NLCC Safeguarding Policy



|New Life Christian Centre Safeguarding Policy |

|Love God - Love People – Love Life |

|As a Leadership we recognise the need to provide a safe and caring environment for children and young people. We acknowledge that children and young people |

|can be the victims of physical, sexual and emotional abuse, and neglect. We accept the UN Universal Declaration of Human Rights and the International |

|Covenant of Human Rights, which states that everyone is entitled to “all the rights and freedoms set forth therein, without distinction of any kind, such as |

|race, colour, sex, language, religion, political or other opinion, national or social origin, property, birth or other status”. We also concur with the |

|Convention on the Rights of the Child which states that children should be able to develop their full potential, free from hunger and want, neglect and abuse.|

|They have a right to be protected from “all forms of physical or mental violence, injury or abuse, neglect or negligent treatment or exploitation, including |

|sexual abuse, while in the care of parent(s), legal guardian(s), or any other person who has care of the child.” |

|NLCC is a church that is seeking to Love God, Love People and Love Life. |

|We have a God given mandate to reach people of all ages and creeds and do so through a varied programme of activities. |

|We believe that every man, women, boy and girl is precious to God and take our responsibility to safeguard them, and all we come into contact with, very |

|seriously. |

Contents

Section 1 2

Details of the place of worship / organisation 2

Our commitment 3

Definition of a child 3

The Children Act 2004 (England) 4

Childcare Act 2006 (England) 4

Section 2 6

Recognising and responding appropriately to an allegation or suspicion of abuse 6

Understanding abuse and neglect 6

Definitions of Abuse 6

Signs and symptoms of abuse 10

How to respond to a child wishing to disclose abuse 11

Safeguarding awareness 11

Responding To Allegations of Abuse 12

Detailed procedures where there is a concern about a child: 13

Allegations of Abuse Against a Person Who Works with Children 13

Section 3 14

Prevention 14

Safe recruitment 14

Under 16s 14

Mission teams and workers from overseas 14

Children and Young People Placed with Host Families – see appendix 12 14

Management of Workers – Codes of Conduct 15

Section 4 16

Pastoral Care 16

Supporting those affected by abuse 16

Working with Offenders 16

Section 5 17

Practice Guidelines 17

Gifts, Rewards and Favouritism 17

Risk assessments (see appendix 4) 18

First Aid 19

Safeguarding Principles for Group or Activity 19

Adult to Child Ratios 19

Registration 20

Keeping Records 20

Accidents 21

Peer-group Activities (children and young people) 21

Parents/Carers Staying With Children's Groups 22

Working with disruptive children and young people 22

Anti- bullying Policy and practice (children & young people) 23

Tobacco and Alcohol 23

Solvents and Illegal Substances. 24

Special Needs and Disabilities 24

Intimate care 26

Outings 26

Transportation 26

Swimming Trips (see appendix 9) 27

Residential holidays (see consent form appendix 10) 28

Filming and taking photographs (see consent form 11) 28

Internet Safety Code for young people and their parents/carers 29

Section 6 30

Working in Partnership 30

Appendix 1 31

Leadership Safeguarding Statement 31

Appendix 2 33

Job application and disclosure form 33

Appendix 3 38

Contract of behaviour 38

Appendix 4 40

Carrying out a Risk Assessment 40

Appendix 5 42

General Information and Consent Form (for children and young people) 42

Appendix 6 44

Accident and Incident Form 44

Appendix 7 46

Activities and Day Visits 46

Appendix 8 48

Consent For Transporting Children 48

Appendix 9 49

Swimming Consent Form 49

Appendix 10 51

Camps & Residential Holiday Health, Information & Consent 51

Appendix 11 53

Using Images of Children 53

Appendix 12 55

Children Placed with Host Families 55

Appendix 13 56

Responding to Abuse – Workers Action Sheet 56

Safeguarding Policy

Section 1

Details of the place of worship / organisation

Name of Place of Worship / Organisation: New Life Christian Centre

Address: George Street, Wakefield WF1 1DL

Tel No: 01924 383253 Email address: office@newlifewakefield.co.uk

Membership of Denomination/Organisation Assemblies of God - 167325

Charity Number: 1119328 Company Number: 6053366

Regulators details (if any): Pre School and Nursery

Insurance Company Ansvar Insurance – Policy Number : CHP 27573 __________________________________________________________________________________________

The following is a brief description of our place of worship / organisation and the type of work / activities we undertake with children

The Church meets regularly on a Sunday and midweek meetings are also held. The children aged 5-10 have a group on a Sunday morning that meets for 1 hour. Midweek groups for children are held in local primary schools, these run as after school activities. The young people, aged 10 -18, meet during the week usually on a Friday night at church. The young people are also part of the worship group. On a Sunday morning the young people aged 10-13 also meet during the Sunday service.

A copy of the NLCC safeguarding policy will be lodged with the Wakefield and district safeguarding children board and copy sent to CCPAS

Our commitment

As a Leadership we recognise the need to provide a safe and caring environment for children and young people. We acknowledge that children and young people can be the victims of physical, sexual and emotional abuse, and neglect. We accept the UN Universal Declaration of Human Rights and the International Covenant of Human Rights, which states that everyone is entitled to “all the rights and freedoms set forth therein, without distinction of any kind, such as race, colour, sex, language, religion, political or other opinion, national or social origin, property, birth or other status”. We also concur with the Convention on the Rights of the Child which states that children should be able to develop their full potential, free from hunger and want, neglect and abuse. They have a right to be protected from “all forms of physical or mental violence, injury or abuse, neglect or negligent treatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s), or any other person who has care of the child.” Also see appendix 1.

Definition of a child

The legal definition of a child is someone under the age of 18. Some legislation in the UK allows young people from age 16 to make certain decisions for themselves (e.g. getting married), but safeguarding legislation applies to anyone under the age of 18 because this is the legal definition of a child. The Children Act 1989 and 2004 in England and Wales, the Children (Scotland) Act 1995 in Scotland and the Children (Northern Ireland) Order 1995 in Northern Ireland similarly define a child as someone under 18.

Throughout this manual when we refer to a child our meaning (unless otherwise stated) is a person under the age of 18.

‘Every Child Matters: Change for Children’ published in November 2004 is the government’s agenda for safeguarding children. This followed The Children Act 2004 (England) that provided the legislative spine for developing more effective and accessible services focused around the needs of children, young people and families. Both Every Child Matters and the Children Act 2004 (England) came out of the findings of a Public Inquiry into the death of Victoria Climbié who died as a result of the treatment by her great aunt who was later convicted of her murder.

The Government's aim is for every child, whatever their background or their circumstances, to have the support they need to:

• Be healthy

• Stay safe

• Enjoy and achieve

• Make a positive contribution

• Achieve economic well-being

This means that the organisations involved with providing services to children - from hospitals and schools, to police and voluntary groups - will be teaming up in new ways, sharing information and working together, to protect children and young people from harm and help them achieve what they want in life. The five outcomes are universal ambitions for every child and young person, whatever their background or circumstances. Improving outcomes for all children and young people underpins all of the development and work within Children's Trusts (see below)

The Every Child Matters: Change for Children programme encompasses all children, from birth to age 19, and through the National Service Framework for Children, Young People and Maternity Services (NSF), an integral part of the programme, the government aims to support parents from pregnancy onwards. The vision is to create a joined-up system of health, family support, childcare and education services so that all children get the best start possible in the vital early years.

The Children Act 2004 (England)

This Act places a duty on every local authority with Children's Services' responsibilities in England to promote cooperation to improve the well-being of children in their locality. This is to be achieved through the setting up of Children's Trusts. They are partnerships between organisations that provide, commission, or are otherwise involved in delivering better outcomes for children and young people. Eventually every local authority will be working with its partners through Children's Trusts, to find out what works best for children and young people in its area and act on it. They will need to involve children and young people in this process. Local authorities are expected to involve voluntary and community organisations at all levels. The Government expects all areas now to have one in place.

Childcare Act 2006 (England)

The Childcare Act 2006 will help transform childcare and early years in England. The Childcare Act became law on 28 June 2006. It places new duties on local authorities to improve the well-being of pre-school children and ensure there is sufficient childcare, and information about it, in the local area.

Measures in the act formalise the important strategic role local authorities play through a set of new duties. These duties will require authorities to:

• Improve the five Every Child Matters outcomes for all pre-school children and reduce inequalities in these outcomes

• Secure sufficient childcare for working parents

• Provide a better parental information service

The act also reforms and simplifies early year’s regulation and inspection arrangements, providing for a new integrated education and care quality framework for pre-school children and also for the new Ofsted Childcare Register.

As a Leadership we have therefore adopted the procedures set out in this safeguarding policy in accordance with statutory guidance. We are committed to build constructive links with statutory and voluntary agencies involved in safeguarding.

The policy and attached practice guidelines are based on the ten Safe and Secure safeguarding standards published by the Churches' Child Protection Advisory Service (CCPAS.)

The Leadership undertakes to:

• endorse and follow all national and local safeguarding legislation and procedures, in addition to the international conventions outlined above.

• provide on-going safeguarding training for all its workers and will regularly review the operational guidelines attached.

• ensure that the premises meet the requirements of the Disability Discrimination Act 1995 and all other relevant legislation, and that it is welcoming and inclusive.

• support the Safeguarding Coordinator(s) in their work and in any action they may need to take in order to protect children and vulnerable adults.

• file a copy of the policy and practice guidelines with CCPAS and the local authority Wakefield and District Safeguarding Children Board, and any amendments subsequently published. The Leadership agrees not to allow the document to be copied by other organisations.

Section 2

Recognising and responding appropriately to an allegation or suspicion of abuse

Understanding abuse and neglect

Defining child abuse or abuse against a vulnerable adult is a difficult and complex issue. A person may abuse by inflicting harm, or failing to prevent harm. Children and adults in need of protection may be abused within a family, an institution or a community setting. Very often the abuser is known or in a trusted relationship with the child or vulnerable adult.

In order to safeguard those in our places of worship and organisations we adhere to the UN Convention on the Rights of the Child and have as our starting point as a definition of abuse, Article 19 which states:

1. States Parties shall take all appropriate legislative, administrative, social and educational measures to protect the child from all forms of physical or mental violence, injury or abuse, neglect or negligent treatment, maltreatment or exploitation, including sexual abuse, while in the care of parent(s), legal guardian(s) or any other person who has the care of the child.

2. Such protective measures should, as appropriate, include effective procedures for the establishment of social programmes to provide necessary support for the child and for those who have the care of the child, as well as for other forms of prevention and for identification, reporting, referral, investigation, treatment and follow-up of instances of child maltreatment described heretofore, and, as appropriate, for judicial involvement.

Also for adults the UN Universal Declaration of Human Rights with particular reference to Article 5 which states:

No one shall be subjected to torture or to cruel, inhuman or degrading treatment or punishment.

Detailed definitions, and signs and symptoms of abuse, as well as how to respond to a disclosure of abuse, are included here in our policy.

Definitions of Abuse

Significant Harm

This relates to the degree of harm that triggers statutory action to protect a child. It is based on the individual child's health or development compared to that which could reasonably be expected of a similar child. e.g. severity of ill treatment, degree and extent of physical harm, duration and frequency of abuse and neglect, premeditation. Department of Health guidance suggests that 'significant' means 'considerable, noteworthy or important.'

