documents to obtain CVE verification of their SDVOSB status if they have not already done so.The Government will not pay, nor reimburse, any costs associated with responding to this request. The Government is under no obligation to award a contract as a result of this announcement. Firms will be selected based on demonstrated competence and qualifications for the required work. The estimated magnitude for construction (not design) of this project is between $5,000,000 and $10,000,000 per VAAR 836.204(f).(a)Contract Award Procedure: At time of award, the A/E frim must be certified by VetBiz and registered in the System for Award Management (SAM) database. Register via the SAM internet site at HYPERLINK "" . HYPERLINK Failure of a VOSB to be VERIFIED by CVE and VISIBLE in VetBiz shall result in elimination from consideration as a proposed contract awardee. Failure of an VOSB to be registered in SAM at the time of contract award shall result in elimination from consideration as a proposed contract awardee. The proposed services will be obtained by a negotiated Firm-Fixed Price Contract. (b)The review/design of architectural, structural, mechanical, electrical, civil, or other engineering features of the work shall be accomplished by architects or engineers registered in a State or possession of the United States, or in Puerto Rico or in the District of Columbia.(c)The project drawings/design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL) on VA Website address: HYPERLINK "" awarded A/E firm will prepare a statement of work; drawings and specifications, and cost estimate in sufficient detail such that qualified outside General Contracting companies can prepare accurate and timely proposals for the desired work. The awarded A/E firm is responsible for ensuring that the drawings and specifications supplied fully represent all of the work described in the Request for Proposal (RFP). The NAICS code for this project is 541310 with a small business size of $7.5 million. The SF 330 can be downloaded through the GSA Forms Library at: HYPERLINK "" type in SF 330 in the “Find a Form” block and click on search.SELECTION CRITERIA: The VA will utilize the following selection criteria IAW FAR 36.602-1 and VAAR 836.602-1:(a) Professional qualifications necessary for satisfactory performance of required services;(b) Past performance on contracts with Government agencies and private industry in terms of cost control, quality of work, and compliance with performance schedules;(c) Specialized experience and technical competence in the type of work required, including, where appropriate, experience in energy conservation, pollution prevention, waste reduction, and the use of recovered materials;(d) Specific experience and qualifications of personnel proposed for assignment to the project and their record of working together as a team;(e) Reputation and standing of the firm and its principal officials with respect to professional performance, general management, and cooperativeness;(f) Capacity to accomplish the work in the required time;(g) Record of significant claims against the firm because of improper or incomplete architectural and engineering services; and(h) Location in the general geographical area of the project and knowledge of the locality of the project; provided, that application of this criterion leaves an appropriate number of qualified firms, given the nature and size of the project.Responding firms, either multi-disciplined or collaborating with consultants, must demonstrate capability in healthcare architecture, traffic engineering, surveying, civil, structural, mechanical, electrical, communications, environmental, fire protection, cost estimating, Building Commissioning, Leadership in Energy and Environmental Design, specification writing, and construction surveillance skills as described herein. Responses to this notice should include recent (within the past 5 years) experience in designing projects of this nature.Discussions with the three most highly rated firms based on the technical review of all the SF 330s received will be conducted. A solicitation will only be issued to the most highly qualified firm after discussions have concluded and been evaluated.Submission Requirements: Firms must provide a customer reference list with addresses and telephone numbers, and bidding records (low bid vs. estimate) for all projects listed as related experience, and a project workload schedule showing proposed team members for the project period. All responding firms, including consultants to the primary firm are required submit ELECTRONICALLY a copy of their current SF 330, Architect-Engineer Qualifications, Part I and Part II to HYPERLINK "mailto:david.gabrysiak@" william.healey@ . The SF 330, Part I must clearly indicate the office location where the work will be performed and the qualification of the individuals and subcontractors proposed to work on the contract and their geographical location.You must submit your ELECTRONIC COPY and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below to HYPERLINK "mailto:david.gabrysiak@" william.healey@ . However, firms will be notified of the award via an electronic Notice of Award e-mail.? The award document will be attached to the Notice of Award e-mail. Acceptable Electronic Formats?(Software) for Submission of SF 330 packages:(a)Files readable using the current Adobe Portable Document Format (PDF). (b)Files in Adobe* PDF Files:? When scanning documents scanner resolution should be set to 200 dots per inch, or greater;(c)Other electronic format.?? If you wish to submit an offer using another format other than described in these instructions, e-mail the Contract Specialist/Contracting Officer who issued the solicitation.?? Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation.?? Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your SF 330;(d)SF 330s shall be provided electronically in .PDF format. The font for text shall be Times New Roman 12-point or larger. (e)Please note that we can no longer accept .zip files due to increasing security concerns. (f) Please note, the VA has an email size limit of 5 mb. Please inform the VA POC if you plan on submitting multiple emails due to size constraints. VA Primary Point of Contact: Bill Healey, Contract Specialist Email: HYPERLINK "mailto:david.gabrysiak@" william.healey@ Project #523A5-13-888Improve Site Parking, Roadway and Drainage Systems, BrocktonArchitect/Engineer (A/E) Statement of Work (Design)Scope of WorkProvide all professional architectural and engineering (A/E) services necessary to develop complete drawings, specifications, cost estimates, construction schedules, project phasing, investigations, site visits and construction period services associated with improving site parking, roadway and drainage systems at the Veterans Administration, Boston Healthcare System (VA BHS), Brockton Campus, 940 Belmont Street, Brockton, MA. Conduct preliminary project scope meetings and site survey investigations to develop the necessary elements for conceptual layout schemes with proposed alternatives consistent with the VA’s project team goals as prioritized during preliminary project meetings, field surveys and studies. The intent of this project is to improve existing site parking, roadway and drainage systems to current Veterans Health Administration (VHA) design and construction standards.The project intent includes, but is not limited to:Create campus standard designs for current and future parking, roadway, drainage and walkway improvement projects.Standard parking area paving design.Standard roadway section, cross-section (typical signage, lighting, walkway/sidewalk and utility locations) and paving design(s).Standard concrete and bituminous concrete walkway designs.Recreate the roadway and building control system (centerlines, baselines, property-line ties, etc.) and improve to current VHA design standards.Design site parking improvements to VHA design and construction standards in priority order.Design roadway systems improvements to VHA design and construction standards in priority order.Design drainage system improvements to VHA design and construction standards in priority order.Design walkway system improvements to VHA design and construction standards in priority order.Design transitions from parking, roadway and walkway improvements to existing parking, roadways and walkways.Utilize “traffic calming” design elements to enhance pedestrian and driver safety.Description of WorkGeneralConduct preliminary meetings and site survey investigations to define the necessary elements of the project scope of work fulfilling the goals of the VA’s project team (Engineering Service), and presentation of preliminary layout plans with proposed alternatives to the User Group. Based on User Group meetings and site surveys, prepare a detailed project plan description report pertinent to the project requirements within the constraints of the construction budget consistent with the VA’s project team goals. Through the course of the design phase, it will be necessary to interface with Medical Center staff to ascertain the details of the scope through a series of meetings and periodic submissions of documents. All design submission requirements shall be in accordance with the VISN 1 IDIQ A/E Task Order Contract and conform to the latest editions of all VA criteria/standards/regulations/design guides, etc. as found on the VA Office of Construction & Facilities Management web site: HYPERLINK "" , in addition to Commonwealth of Massachusetts state codes and regulations, Federal codes and regulations and ASHRAE Standard 90.1-2007, Energy Standard for Buildings.ImplementationEngage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Each discipline shall document and investigate the relevant existing conditions found, identify/investigate/review the availability of existing facility information, and field verify all essential elements pertinent to their discipline. Site investigations shall measure, photograph, video tape, and document the conditions of areas to be renovated and/or impacted. Provide the necessary investigation/inspection/testing/metering of existing utilities to ensure their adequacy for this project.Project DevelopmentThe A/E shall provide all services required to prepare documents and reports for the subject project consistent with the VA’s project team goals as prioritized during preliminary project meetings, field surveys and studies. The A/E shall determine existing conditions, severity of deficiencies, if any previous deficiencies have been corrected and to identify any conditions which may have previously been unreported. Cost estimates shall be prepared to reflect the cost of replacing the component