Design Name: - Florida Department of ...



Design Name: Change Request #122 – Increase FLAIR Access Level for Invoice Managers

FL Release: TBD

Design ID: FL_ID_CR122

Status: Pending ReviewUpdated For OSC Review

Last Updated: 2/12/04

Revision History:

Purpose

The purpose of this document is to outline requirements for adding the functionality of Invoice Managers being able to provide the FLAIR login information based on their Org Levels. With this change made to the system each time when a 70, 51 or 53 transaction takes place the Invoice manager will be logged in based on their FLAIR Access Level rather than having to log in at a default level L1.

Functional Scope

Summary

This change request originated from the Department of Health so as the Invoice managers will be logged in based on their individual FLAIR Access Level rather than having to log in at a default level L1 all the time. Currently, when IBI (middle ware) logs into FLAIR; while emulating thru the FLAIR screens, to carry out a 70, 51 or 53 transaction it tries to log-in with the invoice managers FLAIR user id/password as if the Invoice manager had L1 access. IBI enters only the first two digits of the Org code of the invoice manager when logging into FLAIR. However, this approach needs to be changed so that the Invoice Managers can be logged in based on their individual access levels as not all agencies have their invoice managers with a L1 access. This requires making a change in MyFloridaMarketPlace and IBI so that IBI enters the Invoice managers Org code up to their Org level when logging into FLAIR.

High-Level Functional Requirements

|Requirement Number | |

| |Requirement Description |

|1.1 |MyFloridaMarketPlace keeps track of the FLAIR Login information for each Invoice Manager based on their |

| |Org Level (L1, L2, … , L5) stored on their user profile |

|1.2 |The Log-in information attached to a 70, 51, and 53 transaction is based on the Access Level of the Last |

| |Invoice Manager on the approval flow |

|1.3 |IBI enters the Invoice Managers Organization code up to their individual levels on the FLAIR login screen|

Assumptions

1. Each Invoice Manager in MFMP has an assigned Org Level on their user profile.

2. Invoice Managers Org Levels in MyFloridaMarketPlace reflects their FLAIR Access Levels. Thus, if the FLAIR Access Level for an Invoice Manager is “L2” then the Org Level on the User Profile also should be “L2.”

3. Each Invoice Manager is responsible for keeping their password current in MFMP through their eForm.

4. If a password is old/invalid, transaction will not be processed.

5. If an Invoice Manager’s Org Level changes they just will make the appropriate changes in MyFloridaMarketPlace and they should be ok to move forward.

Detailed Requirements

|Requirement Number | |

| |Requirement Description |

|1.1 |Each Invoice manager should be assigned an Org level in MyFloridaMarketPlace in their user profile to |

| |reflect their FLAIR Access Levels. |

|1.2 |The Invoice Managers enter their FLAIR information on the “FLAIR Login eForm” exactly the same was they |

| |do it currently. The steps are: |

| |Select the entity |

| |Select the Site Code |

| |Enter the login information |

|1.3 |A new field is made on the integration component to store the Invoice Manager’s Organization code up to |

| |their level. For example, if the invoice manager has a level of “L2” and their Organization code is |

| |“98765432100” then the field is populated with “9876******* ” |

|1.4 |In MyFloridaMarketPlace when the Integration component is populated the following steps are taken in the |

| |background: |

| |Fetch the Organization code from the split accounting on the IR |

| |Fetch the Org Level of the Last Invoice Manager on the approval flow |

| |Based on the Org Level truncate the Organization code and populate the rest of characters with ‘*’ |

| |Populate the new field on the integration component with this new string |

|1.5 |On IBI side, instead of using the Organization code from the split accounting of the IR, it uses this new|

| |string (for e.g. “9876*******”) to populate the organization code field on the FLAIR Login screen |

Workflow Requirements

This change request does not have any workflow impact

Usability Requirements

By implementing this change – Invoice Managers authorization levels to disburse at the different Org Levels is scoped. Not all the Invoice Managers have to be Level L1 in MyFloridaMarketPlace. The Organization Codes they can disburse for will be scoped based on their Org levels.

Data Exchange Requirements

The truncated Organization code for the FLAIR Login is passed to IBI, along with the FLAIR username and the password of the Last Invoice Manager approving the Invoice Reconciliation before it is sent to FLAIR for pre-validation.

E. Report Impacts

This change request does not have any reporting impact

F. Physical Purchase Order Impacts

This change request does not have a reporting impact

G. Open Issues/Questions

|No. |Issue |Assigned To |Comments |(? |Resolution Date |

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