Children in Whom Illness is Fabricated or Induced (formerly known as Munchausen’s Syndrome By Proxy)

This is a form of child abuse in which the parents or carers give false accounts of symptoms in their children and may fake signs of illness (to draw attention to themselves). They seek repeated medical investigations and needless treatment for their children. The government guidance on this is found in 'Safeguarding Children in whom Illness is Fabricated or Induced' (2002).

Spiritual Abuse

Linked with emotional abuse, spiritual abuse could be defined as an abuse of power, often done in the name of God or religion, which involves manipulating or coercing someone into thinking, saying or doing things without respecting their right to choose for themselves. Some indicators of spiritual abuse might be a leader who is intimidating and imposes his/her will on other people, perhaps threatening dire consequences or the wrath of God if disobeyed. He or she may say that God has revealed certain things to them and so they know what is right. Those under their leadership are fearful to challenge or disagree, believing they will lose the leader's (or more seriously God's) acceptance and approval.

Domestic Violence

The shared Association of Chief Police Officers (ACPO), Crown Prosecution Service (CPS) and government definition of domestic violence is: ‘any incident of threatening behaviour, violence or abuse (psychological, physical, sexual, financial or emotional) between adults, aged 18 and over, who are or have been intimate partners or family members, regardless of gender and sexuality.’ (Family members are defined as mother, father, son, daughter, brother, sister and grandparents, whether directly related, in-laws or step-family.)

In 2004 the Government’s definition of domestic violence was extended to include acts perpetrated by extended family members as well as intimate partners. Consequently, acts such as forced marriage and other so-called ‘honour crimes’, which can include abduction and homicide, can now come under the definition of domestic violence.

The definition of domestic violence in Working Together 2010 states:

Forced marriage and honour-based violence are human rights abuses and fall within the Government’s definition of domestic violence. (Section 6.21)

Home Office (2009) What is Domestic Violence? London: Home Office defines domestic violence as ‘Any incident of threatening behaviour, violence or abuse (psychological, physical, sexual, financial or emotional) between adults who are or have been intimate partners or family members, regardless of gender or sexuality’. Nearly a quarter of adults in England are victims of domestic violence. Although both men and women can be victimised in this way, a greater proportion of women experience all forms of domestic violence, and are more likely to be seriously injured or killed by their partner, ex-partner or lover. (Section 9.17)

Investigating complex (organised or multiple) abuse

This abuse may be defined as abuse involving one or more abusers and a number of children. The abusers concerned may be acting in concert to abuse children, sometimes acting in isolation, or may be using an institutional framework or position of authority to recruit children for abuse.

Complex abuse occurs both as part of a network of abuse across a family or community, and within institutions such as residential homes or schools. Such abuse is profoundly traumatic for the children who become involved. Its investigation is time-consuming and demanding work, requiring specialist skills from both police and social work staff. Some investigations become extremely complex because of the number of places and people involved, and the timescale over which abuse is alleged to have occurred. The complexity is heightened where, as in historical cases, the alleged victims are no longer living in the setting where the incidents occurred or where the alleged perpetrators are also no longer linked to the setting or employment role. (Working Together 2010 Sections: 6.10 – 6.11)

Child Prostitution

Working Together to Safeguard Children' (2006) Section 6.2 stated:

Children involved in prostitution and other forms of commercial sexual exploitation should be treated primarily as the victims of abuse, and their needs require careful assessment.

New offences targeted at those who sexually exploit children and young people

The Sexual Offences Act 2003 introduced a number of new offences to deal with those who sexually exploit children and young people. The offences protect children up to the age of 18 and can attract tough penalties. They include:

• paying for the sexual services of a child;

• causing or inciting child prostitution;

• arranging or facilitating child prostitution; and

• controlling a child prostitute.

(Section 12.10)

Female Genital Mutilation (FGM)

The World Health Organization defined FGM as all procedures involving partial or total removal or stitching up of the female genitalia or other injury to the female genital organs whether for cultural or other non-therapeutic reasons.

Working Together (2010) states:

Female genital mutilation (FGM) is a collective term for procedures which include the removal of part or all of the external female genitalia for cultural or other nontherapeutic reasons. The practice is medically unnecessary, extremely painful and has serious health consequences, both at the time when the mutilation is carried out and in later life. The procedure is typically performed on girls aged between four and thirteen, but in some cases FGM is performed on new born infants or on young women before marriage or pregnancy. A number of girls die as a direct result of the procedure from blood loss or infection, either following the procedure or subsequently in childbirth.

FGM has been a criminal offence in the UK since the Prohibition of Female Circumcision Act 1985 was passed. The Female Genital Mutilation Act 2003 replaced the 1985 Act and made it an offence for UK nationals or permanent UK residents to carry out FGM abroad, or to aid, abet, counsel or procure the carrying out of FGM abroad, even in countries where the practice is legal. Further information about the Act can be found in Home Office Circular 10/2004 [Found at .uk].

FGM is much more common than most people realise, both worldwide and in the UK. It is reportedly practised in 28 African countries and in parts of the Middle and Far East but is increasingly found in Western Europe and other developed countries, primarily amongst immigrant and refugee communities. There are substantial populations from countries where FGM is endemic in London, Liverpool, Birmingham, Sheffield and Cardiff but it is likely that communities in which FGM is practised reside throughout the UK. It has been estimated that up to 24,000 girls under the age of 15 are at risk of FGM in the UK. [Available from Dorkenoo et al, 2007 FORWARD UK]. (Sections 6.14 – 6.16)

Child protection legislation throughout the UK is based on the United Nations Convention on the Rights of the Child. Each nation within the UK has incorporated the convention within its legislation and guidance.

The four definitions of abuse below operate in England based on the government guidance ‘Working Together to Safeguard Children (2010)’.

Abuse and neglect.

Abuse and neglect are forms of maltreatment of a child. Somebody may abuse or neglect a child by inflicting harm, or by failing to act to prevent harm. Children may be abused in a family or in an institutional or community setting, by those known to them or, more rarely, by a stranger for example, via the internet. They may be abused by an adult or adults, or another child or children.

Physical abuse

Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child. Physical harm may also be caused when a parent or carer fabricates the symptoms of, or deliberately induces, illness in a child.

Emotional abuse

Emotional abuse is the persistent emotional maltreatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development.

It may involve conveying to children that they are worthless or unloved, inadequate, or valued only insofar as they meet the needs of another person. It may include not giving the child opportunities to express their views, deliberately silencing them or ‘making fun’ of what they say or how they communicate. It may feature age or developmentally inappropriate expectations being imposed on children. These may include interactions that are beyond the child’s developmental capability, as well as overprotection and limitation of exploration and learning, or preventing the child participating in normal social interaction. It may involve seeing or hearing the ill-treatment of another. It may involve serious bullying (including cyberbullying), causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of maltreatment of a child, though it may occur alone.

Sexual abuse

Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, not necessarily involving a high level of violence, whether or not the child is aware of what is happening. The activities may involve physical contact, including assault by penetration (for example, rape or oral sex) or non-penetrative acts such as masturbation, kissing, rubbing and touching outside of clothing. They may also include non-contact activities, such as involving children in looking at, or in the production of, sexual images, watching sexual activities, encouraging children to behave in sexually inappropriate ways, or grooming a child in preparation for abuse (including via the internet). Sexual abuse is not solely perpetrated by adult males. Women can also commit acts of sexual abuse, as can other children.

Neglect

Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. Neglect may occur during pregnancy as a result of maternal substance abuse. Once a child is born, neglect may involve a parent or carer failing to:

• provide adequate food, clothing and shelter (including exclusion from home or abandonment);

• protect a child from physical and emotional harm or danger;

• ensure adequate supervision (including the use of inadequate care-givers); or

• ensure access to appropriate medical care or treatment.

It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs.

Signs and symptoms of abuse

The following signs could be indicators that abuse has taken place but should be considered in context of the child’s whole life.

Physical

Injuries not consistent with the explanation given for them

Injuries that occur in places not normally exposed to falls, rough games, etc.

Injuries that have not received medical attention

Reluctance to change for, or participate in, games or swimming

Repeated urinary infections or unexplained tummy pains

Bruises on babies, bites, burns, fractures etc. which do not have an accidental explanation*

Cuts/scratches/substance abuse*

Sexual

Any allegations made concerning sexual abuse

Excessive preoccupation with sexual matters and detailed knowledge of adult sexual behaviour

Age-inappropriate sexual activity through words, play or drawing

Child who is sexually provocative or seductive with adults

Inappropriate bed-sharing arrangements at home

Severe sleep disturbances with fears, phobias, vivid dreams or nightmares, sometimes with overt or veiled sexual connotations

Eating disorders - anorexia, bulimia*

Emotional

Changes or regression in mood or behaviour, particularly where a child withdraws or becomes clinging. 

Depression, aggression, extreme anxiety. 

Nervousness, frozen watchfulness

Obsessions or phobias

Sudden under-achievement or lack of concentration

Inappropriate relationships with peers and/or adults

Attention-seeking behaviour

Persistent tiredness

Running away/stealing/lying

Neglect

Under nourishment, failure to grow, constant hunger, stealing or gorging food, Untreated illnesses,

Inadequate care, etc.

*These indicate the possibility that a child or young person is self-harming.  Approximately 20,000 are treated in accident and emergency departments in the UK each year. 

How to respond to a child wishing to disclose abuse

When someone discloses they have been or are in fear of being abused, the first step is to actively listen and then be prepared to take the appropriate action.

In addition to this, it is important:

• To emphasise they have done the right thing in telling you

• To tell them you are treating what they have said to you seriously

• To reassure them that what has happened was not their fault

• Not to push for information because they may have been threatened or bribed not to speak

• Not to promise to keep the information a secret. Explain clearly (and gently!) that you may have to share what they tell you with others, including the person responsible for safeguarding, but this will only be done on a need to know basis.

• To ensure the immediate safety of the person and contact the Safeguarding Co-ordinator or an agency such as CCPAS for advice. Alternatively go directly to Social Care Direct / Police.

• As soon as possible, to write down what has been shared – see appendix 13

Safeguarding awareness

The Leadership is committed to on-going safeguarding training and development opportunities for all workers, developing a culture of awareness of safeguarding issues to help protect everyone.  All our workers will receive induction training and undertake recognised safeguarding training on a regular basis. Workers can attend ‘Facing the Unthinkable’ seminar run by CCPAS and interagency training provided by Wakefield and District Safeguarding Children Board. The Leadership will also ensure that children are provided with information on where to get help and advice in relation to abuse, discrimination, bullying or any other matter where they have a concern.

Responding To Allegations of Abuse

Under no circumstances should a worker carry out their own investigation into an allegation or suspicion of abuse. Following procedures as below:

• The person in receipt of allegations or suspicions of abuse should report concerns as soon as possible to Jonathan Robinson (hereafter the "Safeguarding Co-ordinator") tel no: 07882 917115 who is nominated by the Leadership to act on their behalf in dealing with the allegation or suspicion of neglect or abuse, including referring the matter on to the statutory authorities.

• In the absence of the Safeguarding Co-ordinator or, if the suspicions in any way involve the Safeguarding Co-ordinator, then the report should be made to Kevin Foster (hereafter the "Deputy ") tel no: 07739310990 If the suspicions implicate both the Safeguarding Co-ordinator and the Deputy, then the report should be made in the first instance to the Churches' Child Protection Advisory Service (CCPAS) PO Box 133, Swanley, Kent, BR8 7UQ. Telephone 0845 120 4550. Alternatively contact Social Services or the police.

• Where the concern is about a child the Safeguarding Co-ordinator should contact Social Care Direct telephone 0845 8503503 (available 24 hours a day, 7 days a week).