in a standalone project (i.e., not as part of another project) and all cost for this replacement including but not limited to lead and asbestos removal, required phasing, special field conditions and/or temporary equipment needed during the construction. The completed report shall then be submitted for approval to the Project Engineer. Project DesignBased on the approved design development the A/E shall provide all services required to prepare plans, specifications, and other supporting documents necessary to correct the identified deficiencies in priority order. The approved cost estimate and available project funding will be used to determine the amount of deficiencies which will be correct under this project. A complete design including but not limited to determination and evaluation of existing conditions, necessary engineering calculation, necessary design work, independent fire safety/life safety review, IH Services, quantity and cost estimates, bid schedule, construction cost estimates, a proposed construction schedule, design analyses and calculations, a design documentation report, engineering considerations and options report shall be developed for this project. Asbestos & LeadThe proper identification Asbestos & Lead to determine construction costs associated with Comprehensive Strategy & Report phase of this project are considered part of this project. To extent possible existing Asbestos and Lead Assessment of the facility will be made available to the A/E. Additionally proper asbestos and lead abatement design and IH monitoring services required during construction to correct the deficiencies selected for the construction design portion of this project shall also be provided by the A/E.General Description of ServicesA/E shall provide the services indicated in this Statement of Work, Supplement A, Supplement B and Supplement C. These services will be provided in distinct phases: Conceptual/15% Submittal – Preliminary User Group Meetings & Field Surveys 30% Submittal – Schematics60% Submittal – “DD” Design Development 90% Submittal – “CD” Construction Documents 100% Submittal – Bid [Final] Documents Construction Period Services Project Close Out Submittal – “As-Built” Construction Documents DrawingsThe drawings, specifications, and all other submittal items will be prepared using English units of measure. General: The A/E shall prepare drawings in a manner that clearly and adequately delineates the work to be accomplished by the construction contractor. Design documents will be sufficiently detailed to permit construction contractors to submit responsive bids without visiting the project site. The cover sheet will be signed and stamped by principal of the firm who is a Massachusetts registered Architect or Professional Engineer. All drawings will be created using IFC compliant parametric Building Information Modeling (BIM) as the architectural/engineering software, currently AutoCAD Civil 3D 2014 and/or AutoCAD Revit Architectural Suite 2014 and/or AutoCAD Revit MEP Suite 2014 applying the VA BIM Guide and the United States National CAD Standard v5 (US NCSv5). The VA has adopted the US NCS v5 replacing the VHA National CAD Standard Application Guide. The VA BIM Guide is available on the Internet at the VA Office of Construction & Facilities Management (VA OCFM) web site: HYPERLINK "" , the US NCS v5 is available through the National Institute of Building Sciences.CAD Files: CAD files shall be created/exported directly from the BIM software application. One CAD (*.DWG) file shall be created per drawing (sheet) applying the US NCS v5 layering, sheet naming and disk labeling protocols. All files shall be IBM compatible and furnished on high quality CD-R disks. Provide in accordance with Supplement “B” sets of drawings (AutoCAD). The computerized version, format and media of the computer disks and files shall be specified and verified by the VA Project Engineer at the time each submission is due (XRF, DXF and ZIP files are not acceptable). Provide durable high quality plastic storage boxes at each submission for long term archiving of the disks. Format: All drawings and sketches will be provided in both hard copy and electronic file format. Full-sized drawings shall be developed as “E” sized sheets (30 inches by 42 inches at the trim line) and shall utilize the standard VA title block. Fonts shall be standard AutoCAD, and drawings must be fully compatible with AutoCAD 2014. Drawing file names shall contain the drawing number and drawing title information. Drawings shall utilize world coordinate system with standard cross hairs. Each drawing shall have a separate drawing file name consistent with the drawing title. Adobe Acrobat PDF files for each AutoCAD file shall be provided. Fire/Life Safety Review: An independent fire safety and life safety review shall be accomplished at each design submission. Include the cost and coordination for a fire/safety review.SpecificationsGeneral: The A/E shall utilize the latest edition of VA Master Specifications as found on the VA Office of Construction and Facilities Management web site: HYPERLINK "" . The A/E shall incorporate any revisions to the VA Master Specifications into the project specifications through the completion of the 60% Design Submission. The A/E may be requested to incorporate revisions to the VA Master Specifications into the project specifications at any time prior to the solicitation of the project for construction depending upon the scope and impact of the revisions. VA Boston Healthcare System Engineering (VA BHS 138) will provide the A/E with information specific to the VA BHS campus and the project to aid in the preparation of the project specifications. The VA retains no responsibility for the development or preparation of any specification. While it is recognized that certain Divisions and/or Sections will require significant input from the VA, the A/E retains overall responsibility for these Sections. Electronic Files: All files shall be IBM compatible and furnished on high quality CD-R disks. Provide in accordance with Supplement “B” sets of specifications (MS Word). The computerized version, format and media of the computer disks and files shall be specified and verified by the VA Project Engineer at the time each submission is due (ZIP files are not acceptable). Provide durable high quality plastic storage boxes at each submission for long term archiving of the disks. Outline Specifications: The A/E shall develop an outline specification listing the proposed guide specifications and the A/E prepared sections that will be used for the project. The outline specification will list the guide specification number and title for each proposed section. Sections shall be arranged within their respective divisions, in numerical order. New specification sections, developed by the A/E, will be numbered to fall in their respective division at a logical location. Editing Specifications: The A/E must thoroughly edit and adapt the Specifications to satisfy the project requirements and provide a complete set of construction specifications. The A/E shall notify the VA in writing should there be instances where there are no appropriate Master Specifications available for use. At the VA’s direction the required specifications will be prepared by the A/E. These specifications shall list the essential features, functions, and other factors to clearly indicate the type and quantity of items/work required. All specifications will be prepared by listing parameters and requirements that can be met by several manufacturers. The use of trade names may be used to establish the standard of quality to be met. Construction Contractor Submittal Register: The specifications require the construction contractor to submit shop drawings, samples, manufacturer’s data, certificates, test reports, and other items to the Government. The A/E shall prepare a complete listing of construction contractor submittal requirements on an Excel Spreadsheet. The spreadsheet shall have a separate line for each required submittal and separate columns for Division, Section, and type of submittal (catalog cut, sample, etc). The register shall be incorporated with the specifications.Quantity and Cost EstimatesFormat: The A/E shall prepare quantity computations, cost estimates, and construction cost estimates for this project. All construction cost estimates shall conform to the requirements contained in VA Manual for Preparation of Cost Estimates (latest edition). Manual is available on the Internet at the VA’s Office of Construction & Facilities Management web site: HYPERLINK "" . Cost Estimate Submittal: Cost estimates shall be submitted in two (2) hard copies and in electronic format. THE A/E IS RESPONSIBLE FOR ESTABLISHING INTERNAL CONTROLS FOR KEEPING THE PRJOJECT DESIGN WITHIN PROJECTED CONSTRUCTION FUNDING. THE A/E WILL BE REQUIRED TO REVISE DESIGN AND RESUBMIT COST ESTIMATES AS NECESSARY (AT NO COST TO THE VA) SHOULD COST ESTIMATES EXCEED CONSTRUCTION FUNDING. Phasing and Construction SchedulesSchedules: The A/E shall prepare a proposed schedule for construction that is consistent with the project construction cost estimate. During development of this schedule, due consideration will be given to standard construction practices, durations of tasks, the sequence of construction, procurement of materials, climatic conditions, etc. It is planned that areas in and adjacent to the proposed construction area shall be occupied during construction. The A/E shall develop a phasing plan that addresses this fact and assures smooth implementation of required construction. Special attention will be required to develop a design that can be phased as to allow work to be performed while all services remain in operation and can reasonably maintain day to day operations.Schedule Format: The construction schedules shall be horizontal bar charts that: a) identify the major construction activities required to perform the work; b) identify the duration of each of the major construction activities; c) identify the critical path network to achieve the work.Design Analysis (DA)The A/E shall develop a DA that addresses general project parameters, functional and technical requirements, existing conditions, design objectives, design assumptions, product literature, and calculations applicable to the project’s design. Design/Construction Alternatives, existing physical limitation and their impact shall also be included in the DA. Quality ControlQuality Control Plan: The A/E shall prepare a Quality Control Plan (QCP) which includes the following as a minimum: Identification and discussion of all organizational and technical interfaces Design team members and their areas of responsibility Team members