Programme Monitoring and Evaluation

Programme Monitoring and Evaluation

Practical Manual With a List of Key Selected Indicators

for Organizations Coordinating and Implementing Prevention Projects among Injecting Drug Users, Commercial Sex

Workers, Men who have Sex with Men, Prisoners and Care and Support Projects for People Living with HIV/AIDS

Kyiv, 2008

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Authors

Olga Morozova, International HIV/AIDS Alliance in Ukraine Olga Varetska, International HIV/AIDS Alliance in Ukraine

Daniel Jones, International HIV/AIDS Alliance Pepukai Chikukwa, International HIV/AIDS Alliance Tetyana Salyuk, International HIV/AIDS Alliance in Ukraine

Reviewers Olga Balakireva, PhD in sociology

Sergiy Dvoryak, PhD, MD Iryna Gryshayeva, PhD in psychology

Vinay P. Saldanha Natalya Salabay

Programme Monitoring and Evaluation. Practical Manual / Olga Morozova, Olga Varetska, Daniel Jones, Pepukai Chikukwa, Tetyana Salyuk. Kyiv: Oranta, 2008. 142 pages.

ISBN 966 8754 21 2

This manual provides practical recommendations on the development and support of programme monitoring and evaluation systems for programmes and projects providing HIV/AIDS prevention among most at risk populations and care and support for people living with HIV/AIDS.

This manual is an easy to follow practical guide targeted at government and non government organizations managing and/or implementing prevention projects and services for populations at high risk of HIV infection, as well as care and support projects and services for PLHA. It is aimed primarily at personnel within organizations who are responsible for developing and managing M&E systems for monitoring programme and project coverage. This manual may also be useful for managers of organ izations, as well as other staff responsible for planning and implementing programmes in HIV preven tion, care and support. The manual is also intended to serve as a resource for decision makers at all levels in understanding and selecting the tools and resources available to better monitor the uptake and coverage of HIV/AIDS programmes, and to use data from these programmes to further improve their efficacy and efficiency.

This publication is supported by the Global Fund to fight HIV/AIDS, Tuberculosis and MalariaTM

TM

? ICF "International HIV/AIDS Alliance in Ukraine" 5 Dymytrova St., building 10, 03680, Kyiv, Ukraine Tel: (+380 44) 490 5485 (6, 7, 8) Fax: (+380 44) 490 5489 E mail: office@.ua Copies 1000 Distributed free of charge

Any citation from or reference to this manual must be cited as Programme Monitoring and Evaluation. Practical Manual / Olga Morozova, Olga Varetska, Daniel Jones, Pepukai Chikukwa, Tetyana Salyuk. Kyiv: Oranta, 2008.

The views described herein are the views of this institution, and do not represent the views or opin ions of The Global Fund to Fight AIDS, Tuberculosis & Malaria, nor is there any approval or authoriza tion of this material, express or implied, by The Global Fund to Fight AIDS, Tuberculosis & Malaria.

ISBN 966 8754 21 2

TM Is the registered trade mark of the Global Fund to Fight HIV/AIDS, Tuberculosis and Malaria

CONTENTS

LIST OF ANNEXES ..............................................................................................................................................4

ACKNOWLEDGEMENTS .................................................................................................................................5

PREFACE.................................................................................................................................................................6

ACRONYMS...........................................................................................................................................................7

GLOSSARY ..........................................................................................................................................................8

CHAPTER I INTRODUCTION: KEY ISSUES ON PROGRAMMATIC MONITORING AND EVALUATION AND THIS MANUAL ..................................................................10

CHAPTER II PROGRAMMATIC MONITORING AS AN INHERENT PART OF THE OVERALL M&E FRAMEWORK.....................................................................................18

CHAPTER III STEP ONE: PLANNING ACTIVITIES AND INTERVENTIONS (DEFINING GOALS, OBJECTIVES, SERVICE DELIVERY AREAS, TARGET GROUPS AND SCOPE OF WORK) .........................................................................................23

CHAPTER IV STEP TWO: DEFINING AN INDICATORS FRAMEWORK: SELECTION OF INDICATORS, DETERMINING BASELINES, SETTING TARGETS ..................40

CHAPTER V STEP THREE: SELECTION OF IMPLEMENTING PARTNERS, CONDUCTING CAPACITY ASSESSMENT, DEVELOPMENT OF REPORTING FORMATS ..........................................................................................................................52

CHAPTER VI STEP FOUR: MONITORING SERVICE QUANTITY AND QUALITY: KEEPING PROGRAMME RECORDS.........................................................................57

CHAPTER VII STEP FIVE: COLLECTION AND ANALYSIS OF DATA, ENSURING DATA QUALITY...........................................................................................................75

CHAPTER VIII STEP SIX: PROJECTS AND INTERVENTIONS EVALUATION .........................................................81

CHAPTER IX STEP SEVEN: TRANSLATION OF M&E RESULTS INTO MANAGERIAL DECISIONS, DATA USAGE .............................................................................................87

CHAPTER X: MONITORING AND EVALUATION CYCLE ..............................................................93

CONCLUSION .................................................................................................................................................96

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LIST OF ANNEXES

Annex 1: Data Measurement Tools and Methods ................................................................................................97 Annex 2: Service Delivery Areas and Examples of Output Indicators ........................................................100 Annex 3: List of National Indicators on Monitoring and Evaluation of HIV/AIDS Control Activities Efficiency ......................................................................102 Annex 4: Sample Programme Reporting Format (Focused Prevention Project for MARPs)...........................................................................................105 Annex 5: Sample Primary Registration Forms ....................................................................................................107 Annex 6: Sample Monitoring Visit Report Form Used by The International HIV/AIDS Alliance in Ukraine to Monitor Focused Prevention Projects .................................................................................................108 Annex 7: Sample Indicators Framework.................................................................................................................115 Annex 8: Sample Project Performance Summary Form ................................................................................118 Annex 9: National Behavioural Surveillance Study of Early Seroconversion ...........................................120 Annex 10: Sample Brief Description of Possible Operational Research Option.......................................121 Recommended Output and Process Indicators for Prevention Projects among IDUs, CSWs, MSM, Prisoners and Care and Support Projects for PLHA ........................................................................................123 References and Resources.......................................................................................................................139 CD: Sample Programme Monitoring Tools Selected Publications and Materials from the List of References and Resources

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