The Police Child Protection Team telephone number is 08456060606

• Where required the Safeguarding Co-ordinator should then immediately inform the insurance company and other strategic personnel within the denomination

(Name) _____________________________________ tel no: ________________________________

• Suspicions must not be discussed with anyone other than those nominated above. A written record of the concerns should be made in accordance with these procedures and kept in a secure place.

• Whilst allegations or suspicions of abuse will normally be reported to the Safeguarding Co-ordinator, the absence of the Safeguarding Co-ordinator or Deputy should not delay referral to Social Services, the Police or taking advice from CCPAS.

• The Leadership will support the Safeguarding Co-ordinator/Deputy in their role, and accept that any information they may have in their possession will be shared in a strictly limited way on a need to know basis.

• It is, of course, the right of any individual as a citizen to make a direct referral to the safeguarding agencies or seek advice from CCPAS, although the Leadership hope that members of the place of worship / organisation will use this procedure. If, however, the individual with the concern feels that the Safeguarding Co-ordinator/Deputy has not responded appropriately, or where they have a disagreement with the Safeguarding Co-ordinator(s) as to the appropriateness of a referral they are free to contact an outside agency direct. We hope by making this statement that the Leadership demonstrate its commitment to effective safeguarding and the protection of all those who are vulnerable.

The role of the safeguarding co-ordinator/ deputy is to collate and clarify the precise details of the allegation or suspicion and pass this information on to statutory agencies who have a legal duty to investigate.

Detailed procedures where there is a concern about a child:

Allegations of Physical Injury, Neglect or Emotional Abuse

If a child has a physical injury, a symptom of neglect or where there are concerns about emotional abuse, the Safeguarding Co-ordinator/Deputy will:

• Contact Social Care Direct (or CCPAS) for advice in cases of deliberate injury, if concerned about a child's safety or if a child is afraid to return home.

• Not tell the parents or carers unless advised to do so, having contacted Social Care Direct

• Seek medical help if needed urgently, informing the doctor of any suspicions.

• For lesser concerns, (e.g. poor parenting), encourage parent/carer to seek help, but not if this places the child at risk of significant harm.

• Where the parent/carer is unwilling to seek help, offer to accompany them. In cases of real concern, if they still fail to act, contact Social Care Direct for advice.

• Seek and follow advice given by CCPAS (who will confirm their advice in writing) if unsure whether or not to refer a case to Social Care Direct.

Allegations of Sexual Abuse

In the event of allegations or suspicions of sexual abuse, the Safeguarding Co-ordinator/Deputy will:

• Contact Social Care Direct or Police Child Protection Team direct. They will NOT speak to the parent/carer or anyone else.

• Seek and follow the advice given by CCPAS if, for any reason they are unsure whether or not to contact Children’s Social Services/Police. CCPAS will confirm its advice in writing for future reference.

Allegations of Abuse Against a Person Who Works with Children

If an accusation is made against a worker (whether a volunteer or paid member of staff) whilst following the procedure outlined above, the Safeguarding Co-ordinator, in accordance with Local Safeguarding Children Board (LSCB) procedures will need to liaise with Children’s Social Services- Social Care Direct in regards to the suspension of the worker, also making a referral to a Safeguarding Adviser (SA) / Local Authority Designated Officer (LADO) telephone 01977 727035 to discuss a referral to ISA.

Section 3

Prevention

Safe recruitment

The Leadership will ensure all workers will be appointed, trained, supported and supervised in accordance with government guidance on safe recruitment. This includes ensuring that:

• There is a written job description / person specification for the post

• Those applying have completed an application form and self-declaration form see appendix 2

• Those short listed have been interviewed

• Safeguarding has been discussed at interview

• Written references have been obtained, and followed up where appropriate

• A criminal records disclosure has been completed (we will comply with Code of Practice requirements concerning the fair treatment of applicants and the handling of information)

• Qualifications where relevant have been verified

• A suitable training programme is provided for the successful applicant

• The applicant has completed a probationary period

• The applicant has been given a copy of the organisation’s safeguarding policy and knows how to report concerns.

Under 16s

Young people under 16 are frequently used as helpers, in places such as churches and work experience at an infant school or nursery. All helpers, of whatever age, should be responsible to a named worker and never be in a position where they are providing unsupervised care of children. They should not be included when considering staff/child ratios. The full recruitment procedure need not be applied, though the organisation would be expected to acquire basic information about the individual and take up personal references. We would also recommend the use of a Junior Helper Form giving details of what is expected of the helper, detailing the senior leader they are assigned to and confirmation of approval from a parent and/or guardian. Criminal Records checks would not normally be required.

Mission teams and workers from overseas

All such workers will have references from reliable sources and will not be allowed unsupervised contact with children and young people.

Children and Young People Placed with Host Families – see appendix 12

Prior to the child or young person’s visit, the host family must have been interviewed for suitability and a home visit made. The following should obtain:

• Names and ages of all members of the household.

• Home address and contact details (phone numbers and email)

• A criminal records check on all occupants in the household who are 18 years of age or over.

• Details of any current criminal investigation, or any charge or conviction for a criminal offence by a member of the household

• Details of sleeping arrangements, meal times etc.  

It is important the child or young person is protected from false allegations made against members of the host family. Every host family should therefore be given:

• A copy of the organisation’s safeguarding policy

• Name of the child or young person together with any other relevant information (e.g. medical details)

• Name, address and telephone numbers of the parents/carers

• An itinerary/programme of activities.

Every parent/carer should be provided with:

• Details of the host family.

• A statement that all host families have been assessed by the church prior to the visit.

• A statement that the place of worship/activity has a safeguarding policy.

• The phone number of a contact person if there are any concerns.

• A programme of activities.

Management of Workers – Codes of Conduct

As a Leadership we are committed to supporting all workers and ensuring they receive support and supervision. All workers have been issued with a code of conduct towards children and young people. The Leadership undertakes to follow the principles found within the ‘Abuse Of Trust ‘guidance issued by the Home Office and it is therefore unacceptable for those in a position of trust to engage in any behaviour which might allow a sexual relationship to develop for as long as the relationship of trust continues.

Section 4

Pastoral Care

Supporting those affected by abuse

The Leadership is committed to offering pastoral care, working with statutory agencies as appropriate, and support to all those who have been affected by abuse that have contact with or are part of the place of worship / organisation.

Adults seeking supporting would speak to pastoral team and signposted to appropriate services, some of these are run within the church e.g. Beauty for Ashes and Gateway group.

For children under the age of 16, parents will be signposted to specialised counselling for help including NSPCC and Childline.

Effective listening includes ensuring the physical environment is welcoming, giving opportunity for the child or vulnerable adult to talk but making sure others are aware the conversation is taking place . It is especially important to allow time and space for the person to talk and above everything else listen without interrupting. Be attentive and look at them whilst they are speaking and show acceptance of what they say (however unlikely the story may sound) by reflecting back words or short phrases they have used. Try to remain calm, even if on the inside you are feeling something different. Be honest and don’t make promises you can’t keep regarding confidentiality.

If they decide not to tell you after all, accept their decision but let them know that you are always ready to listen. Use language that is age appropriate and, for those with disabilities, ensure there is someone available who understands sign language, Braille etc.

Helpful Responses

• You have done the right thing in telling 

• I am glad you have told me

• I will try to help you

Don’t Say

• Why didn't you tell anyone before?

• I can't believe it!

• Are you sure this is true?

• Why? How? When? Who? Where?

• I am shocked, don't tell anyone else

Working with Offenders

When someone attending the place of worship / organisation is known to have abused children, or is known to be a risk to vulnerable adults, the Leadership will supervise the individual concerned and offer pastoral care, but in its safeguarding commitment to the protection of children and vulnerable adults, set boundaries for that person they will be expected to keep. A contract of behaviour will be made with the person covering the boundaries that the leadership expects the individual to keep and the support offered to that person. (See Appendix 3.) This will be tailored specifically to the individual’s circumstances and informed ideally by risk assessments from statutory agencies. If the person does not keep to the boundaries set, the police should be contacted for advice. If the person leaves the organisation, the statutory agencies, such as probation, police child protection team, or social care direct should be informed.

Section 5

Practice Guidelines

As an organisation / place of worship working with children, young people and vulnerable adults we wish to operate and promote good working practice. This will enable workers to run activities safely, develop good relationships and minimise the risk of false accusation. The Children Act 2004 (England) through the Stay Safe outcome of ‘Every Child Matters Change for Children’ programmes, places a duty on organisations involved in providing services for children and young people to safeguard and promote their well-being. This means all workers should treat those they are caring for with respect and dignity as well as demonstrate competence and integrity.

The duty of care is in part exercised through the development of respectful and caring relationships but also by workers taking all reasonable steps to ensure the safety and well-being of those they have responsibility for, particularly in relation to sexual, physical and emotional abuse. Before individuals start working with children, young people and vulnerable adults, they need to understand and acknowledge the responsibilities and trust inherent to their role.

In addition, under Health and Safety at Work legislation, organisations have a duty of care towards the well-being of all workers and ensure they are treated fairly. They are required to provide a safe working environment and guidance on safe working practice.

All adults working with children, young people and vulnerable adults are in positions of trust. It is therefore vital workers ensure they do not, even unwittingly, use their position of power and authority inappropriately.

Workers should always maintain professional boundaries and avoid behaviour which might be misinterpreted. Any kind of sexual relationship between an adult worker and a child is never acceptable and if concerns arise in this area, this should be recorded and reported to the Safeguarding Coordinator.

The trusting relationship between worker and child, young person or vulnerable adult means the worker should never:

• use their position to gain access to information for their own or others’ advantage 

• use their position to intimidate, bully, humiliate, threaten, coerce or undermine

• use their status and standing to form or promote relationships that are or may become sexual

Gifts, Rewards and Favouritism

The giving of gifts or rewards to children, young people and vulnerable adults can be part of an agreed policy for supporting positive behaviour or recognising particular achievements. In some situations, the giving of gifts as rewards may be accepted practice for a group of children, whilst in other situations the giving of a gift to an individual child or young person will be part of an agreed plan with the knowledge of a manager and the parent or carer.

Any gifts should be given openly and not be based on favouritism. Adults need to be aware however, that the giving of gifts can be seen as a gesture to bribe or groom a young person. Adults should exercise care when selecting children and/or young people for specific activities or privileges to avoid perceptions of favouritism or unfairness. Methods and criteria for selection should always be transparent and subject to scrutiny. Care should also be taken to ensure that adults do not accept any gift that might be construed as a bribe or lead the giver to expect preferential treatment. There are occasions when children, young people or parents wish to pass small tokens of appreciation to workers, for example, on special occasions or as a thank-you, and this is acceptable. However, it is unacceptable to receive gifts on a regular basis or of any significant value.

Risk assessments (see appendix 4)

Taking care of children and young people involves taking responsibility for their well-being at all times, being prepared for unforeseen eventualities, anticipating situations where they could be harmed and taking steps to minimise the risks. Organisations have a responsibility to assess the risk involved in the activities that are provided. This can include an informal check before the start of an activity that the building is safe and that the planned activities have been assessed for any risks. It is advisable to appoint someone specifically for carrying out risk assessments. An easy and effective way of doing this is to compile a checklist for the activity, identifying any risks that could be encountered, the action required, the person responsible to carry this out and when any action has been completed.

The following are some areas that should be considered:

• Identification of hazards.

• Consider who might be harmed and how this might happen.

