Sarah Rousseau, BSN, RN Portfolio



Proposal Format – Important! You only complete Part A during this coursePart A: PLAN (NURS 711)Clearly explain the quality improvement project – what exactly are you planning to do?The project plan is going to be centered on outpatient outcomes. The centers for Medicaid Services (CMS) came to our hospital in December as a result of an outpatient complaint. The CMS surveyors noted that there are no outpatient outcomes being tracked at the hospital. One of the joint commission’s objectives is to evaluate how leaders of organization oversee the collection in use of data to evaluate the safety and quality of care being provided to patients. This process helps the organization to understand performance improvement process and improve patient satisfaction. At this time, it is unknown if the Munson owned outpatient departments are collecting outcomes and not reporting them, or, not participating in outcome data collection at all. I was able to meet with my preceptor Anne as well another nurse in the Quality and Safety department, Candy, who serves as the Compliance Coordinator of Munson Medical Center (MMC) for the joint commission visits. In our meeting we discussed ways to assess if outcomes are being done and how are they being collected. I proposed the development of a survey to assess each outpatient clinic. Collecting data from each off site will allow us to determine what outpatient clinics need to be targeted toward implementing outcome data collection. I presented at the CMS/TJC (Centers for Medicare/The Joint Commission) Safety Ambulatory meeting to propose my idea to the managers of the outpatient departments at our hospital. The purpose of my presentation was to inform the group members of the findings from the CMS visit, and to prepare them for the survey that will be planned for my project. My goal was to demonstrate the need for this project and gain their support and participation. I emphasized that this project will not only help me out with my educational goals, but will help our organization by being compliant with the CMS guidelines. The second portion of my project will use the information gained from the survey to create an education resource for staff. The education that will be created will be an audiovisual tool for managers, coordinators and staff to understand the importance of collection outcomes related to their specialty clinic. The educational tool will provide resources supported by research for healthcare professionals on how outcome collection can improve patient satisfaction, patient outcomes, and quality and safety issues. The tool will be a PowerPoint presentation that includes audio and visual aids to demonstrate the urgency of the situation. The third portion of my project will be to meet with one of the managers or coordinators of the selected outpatient sites to assist in establishing a plan of outcome data collection process. The department will be a department that was identified through the results from the survey of a department not participating in any outcome data collection. The outcomes will be chosen will be based on the specific population of the given specialty clinic. The outcomes will be dispersed to patients and data collection can begin immediately.Provide evidence based support that establishes a need for this project. Also include research support for effectiveness of the proposed improvement project.There are several research studies that support the need and benefit for outcome data collection. Sullivan, Soefje, Reinhart, McGeary, and Cabie (2014) discuss how data collection can promote quality care through the LEAN principles. LEAN thinking in healthcare helps to aid in improved patient satisfaction and improved job satisfaction of employees. The LEAN principles promote efficiency, improved productivity by decreasing wasted time and resources (Sullivan et al., 2014). The goal of the LEAN principles is to produce the best outcome with the least amount of steps. In this particular study, workflow was improved as a result of patient outcome data collection. A workflow chart was created as a result of the outcome information so that the patient would spend less time waiting for pharmacological treatment (Sullivan et al., 2014).A second study by Rodts et al., (2014) explains how outcomes can help healthcare professionals to understand how to improve current practices. Outcomes collection can be valuable, but evaluation of the outcomes is a key element to improve processes within the workplace. Medicare and Medicaid reimbursement is starting to consider patient feedback of quality and safe patient experience. The National Institutes of Health are advocates of outcome data collection (Rodts et al., 2014). This organization has developed an online tool called Patient-Reported Outcomes Measurement Information Systems (PROMIS) which provides tools to measure the physical, emotional, and social aspects of the patient (Rodts et al., 2014). Choosing outcome measurement tools that are specific to patient population type is an important component of outcome data collection. Clinical outcome questionnaires are an effective way for healthcare professionals to achieve understanding of a specific population. The Affordable Care Act is also in support of improving quality care. Outcome data collection meets the Affordable Care Act’s goals by improving the patient experience, improving the health of patients, and decreasing the cost of healthcare expenses (Rodts et al., 2014). Healthcare providers must use the patients’ responses that are derived from solid clinical data and perceived care that the patient received (Rodts et al., 2014).C. Where will this project take place? Describe the environment/facility/unit etc.This project will take place at outpatient services Munson Medical Center in Traverse City, Michigan. There are 44 outpatient clinics that will be involved in the initial survey. One of the outpatient specialty clinics will be chosen to