responsible for checking the design Team members responsible for checking the electronic files Team members responsible for reviewing and submitting the required VA Design Alerts and Quality Alerts Project Schedule showing key milestones and review periods VA Design Alerts and VA Quality Alerts can be found on the internet at the VA Office of Construction & Facilities Management (VA OCFM) web site: HYPERLINK "" Assurance: The A/E is responsible for developing and performing quality assurance reviews of all work to confirm that proper criteria, regulations, laws, codes, principles and professional procedures have been used. This includes work performed by subcontractors. The VA shall review all project submissions but this review is general in nature and should not be considered as part of the A/E’s Quality Control Plan and/or Quality Assurance. Quality Certification: The A/E shall certify at each submission in writing that he/she has performed quality assurance reviews of that submission. Site Visits, Meetings/Conferences and DiscussionsSite Visits: The A/E shall perform design site visits as required to accomplish the scope of this project. The purpose of these visits is further define project requirements, observe and evaluate existing field conditions, review any existing documentation, conduct required design meetings, and to gather supplemental site data necessary for performing the design. Reports summarizing the conditions observed, personnel contacted, and data gathered during the visits shall be prepared and included in the Design Development Documentation. Design Review Conferences: Design review conferences shall conduct shortly following the issuance of each review Submission. Refer to Supplement B for the proposed schedule, but will typically take place two weeks after the submission date. Design review conferences for the Schematics, Design Development and Construction Document Development phase shall include the A/E Project Manager/Senior Designer. These conferences shall take place at the facilities where the work is being performed. Site Visit and Meeting Minutes: The A/E shall take notes and prepare minutes for all site visits, meetings and conferences attended. Minutes will be prepared in typed form, signed by the A/E Project Manager, and furnished to project engineer within seven calendar days after the meeting/conference for concurrence and distribution to attendees. Copies of all meeting/conference minutes will be included in each Submission. Responsibility after Design Completion: The A/E is required to support the VA should errors or omissions in the documents create problems in bidding or administering the contract for construction. As needed, the A/E will clarify the design intent and correct any errors or omissions in the original documents. The corrections shall be done in a timely manner at no additional cost to the Government. The A/E shall incorporate amendment changes on the original drawings and/or CAD drawings when requested to do so after the bidding process at no extra cost to the Government. In addition, the A/E shall incorporate amendment changes on the submittal registers and submit on a CD labeled with the project title, location, and construction contract number. Also, during the bidding period, the A/E is required to assist in answering all bidders’ inquiries pertaining to the design. If clarifications are required, the A/E will prepare the required amendment. The A/E, however, shall not receive or respond to any direct inquiries from contractors. A/E Services during ConstructionConstruction Period Administration (CPA): CPA Services shall include, but are not limited to:Review and approval of construction submittals covering products that have been listed within the contract documents and contractor substitutions, manufacturer’s data/performance sheets, samples, shop drawings, schedules, phasing plans;Provide and maintain an updated submittal registerCompatibility analyses of different materials and recommendations associated with acceptance or rejection of alternate materials and products;Responses to Request for Information (RFI);Change order review and recommendations;Preparation of cost estimates to Request for Proposal (RFP);Cost/time/impact estimates and recommendations relevant to design omissions and construction plan deviations.A minimum of seven (7) site visits as required and/or requested by the VA Project Engineer for inspection of ongoing construction including final tests and inspections; documentation of all necessary site visits to the VA Project Engineer within one (1) week after the visit;Verification of as-built conditions from contractor supplied marked up prints;Preparation of as-built documents in accordance with Supplement “B” which the VA will retain permanently;IH services associated with any asbestos or lead abatement identified in the project. The Government may issue a change order for the A/E to provide additional services to such as review of value engineering change proposals, preparation of design modifications, or other similar services during construction. Electronic Construction Submittals:The A/E shall have the capability to electronically review and process construction submittals including digitally signing the Material Approval Submittal. A PDF writer (such as Adobe Reader/Writer or Pro V Nuance, etc.) is required by the A/E in order to process electronic construction submittals.The A/E shall provide and manage a secure file transfer protocol (sftp) site or file share site meeting VA Information Security requirements for the processing of electronic submittals. This file management site shall be set-up to allow the contractor to electronically submit the construction submittals, allow the A/E to review and process the submittals and allow the VA to review and process the submittals.References/Design CriteriaGeneralAll references shall be the current edition (including revisions) on the date of execution of the A/E design contract.Incorporated References/Design Criteria: The following documents form a part of this contract to the extent referenced and are hereby included in the A/E Scope of Work. Design requirements identified in these documents are part of the A/E Required Services. National Codes, Standards and other requirements referenced in these documents also become part of the A/E Required Services. Design Copies of these may be found on the internet at the VA Office of Construction & Facilities Management (VA OCFM) web site: HYPERLINK "" “A” (attached)Supplement “B” - A/E Submissions of Design Review Materials (attached) Supplement “C” - A/E Minimum Submission Requirements (attached) VA Asbestos Abatement Design ManualVA Design and Construction Procedures (PG-18-3)VA Master Specifications (PG-18-1) VA BHS Campus specific SpecificationsDoor HardwareFire AlarmDirect Digital ControlsVHA National CAD Standard Application GuideVA BIM GuideVA Standard CAD Details (PG-18-4)VA Design Guides (PG 18-12)VA Design Manuals (PG 18-10) HVAC, Mechanical, Plumbing, Electrical, Structural, etc.Physical Security Design Manual for VA FacilitiesNational Standard Plumbing Code (NAPHCC)National Electrical CodeVA Barrier Free Design Guide (PG 18-13)NFPAApplicable VA Design AlertsApplicable VA Quality AlertsApplicable VA Equipment Guide Lists (PG 18-5)VA A/E Contract ProceduresVA A/E Architectural Review ChecklistVA A/E HVAC Review ChecklistVA A/E Plumbing Review ChecklistVA A/E Electrical Review ChecklistVA A/E Coordination Drawing ChecklistVA Manual for Preparation of Cost EstimatesApplicable VA Energy Conservation & Sustainability Program requirementsVA Preparation and Issuance of Construction Solicitation Contract Documents ManualA/E Submission Instructions for Minor and NRM Construction Program (PG-18-15)Energy Requirements for New Construction, Major and Minor Renovation Projects (ASHRAE Standard 90.1-2007 Energy Standard for Buildings):Major and Minor Construction: Not Used.Major and Minor Renovations and Major Equipment Replacements: Not UsedNRM and CSI Projects: Where a small portion of a building, and only architectural treatments, or simple equipment replacement is planned. The renovation will have little to no impact on the central HVAC System, or energy use within the renovated area. The A/E shall design all renovated areas to comply with ASHRAE Standard 90.1 -2007 as a minimum. Design to better than ASHRAE Standard 90.1 -2007, when obviously life cycle cost effective. Appendix G analysis is not required for NRM and CSI projects.Renovations Impacting Energy Consumption: Any part of the renovation which impacts energy consumption shall be designed with the mandate to reduce energy consumption. For example, if exterior walls are part of the project, then their R- Value shall be increased. If lighting fixtures are to be replaced, then they shall be replaced with the most energy efficient fixture that is cost effective (20 year life), and meets the lighting W /SF required in Chapter 9, ASHRAE Standard 90.1 -2007.Renewable Energy Resources: For any work, renewable (geothermal, heat recovery, wind, PV solar, solar hot water, etc.) shall be evaluated for life-cycle cost effectiveness.Design BudgetGeneralA/E is responsible to develop a design that can be built within budget and function as intended without change orders. The design must be based on the reality of existing site conditions and not solely on “As-Built” drawings. The A/E as part of their site investigation is responsible for confirming all existing conditions that may affect the project construction.Cost EstimatingA/E shall be responsible, as part of the Quality Assurance Plan, to develop procedures for tracking estimated construction costs throughout the project design. Cost estimates submitted as part of the submission requirements shall not be used as the sole method of meeting this requirement. The A/E shall notify the Project Engineer when estimated construction costs exceed the construction budget. The A/E shall be responsible for proposing alternates to bring the project cost estimate within the construction budget. A/E shall modify design elements as necessary to keep the project cost estimate within the construction funding level. These changes shall be made at no additional cost to the Government.Construction BudgetConstruction Budget: $3,100,000.00Deduct AlternatesDeduct Alternates shall be utilized in the best interest of the Government for market condition variations to maximize the use of available Government funds. The Government shall select the proposed alternates from the A/E recommendations. Deduct Alternates shall not be used to bring the projected project costs within construction funding. These alternates are designed to assure a contract award and are