• Assess the risks and take action to remove or reduce them as far as possible.

• Record details of the action taken.

In a building the following may be considered hazardous: loose-fitting carpets, uneven floors, over-filled cupboards, very high shelves, blocked fire exits, glass doors, missing light bulbs, overloaded power points, trailing electrical cables, loose window fastenings.

Safety of buildings and equipment

Buildings being used for groups or activities should be properly maintained. The external fabric of the building, plus all internal fixtures, fittings, lighting, fire exits and equipment should meet the required safety standards. An annual review should also be carried out and, where necessary, action taken. All electrical equipment should have undergone an electrical safety test. In the UK these are known as PAT (Portable Appliance Inspection) tests.

Outside play areas should be appropriately fenced off with secure/boltable gates to prevent small children from straying from the premises. Safety requirements could also be publicly displayed on posters in appropriate locations around the building. 

Food and drink safety and hygiene

Any food that is made and/or consumed on the premises should meet food safety regulations. It follows therefore that there should be someone within the organisation who has responsibility for this. They should possess a Basic Food Hygiene Certificate or equivalent and be knowledgeable in areas such as food preparation, handling, storage, disposal of waste etc. This is relevant to all organisations and especially to those running camps and other residential activities.

If food and drink are provided during an activity, the following should be considered:

• Workers should follow good personal hygiene

• Basic health and hygiene regulations should be adhered to.

• All food and drink is stored appropriately

• Hot drinks should not be carried through an activity area and not placed within the reach of young children

• Snacks and mealtimes are appropriately supervised

• Fresh drinking water is available at all time

Systems are in place to ensure that children, young people or vulnerable adults do not have access to food/drinks to which they are allergic. Typically this can be peanuts, nuts, milk, eggs, fish, shell fish and gluten - found in wheat, barley, and oats.

First Aid

Provision should be made for an appropriately qualified first-aider to be available at all activities together with an adequate First Aid kit.

Under the Health & Safety (First Aid) regulations it is the duty of every employer to provide at least one first aid container for each work site. Its contents should be stored in a waterproof container and the designated worker should regularly check the contents. 

Safeguarding Principles for Group or Activity

Some general principles for running a club, activity or service include:

• Ensuring that everyone is treated with dignity and respect in attitude, language and actions.

• Consideration for the number of workers needed to run the group and whether they should be male, female or both. 

• A clear strategy for summoning additional help (if needed) in situations where a worker is working alone with a child, young person or vulnerable adult. 

• The level of personal care (e.g. toileting) required appropriate to the needs of the individual.

• Clear guidelines on personal privacy e.g. when working with children avoiding questionable activity such as rough or sexually provocative games and comments.

• Not allowing anyone under 16 years of age to be left in charge of children of any age or those attending the group being left unsupervised.

• Only workers assigned to the group being allowed to participate in the activity. Other adults should not be allowed free access.

• Making a note of other people in the building during the activity and any other events taking place at the same time.

Adult to Child Ratios

In order to supervise children’s activities safely it is necessary to have sufficient adult leaders and helpers. In the past CCPAS has relied on OFSTED recommendations but since the introduction of the statutory framework for the Early Years Foundation Stage (nationalstrategies.standards..uk), the following ratios should be applied: 

• Age under 2 in any early years group setting, there needs to be at least one member of staff for every 3 children. There are a number of additional provisos in regard to the qualifications for these staff and the experience of those staff, but in terms of children aged 2 in an early years setting there needs to be at least one member of staff for every 4 children.

• Children aged 3 and over in a registered early year’s provision, there needs to be at least one member of staff for every 13 children. Again there are a number of provisos, namely that this is between the hours of 8.00 am and 4.00 pm, and the provisos relate to the qualifications of those staff members. At other times outside of the hours of 8.00 am – 4.00 pm, and where it is within those hours but people have less qualification then the ratio alters to one staff member for every 8 children.

• Children aged 3 and over in independent schools, including reception classes, the ratio is one member of staff for every 13 children, again with a number of provisos. Children aged 3 and over in maintained schools and nursery schools where the provision is led by a school teacher, then the ratio is one member of staff for every 13 children. 

• The Early Years Foundation Stage does not place ratio and qualification requirements on reception classes in maintained schools because they fall within the legal definition of an infant class. These classes fall within the legislation of an infant class and must not contain more than 30 pupils. There are also specific requirements in regard to child minders and maximum number of children they can have. 

A risk assessment should be carried out for activities and especially where it is:

• Outdoors

• high risk or dangerous

• when catering for people with disabilities or special needs

The results of the risk assessment may mean ratios need to be increased. The most important thing is to be specific in written guidance and expectations. 

Registration

When a child becomes a member or becomes involved in an activity run by an organisation, it is important at the outset that a general information and consent form is completed and returned giving contact details of parents/carers, plus medical and other details such as allergies or special dietary requirements. This form should be renewed annually. (See appendix 5)

A register of those attending a club or activity should also be maintained, together with a register of workers. This should include a record of arrival and departure times, particularly if the participant does not attend the whole session. It is also good practice to keep parents/carers informed of the nature of activities.

Keeping Records

A logbook should be maintained for all activities where workers can write down unusual events or conversations that they witnessed. This may be very helpful if, for example, leaders have to deal with a difficult member who subsequently makes an accusation of assault or a young person repeatedly makes sexual comments about workers that may, at a later date, result in an allegation of abuse. In this situation, written records would enable any allegations to be seen in context. 

Patterns of behaviour or concerns might also emerge from log records that might not otherwise be so obvious - for example, bruising noted on a regular basis or a number of young people making similar comments about one worker that raises concerns. Other information might include records of incidents such as fights and the action taken. Logbooks safeguard both children and workers.

Every child, young person, vulnerable adult, parent or carer should be able to view what is recorded about them in the logbook. This information would need to be kept in a way that does not breach the confidentiality of an individual. Whilst it is important to observe data protection requirements, remember safeguarding is always the priority. Information about the prevention and detection of crime is exempt from data Protection requirements. It may, therefore, be inappropriate to release information to a parent that has been disclosed by a young person, without first consulting the statutory agencies.

Information of a sensitive nature (e.g. a child disclosing abuse) will need to be kept separately in a secure place. However, a cross reference could be recorded in the logbook along the lines of "Jenny spoke to Bill tonight - see separate note in her file". In certain circumstances this information would need to be cross referenced between records. The experience of CCPAS is that concerns can be raised many years after an event and therefore records should be kept indefinitely as advised by insurance companies.

Accidents

All accidents, however minor, should be recorded in an accident book. In the event of an accident, the parent/carer of a child or young person should be asked to read and sign the accident book. Whether a vulnerable adult can sign the book will depend on the nature and extent of their disability.

If the child, young person or vulnerable adult is not collected at the end of a session, a letter should be sent to the parent or carer explaining what has happened in much the same way a school would respond. (See appendix 6)

Peer-group Activities (children and young people)

All peer-group activities should be overseen by named adults who have been selected in accordance with agreed recruitment procedures and have the backing of the leadership of the organisation.

Before setting up a peer-led activity the following should be taken into consideration:

• The appropriateness of the venue for the activity

• Any medical issues, dietary needs and allergies will be appropriately managed. 

• Emergency contact numbers are to hand for all members under the age of 18 years. 

• If the provision of food is part of the activity, leaders must ensure that food is prepared in accordance with Basic Food Hygiene standards. 

Whilst there may be a valid argument for groups of age 16+ being led and run by their peers, adult leaders should always be in the vicinity and should contribute to any programme reviews and planning. Peer-group leaders must be trained and supported by at least one adult worker.

The following should also be followed:

• If there are children/young people under 16 yrs. at an activity, adults workers should be present or within earshot.

• No person under the age of 16 should be left with the sole responsibility of caring for or supervising other children or vulnerable adults.

• Young people (over 16) who assist with caring for other children/young people should be subjected to the same recruitment process as adults and have undertaken safeguarding training.

• Peer-group leaders should be aware of safeguarding procedures, including reporting concerns (e.g. abuse, bullying) to their supervising adult and that sensitive information should not be shared openly in the group.

Parents/carers must always be kept informed about what peer-group activities are for, who the leaders are, how they are run, where they meet and what parents can do to support them.

Parents/Carers Staying With Children's Groups

There may be occasions where parents ask if they can stay to watch the children's group's activity. It is important not to appear guarded but there may be concerns, particularly where the expectation is that all adults who work with children in any capacity should undertake Criminal Records Bureau and other checks.

Organisations should therefore consider the following:

• Parents can be permitted to observe groups but not take part. A distinction should be made.

• It can help certain children settle into a group, if the child knows that a parent/carer is there. After the settling in period, if a parent/carer wishes to continue to stay, consideration could be given to them becoming a helper/worker but they would be required to undertake the same recruitment and selection procedure as with any other worker.

• Whilst a person watching may be a parent/carer for one or more of the children, to the rest of the children they are strangers.

• Organise an open evening from time to time as part of the on-going children's programme to build relationships and encourage parents to take an active role in supporting the group.

• Be aware that for some children with special needs, it may be appropriate for their parent/carer to stay with them for an extended period. This should be considered on an individual basis to help the child become fully integrated into the group/activity.

Working with disruptive children and young people

Sometimes children and young people become angry, upset or disruptive. Occasionally their behaviour may endanger themselves or others. The Government has developed national standards in relation to early years and day care and the following guidelines can be adopted by organisations providing services to children and young people.

If someone is being disruptive:

• Ask them to stop.

• Speak to them to establish the cause(s) of the upset.

• Inform them they will be asked to leave if the behaviour continues.

• Warn them if they continue to be disruptive, this might result in longer-term exclusion from the group.

If they are harming themselves, another person or property then others in the group should be escorted away from the area where the disruption is occurring. At the same time, and with a second worker present, request them to STOP. If your request is ignored, you might need to warn the individual that you will consider calling the Police. As a last resort, in the event of them harming themselves, other people or property, physical restraint may be needed until the Police to arrive.

Training in appropriate restraint techniques may be available through the local Police or Area Youth and Community services.

The workers involved should always record what happened in writing as soon as possible after the incident. This should include:

• What activity was taking place.

• What might have caused the disruptive behaviour.

• The person’s behaviour.

• What was said and how the worker and others responded.

• A list of others present who witnessed the incident.

A copy should be given to the leader, a copy retained by the worker and a copy kept with the logbook. Parents should be informed if their child has been restrained.

Anti- bullying Policy and practice (children & young people)

Bullying is the use of aggression with the intention of hurting another person. Children can bully each other, be bullied by adults and can sometimes bully adults. Any form of bullying results in pain and distress to the victim and is unacceptable behaviour within any organisation. Some common forms of bullying can be:

• Verbal -name-calling, sarcasm, spreading rumours, teasing including via emails, text messaging (SMS, MMS), or Social Networking websites (Facebook, Twitter, et al.)

• Emotional - being unfriendly, excluding, tormenting, graffiti, gestures, racial taunts

• Physical - pushing, kicking, hitting, punching or any use of violence

• Sexual - sexually abusive comments or gestures

• Racial - any of the above because of, or focusing on the issue of racial differences

• Homophobic - any of the above because of, or focusing on the issue of sexual orientation

• Unofficial activities such as initiation ceremonies and practical jokes which may cause children physical or emotional harm even though this may not be intended

There should be a known zero tolerance to bullying so that if it does occur, children and leaders are able to report the matter and it can be dealt with promptly and effectively. There can be an expectation that anyone who knows that bullying is happening will report it. 

