Batch Process PDFs for Accessibility



Batch Process PDFs for AccessibilityOpen a PDF file in Adobe AcrobatTools > Create New Action…Add Tags to DocumentIn the left-hand section, under Choose tools to add: > Accessibility, click to select Add Tags to DocumentClick the move icon which is located between the 2 sections.The action will appear in the right-hand section, under Action steps to show: > Untitled.Click SaveThis action should only be used on PDFs that are missing tags. If this action is run on previously tagged PDFs it will replace those tags with a new set of tags which could be an issue if the previous tags were already in an accessible format.Setting the Reading LanguageIn the left-hand section, under Choose tools to add: > Accessibility, click to select Set Reading LanguageClick the move icon which is located between the 2 sections.The action will appear in the right-hand section, under Action steps to show: > Untitled.Click Specify SettingsIn the Set Reading Language window, make sure English is selected.?Click OKBe sure to uncheck prompt user so it will go automatically if they are all English documents.Add Document PropertiesIn the Create New Action window, under Choose tools to add: click Content > Add Document Description.Click the move icon which is located between the 2 sections.Click Specify SettingsTitle and author are required for NYSED’s minimum accessibility requirements. Author should always be set to “New York State Education Department” unless the document was authored by an outside individual or organization). Subject and keywords are also recommended. If multiple documents are going to be tagged with different titles set the Author should always be set to “New York State Education Department,”?unless the document was authored by an outside individual or organization. Be sure to uncheck prompt userSet action to Recognize Text Using OCR and use the default settings:Primary OCR Language: English (US) - or change as neededPDF Output Style: Searchable ImageDownsample to: 600 dpiBe sure to uncheck prompt user so it will go automatically.Important: if a document has one character of text on a page then the OCR scan will skip the page. Therefore, it is important to manually review documents to ensure that all image based text has an accessible text version.Set Open OptionsIn the left-hand section, under Choose tools to add: > Document Processing, click to select Set Open OptionsClick Specify SettingsIn Set Open Options box, under Window Options select Yes to Display Document Title. Under Open Action select magnification = 100%.Be sure to uncheck prompt user so it will go automatically.Add Save as an ActionAdd Save as an action?so that each file we automatically save and the process will continue automatically on all files selected. Files can be overwritten with the same name or you can add text such as “-accessible” to the new versions of the files.In the Create New Action window, under Choose tools to add:, click Save & Export > Save.Click the move icon which is located between the 2 sections.Click Specify SettingsIn Output Options box, under File Naming, click to select Add to original file names:Under Insert After, type -accessibleClick OKThe action will now have the added processes listed:Save Action WizardClick SaveIn the Save Action window, type in an Action name. It can be?“Accessibility Batch” or anything you'd like.The new action will be listed under Tools > Action Wizard > Actions Adding Files and Running the Accessibility Batch WizardOpen a PDF file in Adobe AcrobatClick Tools > Action WizardUnder Actions, click on a new action to runUnder Files to be processed, click the Add Files iconSelect files to process. Folders can be selectedOnce the files are selected click on Start and it will automatically process all of the files:Once the action is completed and if it worked correctly each file and action will have a green check mark:Although the documents properties are updated by this above process when running the Full Accessibility check this will still often fail. However, if you right click on the Document-Title you can select “Fix” and then it will recognize the settings (title, subject, keyword and author) that this batch action automatically updated.The action is saved in your local Adobe Acrobat settings and can be modified by right-clicking on the action:Exporting Batch Wizard Configuration File (*.sequ)Batch actions can then be exported and imported for other usersOpen a PDF file in Adobe AcrobatClick Tools > Action Wizard > Manage ActionsIn the Manage Actions window, under Select an Action, click on batch action (Accessibility Batch)Click ExportThe file will be saved as *.sequ that can then be shared. All a user needs to do is double-click the file and it will automatically import into Adobe Acrobat. ................
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