Project Planning, Monitoring and Evaluation

[Pages:100]Commonwealth Youth Programme Diploma in Youth Development Work

Module 8

Project Planning, Monitoring and Evaluation

Commonwealth Youth Programme Diploma in Youth Development Work

Commonwealth Secretariat Marlborough House London SW1Y 5HX UNITED KINGDOM

? Commonwealth Secretariat, 2007

All rights reserved. No part of this publication may be reproduced, stored in a retrieval system, or transmitted in any form or by any means, electronic or mechanical, including photocopying, recording or otherwise without the permission of the publisher.

The views expressed in this document do not necessarily reflect the opinion or the policy of the Commonwealth Secretariat.

Wherever possible, the Commonwealth Secretariat uses paper sourced from sustainable forests, or from sources that minimise the destructive impact on the environment.

Copies of this publication may be obtained from: Commonwealth Youth Programme Commonwealth Secretariat Marlborough House Pall Mall London SW1Y 5HX UNITED KINGDOM Tel: +44 20 7747 6462/6456 Fax: +44 20 7747 6549 E-mail: cyp@commonwealth.int Web site: http//cyp

CYP Africa Regional Centre University of Zambia Great East Road P O Box 30190 Lusaka ZAMBIA Tel: +260-1-252733/252153/294102 Fax: +260-1-253698 E-mail: admin@.zm

CYP Asia Regional Centre Sector 12 (PEC Campus) Chandigarh - 160012 INDIA Tel: +91 172 2744482/2744463/274182 Fax: +91 172 2745426/2744902 E-mail: admin@

CYP Caribbean Regional Centre Homestretch Avenue D'Urban Park P O Box 101063 Georgetown GUYANA Tel: +592-2-268565 Fax: +592-2-268371 E-mail: cypcc@

CYP Pacific Centre Lower Panatina Campus P O Box 1681 Honiara SOLOMON ISLANDS Tel: +677-38374/5/6 Fax: +677-38377 E-mail: regionaldirector@.sb

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Commonwealth Youth Programme Diploma in Youth Development Work

Module 8: Project Planning, Monitoring and Evaluation

The Commonwealth Youth Programme's Mission

CYP works to engage and empower young people (aged 15?29) to enhance their contribution to development. We do this in partnership with young people, governments and other key stakeholders.

Our mission is grounded within a rights-based approach, guided by the realities facing young people in the Commonwealth, and anchored in the belief that young people are: ? a force for peace, democracy, equality and good governance, ? a catalyst for global consensus building, and ? an essential resource for poverty eradication and sustainable development.

Acknowledgments

The Module Writers

Module 1 Module 2 Module 3 Module 4 Module 5 Module 6 Module 7

Dr G Gunawardena ? Sri Lanka Lincoln Williams ? Jamaica Louise King ? Australia Peta-Anne Baker ? Jamaica Dr Mable Milimo ? Zambia Morag Humble ? Canada Anso Kellerman ? South Africa

Module 8 Module 9 Module 10 Module 11 Module 12 Module 13

R K Mani ? India Teorongonui Keelan ? Aotearoa/New Zealand Dr P Kumar ? India Steven Cordeiro ? Australia Dr M Macwan'gi ? Zambia Paulette Bynoe ? Guyana

The CYP Instructional Design Team

Project manager Senior ID

Module 1 Module 2 Module 3 Module 4 Module 5 Module 6 Module 7 Module 8 Module 9 Module 10

Module 11 Module 12 Module 13 Tutor manual

Typesetters Editors

Original version

Melanie Guile and Candi Westney ? Australia Hilmah Mollomb ? Solomon Is Ermina Osoba/RMIT ? Antigua Candi Westney ? Australia Rosaline Corbin ? Barbados Judith Kamau ? Botswana Dr Turiman Suandi ? Malaysia Evelyn Nonyongo ? South Africa Melanie Guile ? Australia Irene Paulsen ? Solomon Is Prof Prabha Chawla ? India, and Suzi Hewlett ? Australia Melanie Guile ? Australia Dr R Siaciwena ? Zambia Lynette Anderson ? Guyana Martin Notley / Lew Owen / Thomas Abraham / David Maunders Klara Coco ? Australia Lew Owen / Paulette Bynoe

Proofreader

RMIT

2007 revision Sid Verber ? UK Catherine Atthill ? UK

Catherine Atthill ? UK Catherine Atthill ? UK Rosario Passos ? Canada Julie Hamilton ? Canada Catherine Atthill ? UK Chris Joynes ? UK Evelyn Nonyongo ? South Africa Chris Joynes ? UK Rosario Passos ? Canada Rosario Passos ? Canada

Rosario Passos ? Canada Dr R Siaciwena ? Zambia Chris Joynes ? UK Catherine Atthill ? UK

Decent Typesetting ? UK Lyn Ward ? UK Tina Johnson - USA Andrew Robertson

The University of Huddersfield for the Curriculum Framework Document and the Editorial work on the module content ? Martin Notley and Lew Owen.