Whilst the child being bullied needs protection, the person/people doing it need to address the reasons for their behaviour and be encouraged to relate to others in more positive ways. 

The organisation has a clear responsibility to respond appropriately to this issue and one way is operate a clear anti-bullying policy.

Tobacco and Alcohol

There is now a smoking ban in all enclosed public spaces throughout the UK and a no-smoking policy should therefore be enforced within any buildings where the organisation operates. There are exemptions to this in places such as care homes.

It is now illegal for anyone under the age of 18 in England and Wales to be sold cigarettes (or other products like roll-up tobacco and cigars) over the counter or at a vending machine. The organisation is able to impose a no-smoking policy, so it is important all those attending the activity are aware of and agree to abide by it.

There are also strict regulations on the sale and consumption of alcohol where children and young people are concerned. Workers do not have the right to confiscate alcohol found in a young person's possession but they can enforce a no-alcohol policy.

There may be occasions where it is felt necessary to inform parents /carers that a child/young person has been drinking, particularly if they are under the influence of alcohol at the group or there are concerns for their health or safety. Obviously this may affect working relationships and there is a moral question that will need to be considered before any action is taken.

Solvents and Illegal Substances.

Workers should be alert to possession and use of illegal substances.

If a worker becomes aware a child, young person or vulnerable adult may be abusing solvents they should be encouraged to seek professional help from their doctor or a counsellor specialising in this area.

Having said this, it is a criminal offence to allow anyone attending an activity run by an organisation to supply illegal drugs or use them on the premises. It is important to adopt zero tolerance on all illegal substances and draw up a protocol with the local police for dealing with such situations should they arise. All those attending the activity should be made aware of this protocol which should be clearly displayed. For the individual involved:

• Ask them to stop, warning them of the consequences if they do not e.g. suspension or ban from the group.

• Inform parents/carers if the young person is under 16 years.

• Inform the parents/carers if the young person is over 16 years (with their permission).

• Discuss with the young person the proposed course of action, particularly if they re-offend (e.g. informing the police).

• Write down the content of any discussion with the young person, including the action taken and keep this in a secure place.

• Liaise with the police to devise a strategy for dealing with the use of illegal substances.

Special Needs and Disabilities

Workers should be aware that any child, young person or vulnerable adult attending an activity who has a special need or disability may need extra help in areas such as communication and mobility (e.g. use of sign language and assistance in going to the toilet). They may behave in a non-age appropriate way. For example, a young person of 17 might behave more like a 2-3 year old, particularly in demanding cuddles or sitting on a worker's lap. So it is important to set appropriate boundaries that take their needs into account, but also protect workers from false accusation.

The organisation should:

• Ask the child, young person or vulnerable adult attending the activity, and parents or carers how their needs can be met, ensuring all workers involved with them are aware of their expectations. This includes the number of workers needed to assist for a specific activity to prevent injury. Some of these needs may be more easily met than others, so be realistic. A family may ask for changes to enable easier access to the building (ensure you meet the requirements of the Disability Discrimination Act). Listen, and give feedback to the person, family or carer as to what can or can't be achieved and the reasons why.

• Ideally ensure that a worker of the same gender assists if they need help with toileting, but again discuss with the person, their family or carer to discuss their preference and your ability to provide this. For example you may have a Sunday School with only female workers, so is a male child happy for a female to provide personal care, and are the parents comfortable with this? Generally these issues once discussed can be agreed upon.

• Make buildings accessible (e.g. ramps, toilets for the disabled and hearing loop system) and encourage integration within the group.

• Developing appropriate disability awareness including the use of different forms of communication (e.g. sign language) and language etiquette.

Intimate care

In places of worship and organisations intimate care may be provided for small children e.g. those attending crèche, and for children and adults with disabilities. Workers should therefore be operating clear guidelines in this area.

Workers involved with intimate care need to be sensitive to the individual needs of each person and that some care tasks could be open to misinterpretation. False allegations of sexual abuse are extremely rare but guidelines will safeguard both the children and adults. People feel safer if expectations are clear and methods of working are, as far as possible, consistent. 

Outings

If the organisation arranges day trips or visits for children and young people under 18, parents or carers should complete and sign a consent form for the activity (see appendix 7). The organisation should also carry out a risk assessment of the activity to ensure all eventualities are covered and all adults in the team know what to do in the event of an accident or emergency.

On the day it is important to remember to take a fully charged mobile phone, all essential records and equipment and allocate named children to named pairs of adults.

Transportation

Where children, young people or vulnerable adults are being transported by mini-bus the organisation needs to ensure there are guidelines in place and that these apply to all drivers and journeys carried out on behalf of and with the knowledge of the organisation. This does not apply to private arrangements for transportation made, for example, between adults with parental responsibility (see appendix 8).

Advice for transporting children, young people or vulnerable adults is as follows:

• Driving should be restricted to those who have gone through the organisation’s recruitment procedures for workers.

• All drivers must have read the safeguarding policy of the organisation and agree to abide by it.

• Parents / carers should be asked to sign a Transportation Consent Form (or include it in the General Information and Consent Form).

• The driver should hold a full driving licence; the vehicle must be adequately insured and the vehicle road worthy.

• Having checked drivers, it is reasonable to expect that they may be alone with a child for short periods. Consideration should therefore be given to dropping off the least vulnerable last and plan routes accordingly. Two workers in a vehicle does not in itself guarantee safety - there have been incidents where workers have acted abusively together. 

• Drivers should not spend unnecessary time alone in the vehicle with someone they are transporting. If, for example, a child wants to talk to a driver about something and has waited until other children have been dropped off, the driver should explain that it isn't convenient to talk there and then, but arrange to meet them at a location where there are other adults around with the knowledge of the group leader. (Remember they may want to talk to the driver about an abusive situation).

• When travelling in groups with more than one vehicle it is good practice to insist those being transported stay in the same groups on the out-going and return journey. This will avoid anyone, at worst, being left behind. 

• At collection or dropping off points no child or young person should be on their own and the driver should make sure they are collected by an appropriate adult. This may also apply to a vulnerable adult, depending on the nature of their vulnerability and/or disability.

• It is advisable to be aware of instances where it may be unwise for a particular driver to transport a particular individual e.g. where there has been a disagreement or they have romantic feelings for a driver.

• If parents or carers do some transporting, ensure they are made aware that such arrangements are their own responsibility and not the organisation’s. 

Swimming Trips (see appendix 9)

There should be an increased adult to child ratio for all swimming trips and prior to the trip the swimming ability of a child/young person should be established. A swimming consent form for each child (or a copy) should be taken by the group leader on the trip. A copy should also be retained by the contact person in your organisation / place of worship.

Before any visit to a swimming pool check:

• there will be a qualified lifeguard present at all times

• first aid/rescue equipment is readily available and this would preferably include a poolside telephone/alarm.

If appropriate to your party, check that the pool caters for children with disabilities. There should be adequate signs indicating the depth of the pool and depending on the age of the group you are taking, it is advisable to make sure that the shallow end is shallow enough! If the maximum depth of the pool is less than 1.5 metres, diving should not be permitted.

Checks should be made that the changing rooms are safe and hygienic and there is a changing room for each sex. They should be supervised while children are in there by at least two leaders per changing room. They should be of the same gender as the children, but supervised in such a way that the leaders do not watch the children actually getting changed. It may sound obvious but it is inadvisable for children to swim immediately after eating.

Children and children’s workers should follow the rules of the pool. It is important children and young people know how to behave and take their lead from workers’ own behaviour. Group leaders should supervise behaviour at all times and there should be a minimum of two leaders present while the children are in the pool.

Whilst the pool’s lifeguard will be on duty to supervise swimmers this does not reduce the duty of care of leaders and workers, including being able to account for the whereabouts of all those participating in the event.

It is worth bearing in mind that because water activities often involve partial nudity, potential abusers are more inclined to make advances. This may include the person lingering around changing rooms or toilets. One way to supervise visits to the toilet is to use the responsible buddy system, i.e. two or three go to the toilet together. One uses the toilet whilst the others stand outside the door.

Swimming or paddling in the sea, rivers, lakes or other natural waters are potentially dangerous activities and a risk assessment must be completed before organising such an activity. Prior to organising a visit to open waters group leaders can look on local websites or contact the local tourist information to make sure the area is safe.

Swimming in the sea or other natural waters should be allowed only as a supervised activity, preferably in a recognised bathing area with a qualified lifeguard present. Obviously weather conditions should be taken into account. Even with lifeguard cover children should always be in the sight of the group leader and team. One of the team should stay out of the water for better surveillance and preferably hold a relevant life-saving certificate. Leaders must ascertain the level of the children’s swimming ability and ensure adequate, increased supervision ratios for the particular group.

The limits of the swimming area need to be explained to the children before they enter the water along with other matters specific to the location. In addition, signals of distress and recall need to be adopted and clearly explained.

It is important to establish a base to which members of the group may return if separated.

Residential holidays (see consent form appendix 10)

If using an established residential centre, checks should be made that it operates a safeguarding policy and carries out Disclosure checks on workers. Organisations providing residential holidays should also carry out full risk and health and safety assessments. On a campsite or in the open countryside the hazards may be guy ropes and other fastenings, fires, Calor gas and other flammable substances, access to fields where animals graze.

It is easy to assume that workers automatically know how to organise and run activities, and that children, young people and vulnerable adults have been taught personal safety. This is not necessarily the case so it is doubly important the organisation’s expectations are clear and are communicated effectively

• The organisers recognise that where workers from other organisations are joining the camp there is a need for clarity with regard to all child protection matters because they may have their own safeguarding policy and procedures. It is expected that sending organisations agree that:

o All allegations of child abuse will be referred to the Camp Safeguarding Co-ordinator or their deputy. If the suspicions in any way implicate both the Co-ordinator and the Deputy Co-ordinator, then Children’s Services or the sending organisation’s co-ordinator should be contacted in accordance with the safeguarding policy. CCPAS could also be contacted for advice.

o The Camp Safeguarding Co-ordinator has responsibility to action all allegations or suspicions of abuse. If the suspicions in any way involve the Co-ordinator then the matter should be reported to the Deputy Co-ordinator.

o The Co-ordinator has the authority to contact either Children’s Services local to the child's home, Children’s Services or the Police local to the Camp and/or CCPAS for advice.

o Allegations will be dealt with on a 'need to know' basis.

• If allegations involve a child or worker from a sending organisation then the leader of that church or a nominated person (i.e. their safeguarding co- ordinator) will be informed. It is expected they will keep confidence and not investigate the matter themselves.

• Should a sending organisation have other reporting mechanisms, this will be discussed and an agreement made with that church/organisation.

Filming and taking photographs (see consent form 11)

Since the introduction of the Data Protection Act in 1998, organisations must be careful if they want to take photographs or film footage of people, and how images are used. This does not mean that photographs should not be taken or filming prohibited but there are certain protocols that must be followed to comply with data protection legislation as well as safeguarding children, young people and vulnerable adults.

Permission must be obtained of both children and adults before a photograph is taken or film footage recorded. However, it is perfectly acceptable to ask parents/carers to let the organisation know if they do NOT want their child photographed or filmed. The worker should write to parents or carers to explain what is happening and leave the onus on the parent/ carer to contact them if they have any objections. In addition to this:

• It must be made clear why the image(s) or film is being used, what it will be used for and who might want to look at the pictures.

• When using photographs of children and young people, use group pictures and never identify them by name or other personal details. These details include e-mail or postal addresses, telephone or fax numbers.