in addition to the requirement to have a project design and estimate at or below construction funding. The A/E shall incorporate deduct alternates totaling at least 20% of the construction estimate into the project. The deduct alternates shall be clearly identified in the specifications General Requirements section and on the drawings.Add AlternatesAdd Alternates shall not be used.Design PhasesConceptual Design Phase with AlternativesRefer to Supplement A and B. Working with the VA Medical Center’s project team (Project Engineer and User Group) the A/E shall propose conceptual needs and requirements with proposed alternatives for the planned scope of work. This task is an iterative process requiring multiple proposals and revisions developed during site meetings. Schematic Design PhaseRefer to Supplements A, B and C. The A/E shall develop specific design needs and requirements with proposed alternatives. These documents are to be developed from the documents, meeting minutes and recommendations made during the conceptual phase. Any existing utilities and/or equipment which are to be incorporated into the project design shall be reviewed and evaluated to assure that they are indeed there and are in sufficient quantity and condition to do so. Documents for this task define project requirements based on the planned scope of work. All required functional requirements shall be identified and incorporated into the project. All Architectural and Engineering requirements shall be identified and incorporated into the project. A/E shall provide an evaluation of the coordination of the drawings between disciplines; identification of errors, omissions or conflicts found within or between drawings and specifications. Design Development PhaseRefer to Supplements A, B and C. Any existing utilities and/or equipment which are to be incorporated into the project design shall be further reviewed and evaluated to assure that they are indeed there and are in sufficient quantity and condition to do so. Documents for this task define project requirements based on the approved scope of work. These documents are to be developed from the documents, meeting minutes and recommendations made during the schematics phase. All required functional requirements shall be identified and incorporated into the project. All Architectural and Engineering requirements shall be identified and incorporated into the project. A/E shall provide an evaluation of the coordination of the drawings between disciplines; identification of errors, omissions or conflicts found within or between drawings and specifications. A/E shall provide an evaluation of schedule to meet operating plan, project phasing and market conditions which may affect bidding. It is expected that at the completion of this phase marks the completion of the data gathering portion of the project. The A/E shall have obtained all information required (including site visits) to proceed directly the preparation of Construction Documents.Construction Document PhaseRefer to Supplement C. The A/E shall develop complete drawings and specifications and other documents necessary for the bidding and construction of this project. These documents are to be developed from the documents, meeting minutes and recommendations made during the design development phase. A/E shall perform an evaluation of the coordination of the drawings between disciplines; identification of errors, omissions or conflicts found within or between drawings and specifications. A/E shall provide an evaluation of schedule to meet operating plan Invitation for Bids and Award dates, project phasing, and market conditions which may affect bidding. Special Remarks: Cost estimates shall incorporate construction related issues which include but are not limited to materials, systems and construction techniques. Design documents review, analyses and recommendation of cost estimates covering labor, materials, equipment, general conditions and requirements developed for the project. Estimates shall allow for incorporation of review comments, which are within the Statement of Work.Submittals and Performance ScheduleSubmission DeliveryDeliver Submission Documents to the assigned VA Boston Healthcare System (VA BHS) Project Engineer. The performance period will be project specific and will be specified with each scope of work. Review of material with the VA will take place approximately 14 days after submission. Submission Materials and SchedulesRefer to Supplement B. Reproduction, mailing and delivery time is inclusive to the stated ernment Review, Comment Resolution and Meeting MinutesThe VA will review all submittals identified under this contract for functional and aesthetic relationship. The VA review may consist of written and/or oral comments at the discretion of the VA. VA review of the A/E’s work shall not be construed by either party to relieve the A/E from any requirements of this scope of work; the A/E is responsible for all design work. The A/E shall submit written responses to the VA's oral and written design review comments; these written responses shall be within seven (7) calendar days of receipt of the VA's comments; and these responses shall explain the action the A/E will take for each comment. The A/E will be responsible for taking minutes at meetings and submitting them to the project engineer for concurrence within seven (7) calendar days of the meeting. Both parties will discuss these comments, if necessary, and attempt to resolve any unsettled issues that may arise from the review. Time for reproduction and mailing is inclusive to the stated durations.Concurrent A/E Design and Government ReviewThe A/E may choose to perform work, at its own risk, during the Government review and comment resolution period, however, comments resulting from that review must be incorporated into the design prior to the next submittal. In the event a subsequent design phase is not authorized, the A/E shall incorporate all available review comments into the design to complete the current phase. Construction ExecutionConstruction Documents to Bidders Date: To Be Determined (TBD)Bid Opening Date: TBDAward of Construction Contract: TBDAnticipated Construction Duration: TBDConstruction Completion Date: TBD Authorized ChangesThe A/E shall only accept instructions and/or directions from the assigned Project Engineer. Changes in the project scope of work must be authorized in writing by the VA Contracting Officer. ENDProject #523A5-13-888Improve Site Parking, Roadway and Drainage Systems, BrocktonA/E Statement of Work (Design)SUPPLEMENT “A”General Description of Services:Current Situation:The Brockton campus of the VA Boston Healthcare System has an extensive network of parking, roadways and walkways. This network is impacted by drainage issues caused by an inadequate drainage system. This network has also been impacted by an extended service life, harsh weather conditions, utility and construction impacts as well as changing design standards (17-foot existing roadway average width versus 24-foot VHA standard design width). These deficiencies in the existing parking, roadway, drainage and walkways negatively impact vehicular and pedestrian safety on the Brockton campus.Statement of Task: This project will improve vehicular and patient safety through the design and construction of the following parking, roadway, walkway and drainage system improvements:Create campus standard designs for current and future parking, roadway, drainage and walkway improvement projects.Standard parking area paving design.Standard roadway section, cross-section (typical signage, lighting, walkway/sidewalk and utility locations) and paving design(s).Standard concrete and bituminous concrete walkway designs.Recreate the roadway and building control system (centerlines, baselines, property-line ties, etc.) and improve to current VHA design standards.Design site parking improvements to VHA design and construction standards in priority order.Design roadway systems improvements to VHA design and construction standards in priority order.Design drainage system improvements to VHA design and construction standards in priority order.Design walkway system improvements to VHA design and construction standards in priority order.Design transitions from parking, roadway and walkway improvements to existing parking, roadways and walkways.Utilize “traffic calming” design elements to enhance pedestrian and driver safety.ProjectConstruction Budget523A5-13-888 Improve Site Parking, Roadway and Drainage Systems, Brockton$3,100,000.00Work may also include the elimination of portions of existing roadway to enhance campus physical security measures and to correct safety deficiencies at existing roadway intersections.Deduct AlternativesDeduct Alternatives totaling twenty percent (20%) of the Project Construction Budget shall be incorporated into the design requirements to maximize the use of available Government funds in the case of market fluctuations. The VA shall choose the deduct alternative(s) from the A/E recommendation(s). Deduct Alternatives shall not be used to bring the projected project costs within construction funding; these alternatives are designed to assure a contract award and to have a project design and estimate at or below construction funding.General Requirements: Provide services for site investigation, the preparation of drawings, specifications, estimates, phasing schedules, and construction administration including the necessary engineering and design details for all architectural, site engineering, mechanical (plumbing, fire protection and HVAC), electrical, structural, asbestos abatement, and other specialty consultants elements required to comply with the latest editions of all applicable DVA guidelines (eg, Construction Standards, Master Specifications, Standard Details, Special Design Criteria), NFPA, JCAHO, Federal and State building codes pertinent to the project scope within the constraints of the construction budget consistent with the goals of the VA’s project team as delineated during preliminary project meetings and field surveys. The services shall also include, but are not limited to the following:On site visits to define the details of the project scope of work meeting the goals of the VA’s project team, and presentation of preliminary layout plans with proposed alternatives.Engage the services of all consultants in each discipline deemed to be necessary to fulfill the requirements of the project plan. Site investigations shall verify, and record the conditions of each area to be renovated and/or impacted by the project. Each discipline shall document and investigate the relevant existing conditions found, review the availability of existing building