implement an outcomes data collection program that is specific to the patient population type. Attached is the CMS/TJC Safety Ambulatory Leaders Meeting agenda from the meeting I presented my project idea at on 2/19/15. This document shows the team members and what outpatient services they represent. This attachment will be found in appendix a.D. Who else will be involved in this project? What will their roles be? (Include the agency and preceptor in this section, and provide an overview of the agency and the preceptor’s qualifications, title, and contact information. A signed agreement from the agency representative and preceptor should be included in this section.This project will involve the managers or coordinators that represent any of the outpatient services clinics that are owned by Munson Medical Center. MMC is a 391 bed, nonprofit hospital that is the largest of eight regional hospitals located in Northern Michigan (Munson Medical Center, 2014). There is a focus on rural health nursing as Munson Healthcare system serves a five county radius, but is equipped to care for patients in 24 counties in Northern Michigan as well as the Eastern Upper Peninsula of Michigan. MMC is a certified Rural Referral Center by the Centers for Medicare and Medicaid Services (Munson Medical Center, 2014). The role of the manager of each outpatient clinic will be to provide information regarding their involvement in outcome data collection. It will be important to learn if outcomes are being completed and how they are being used to improve quality and safety within the department. It will also be important to identify departments were not participating an outcome data collection. The research that I will provide will display a need for an organized system for outcome data collection.My preceptor is Anne Bacon RN, MSN, who serves as the manager of clinical quality at the hospital. Her contact information is 231-392-0187 and can be reached by email at abacon@. The signed preceptor agreement can be found in appendix b.E. Complete an assessment of the QSEN graduate level competencies. Consider a minimum of 3 KSAs within the 6 competencies that you will focus on as a part of the overall quality improvement project. (Note: These should align with your project goals.)My graduate QSEN competencies are from the Quality Improvement Domain.a) Describe strategies for improving outcomes of care in the setting in which one is engaged in clinical practice. Analyze the impact of context (such as, access, cost, team functioning) on improvement efforts (knowledge)b) Use a variety of sources of information to review outcomes of care and identify potential areas for improvement. Assert leadership in shaping the dialogue about and providing leadership for the introduction of best practices (skills)c) Appreciate the importance of data that allows one to estimate the quality of local care (attitude)F. Complete an assessment of the ANA Scope & Standards of Practice for your specialty role. Identify a minimum of three professional standards that will be met by completion of a) Standard 10. Quality of Practice●Provides leadership in the design and implementation of quality improvements.● Designs innovations to effect change in practice and improve health outcomes.●Use the results of quality improvement to initiate changes in nursing practice in the healthcare delivery system.b) Standard 13. Collaboration● Partners with other disciplines to enhance Health Care consumer outcomes through Interprofessional activities, such as education, consultation, management, and technological development, or research opportunities.● Invites the contribution of the healthcare consumer, family, and team members in order to achieve optimal outcomes. ● Leads in establishing, improving, and sustaining collaborative relationships to achieve safe, quality healthcare consumer care.c) Standard 15. Resource Utilization● Utilizes organizational and community resources to formulate interprofessional plans of care.● Formulates innovative solutions for healthcare consumer care problems that utilize resources effectively and maintain quality.● Designs evaluation strategies that demonstrate cost effectiveness, cost benefit, and efficiency factors associated with nursing practiceG. Complete an RCA or FMEA with key stakeholders and/or peers with an understanding of the issue you will be addressing. Include a conceptual map as part of your plan. (Note: Examples you may use are included in this project guide.)53911501981192667000264795-4286252647955276850321945“I don’t see the benefit in outcomes data collection”00“I don’t see the benefit in outcomes data collection”-2762259525No leadership to initiate process change00No leadership to initiate process change255270066675Too much work load to organize outcomes Too much work load to organize outcomes 5305425173355“We have never collected outcomes, why start now?”00“We have never collected outcomes, why start now?”-285750334645Outcomes are being used at the department level but never being reported outside the department 00Outcomes are being used at the department level but never being reported outside the department 2486025231775No systematic process established of using outcomes the department 00No systematic process established of using outcomes the department 7477124232410Outpatient outcomes are not being collected in a centralized location 00Outpatient outcomes are not being collected in a centralized location 5305425139065No one takes initiative because “It’s not my job”0No one takes initiative because “It’s not my job”58293004762528575004762516192547625-14351017145-44767517145044 outpatient departments involved-difficult to organize0044 outpatient departments involved-difficult to organize5438775295275Outcomes haven’t been checked in the past, “Why start now?” 00Outcomes haven’t been checked in the past, “Why start now?” 2667000259715Managers and or coordinators have no experience in outcome data collection 0Managers and or coordinators have no