P:\2008\CFD\CA4003\Report\Castlemartyr Budget Review ...
Hotel Name
Monthly Management Pack
Month
Submission Date
On Behalf Of
Owner’s Name
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Overview of Monthly Management Accounts
This should include a narrative on business performance to include the following areas:
• Sales – by department
• Payroll
• F&B Margins
• Overheads
• EBITDA
• Actual v’s Budget v Previous Year Variances
• Wedding Breakdown
Note – Include Summary of Weddings & Functions template that is included in the Operational Reports
Overview of Year to Date Figures
This should include information in relation to the following:
• Sales – by department
• Payroll
• F&B Margins
• Overheads
• EBITDA
• Actual v’s Budget v Previous Year Variances
Note – Include Occupancy and ADR trend analysis graph
Business Forecast – 3 month
A 3 month rolling forecast should be included. This should include information in relation to the following:
• Any variances between forecast and budget figures
• Weddings expected / breakdown per wedding and total covers
• Sales by department
• Additional information that would give a strong reflection of the position of your business, e.g trends, changes in the competitive environment, events that are one off etc.
Note – Include Wedding Overview template that is included in the Operational Reports
Business on the Books to Year End
This should include information in relation to the following:
▪ Business on the books for the remainder of the year
▪ Pick up achieved in the month
▪ Difference between business on the books and budget, identifying the amount of pick-up required to reach budget
Note – Include Business on the Books template that is included in the Operational Reports
Note – Include Wedding Overview template that is included in the Operational Reports
PAYROLL REVIEW
• Actual YTD v Budget v last year – narrative on variances
• Payroll Percentages
• Employment Vacancies / Legal Cases / Issues
Sales and Marketing Activities
▪ Brief description of the sales and marketing activities that took place in the month.
▪ Summary of activities for next 3 months.
▪ Outline any benefits that have been experienced from higher cost initiatives (e.g. TV advertising, overseas tradeshow, fam trip etc).
Note - Keep concise, if detailed information is being given insert as an appendix to the report.
Financial Information
▪ Management Accounts for the month
▪ Profit and Loss – Actual v’s Budget v’s Last Year
▪ Cashflow – Actual & Forecast
▪ Balance Sheet - Actual - (including relevant notes and analysis)
Provide narrative on the following:
▪ Banking Position – available cash / working capital
▪ Payments (interest & capital) made to the bank in the month
▪ Capital expenditure in the month
▪ Commentary on any arrears (Rates, Revenue, Suppliers)
▪ Commentary on any instalment agreement that is in place (Rates / Revenue)
Note – Sample templates are included in the Monthly Management Pack Financial Template (and shown overleaf)
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