• Obtain written and specific consent from parents or carers before using photographs on a website.

Internet Safety Code for young people and their parents/carers

The internet opens up a world of entertainment, opportunity and knowledge. To help children enjoy it all safely, the UK Council for Child Internet Safety (UKCCIS) has developed the Click Clever, Click Safe child internet safety strategy.

UKCCIS brings together organisations from industry, charities and the public sector to work with the Government to deliver the recommendations from Dr Tanya Byron's report - Safer Children in a Digital World

By following the digital code ‘Zip it, Block it, Flag it’, parents and children can adopt a few simple strategies to help them stay safe online, while continuing to enjoy the internet. The code highlights three things that parents can encourage their children to do:

Zip It:               Get your children to keep their passwords private

Block It:           Make sure your children know how to block people that upset them 

Flag It:             Ask your kids regularly if they have seen or done anything online that has upset them

Consent form is included in the general consent for contact with the child or young person via mobile network or internet

Section 6

Working in Partnership

The diversity of organisations and settings means there can be great variation in practice when it comes to safeguarding children, young people and vulnerable adults. This can be because of cultural tradition, belief and religious practice or understanding, for example, of what constitutes abuse.

We therefore have clear guidelines in regards to our expectations of those with whom we work in partnership, whether in the UK or not. We will discuss with all partners our safeguarding expectations and have a partnership agreement for safeguarding. It is also our expectation that any organisation using our premises, as part of the letting agreement will have their own policy that meets CCPAS’ safeguarding standards.

Good communication is essential in promoting safeguarding, both to those we wish to protect, to everyone involved in working with children and vulnerable adults and to all those with whom we work in partnership. This safeguarding policy is just one means of promoting safeguarding.

Signed by: Kevin Foster

Date: 10th April 2013

Appendix 1

Leadership Safeguarding Statement

The Leadership recognises the importance of its ministry /work with children and young people and adults in need of protection and its responsibility to protect everyone entrusted to our care.

The following statement was agreed by the leadership/organisation on: 9th April 2013

This place of worship/organisation is committed to the safeguarding of children and vulnerable adults and ensuring their well-being.

Specifically:

• We recognise that we all have a responsibility to help prevent the physical, sexual, emotional abuse and neglect of children and young people (those under 18 years of age) and to report any such abuse that we discover or suspect.

• We believe every child should be valued, safe and happy. We want to make sure that children we have contact with know this and are empowered to tell us if they are suffering harm.

• All children and young people have the right to be treated with respect, to be listened to and to be protected from all forms of abuse.

• We recognise that we all have a responsibility to help prevent the physical, sexual, psychological, financial and discriminatory abuse and neglect of vulnerable adults and to report any such abuse that we discover or suspect.

• We recognise the personal dignity and rights of vulnerable adults and will ensure all our policies and procedures reflect this.

• We believe all adults should enjoy and have access to every aspect of the life of the place of worship/organisation unless they pose a risk to the safety of those we serve.

• We undertake to exercise proper care in the appointment and selection of all those who will work with children and vulnerable adults.

We are committed to:

• Following the requirements for UK legislation in relation to safeguarding children and vulnerable adults and good practice recommendations.

• Respecting the rights of children as described in the UN Convention on the Rights of the Child.

• Implementing the requirements of legislation in regard to people with disabilities.

• Ensuring that workers adhere to the agreed procedures of our safeguarding policy.

• Keeping up to date with national and local developments relating to safeguarding.

• Following any denominational or organisational guidelines in relation to safeguarding children and adults in need of protection.

• Supporting the safeguarding co-ordinator/s in their work and in any action they may need to take in order to protect children/vulnerable adults.

• Ensuring that everyone agrees to abide by these recommendations and the guidelines established by this place of worship/organisation.

• Supporting parents and families

• Nurturing, protecting and safeguarding of children and young people

• Supporting, resourcing, training, monitoring and providing supervision to all those who undertake this work.

• Supporting all in the place of worship/organisation affected by abuse.

• Adopting and following the ‘Safe and Secure’ safeguarding standards developed by the Churches’ Child Protection Advisory Service.

We recognise:

• Children’s Social Services (or equivalent) has lead responsibility for investigating all allegations or suspicions of abuse where there are concerns about a child. Adult Social Care (or equivalent) has lead responsibility for investigating all allegations or suspicions of abuse where there are concerns about a vulnerable adult.

• Where an allegation suggests that a criminal offence may have been committed then the police should be contacted as a matter of urgency.

• Where working outside of the UK, concerns will be reported to the appropriate agencies in the country in which we operate, and their procedures followed, and in addition we will report concerns to our agency’s headquarters.

• Safeguarding is everyone’s responsibility.

We will review this statement and our policy and procedures annually.

If you have any concerns for a child or vulnerable adult then speak to one of the following who have been approved as safeguarding co-ordinators for this place of worship/organisation.

Jonathan Robinson Child Safeguarding Coordinator

Anthony Lee Deputy Child Safeguarding Coordinator

Kevin Foster Adult Safeguarding Coordinator

Anthony Lee Deputy Adult Safeguarding Coordinator

A copy of the full policy and procedures is available from administration office.

A copy of our safeguarding policy has been lodged with CCPAS, Assemblies of God and Wakefield and District safeguarding board.

Signed by leadership/organisation

Signed Kevin Foster ________________________

Date 9th April 2013

Appendix 2

Job application and disclosure form

APPLICATION FORM FOR PAID OR VOLUNTARY WORK WITH CHILDREN, YOUNG PEOPLE AND VULNERABLE ADULTS

New Life Christian Centre, Wakefield UK

We ask all prospective workers with children, young people and vulnerable adults to complete this form. If there is insufficient room to fully answer any question, please continue on separate sheet. The information will be kept confidentially by the place of worship/organisation*, unless requested by an appropriate authority.

1. Personal Details

We will need to see birth/marriage certificates or documents regarding a change of name.

Full Name: _________________________________________________________________________________________

Maiden/Former Name(s): ____________________________________________________________________________

Date and place of birth: ____ /_____ /____

Address: __________________________________________________________________________________________

_______________________________________________________ Postcode: _____________________________

Daytime Tel No: ___________________________ Mobile Tel No: ________________________________

Evening Tel: ____________________________

Email address: ______________________________________________________________________________________

How long have you lived at the above address? ___________ Years _____________Months

If less than 5 years, please give previous address(es) with dates:

From/To ___ /___ /___ ___ /___ /___ From/To ___ /___ /___ ___ /___ /___

Previous ______________________________ Previous _____________________________

Address Address

______________________________ _____________________________

______________________________ _____________________________

Post Code ______________________________ Post Code _____________________________

Please tell us about your Christian experience/experience* in the church(es)/organisation(s)* you have been involved in, including names, dates and detail of the areas of your involvement

Please give details of previous experience of looking after or working with children, young people or vulnerable adults. This should include details of any relevant qualifications or appropriate training either in a paid or voluntary capacity.

Have you ever had an offer to work with children, young people or vulnerable adults declined?

YES NO (Please tick)

If yes, please give details

2. Employment History

Please tell us about your past and current employment / voluntary work in the table below.

|Employers Name and Address |Employed |Employed |Job Title and |Reason for Leaving |

| |from (Date) |to (Date) |Description | |

| | | | | |

| | | | | |

| | | | | |

3. Are you currently working in any other care position in either a voluntary or paid capacity?

If yes please give details:

Name of the organisation: _________________________ Contact person: ____________________

Address:

Tel no:

Details of duties:

4. References

Please complete the details below of two people who would be willing to provide a personal reference. If you are currently working, (paid or voluntary) one of these should be your present employer. You should also provide details of your leader of place of worship/line manager*. We reserve the right to take up character references from any other individuals deemed necessary.

Name ___________________________ Name ______________________________

Address ___________________________ Address ______________________________

___________________________ ______________________________

___________________________ ______________________________

Post Code ___________________________ Post Code ______________________________

Tel No ___________________________ Tel No ______________________________

Relationship ___________________________ Relationship ______________________________

Place of worship leader/ line manager*

Name _________________________ Address ______________________________

______________________________________________ Tel no: _____________________________

Please would you complete the attached self-declaration form, place it in a sealed envelope and address it to _____________________________________ (the person responsible for processing Disclosure Checks) with whom you are welcome to discuss any aspects of this procedure. Disclosure Check: please confirm that you understand and agree to a Disclosure check should we wish to appoint you to a post involving working with vulnerable adults.

I confirm that the submitted information is correct and complete, I understand and agree to the conditions involving a Disclosure check and I have sent the self-declaration form to the recruiter in a separate, sealed envelope.

Signed: _____________________________ Date __________________________

As an organisation we undertake to meet the requirements of the Data Protection Act 1998, and all appropriate Acts in relation to Criminal Record Disclosures (see Self Declaration Form). *delete as appropriate

Self Declaration Form for a Position Requiring a Disclosure

STRICTLY CONFIDENTIAL

As a place of worship/organisation we undertake to meet the requirements of the Data Protection Act 1998 and all other relevant legislation.

All applicants are asked to complete this form and return, to contact for worship/organisation detailed below, in a separate sealed envelope

To: ________________________________________________________

(Name of person in place of worship/organisation processing Criminal Records Disclosure checks)

Address:

Appointment applied for: ______________________________________

Have you ever been charged with, cautioned or convicted in relation to any criminal offence; or are you at present the subject of a criminal investigations/pending prosecution?

Yes No (please tick)

If yes, please give details including the nature of the offences and the dates. Please give details of the court(s) where your conviction (s) were heard, the type of offence and sentence(s) received. Could you also give details of the reasons and circumstances that led to the offence(s). Continue on a separate sheet if necessary.

POLICE INVESTIGATIONS

This should include relevant police non-conviction information. Please complete this section if the post you are applying for requires an Enhanced Disclosure check.

Have you ever been the subject of a police investigation that didn’t lead to a criminal conviction?

Yes No

If yes, please give details below, including the date of the investigation, the Police Force involved, details of the investigation and the reason for this, and disposal(s) if known.

To your knowledge have you ever had any allegation made against you, which has been reported to, and investigated by, Social Services/Social Work Department (Children’s or Adult Social Care)?

Yes No (please tick)

If yes, please provide details, we will need to discuss this with you.

Has there ever been any cause for concern regarding your conduct with children, young people, vulnerable adults? Please include any disciplinary action taken by an employer in relation to your behaviour with adults.

Yes No (please tick) if yes, please give details.

DECLARATION

To help us ensure that we are complying with all relevant safeguarding legislation, please read the accompanying notes and complete the following declaration.

I (full name) ________________________________ of (address) ___________________________

_______________________________________________________________________________

Confirm that I am not barred from working with children/vulnerable adults from engaging in regulated or controlled activity.

I consent to a criminal records check if appointed to the position for which I have applied. I am aware that details of pending prosecutions, previous convictions, cautions, or bindovers against me will be disclosed along with any other relevant information which may be known to the police, and Lists held in accordance with the Safeguarding Vulnerable Groups Act 2006.

I understand that a check will be made with the Independent Safeguarding Authority and that it is an offence for any person to commence Regulated Activity without first being ISA-registered.

I agree to inform the person within the place of worship/organisation* responsible for processing applications for Criminal Records Bureau/SCRO/Access NI Service checks if I am convicted of an offence after I take up any post within the place of worship/organisation*. I understand that failure to do so may lead to the immediate suspension of my work with children or vulnerable adults and/or the termination of my employment.