information, and field verify all essential elements pertinent to completion of the project documents.Representation during all design review and field survey meetings. A/E shall document the results of each meeting and provide the conclusions to the Contracting Officer and VA Project Engineer within one (1) week following each meeting.Based on meetings and investigations prepare design analysis, system single line drawings, working drawings and construction documents with the necessary engineering and design details for all disciplines within the limits of the project goals established. It is the intention of the VA to engage the services of an independent Commissioning Agent to assist the VA in evaluating the proposed design and in commissioning the building systems prior to final acceptance of the project. The A/E shall comply with the recommendations of the Commissioning Agent in so far as the recommendations are consistent with the goals of the project.Drawings shall be generated using IFC compliant parametric Building Information Modeling (BIM) as the architectural/ engineering software, currently AutoCAD Civil 3D 2014 and/or AutoCAD Revit Architectural Suite 2014 and/or AutoCAD Revit MEP Suite 2014 applying the VA BIM Guide and the National CAD Standard v5 (NCS v5). Drawing file names must relate to the VA project name, discipline and subject as approved by the VA Project Engineer. Drawings shall utilize world coordinate system with standard cross hairs. Specifications shall be developed utilizing Microsoft Word 2010. Drawing and specifications are also to be provided in Adobe Acrobat PDF file format. All computer-generated files shall be IBM compatible and furnished on high quality CD-R disks. Provide in accordance with Supplement “B” sets of both drawings (AutoCad) and specifications (MS Word). The computerized version, format and media of the computer disks and files shall be specified and verified by the VA Project Engineer at the time each submission is due (XRF, DXF and ZIP files are not acceptable). Provide durable high quality plastic storage boxes at each submission for long term archiving of the disks by the VA.Construction Period Services are to include, but are not limited to, review and approval of construction submittals, samples, shop drawings, schedules, phasing plans; response to Request for Information (RFI); change order review and recommendations; preparation of cost estimates to Request for Proposal (RFP); cost/time/impact estimates and recommendations relevant to apparent construction plan deviations; a minimum of seven (7) site visits as required and/or requested by the VA Contracting Officer and Project Engineer for inspection of ongoing construction including final tests and inspections; documentation of all necessary site visits to the VA Contracting Officer and Project Engineer within one (1) week after the visit; verification and preparation of as-built drawings from contractor supplied marked up prints (one set of full size mylars, 3 sets of reduced scale vellums, and two sets of separate CD-R disks) which the VA will retain permanently.Project #523A5-13-888Improve Site Parking, Roadway and Drainage Systems, BrocktonA/E Statement of Work (Design)SUPPLEMENT “B”A/E Submissions of Design Review MaterialFIRST REVIEW(Preliminary Project Scope Meetings & Field Surveys)5 Sets of reduced size preliminary layout plans with proposed alternates per meetingSECOND REVIEW(30% Submittal - Schematics)2 Sets of AutoCAD and Adobe PDF schematic drawings3 Sets of full size schematic layout plans/details5 Sets of reduced size schematic layout plans/details2 Sets of Microsoft Word and Adobe PDF draft specifications2 Sets of Microsoft Word and Adobe PDF draft design narratives3 Sets of bound draft specifications including mylar front and back cover sheets in mailing envelope3 Sets of bound draft design narratives including mylar front and back cover sheets in mailing envelope2 Sets of schematic estimates2 Sets of draft phasing plans2 Sets of artists 3D mounted renderings for project areaTHIRD REVIEW(60% Submittal - Working “DD1” Design Development)2 Sets of AutoCAD and Adobe PDF design drawings 3 Sets of full size design development layout plans/details5 Sets of reduced size design development layout plans/details2 Sets of Microsoft Word and Adobe PDF design specifications2 Sets of Microsoft Word and Adobe PDF design narratives3 Sets of bound design specifications including mylar front and back cover sheets in mailing envelope3 Sets of bound design narratives including mylar front and back cover sheets in mailing envelope2 Sets of design development estimates2 Sets of design development phasing plans2 Sets of artists 3D colorized mounted renderings of project areaFOURTH REVIEW(90% Submittal - Working “DD2” Design Development)2 Sets of AutoCAD and Adobe PDF design drawings 3 Sets of full size design development plans/details5 Sets of reduced size design development plans/details2 Sets of Microsoft Word and Adobe PDF design specifications2 Sets of Microsoft Word and Adobe PDF design narratives3 Sets of bound design specifications including mylar front and back cover sheets in mailing envelope3 Sets of bound design narratives including mylar front and back cover sheets in mailing envelope2 Sets of design development estimates2 Sets of design development phasing schedules2 Sets of architectural 3D colorized mounted renderings of project areaFIFTH REVIEW(Final 100% Submittal - “CD” Construction Documents)2 Sets of AutoCAD and Adobe PDF final drawings 1 Set of approved full size construction mylar drawings with PE stamps1 Set of reproducible full size construction vellum drawings with PE stamps3 Sets of approved reduced size construction plans/details with PE stamps3 Sets of full size blue line final plans/details including mylar binding rolled in mailing tube2 Sets of Microsoft Word and Adobe PDF final specifications2Sets of Microsoft Word and Adobe PDF final design narrative2 Sets of final specifications boxed on single sided sheets2 Sets of final design narratives boxed on single sided sheets2 Sets of final estimates2 Sets of final phasing schedules2 Sets of architectural 3D colorized mounted and framed renderings of project areaSIXTH REVIEW(Project Close Out Submittal - “As-Built” Construction Documents)2 Sets of AutoCAD and Adobe PDF construction drawings1 Set of approved full size construction mylar drawings with PE stamps3 Sets of approved reduced size construction plans/details with PE stampsIDMILESTONE TASK DESCRIPTIONDURATIONSCHEDULED DATEACTUAL DATETask A Services1Preliminary Mtg (Review Scope/Site Visit)1 DayNTP+10?2Preliminary Investigation of Existing Conditions3 WksNTP+30?3Submit Conceptual Layout Schemes with Proposed Alternates2 WksNTP+44?3aVA User Group Conceptual Layout Schemes Review2 WksNTP+58?4User Group Mtg (Review Proposed Schemes)1 Day??5Submit Revised Conceptual Layout Plans with Proposed Alternates1 WeekNTP+65?5aUser Group Mtg (Review Conceptual Plans)1 Day??Task B Services7Prepare 30% Schematic Design Package3 WksNTP+86??(Survey Existing Conditions, Coordinate Design with Consultants & VA Comments)???8Submit 30% Schematic Design Package1 WeekNTP+93?9VA Engineering 30% Review2 Wks (Min)NTP+107?9aUser Group 30% Design Review Meeting1 Day??10Prepare 60% DD1 Design Development Package5 WksNTP+142??(Confirm Existing Conditions, Coordinate Design with Consultants & VA Comments)???11Submit 60% DD1 Design Development Package1 WeekNTP+149?12VA Engineering 60% Review2 Wks (Min)NTP+163?12aUser Group 60% DD1 Review Meeting1 Day??13Prepare 90% DD2 Design Development Package3 WksNTP+184??(Coordinate Design with Consultants, VA Comments and Existing Conditions)???14Submit 90% DD2 Design Development Package1 WeekNTP+191?15VA Engineering 90% Review2 Wks (Min)NTP+205?15aUser Group 90% DD2 Review Meeting1 Day??16Prepare 100% CD Construction Bid Documents2 WksNTP+219??(Finalize Coordination with Consultants, User Group Comments and Existing Conditions)???17Submit 100% CD Construction Bid Documents with PE Stamps1 WeekNTP+226?18VA Engineering 100% Review1 Week (Min)NTP+233?18aUser Group 100% Review Meeting1 Day??19Submit revisions to 100% CD Construction Bid Documents with PE Stamps1 weekNTP+240?20Bid Opening Date and/or Negotiate with General ContractorTBD??Project #523A5-13-888Improve Site Parking, Roadway and Drainage Systems, BrocktonA/E Statement of Work (Design)SUPPLEMENT “C”A/E Submission Content RequirementsA.SITE DEVELOPMENT: Submit the following:Site Development:Schematics*DD**CD***NarrativeAnalysis of siteCirculation studyPhasing analysisParking analysisDevelopment concept showing proposed buildings and structuresLandscape drawings with plant groupingsTopographic, utility, and landscape surveyDemolition planLayout plan showing location of:Building and structuresRoadsFire AccessParkingAccessible spacesVan spacesMechanical and electrical equipment on gradeFuture expansionOff-site roadsOff-site utilitiesService area(s)Entrances and exitsWalksInletsContractor's staging areaVertical and horizontal road alignmentPaving joint patternsGrading plan showing:Existing contoursProposed contoursSpot elevations at structure corners, entrances, equipment pads, etc.First floor elevationsRim and invert elevations on storm drainage fixturesErosion and sediment controlRock excavation (quantity)Planting plan showing:List of plant materialLimits of irrigationSite details Landscape detailsSignage plan and scheduleSpecifications*Submit site and landscape plans at an appropriate scale to show all work involved.**Submit site and landscape plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated site and landscape plans incorporating all revisions required by comments from the design development phase.B.ARCHITECTURAL: Submit or show the following:Architectural:Schematics*DD**CD***Location of:Rooms1Doors2 Corridor(s)3Basic column grid/sizesExpansion and seismic jointsElectrical closetsEquipment roomsSignal and telephone closetsMechanical shafts and spaceStair(s)Ramp(s)Elevator(s)Automatic ConveyancesFloor Plans/Drawings:All floors (new and renovated)PenthouseRoof planPipe basementPipe tunnelReflected ceiling4Equipment floor plans 1:50 (1/4 inch) scale5Demolition plans6Room names and numbers7Program net/designed netExterior dimensions/total building gross areaSize and shape of all departmental functions and services9Exterior building elevations10Finish floor elevations11Door locations, sizes, and swingsWall thickness and chase wallsHandrail location/dimensionsFixed equipmentEquipment elevations and detailsPlumbing fixturesWheelchair accessible facilitiesWall sections12Building sections13Finish grades at corners, entrances, exits, platforms and rampsFire and smoke rated partitions14Lead-lined and radio-frequency-shielded partitions14Fire extinguisher cabinets14Spray-on fire proofing (see fire protection)Construction details15Drafting symbols, abbreviations, and general notesDoor, window, and louver schedulesInterior details, elevations, sectionsFinish schedule16Graphics and signage17Color renderingSpecifications Lead abatement18Lead abatement specification19*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). A scale of 1:200 (1/16 inch) is acceptable for architectural floor layout if an entire floor cannot be shown on one sheet. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.B.NOTES:1.Use lines between spaces to indicate the centerline of the partition (for schematics only).2.Indicate doors with a slash mark.3.Along the corridor, the line shall represent the corridor side of the partition.4.Indicate ceiling mounted equipment, lighting fixtures, air diffusers, registers, tracks, and other significant elements.5.Identify all equipment for each room. Indicate and coordinate all equipment with the Equipment Guide List (Program Guide 7610) and Activated Equipment List. Use VA standard symbols and notation to distinguish between contractor-furnished and installed (CC), VA-furnished contractor-installed (VC), VA-furnished and installed (VV), VA-furnished with construction funds [VC(CF) and VV(CF)], and relocated (R) equipment. Equipment floor plans are not required for the offices, consultation rooms, classrooms, conference rooms, and waiting rooms within the above departments. Draw equipment details which are necessary for major decisions, though complete detailing is not required for this submittal.6.Indicate existing finish schedule and notes on plan.7.Label as required for schematic drawings. Coordinate new room numbering with medical center.8.Use the same names on drawings as those used in the space program. Provide area figures in fractional form, e.g., 400/390. Indicate space provided, but not called for in the space program, as: -/390.9.Label each service or activity listed in the Project Scope Data of the Design Program and indicate boundaries with a distinctive line. Include the activity code number (see Handbook 7610).10.If the project requires exterior work, show all facades indicating massing, proposed fenestration and the building relationship to adjacent structures and the finish grade. Show all significant building materials, including their colors, any proposed roof top mechanical equipment, architectural screens, skylights, and stacks on the elevation drawings. If building is designed for future expansion (vertical and/or horizontal), delineate elevations with and without the future expansion. If project is an addition, show elevations of the existing building in sufficient detail to illustrate the relationship between the new and existing in terms of scale, material, and detail.11.Define the relationship of the finish ground floor to finish grade at major entrances and docks.12.Indicate construction including fire resistance rating, building materials and systems, and proposed sill and head heights of openings. Indicate both new and renovated areas on form provided by VA.13.Define building configuration. Draw sections at the same scale as floor plans, normally 1:100 (1/8 inch). If the building abuts an existing structure, indicate in the section how the new floor elevations align with existing.14.Identify psychiatric areas where special considerations are required to ensure the safety of patients (e.g. hard ceilings, safety glazing, etc.).15.Indicate new building components and systems, such as window design, roofing system, special entryways, building "skin", and any special architectural elements for the project. Complete detailing of miscellaneous items is not required for this submission.16.Indicate all building systems, materials, and future expansion, if applicable.17.Submit a drawing for all which is part of the construction contract.18.Provide square meters (feet) of lead paint and x-ray shielding to be removed.19.Format provided in SPECIFICATIONS. If there is no VA master specification, develop contract specification that is in compliance with regulations of the Environmental Protection Agency.C.FIRE PROTECTION: Submit the following:Fire Protection:Schematics*DD**CD***Fire protection narrative:1Fire and smoke separationFire sprinkler/standpipe systemSize of fire pumpsWater supply available/max. demandWater flow testing resultsFire alarm systems2Existing to be modernizedBase loop system for interface of new constructionKitchen extinguishing systemsSize of air handling unitExit paths from each zoneDistances to stairs Occupancy of each areaExit calculations for each floorSmoke control featuresFloor Plans/Drawings:3 & 4Sprinkler zonesFire alarm zonesSmoke zonesBuilding water supplyInterior sprinkler supply linesStandpipesFire extinguisher cabinetsFireproofing of structural membersSprinkler/standpipe riser supply pipingTermination of sprinkler main and inspector test drainsSprinkler alarm valvesWaterflow and tamper switches Sprinkler system fire department connectionsSprinkler design hazards per NFPA 13Exit signs and emergency lightingOccupied areas not protected by automatic sprinklersCalculationsEstimated capacities for proposed air handling units in cubic meters (cubic feet) per minuteLocation of:Fire alarm systemAnnunciator panelsPull stationsFlow switchesAudio-visual devicesSmoke detectorsDuct smoke detectorsSmoke dampersFire dampersFire alarm risers5Exit signsEmergency lightingFire sprinklersStandpipesFire hydrantsFire pumpsPost indicator valvesSectional valvesFire extinguisher cabinetsElectromagnetic door hold open devicesWall sections indicating fire resistive ratingsStaff sleeping roomsExcavation plan signageDoor and window schedule with fire rating or fire rated glazingZoning of each fire alarm initiating deviceDetails:Fire pump system (capacity and pressure)Elevation and isometric view of fire pumpStairwell signAnnunciator panelInterconnection of fire alarm system with:Smoke dampersAir handlersElevator controlsKitchen fire extinguishing and fire pump systemHVAC system with smoke duct detectorsSingle line riser diagram for fire alarm systemHeight/configuration of storage racks and shelvingSpecifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.C.NOTES:1.Indicate NFPA 220 and UBC fire resistive rating of the building, NFPA 101 occupancy type, and fire protection code analysis to access compliance with NFPA 101.2.Determine type, features, age, reliability, compliance with present day codes, capacity, zoning, supervision, control panel and power supplies, initiating devices and circuits, and auxiliary functions for existing fire alarm system. Indicate manufacturer, model number, voltage, and wiring style of existing alarm systems and devices. Provide recommendations for the proposed fire alarm work.3.Provide information to meet JCAHO requirements; e.g. location of all fire rated barriers, smoke barriers, exit signs, fire extinguishers, manual pull stations, smoke detectors, and sprinkler flow switches. Show all interim life safety measures such as temporary systems Fire Alarm, Sprinkler, and Smoke.4.At DD Submission, add room names, room numbers, door locations and swings, smoke and fire rated partitions, sprinkler/standpipe risers to floor plans. Identify psychiatric areas on drawings so areas for institutional type heads are identified. Add location of all valves (post indicator, sectional) and backflow preventer if provided.5.Show new equipment and/or the necessary changes involved if modification to the existing system is required. Include any recommendations where certain requirements of VA criteria might be waived, in order to allow the existing equipment to be reused.D.INTERIOR DESIGN: Submit the following:Interior Design:Schematics*DD**CD***Written interior design concept1Illustrate overall design solution2Material and finish samplesSketchesDesign solution for interior spaces:PerspectivesPlansDetailsElevationsSectionsWayfindingFloor patternsWall patternsLighting SignageHandrailsBumper guardsSpecification section 09050Finish scheduleExterior colors and materialsSample boards for interior and exterior materials, products, and finishesEdited carpet and wallcovering specificationsSpecificationsKeyed Finnish plansInterior design details, elevations, and sections*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.D.NOTES:1.Provide a document of data collected in interior design programming. Include collection and analysis of data from the VAMC project coordinator and interior designer. Data includes, but is not limited to the following: existing interior and exterior design and materials, light, safety, patient profile, customer’s “vision” or desired image, public vs. private spaces, complete signage package, goals of customer, relationship to existing facilities, future expansion/renovation plans, regional influences, etc.2.Discuss and illustrate the overall design solution for the primary areas of the project using marked-up floor plans, loose sketches, and material and finish samples. Use broad categories of materials, finishes, color palettes, patterns, textures, and scales. Separately group all major neutral background materials and finishes that will be used and discuss how they will be integrated with all other materials and finishes on the project. Include all primary and secondary corridors, typical patient and toilet rooms, lobbies, atriums, eating spaces, chapels, waiting rooms, and exam rooms. Show the relationship among departments and functions, and between public and private spaces.E.STRUCTURAL: Submit the following:Structural:Schematics*DD**CD***Three alternative structural systems for typical bays1Supporting calculations2Cost estimates for each system3Recommend preferred systemColumn locations Shear load resisting elements4Boring location plan5Structural plans6SectionsDetailsSize/location of:ColumnsBeamsLateral load resisting elementsLoad bearing wallsSlabsFoundationsElevationsSchedules General notesBoring logsSubsurface investigation reportEstimated quantity of rockSpecifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.E.NOTES:1.When only one structural system is possible due to other project requirements, include an explanatory statement and submit only that structural system.2.Include vertical and lateral load design for CD submission.3.Include foundation and fireproofing.4.Indicate existing utilities and structures within, adjacent, or contiguous to the new construction.5.Upon approval of the subsurface investigation criteria, submit qualifications of at least three consultants being considered for the work together with the proposal of the consultant recommended as most qualified.6.If there is only a CD submission, provide a Structural Engineering Analysis Submission within six weeks from the notice to proceed including sketches, calculations, and cost estimates of three alternative structural systems for typical bays, boring location plan for subsurface investigation, and consultant qualifications. For vertical expansion projects, analyze existing structure for structural feasibility.F.PLUMBING: Submit the following:Plumbing:Schematics*DD**CD***Narrative:Existing plumbing systems to be used and necessary modificationsNew plumbing systems New or modified water treatmentFloor Plans/Drawings:Room namesIdentifyExisting plumbing fixtures w/VAnumbering systemNew plumbing fixtures w/VAnumbering systemExisting equipmentNew equipmentNew medical gas outletsNew laboratory gas outletsPlumbing pipingSize of pipeEquipment scheduleFire & smoke partitionsDemolition plansRiser diagramsLegend, notes, and detailsLocation and size of sprinkler riser, standpipes, and fire pumps (see fire protection)Location of emergency eyewash and shower equipmentCalculations (equipment & piping)List of Required Contract SpecificationsContract SpecificationsF.PLUMBING (cont.):*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics phase. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch).G.SANITARY: Submit the following:Sanitary:Schematics*DD**CD***Narrative:Existing sanitary systems: underground water, sanitary sewers, storm sewers, & fuel gas with sources, disposal methods, storage pressures, condition, etc. New sanitary systemsProvide water analysis & expected yield if well requiredCirculation study to assess emergency vehicle accessInstall test well, if well is required.Utility Plans/Drawings showing existing and new sanitary systems:Size of pipesInvert elevations of sewersLocate/sizePumpsStorage facilitiesTreatment equipmentFire hydrantsSectional and post indicator valvesBackflow preventerAreas of new irrigation systemNew irrigation systemProfiles of sanitary & storm sewersDemolition PlansLegend, notes, and detailsPoint of connection to sprinkler systemCalculationsList of specificationsContract SpecificationsG.SANITARY (cont.):*Submit utility drawings at same scale as provided for Site Development drawings.**Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the schematics phase. ***Submit utility drawings at same scale as provided for Site Development drawings, incorporating all of the revisions required by comments from the design development phase. Submit legend, notes, and details at a scale not less than 1:100 (1/8 inch).H.HVAC: Submit the following:HVAC:Schematics*DD**CD***Description of HVAC systemsEquipment for each functional spaceLife cycle cost analysis1Tentative location/sizes:Mechanical equipment roomPrincipal vertical shaftsBlock layout of equipmentLouvers:2Outside airExhaust airRelief airEngineering calculations3Selection of HVAC equipmentCatalog cuts of equipmentRoom by room heating and cooling loadsZone by zone heating & cooling loadsBuilding block heating & cooling loadsTabulation of steam consumptionPsychometric chart for air handling unitCoil entering and leaving conditionsFan motor heat gainsConsumption of humidification loadsSound/acoustic analysisRoom-by-room air balance charts4Chilled water plant:5Quantity and type of chillersCapacity in tons of refrigerationElectrical equipmentHeating system:Total heating loadDomestic hot water loadHumidification loadEquipment steam demandZoning of heating systemHVAC floor plan:6Main supply, return and exhaustductworkVolume dampersFire and smoke partitionsFire and smoke dampers Smoke detectorsAutomatic control dampersAir quantities for each roomAir inlets/outletsRises and drops in ductworkExpansion loopsAnchorsValesDrip assembliesBalancing fittingsInterconnection of HVAC equipment with fire protection equipment (see fire protection)Plan/section of mechanical equipment roomsSchematic flow and riser diagrams7Schematic control diagrams8HVAC demolition drawingsPhasing planEquipment scheduleSeismic bracingVA symbols and abbreviationSelection ofPumpsFans Sizing and selection ofExpansion tanksSteam to hot water convertorHeat exchangersSound analysisComplete selection dataOutside chilled water and condenser water distribution9Standard detail drawingsAutomatic temperature control drawings10HVAC specifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.H.NOTES:1.Provide specific design recommendations and full back-up data. Include the heating and cooling capacities of each functional area and the block cooling and heating loads for each new and/or existing building.2.The locations of these louvers must not allow short circuiting of air from emergency generator exhaust or truck waiting and loading dock areas into air intake etc. Consider factors affecting louver location such as visibility, historical considerations, wind direction, nuisance and health hazard odors (from emergency generator or truck exhausts). 3.Include room-by-room, peak zone-by-zone, and building block heating and cooling loads. Provide a tabulation of steam consumption based on data from all sources. Show correlation between each HVAC zone boundary and architectural floor area correlation between the architectural room numbers and abbreviated/coded room numbers used with computer input data sheets.4.Show supply, return, exhaust, make-up, and transfer quantities with intended pressure relationships, i.e. positive, negative, or zero with respect to adjoining spaces.5.Provide pertinent data on accessories such as pumps and cooling tower etc. Show the extent of the outside chilled water and condenser water piping. Clearly show how the piping will be laid in tunnels, trenches, or by direct burial.6.Show ceiling clearances, at locations where ducts cross each other, by providing 1:50 (1/4 inch) scale local sections. Show all ductwork, and piping 150 mm (6 inch) and larger in double line. Show separate floor plans for air distribution and piping unless waived by VA. Show clearances required for access and maintenance with coil and tube pull.7.Show typical air handling systems and all hydronic systems with existing capacities and new estimated loads. Verify actual operating conditions and capacities of HVAC systems prior to design.8.Show control devices, such as, thermostats, humidistats, flow control valves, dampers, freezestats, operating and high limit sensors for all air systems and fluids, smoke dampers, duct detectors etc. Provide a written description of the sequence of operation on the floor plans. Detail the scope of work involved with the Central Engineering Center (ECC) and address if enough spare capacity is available or a new ECC is required. Show a point schedule for analog/digital input/output to be included in ECC.9.Show pipe sizes and insulation with plans, profile, sections, details, and all accessories, such as, anchors, expansion loops/joints, valves, manholes, capped and flanged connections, interface between the new and existing work (if any). Clearly indicate interferences (if any) with the existing utilities and/or landscape elements on outside piping layout drawings. Show rerouting any utilities, cuttings of roads, pavements, trees, etc., and the extent of new and demolition work. Outside utility drawings shall be based on the study of the latest site drawings, discussions with engineering personnel, and actual site inspection of the existing utility.10.Show all duct detectors, control valves/dampers static pressure sensors, differential pressure control assemblies, etc., whose actual physical location is critical for the intended sequence of operation on floor plans.I.ELECTRICAL: Submit the following:Electrical:Schematics*DD**CD***Narratives:Design1Life cycle analysis for electrical systemsLocation and size of:Electrical equipment2Electric closets3Telephone closets3Signal closets3Electrical distribution equipmentDrawings showing:Electrical plot plan of existing and proposed underground power (including manholes)Telephone systemsSignal inter-building systemsProposed electrical system4Electric symbolsLighting fixture scheduleEmergency Life Safety Equipment(see fire protection)Symbols, note, abbreviationsList of specialty areasMethod of short-circuit calculationsMethod of voltage drop and demand calculationsUtility company correspondenceUtility company requirementsLoad calculations for normal & emergency useDrawings:Lighting layoutsPower layoutsSignal layoutsSpecialty area layoutsDemolition plansRiser diagramsBranch circuit wiring (typ.)Location and size of:Primary distribution switchgear/switchboardEngine-generator setsSubstation/padmounted transformerManholesLocation of smoke dampers and duct smoke detectorsInterconnection of electrical control equipment with HVAC equipment (see fire protection)Smoke partitions and fire alarm zonesFire alarm and signal riser diagrams (see fire protection)Calculations for emergency generator(s)Phasing schemeElectrical detailsSpecifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.I.NOTES:1.Include basic assumptions, points of interconnection, impact of new construction to existing electrical distribution system, current demand loading (high voltage switchgear and primary feeder), and projected load of new construction. Propose various feasible electrical systems for project and provide advantages/disadvantages.2.Include means and clearances for installation, maintenance, and removal/replacement of equipment.3.Electrical, signal and telephone closets must stack vertically.4.Include high voltage and low voltage switchgear, transformers and low voltage main and/or distribution panels, branch panels and methods of feeding 277/480 volt and 120/208 volt normal and emergency panels.J.EQUIPMENT: Submit the following:Equipment:Schematics*DD**CD***Equipment (on architectural drawing)Activation Equipment List (Excel format)Specifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.K.STEAM GENERATION: Submit the following:Steam Generation:Schematics*DD**CD***Report on new and existing steam loads1 Life-cycle cost analysis of steam supply alternativesAnalysis of alternate plant locationsLife-cycle cost analysis for alternative types of equipment Life-cycle cost analysis for heat recovery alternativesData on emissions regulationsData on methods of complianceSelection of major equipmentPlot plan with new and existing plant locationsFuel related storage and handling facilitiesAlternate plan view layouts of new and existing plantPlot plan of steam generating facility2Catalog cuts on equipment from two manufacturersPlans/sections/locations of:EquipmentMajor pipingPipe supportsDemolitionSchematic flow diagrams of all piping systemsCalculations:Equipment sizingMajor piping systemsSteam loadControl and regulating valveFlowmeter systemsSteam trapHeating and ventilating systemSteam pipingSchedulesEquipment listsVerification of emission regulationsList of standards and detailsSpecifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.K.NOTES:1.Include maximum and minimum summer and winter demands and total annual production. Provide break-down of new steam loads into categories of end use such as building heating, humidification, reheat, domestic hot water, sterilization, line losses, kitchen, and laundry.2.Show boilers, pumps, heat recovery devices, tanks, and emission control devices.L.STEAM DISTRIBUTION (OUTSIDE): Submit the following:Steam Distribution (Outside):Schematics*DD**CD***Estimate steam and condensate loadsLife-cycle cost analysis of steam distribution systemCalculations of pipe sizingSteam distribution plot planExisting underground utilitiesSoil conditions reportPerformance requirements for steam trapsCalculate pipe stressSelect expansion facilities for pipingLocation of:ManholesPipe expansion devicesProfile drawings including existing utilitiesPlan views/sections/dimensions for major piping, pipe layout and pipe supports of:ManholesTrenchesTunnelsDemolition Plans*Submit outside steam generation plans at an appropriate scale to show all work involved.