experience in outcome data collection -428625213995CMS guidelines have changed. Awareness increased after December 2014 CMS visit 00CMS guidelines have changed. Awareness increased after December 2014 CMS visit 5305425318770Managers and coordinators don’t where to start 00Managers and coordinators don’t where to start 220027510160Outcomes are being administered, but are not being used to their potential to improve quality and safety 00Outcomes are being administered, but are not being used to their potential to improve quality and safety 530542510160Outpatient outcomes are not being collected at all 00Outpatient outcomes are not being collected at all -49530010160Outcomes are being completed but are not being reported to a centralized location for CMS to have easy access Outcomes are being completed but are not being reported to a centralized location for CMS to have easy access 50406303219450Atkott Consulting (2015)4000020000Atkott Consulting (2015)H. Identify a change and leadership theory that you will employ during project implementation. Support.Above is the IDEAL model change theory that I will be using to complete my project (Carnegie Mellon University, 2015). Using this strategy will help me stay on track with my plan as each step is sequential to the next step. The IDEAL model is comprised of 5 phases; Initiating, Diagnosis, Establishing, Acting, Learning (IDEAL) (Carnegie Mellon University, 2015). This change theory serves as a guide to quality improvement by breaking down each phase into specific activities to achieve a successful result. The initiating phase asks why this project is needed. The need for a centralized data collection system was identified by the CMS survey as described above in part A. One important quality of the initiating stage is gaining the support of key stakeholders. (Carnegie Mellon University, 2015). I was able to do this by establishing a preceptor and gaining the support of the quality and safety department at the hospital. The diagnosing phase helps to build a solid plan. It is important to understand the current state of outcome data collection methods in the outpatient departments to initiate the change process. The establishing phase helps to plan actions such as the development of a timeline for resources needed to begin the action phase of the process. The action and learning phases will take place in class NURS 791. In the action phase, predictions are made of what will happen as a result of the first three phases (Carnegie Mellon University, 2015). Predictions of this project are discussed in section J of this proposal. Lastly, the learning phase allows participants to look at the strengths and weaknesses of the plan (Carnegie Mellon University, 2015). Was the ultimate goal accomplished? When change can be made to further improve outcome data collection? What recommendations could be offered to accomplish change? A leadership theory will also be helpful in the success of this project. Jacelon, Furman, Rea, Macdonald and Donoghue (2011) provide information regarding Lewin’s change theory and long term care facilities.? In this study, the authors promote the engagement of staff and providing education in the unfreezing stage of Lewin’s change theory. ??In this proposal, the need for change is clearly communicated in section A of this proposal.? Presenting evidenced based data to the stakeholders such as the RCA or research that supports this program will improve the necessary buy in from staff and administration. ?The moving stage, according to Lewin, involves executing the proposal into action (Jacelon, Furman, Rea, Macdonald & Donoghue, 2011).? The timeline found in section K of this proposal demonstrates a well thought out plan to implement the steps of the process that is created to establish outcome data collection process in outpatient departments.? Lastly, the refreezing stage directs focus to maintaining the changes that is provided in this proposal (Jacelon,?Furman, Rea, Macdonald & Donoghue, 2011).? From this proposal, it is clear that a plan to evaluate the program will be done with the results of the survey.? A strategy is established to select and assist the implementation of initiation of outcome data collection in the third phase of this proposal. Providing support to the outpatient department will help to increase the success of establishing outcome data collection process.I. How will you assess or measure whether your improvement project worked? How/will informatics technology be used?I plan to create an electronic survey using a program such as survey monkey. This will be sent to the representatives of the CMS/TJC Safety Ambulatory Group. I will send out the e-survey in early May and allow two weeks for completion. I plan to send a reminder e-mail to the group after one week to encourage participation. After I receive the results, I will compile them in graph form and a short written summery. I will disperse the results to the participants so that the group members can identify current strengths and weaknesses. Then, appropriate changes can be made to the outcomes data collection process specific to each outpatient service. The second portion of my project will highlight my ability to use technology to deliver education. I plan to create a PowerPoint that will provide detailed information of why outcome measurement assessment is an important component to providing safe and quality care to the patient. Improving outcome data attainment will be the goal of the third portion of my project. I plan to meet with one of the managers or coordinators of one of the specialty outpatient clinics. The purpose will be to guide in the initiation of outcome data collection. I will be satisfied with the effectiveness of my project if I can see that it made an impact on an outpatient specialty clinic. This will be evidenced by the establishment of an outcome data disbursement/collection method by a specialty clinic that was not previously participating in outcome data