I agree to inform the person within the place of worship/organisation* responsible for processing applications for Criminal Records Bureau/SCRO/Access NI Service if I become the subject of a police and/or a social services/(Children’s Social care or Adult Social Services)/social work department investigation. I understand that failure to do so may lead to the immediate suspension of my work with children or vulnerable adults and/or the termination of my employment.

Signed: ______________________________ Date: ______________________

Appendix 3

Contract of behaviour

Boundaries

• I will never allow myself to be in a situation where I am alone with children, young people or vulnerable adults

• I will attend meetings and activities as directed by the leadership

• I will sit where directed at activities (e.g. religious meetings, social gatherings) and will not place myself near children, young people and vulnerable adults

• I will not enter certain parts of the building designated by the leadership, nor any area where activities for children, young people and vulnerable adults are in progress

• I will decline invitations of hospitality where there are children, young people or vulnerable adults in the home

• I accept that "x" and "y" will sit with me during activities (e.g. religious meetings, social gatherings) and accompany me when I need to use other facilities. They will know I am a sex offender.

• I accept there are certain people who will need to be told of my circumstances in order for them to protect the children, young people or vulnerable adults for whom they care

• I accept that contact will need to be made with my probation officer, who will meet with leaders as and when necessary (where appropriate)

• I accept that "z" will provide me with pastoral care.

• I understand that if I do not keep to these conditions, I may be barred from attending activities. In such circumstances the leadership may choose to inform the statutory agencies (e.g. police, probation, Adult Services, Children’s Social Services), and any other relevant organisations, as well as members of the faith community or organisation.

• I understand that any other concerns will be taken seriously and reported

• I understand that this contract will be reviewed regularly every ______ months and will remain for an indefinite period

Pastoral care

As well as outlining the boundaries a sex offender would be expected to keep, it is also helpful to outline the types of pastoral care and support you are able to offer.

‘X’ and ‘Y’ and ‘Z’ have agreed to provide you with pastoral care and support; as part of that undertaking, they and the leadership of the organisation agree to:

• Support you in finding suitable employment opportunity which will not bring you into contact with children or vulnerable adults.

• Support you in seeking any specialist help e.g. attendance on any Sex Offender Treatment Programmes, drug or alcohol or psychiatric rehabilitation or any counselling appointments.

• Liaise with any previous Places of Worship you have attended, with the Prison Chaplaincy Team, or any other organisation you have worked with prior to joining us.

• Work closely as a place of worship / organisation with any statutory authorities with responsibility for you, such as your probation officer, police public protection team or children’s social services, cooperating with them in helping and supporting you.

• Where appropriate, ask for any risk assessment in order to determine how best we can meet your needs while protecting children and vulnerable adults.

• Attempt to meet any practical needs you may have, including assisting with options for accommodation.

• Support you in joining Circles of Support or any other similar programme.

• Provide pastoral care and support to anyone with whom you are living. We recognise that partners of known sex offenders need pastoral care, and ‘space’ to share without judgement.

• Be there for you and will support you.

Name and Signature of individual

Name and Signature by member of senior leadership

Kevin Foster – Senior Minister

Date 9th April 2013

Appendix 4

Carrying out a Risk Assessment

In carrying out a risk assessment you need to be able to show that:

• A reasonable and proper check was made.

• You asked who might be affected.

• You dealt with the obvious hazards and took into account the number of people who might be affected.

• The precautions are reasonable and the remaining risk is low.

The chief responsibility for checking out a building rests with the building owner or landlord; however, this doesn’t absolve you from all responsibility. For example, if you discover a light fitting hanging by a thread or a broken window or a damaged stair tread then you have a responsibility to report that to the building owner – you may even have to consider cancelling your activity or group until the matter is put right.

How to Carry Out a Risk Assessment

The five steps of assessing risk that the Health and Safety Executive suggest are as follows:

Step 1 – Look for the hazards and write them down

Hazard means anything that can cause harm (e.g. slipping/tripping hazards, fire, chemicals, moving parts of machinery, working at heights, lifting and carrying, storage, electricity, gas, water pipes, cables, flooring and lighting, cleaning chemicals, stairs/ladders). Check them by walking around the building and look for hazards that could cause serious harm or affect a number of people.

Step 2 – Decide who might be harmed and how and then write this down

If people with special needs will be using the building then attention needs to be paid to their particular requirements, such as access and emergency evacuation assistance. 

Step 3 – Evaluate the risks and decide whether the existing precautions are adequate. Write this down too.

Risk is the chance, high or low, that someone will be harmed by some kind of hazard. Think about who visits your premises and which groups operate from there (e.g. youth club, toddler group). The risks may be different for different groups of people.

How likely is it that each hazard could cause harm? A worn or frayed carpet on a step or on a dark corner, a cable running across a walkway, are higher hazard than say, cleaning materials locked in the cleaner’s cupboard.

There are some legal requirements which need to be met, like fire exits and extinguishers - are you complying in these areas? Chemicals such as bleach and other cleaning materials need to be recorded and stored safely.

Risk can be measured by the likelihood of incidence/injury ( i.e. 1 = Improbable, 2 = Possible, 3 = Likely, 4 = Very Likely, 5 = Certain) and severity of the consequences (i.e. 1 = Trivial (grazing, soreness), 2 = Minor (small cuts, bruising), 3 = Severe (broken bones), 4 = Major, 5 = Fatal).

By multiplying these two together risk can be quantified and assist in prioritising the action that needs to be taken.

Example

A loose carpet in an open area gives rise to a very likely hazard or tripping (4) with the likely consequence of soreness or grazing (1)… The risk is therefore 4.

The same loose carpet but this time at the top of the stairs however may still be very likely (4) but the consequences could be severe (3). The risk is therefore 12. This should have greater priority than the previous situation but both need attention to remedy the hazard.

As a result of the risk assessment you should then draw up an action list and prioritise those risks which are high or could affect the most people.

In terms of what action to take, question whether it is possible to remove the hazard altogether (e.g. replacing worn carpet). If it is not possible to remove the hazard then ask how you can control the risk it presents. Preventing access is one way or organising your work in a different way is another. The aim of any risk assessment should be to eliminate the hazard altogether, where reasonably practical. If this is not possible then steps should be taken to reduce the hazard to a low risk. 

Step 4 – Record your findings

In law, if there are fewer than five employees it is not a requirement to write anything down. It is nevertheless good practice. If there are more than five employees a written record must be kept and all workers informed of them.

Risk assessments need to be ‘suitable and sufficient’. This means you need to show that a proper check was made, you identified who might be affected, you dealt with the obvious hazards, took reasonable precautions and that the remaining risk is low.

Step 5 – Review your assessment and revise it if necessary.

If you bring in new equipment or change the way you work or the people who use the building then you will need to go through the procedure again, identifying hazards, accessing risk and taking action. Add any of these findings to your original record and it will ensure that it stays up to date.

It is good practice to review your assessment from time to time to ensure that precautions are still working effectively so set a date for review and keep to it!

Employers, employees and volunteers

Where an organisation, including charitable or voluntary groups, has at least one employee who works under a contract of employment, it is considered to be an employer for the purposes of the Health and Safety at Work etc. Act 1974 and the regulations made under it.

Section 3 of the Health and Safety at Work Act 1974 imposes a duty on every employer ‘to ensure, as far as reasonably practicable, that persons not in their employment, who may be affected by their undertaking, are not exposed to risks to their health or safety’, and ‘to give to persons (not being their employees) who may be affected in a prescribed manner information as might affect their health or safety’.

This generally means that organisations which have both employees and volunteers have a statutory responsibility not to harm or damage the health of volunteers through their involvement in the activities of that organisation.

The Health and Safety Executive operates throughout the UK ():

Further information for Scotland can be obtained from: information for Northern Ireland can be obtained from Health and Safety Executive Northern Ireland:

For information about health and safety telephone the InfoLine on: 0845 345 0055. You can also visit HSE’s website: .uk

Publications can be ordered on 01787 881165 or through the web at: hsebooks.co.uk

Appendix 5

General Information and Consent Form (for children and young people)

Place of Worship/Organisation: ______________________________________________________________________

Group: ______________________________________________________________________

Full name of child/young person ________________________________________________________

Date of Birth: _____/_____/_____

Address:____________________________________________________________________________________

Name of GP: _________________________________________ Tel No: ___________________________

Address: ____________________________________________________________________________________

NHS No:________________________ Date of last anti-tetanus injection: __________________________

Details of any regular medication, medical problem (e.g. asthma, epilepsy, diabetes, allergies, dietary needs, etc.) or disability which may affect normal activity:

____________________________________________________________________________________________

Name of parent/carer_________________________________________________________________________

Tel no: Day ___________________ Eve _____________________ Mobile ____________________

Additional contact (grandparent etc or other holding parental responsibility)

Name____________________________________ Tel no: ________________________

If you do not have parental responsibility (e.g. you are a foster carer/grandparent etc) please give details of those with parental responsibility

Name(s):_____________________________________________________ Tel no: _____________________

Address:_____________________________________________________________________________________

I give permission for ______________________________ to take part in the normal activities of this group. I understand that separate permission will be sought for certain activities, including swimming, and outings lasting longer than the normal meeting times of the group. I understand that while involved he/she will be under the control and care of the group leader and/or other adults approved by the place of worship/organisation leadership and that, while the staff in charge of the group will take all reasonable care of the children, they cannot necessarily be held responsible for any loss, damage or injury suffered by my child during, or as a result of, the activity.

Whenever medical advice or treatment is needed, the assistance of a GP or A&E Department of a hospital should be sought. The Children Act 1989 allows a doctor to provide any necessary treatment by doing ‘what is reasonable in all the circumstances of the case for the purpose of safeguarding or promoting the child’s welfare’.

However, the parent/carer should be contacted and advised of the situation as soon as possible. It is important, however that those caring for children and young people on day trips, outings and residential activities obtain in advance from the parent/carer:

1. All necessary information concerning the child/young person’s health, allergies, medication etc.

2. Written agreement as follows:

I understand:

• My child will receive medication as instructed before or during the event.

• Every effort will be made to contact me as soon as possible should my child become ill or have an accident.

• My child will be given medical/dental treatment as necessary.

Communicating with children & young people

Children and young people communicate via telephone, mobile, email and the internet. Do you give permission for children/youth workers to communicate via these methods to your child? E.g., contact via email with changes to the youth meeting times.

I give permission for my child and the youth/children’s workers to communicate using telephone, mobile, email, or internet for the purpose of arranging children/youth activities.

(Please delete forms of communication you don’t want your child contacted by)

Signed: (parent/or adult with parental responsibility) ___________________________________

Date: ____________________________

The information requested on this form can be completed by a carer, but only those with parental responsibility can sign the consent ( NB This may not include a foster carer).

Appendix 6

Accident and Incident Form

This form should be completed immediately after any accident or significant incident. The worker should discuss with the appropriate leader for the group/activity what follow up action is necessary.

Day, date and time of the incident _______________________________________________________

Names, addresses and ages of those involved in the incident

_____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Where did this incident take place? _______________________________________________________

Name of place of worship/organisation: _______________________________________________________

Name of the group: _______________________________________________________

Who is normally responsible for group? (name, address and telephone number)

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Who was responsible for the group at the time of the incident, if different from the above? (Name, address and telephone number)

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Which other workers were supervising the group at the time of the incident? (Names, addresses and telephone numbers)

_____________________________________________________________________________________________

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Who witnessed the incident? (Names, addresses, telephone numbers, and ages if under 16) Normally only two witnesses would be needed.