**Submit outside steam generation plans at same scale as topographic/utility survey incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated outside steam generation plans incorporating all revisions required by comments from the design development phase.M.SOLID WASTE DISPOSAL SYSTEM INCLUDING INCINERATION: Submit the following:Solid Waste Disposal System Including Incineration:Schematics*DD**CD***Incineration report including: 1. amount and type of waste (new & existing) 2. emissions regulations and types of emissions controls required 3. life-cycle cost analysis on alternatives for waste disposal 4. calculations of equipment sizing and description of types of equipment 5. viable alternatives for waste disposalEvaluation of capability of existing incineratorComplete description of existing processing systemTests to determine remaining service life and capacity of systemPlot plan with new plant location and location of existing plantPlan view layout of new system or existing system showing new equipment locationLoad calculations on amount and types of wastePlot plan with location of new processing systemPlans/sections showing locations of:EquipmentMajor pipingDemolitionCatalog cuts (2 min.) of equipment selectionsEmissions control devicesSchedules Equipment listsList of standards to be furnished laterList of special details to be furnished laterVerification of applicable emissions regulations affecting design or operationSpecifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.N.AUTOMATIC TRANSPORT: Submit the following:Automatic Transport:Schematics*DD*CD*Automatic transport systems (ATS):Narrative w/ recommended improvements for exiting systemTraffic study including existing and proposed ATS w/ alternate methods of distributionChanges to existing systems (arch. dwgs.)Hoistway (arch. dwg.)Machine room vents (arch. dwg.)Type of ventilation (mech. dwg.)Electrical requirements (elect. dwg.)Drawings:1, 2, & 3Automatic Transport SystemsElevatorsDumbwaitersOther ATS systemsSizes/dimensions/details:Hoistway enclosuresPitsPit laddersMachine area ladder and railingsEntrancesMachine roomsLocations/dimensions:Elevator carsEntrancesCounterweightsTrap doorsLocation of hoistway ventsLocation of steel hoisting beamsSize of machine beamsSize of end reactionsLocation/detail of machine beam pocketsRail loadingsHydraulic elevator piston pit loadsDetailsHoistway entrances for elevatorsCarliftsDumbwaitersTrash chutesLinen chutesETVSElevator machine room equipment layoutInterface with automatic recall and shutdown (see fire protection)Specifications*Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch). Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.N.NOTES:1.Include tracking, piping, battery charging areas, blower rooms, queuing areas, cart holding areas, cart washer, central control area, and floor or wall recessed transport control units. Indicate architectural features in areas to be utilized for these systems. Indicate on architectural drawings all the major equipment located in machine rooms, secondary levels, pits, and the areas pertaining to ATS, AGVS and ETVS.2.Indicate changes required on the architectural drawings where existing transport systems are retained and modified to serve new and existing areas.3.Provide all electrical criteria (per basic electrical notes and Automatic Transport Design Manual) on electrical drawings.O.ASBESTOS ABATEMENT: Submit the following:Asbestos Abatement:Schematics*DD**CD***Asbestos abatement report including: 1. Summary results of building records 2. Summary results of station personnel interview 3. determination of materials known to contain asbestos 4. visual inspection of building to determine location and condition of asbestos 5. sample strategy on the extent of asbestos presentName and location of qualified laboratory for sample analysisAsbestos abatement drawingMajor Decontamination Areas showing: 1. Limits of sealing off the location 2. Quantities of asbestos material 3. Arrangements for auxiliary rooms 4. Engineering of negative air systems 5. Path of asbestos to loading platform 6. Location and connection to required utilitiesMinor Decontamination Areas showing: 1. location, type, and length of pipe element to be abated by "Glove and Bag" approach 2. Other abatement featuresSummary of:1Square meter (feet) of floor space for abatementTotal linear and square meter (feet) of asbestos to be abatedTotal cost of abatement2Asbestos abatement drawings including: 1. restoration of impacted building sub-systems 2. integrated phasing on execution of abatement *Submit, as a minimum, a single line layout for at a scale not less than 1:100 (1/8 inch. Submit a complete double line layout of areas of critical importance, at a scale of 1:50 (1/4 inch) including equipment. **Submit minimum 1:100 (1/8 inch) scale floor plans, new and renovated, incorporating all of the revisions required by comments from schematics. ***Submit fully dimensioned, complete, and coordinated 1:100 (1/8 inch) scale floor plans, incorporating all revisions required by comments from the design development phase.O.NOTES:1.Provide a copy of the summary to the construction cost estimator for inclusion as a separate bid item in the project estimate.2.Include any cost for decontamination of equipment and fixtures.P.SPACE PLANNINGSchematicsDDCDSpace-Accounting Summary Table123P.NOTES:1.Provide a tabular table with columns entitled Departmental Function, H-7610 Requirements, Approved Space Program [Net Square Meters (Net Square Feet)], Variance Between H-7610 and Approved Space Program, Departmental Conversion Factor, Planned Departmental Gross Square Meters (Feet); column totals; and a Total Project Net to Gross Factor. Also, list separately the area required for additions to the program, unassigned space, major circulation (inter-departmental corridors, stairs, elevators), major mechanical and electrical spaces, exterior walls, connecting corridors to other buildings, space for future mechanical system expansion, and similar special requirements.2.Update table. Justify in writing substantial deviations from the approved space program.3.Update table.Q.CRITICAL PATH METHOD (CPM): Submit the following:Critical Path Method (CPM)j:SchematicsDDCDPhasing NarrativePhasing Plans (on reduced site plans)Phasing DiagramPhases (marked on full size drawing)Written list of systems1Phasing Diagram (drawn on Phasing Plan)1CPM Phasing Plans (full size contract drawings)2Q.NOTES:1.Include temporary system by phase, and separate by technical discipline.2.One drawing may reflect several reduced site plans.R.ESTIMATING: Submit the following:Estimating:SchematicsDDCDCost estimate in compliance with Manual for Preparation of Estimates (separate estimates for new construction and alteration work)Level "A" Summary Sheets for buildingLevel "A" Summary Sheets for siteworkBuilding gross area computation (new)Building gross area computation (alteration work)Project Data Sheet 1Project Data Sheet 1 and 2Asbestos abatementDetailed estimate take-off sheetsLevel "B" Summary Sheets for buildingsLevel "B" Summary Sheets for siteworkSupplement A to SF 252Detail Market AnalysisS.SPECIFICATIONSSchematicsDDCDSpecifications (All Disciplines)1, 2. & 34 & 51.Submit for all technical disciplines the original VA Master Specification section drafts marked-up with pencil showing the editing for the project. Clearly identify modifications, deletions and insertions. Assure the specification drafts have been edited and tailored in their application to represent accurate coordination between drawings and specifications.2.When no VA Master Construction Specification exists for a "unit of work", prepare the specification section consistent with VA Master Construction Specifications format.a.Use generic or non-proprietary specifications describing the minimal acceptable product criteria level where no "Standard" exists to define quality and workmanship levels.b.Use applicable "Standards" to define quality and workmanship when these publications exist. List complete designation and title of each publication used in Part 1; follow format in VA Master Construction Specifications for Applicable Publications.c.Do not use proprietary specifications or systems that restrict competition unless authorization in writing has been received from the VA Project Manager for such proprietary specification. See the Federal Acquisition Regulation (FAR) Part 10, Part 14, and Part 36.d.Do not use trade names or manufacturers brand names, except as previously noted.e.When a deviation is requested, define and specify the minimum acceptable levels of essential criteria in descriptive, physical, functional, or performance requirements.4.Type specifications in final format and content including any desk copy changes made by the VAMC staff at the previous review. Submit a complete set of the typed specifications for review. Include one set of full size final drawings of all disciplines, fully coordinated.5.Return all draft specifications reviewed at DD review to aid the final bid document review. These draft specifications will later be returned to the A/E.T.FINAL BID DOCUMENTSa.Place the seal of the Massachusetts Registered Architect, Registered Landscape Architect, and Professional Engineer responsible for the design and the VAMC Project Director’s signature on the Construction Documents. A stamp of the VAMC Project Director’s signature will be furnished.b.Submit updated Department Ratio Chart of Final Bid stage to the VAMC Project Manager. ................
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