collection.J. Predict what you think will happen as a result of your improvement project.I hope that my project will increase the awareness of the importance of outcome data collection and how it impacts patient quality and safety. By sharing the information among the outpatient services, collaboration between departments can be initiated. Appropriate changes can be made to how outcomes are collected and used. With the information that I receive from the survey, I can help to create a centralized data collection system for the outpatient services. This system will be compliant with the recommendations that CMS providesI predict that only 20% of the 44 outpatient clinics are participating in an organized outcome data collection. I also predict that only 10% are using outcomes that are specific to patient population type. As stated above, clinical outcome questionnaires are an effective way for healthcare professionals to achieve understanding of a specific population. The Affordable Care Act is also in support of improving quality care. Outcome data collection meets the Affordable Care Act’s goals by improving the patient experience, improving the health of patients, and decreasing the cost of healthcare expenses (Rodts et al., 2014). K. Create goals, objectives, and timelines for the project. Consider the earlier identified QSEN competencies and “DSA” components of the “PDSA” model in completing the grid.QUALITY IMPROVEMENT PROJECT PROPOSAL PLANNING GUIDETitle of Quality Improvement Project:Centralized outpatient outcomes data collection projectGoals with QSEN/ANA SupportSub-Objectives to meet Goal Activities to meet Each Sub-objectiveTimeline for each Goal 1: State GoalDevelop an e-survey to assess each outpatient clinics current involvement in outcomes data collectionMeets QSEN Competency(ies)/KSA(s):Describe strategies for improving outcomes of care in the setting in which one is engaged in clinical practice. Analyze the impact of context (such as, access, cost, team functioning) on improvement efforts (knowledge)Meets ANA Scope & Standards for specialty role:Standard 10. Quality of PracticeStandard 15. Resource Utilization1.1 explore e-survey options. Make sure site meets the needs of the project.1.2 develop questions to include in the survey1.3 utilize technology to create the surveyChoose an e-survey site and become familiar with the features/options.1.2 meet with Anne and Candy to discuss questions needed to gain insight regarding the current process about comes data collection in each department. Use current CMS guidelines to guide the questions of the e-survey1.3 send out a survey to members of CMS/TJC Ambulatory Safety Group via email utilize technology to create the survey. Participants will have 2 weeks to complete. A reminder email to encourage participation will be sent out one week after survey was initially dispersed.1.1 Complete by 5/261.2 Complete by 5/311.3 Complete by 6/7. Send out e-survey on 6/8/15. Send out reminder email to encourage participation on 6/15/15Goals with QSEN/ANA SupportSub-Objectives to meet Goal Activities to meet Each Sub-objectiveTimeline for each Goal 2: State GoalOrganize and share results of e-survey to members of the CMS/TJC Ambulatory Safety GroupMeets QSEN Competency(ies)/KSA(s):●Use a variety of sources of information to review outcomes of care and identify potential areas for improvement. Assert leadership in shaping the dialogue about and providing leadership for the introduction of best practices (skills)●Appreciate the importance of data that allows one to estimate the quality of local care (attitude)Meets ANA Scope & Standards for specialty role:Standard 10. Quality of PracticeStandard 13. CollaborationStandard 15. Resource Utilization2.1 create a short narrative of results2.2 send the results via graph and short narrative to members of the CMS/TJC Ambulatory Safety Group2.3 Choose an outpatient department that was identified to not be participating in any outcome data collection2.1 Utilize technology to create a graph of the results from the survey2.2 Write a short summary of the results from the survey. Utilize the CMS/TJC Ambulatory Safety Group email to send out graph and narrative explaining the results of the survey2.3a Meet with the coordinator/manager of the identified outpatient clinic and assist in an outcome data collection method2.3b Meet with the coordinator/manager the identified outpatient clinic and assess/evaluate programs progress2.1 Complete by 6/282.2 Complete by 7/52.3 Complete by 7/122.3b Complete by 8/7ReferencesAtkott Consulting. (2015) IDEA model. Retrieved from Nurses Association. (2010). Scope and standards of practice. (2nd ed.). Silver Springs, Maryland: .Carnegie Mellon University. (2015). IDEAL model. Retrieved from , C. S., Furman, E., Rea, A., Macdonald, B., & Donoghue, L. C. (2011). Creating a professional practice model for post-acute care: Adapting the chronic care model for long-term care.?Journal of Gerontological Nursing,?37(3), 53-60. doi:10.3928/00989134-20100831-0Munson Healthcare. (2015). Community health implementation strategy. Retrieved from (FINAL).pdfRodts, M. F., Glanzman, R., Gray, A., Johnson, R., Viellieu, D., & Hachem, F. (2014). Measuring outcomes in orthopaedics: Implementation of an outcomes program in an outpatient orthopaedic practice.?Orthopaedic Nursing,?33(6), 331-341. doi:10.1097/NOR.0000000000000103Sherwood, G., & Barnsteiner, J. (2012). Quality and safety in nursing: A competency approach to improving outcomes. Hoboken, NJ: John Wiley & Sons.Sullivan, P., Soefje, S., Reinhart, D., McGeary, C., & Cabie, E. D. (2014). Using lean methodology to improve productivity in a hospital oncology pharmacy.?American Journal of Health-System Pharmacy,?71(17), 1491-1498. doi:10.2146/ajhp130436Quality and Safety Education for Nurses. (2015). Graduate competencies. Retrieved from Appendix a CMS/TJC meeting minutes 1844675328295Appendix b Preceptor Agreement ................
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