Pan-Commonwealth consultant in development of the CYP Diploma ? Martin Notley.

The Commonwealth of Learning for the provision of technical advice and expertise throughout the process.

Module overview

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Commonwealth Youth Programme Diploma in Youth Development Work

The CYP Regional Centres and the following institutions for conducting the Regional Reviews:

? CYP Africa Centre; Adult Learning Distance Education Centre, Seychelles; Makerere University, Uganda; Management Development Institute, The Gambia; Open University of Tanzania; The Namibian College of Open Learning; National University of Lesotho; University of Abuja, Nigeria; University of Botswana; University of Ghana; University of Malawi; University of Nairobi, Kenya; University of Sierra Leone, Fourah Bay College; University of South Africa; Zambia Insurance Business College Trust.

? CYP Asia Centre; Allama Iqbal Open University, Pakistan; Annamalai University, India; Bangladesh Open University; Indira Gandhi National Open University, India; Open University of Sri Lanka; SNDT Women's University, India; Universiti Putra Malaysia.

? CYP Caribbean Centre; University of Guyana; University of the West Indies.

? CPY Pacific Centre; Papua New Guinea Institute of Public Administration; Royal Melbourne Institute of Technology, Australia; Solomon Islands College of Higher Education; University of the South Pacific, Fiji Islands.

Graphic Art ? Decent Typesetting.

Final Module review ? Magna Aidoo, Lew Owen, Paulette Bynoe.

Guy Forster for the module cover designs.

The CYP Youth Work Education and Training (YWET) Team

PCO Adviser: Youth Development Cristal de Saldanha Stainbank

YWET Pan-Commonwealth Office Jane Foster Tina Ho Omowumi Ovie-Afabor Fatiha Serour Andrew Simmons Nancy Spence Eleni Stamiris Ignatius Takawira

YWET AFRICA Yinka Aganga-Williams Gilbert Kamanga Richard Mkandawire Valencia Mogegeh James Odit

YWET ASIA Seela Ebert Raj Mishra Bagbhan Prakash Saraswathy Rajagopal Raka Rashid Rajan Welukar

YWET CARIBBEAN Armstrong Alexis Heather Anderson Henry Charles Kala Dowlath Ivan Henry Glenyss James

YWET PACIFIC Afu Billy Sushil Ram

YWET PACIFIC Jeff Bost Tony Coghlan Sharlene Gardiner Suzi Hewlett Irene Paulsen

Pan-Commonwealth Quality Assurance Team (PCQAT) Africa Joseph Ayee Linda Cornwell Clara Fayorsey Ann Harris Helen Jones Fred Mutesa Asia Thomas Chirayil Abraham Shamsuddin Ahmed Vinayak Dalvie Bhuddi Weerasinghe Caribbean Mark Kirton Stella Odie-Ali Carolyn Rolle Pacific Robyn Broadbent Ron Crocombe David Maunders Sina Va'ai

YWET Evaluators and Consultants Chandu Christian Dennis Irvine Oscar Musandu-Nyamayaro Richard Wah

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Commonwealth Youth Programme Diploma in Youth Development Work

Module contents

Module overview.......................................................... 7 Unit 1: Introduction to project planning ...................... 21 Unit 2: Situational and stakeholder analysis ................ 37 Unit 3: The logframe .................................................. 79 Unit 4: Preparing project proposals ............................107 Unit 5: Organising for implementation.......................141 Unit 6: Monitoring and evaluation.............................169 Summary ..................................................................201 Assignments ..............................................................208 Readings ...................................................................211

Module overview

Introduction ................................................................. 9 Module learning outcomes ......................................... 10 About this module...................................................... 11 Assessment ................................................................ 12 Learning tips .............................................................. 16 Studying at a distance ................................................. 18 If you need help ......................................................... 19

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