_____________________________________________________________________________________________

_____________________________________________________________________________________________

Describe the accident/incident (include injuries received and any first aid or medical treatment given)

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

__________________________________________________________________________________________

Have you retained any defective equipment?

θ YES θ NO θ NONE INVOLVED (Please tick)

If yes, where is it being kept and by whom?

__________________________________________________________________________________________

__________________________________________________________________________________________

What action have you taken to prevent a recurrence of the incident?

__________________________________________________________________________________________

__________________________________________________________________________________________

Is the site or premises still safe for your group to use θ YES θ NO (Please tick)

Is the equipment still safe for your group to use? θ YES θ NO (Please tick)

Who else do you need to inform?_____________________________________________________________

Have they been informed? θ YES θ NO (Please tick)

If so, when and by whom? _____________________________________________________________

Signature of person in charge of group at time of accident/incident

Signed:_________________________ Print Name: _____________________________

Date: ____/____/____

Form seen by: _________________________________

(state role eg. Church Minister, Head of Organisation/Health & Safety Officer)

Signed: ________________________ Print Name: _____________________________

Date: ____/____/___

Appendix 7

Activities and Day Visits

Name of Place of Worship/Group ______________________________________________________________

Proposed Visit or Activity ______________________________________________________________

Design your own form to include the following:

• Name of visit or activity

• Date

• Venue/destination

• Departure place and time

• Return place and time

• Cost (inc. cheques payable to)

• Transport arrangements

• Items to be brought (coat, swimming kit, packed lunch, money etc)

• Date by which reply is to be made, and person to whom it should be sent

Include the reply slip below in your form

This form should be taken with the worker on the activity or visit. A photocopy should be kept securely at the place of worship/organisation.

Reply Slip Visit / Activity ______________________________________ One form per person

Full name of child/young person ____________________________________________________________

Address ____________________________________________________________________________

Please give details of any medical conditions (e.g. asthma, epilepsy, diabetes, allergies, dietary needs) or disability that may be affected by this activity)

_________________________________________________________________________________________

Telephone number for emergencies Day: _____________________ Evening: _____________________

I have read the above information and I give permission for ____________________________ to take part in this activity.

Whenever medical advice or treatment is needed, the assistance of a GP or A&E Department of a hospital should be sought. The Children Act 1989 allows a doctor to provide any necessary treatment by doing ‘what is reasonable in all the circumstances of the case for the purpose of safeguarding or promoting the child’s welfare’.

However, the parent/carer should be contacted and advised of the situation as soon as possible. It is important, however that those caring for children and young people on day trips, outings and residential activities obtain in advance from the parent/carer:

1. All necessary information concerning the child/young person’s health, allergies, medication etc.

2. Written agreement as follows:

I understand:

• My child will receive medication as instructed before or during the event.

• Every effort will be made to contact me as soon as possible should my child become ill or have an accident.

• My child will be given medical/dental treatment as necessary.

I enclose a cheque or cash to the sum of £____:____

Signed (parent/or adult with parental responsibility) __________________________

Date ____/____/____

The information requested on this form can be completed by a carer, but only those with parental responsibility can sign the consent (NB This may not include a foster carer).

Appendix 8

Consent For Transporting Children

This place of worship/organisation is able to provide transport for children to and from their homes and/or for specific activities. This transport will be in a minibus/car/other (state all modes of transport) and the following principles will be adhered to:.

All drivers will be safely recruited following national government guidelines and our safeguarding policy.

Transport will be provided in vehicles that are roadworthy i.e. MOT and appropriate insurance.

All mini bus drivers are over ________ years of age and have held a full driving licence for at least _______ years.

Seat belts will be worn at all times by all occupants of the vehicle.

I give permission for my child(ren) to be transported to and from the activity/I understand that my child(ren) will be transported to/from the address on this form (delete where appropriate).

Name of Child: _____________________________________ Date of Birth: ___________________________

Address: ____________________________________________________________________________________

Appendix 9

Swimming Consent Form

Church Group/Organisation: ______________________________________________________________

Full name of child/young person _______________________________________________________________

Date of Birth: _____/_____/_____

Address: ____________________________________________________________________________________

Details of any regular medication, medical conditions (e.g. asthma, epilepsy, diabetes, allergies, dietary needs, etc.) or disability which may affect the swimming activity and/or activity where being able to swim is essential:

_____________________________________________________________________________________________

_________________________________________ Date of last anti-tetanus injection _____/_____/_____

Name of parent/carer_______________________

Tel no: Day:___________________ Eve: ______________________ Mobile _____________________

Additional contact (grandparent etc. or other holding parental responsibility)

Name: ___________________________________ Tel no: ________________________

If you do not have parental responsibility (e.g. you are a foster carer/grandparent etc.) please give details of those with parental responsibility

Name(s): _________________________________ Tel no: ________________________

Address: ________________________________________________________________

SWIMMING ABILITY (delete as appropriate)

Is your child able to swim 50 metres? YES/NO

Is your child water-confident in a pool? YES/NO

Is your child confident in the sea or in open inland water? YES/NO

Is your child safety conscious in water? YES/NO

I give permission for ______________________________ to take part in the specified visit and, having read the information provided, agree to him/her taking part in the activities described. I understand that while involved he/she will be under the control and care of the group leader and/or other adults approved by the church/organisation leadership and that, while the staff in charge of the group will take all reasonable care of the children, they cannot necessarily be held responsible for any loss, damage or injury suffered by my child during, or as a result of, the activity. I confirm that my child is in good health and I consider him/her fit to participate.

In an emergency and/or if I am not contactable, I am willing for my child to receive doctor/ hospital or dental treatment including an anaesthetic (please tick) θ YES θ NO

Signed (parent/or adult with parental responsibility) __________________________

The information requested on this form can be completed by a carer, but only those with parental responsibility can sign the consent (NB This may not include foster carer)

This form should be taken by the group leader on the visit. A copy should be retained by the church contact person.

Appendix 10

Camps & Residential Holiday Health, Information & Consent

Name of Place of Worship/Organisation: ________________________________________________________

Name of Child: _____________________________________ Date of Birth: _____________________

Address: _____________________________________________________________________________________

Name of Parent/Carer: _________________________________________________________________________

Tel no: Day___________________ Eve _____________________ Mobile __________________________

Contact Address (if different from above): ________________________________________________________

______________________________________________________________________________________________

Name of GP: _______________________________________ Tel No: _________________________________

Address: _____________________________________________________________________________________

NHS No: _____________________ Date of last anti-tetanus injection __________________________

Details of any illness/disability: _________________________________________________________________

______________________________________________________________________________________________

Details of any medication required during the camp (all medication to be labelled correctly and clearly with name and dose needed each day)

______________________________________________________________________________________________

Details of any allergies or special dietary requirements

______________________________________________________________________________________________

CONSENT

Whenever medical advice or treatment is needed, the assistance of a GP or A&E Department of a hospital should be sought. The Children Act 1989 allows a doctor to provide any necessary treatment by doing ‘what is reasonable in all the circumstances of the case for the purpose of safeguarding or promoting the child’s welfare’.

However, the parent/carer should be contacted and advised of the situation as soon as possible. It is important, however that those caring for children and young people on day trips, outings and residential activities obtain in advance from the parent/carer:

1. All necessary information concerning the child/young person’s health, allergies, medication etc.

2. Written agreement as follows:

I understand:

• My child will receive medication as instructed before or during the event.

• Every effort will be made to contact me as soon as possible should my child become ill or have an accident.

• My child will be given medical/dental treatment as necessary.

Signed (parent/or adult with parental responsibility) __________________________

The information requested on this form can be completed by a carer, but only those with parental responsibility can sign the consent (NB This may not include a foster carer).

This form should be taken with the worker on the camp or residential holiday. A photocopy of the form should be kept securely at the place of worship/organisation.

Appendix 11

Using Images of Children

Consent form for ___________________________________________________________________

(Name of church / organisation commissioning photography)

To: ______________________________________________

Name of parent/carer* (*person with parental responsibility)

Name of child: ________________________________________

Church /Organisation/ Club child attends: _________________________________________________

Location of photograph: _________________________________________________________________

Church / Organisation (name)_________________________________ would like to take photograph(s) / make a

video/webcam recording of ____________________________________________ (name of child/ren).

These images may appear in our printed publications, on our website, or both. (Delete/add as appropriate).

To comply with the Data Protection Act 1998, permission must be granted by the parent/carer before any images of your child/children are taken and used. Please answer questions 1 and 2 below, then sign and date the form where shown. Please return the completed form to:

_______________________________________________________________________________________

_______________________________________________________________________________________

(Insert the name of the worker commissioning the photography and the return address.)

To the parent (Delete as appropriate)

1. May we use your child's image in our printed promotional publications? YES/NO

2. May we use your child's image on our website? YES/NO

Signed: (parent/adult with parental responsibility)___________________________________

Date: _____/_____/____

Youth/Children's Worker

3. I have checked which parents are happy for their child/ren's images to be used in the (churches/ organisation's) ________________________ printed publications or on its website or both. YES/NO

Please note that websites can be seen throughout the world, and not just in the United Kingdom, where UK law applies.

I have read and understood the conditions for using these images as detailed below.

Signed (Youth/Children's worker) _____________________________________

Date: _____/_____/____

Print name ______________________________________________________________

Conditions of use

1. This form is valid for _______________ (length of time in years) from the date of signing / *for this project only. Your consent will automatically expire after this time.

2. We will not re-use any images *after this time / *after the project is completed.

3. We will not include details or full names (which means first name and surname) of any person in an image on website, or in printed publications, without good reason and only with your express consent.

4. We will not include personal e-mail or postal addresses, or telephone or fax numbers on our website or in printed publications.

5. We may use group images with very general labels, such as "youth enjoying sport" or "making Christmas decorations".

6. We will only use images of pupils who are suitably dressed, to reduce the risk of such images being used inappropriately e.g. we will not publish material from the youth group's swimming activity.

(*Please delete the option that does not apply.)

NB This form can be adapted to include video if required.

Appendix 12

Children Placed with Host Families

Checklist for Young People Visiting Host Families & Organised Trips Away from Home.

| |Answer |

|Who is the group leader? | |

|How can I contact my group leader? | |

|How do I use the phone if help is required? | |

|What will be done to keep me safe and secure on the | |

|visit? | |

|What should I do if I get lost or into difficulties when | |

|not with the group leader? | |

|What is written in the code of conduct for my visit? | |

|What do I do to keep my money and valuables safe? | |

|What insurance cover is there for my personal belongings?| |

|For Residential Visits and Exchanges. Do I Know: |

|The address(es) and telephone number(s) of the place(s) | |

|where I shall be staying? | |

|How should I behave (house rules) where I am staying? | |

|Where I am to sleep and where I am to dress? | |

|What do I do if I am worried / unhappy about anything | |

|when staying with a host family? | |

Appendix 13

Responding to Abuse – Workers Action Sheet

CONFIDENTIAL

Name of Places of Worship/Organisation ____________________________________________

Name of Child/Young Person/Vulnerable Adult ____________________________________________

Address ____________________________________________

____________________________________________

Date of Birth ____ / ____ / ____

Name of Person Reporting Incident ____________________________________________

Date ____ / ____ / ____ Time of incident ____________________________

Sequence of Events/Actual Words Used/Observations

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

Action Taken (including person(s) contacted)

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

Date ____/____/____ Time _____________________

Notes: ________________________________________________________________________________

_______________________________________________________________________________________

_______________________________________________________________________________________

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10th April 2013]

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