SURREY, NORTH DAKOTA



Surrey City CouncilRegular MeetingJanuary 7, 20197:00 pmPresent: Mayor Strand. Council Members: Rod Hjelden, Brent Dickinson, Mike Thiesen, Karla Walsh, Lindsay Coca, and Travis Dalby. Also present: Deputy Auditor Johns, Public Works Director Hegney, Chief Coca and City Clerk Shaw. Mayor Strand called the meeting to order at 7:00pm. The Pledge of Allegiance was recited.Consent AgendaMayor Strand called for an approval of the minutes from the December 3 Regular meeting. Dalby made a motion for approval. Dickinson seconded. Roll Call: All-Aye.Mayor Strand called for an approval of the financial reports and other reports. Hjelden made a motion to approve the financial and other reports including bills to be paid for $67,640.77 and payroll for $44,193.16. Coca seconded. Roll Call: All-Aye.Unfinished BusinessChief Coca’s Ordinance recommendation regarding dealing with movement control orders needs a second read. Discussion ensued. Hjelden made a motion to approve the second reading of the new ordinance. Thiesen seconded. Roll Call: All-Aye.Monthly BusinessPam Axtman addressed Council regarding potential water service on the East side of Surrey. Ms. Axtman asked about the outlot being approved by the City Council or Planning and Zoning. Shaw stated that it would have to go to Planning and Zoning first. Discussion ensued. PWD Hegney stated that NPRW will need to be contacted to determine service. Steph Munos addressed Council regarding the events the city puts on every year and she thanked the employees for all the extra things they do to make the city of Surrey a better place to live.City EngineerNo business to discuss.Public Works DepartmentPublic Works Director Hegney addressed council regarding PW updates. Hegney publicly thanked Councilman Dalby for offering to help out, as needed, during the holidays and while he is short an employee. Hegney and Mayor Strand discussed the interviews for the public works employee. Interviews were set up for Thursday, January 10, starting at 6:00pm.MayorMayor Strand discussed the campers that are being parked behind the church by OBASA. Discussion ensued. Hjelden asked that a letter be sent to OBASA addressing the trailers needing to be moved ASAP per the agreement with the city council from an earlier meeting.Strand disclosed that he will be unavailable for the regular meeting on February 4.Strand discussed having training for the staff and Council. He has invited Ward from NDRWSA to attend as he has some insight into how our meeting are being run and things that will need to change. The special meeting was set up to follow the interview meeting on January 10; the agenda will include, the hiring committee’s recommendation to Council and the training meeting with Ward.Police DepartmentPolice Chief Coca addressed the Council regarding updates with the department. Coca announced that he was awarded $7,000 from a JAG grant to pay for handheld radios and vests. Discussion ensued.Coca attended the Chiefs and Sheriffs meeting last month and stated there will be a lot of changes coming soon. City AdministratorDeputy Auditor Johns discussed updates on the new time clock system being in the testing phase.AdditionsJohns asked for volunteers for movie night this Saturday. Surrey resident Steph Munos and Councilpersons Dalby and Walsh volunteered. Kimberly Shaw gave her 2-week notice as City Clerk and stated she was stepping down from Planning & Zoning as well. Shaw asked for an exit interview. The exit interview was granted.Discussion ensued…Coca asked about the exit interview. Coca, Dickinson and Strand will do the exit interview Thursday, January 17 at 4:00pm.Walsh discussed planning a benefit for the Vaagen family. Hjelden donated the Senior Center Hall for the event.Dalby made a motion to adjourn at 7:45pm. Dickinson seconded. January 8, 2019 Jason Vaagen, City AdministratorDate Submitted Jason Strand, MayorDate Approved*THESE MINUTES HAVE NOT YET BEEN APPROVED BY THE CITY COUNCIL* ................
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