Communication to PERT Certifiers - USF Research & Innovation



PERT Certifiers’ Communication Option #1 (cut, paste and replace the highlighted information):

   

The SUMMER 2007 PERT effort report(s) are now available for your review.  Please review and certify the report(s) if the information is a reasonable estimate of your effort on your professional activities during this PERT period.  If you have questions about the accuracy of the report, please contact Betty Persky, at 974-4609, before rejecting or certifying.

 

Access to PERT Reports

You may access PERT and your effort report via GEMS Self Service. To login, use one of the following options:

 

⎫ USF Portal:  

Step by step instructions for portal setup are available at the following link (This will allow you to access the portal without having to re-enter your system login information each time you access the area):

Access the eUSF portal from off-campus (requires client download):

⎫ GEMS Self Service (direct connection):

You will need your userid (00000022230) and password.  If you don’t remember your password, or if your password is no longer valid, you must send an email to IT helpdesk (helpdesk@admin.usf.edu) be sure to include your GEMS Self Service User ID (GEMS 11 digit Emplid).

All requests for password changes must be made in writing per USF Audit & Compliance.  

⎫     The Blackboard Portal:

You will need your userid (11 digit emplid) and password.  If you don’t remember your ID and password, or if your password has expired, you can get the information by emailing the IT helpdesk (above).

 

 PERT Reports

The following SUMMER PERT report(s) will need to be reviewed and certified by you.

 

|Name |emplid |rcd # |

|Williams, Lou Bennie |00000061316 |0 |

|Gregory, Dwanna |00000031601 |5 |

|Goodrich, Laura |00000061315 |0 |

|Chessari, Amy |00000061312 |0 |

|Broger, Brenda |00000061308 |0 |

|Archie Smith, Tomica |00000061307 |0 |

 

Finding and certifying other effort reports

If you are responsible for certifying the effort report(s) for OPS employees, you can identify all such reports by navigating to the Effort Certification page and entering the emplid of the employee you are looking for or if you are the PI/Co-PI for an OPS employee, you may navigate to the PI/Co-PI Certification of OPS page and by entering your emplid as the PI ID, you should be able to bring up all effort reports associated with your id.  Please let me know if you have any difficulty identifying and/or certifying an effort report.

Cost Share

Please note that any effort exceeding payroll charges will be counted as cost share benefiting that project.  Only committed cost share will be reported to the sponsoring agency, however.

 

Please certify your effort benefiting a project for all committed cost share.  Committed cost share requires a specific set up in PERT.  If you do not see the project listed on your effort report, please contact Betty Persky to correct the form to ensure accuracy.

 

The certification deadline is Wednesday, October 31, 2007.  Please let me know as soon as possible if you have any questions regarding your effort certification or if you encounter any difficulties understanding or completing your certification.

As a reminder, certification training for PERT effort reports is available online at the following link: 

Thank you.

PERT Certifiers’ Communication Option #2:

Dear Dr. Lewis:

 

The Summer 2007 PERT effort reports (period from 05/07/07-08/06/07) are now available for your review.  The deadline is Friday, November 9; however, if you could get this done as soon as possible, we would appreciate it.  Your I.D. is: 00000039027.

 

Below is an overview of the effort report detail for the PERT reports needing review and certification:

 

|Name |Employee I.D. |Record |Project I.D./R0 Account|Payroll Percent |Effort Percent |

|Eckart, Teresa |00000044590 |0 |1213100800 |100 |100 |

|Jiang, Bo |00000043760 |0 |121300000 |2 |2 |

|Jiang, Bo |00000043760 |0 |1213103000 |25 |25 |

|Jiang, Bo |00000043760 |0 |1213104000 |73 |73 |

|Lewis, Jennifer |00000039027 |600 |1213100800 |14 |14 |

|Lewis, Jennifer |00000039027 |600 |1213103000 |38 |38 |

|Lewis, Jennifer |00000039027 |600 |1213104000 |24 |24 |

|Lewis, Jennifer |00000039027 |600 |1213105000 |24 |24 |

 

 

As a reminder, certification training for PERT effort reports is available online at the following link: 

 

 

Access to PERT reports: You may access the PERT system and your effort reports via:

 

⎫     The University’s portal: . 

Step by step instructions for portal setup are available at the following link (This will allow you to access the portal without having to re-enter your system login information each time you access the area):

 

 

⎫     Through the Blackboard Portal:

 

You will need your userid (11 digit emplid) and password.  If you don’t remember your ID and password, or if your password has expired, you can get the information by contacting the IT helpdesk (above).

 

Click on the Sign into GEMS link, enter your GEMS userid (the 11 digit emplid displayed on the module) and password, and click on the Sign in button.

  

Thanking you in advance and please let me know if I can be of further assistance or can clarify any additional questions you may have regarding these PERT reports.

 

Regards,

“PERT-ie” Please Reminder:

Dear Dr. Larsen:

 

The Spring 2006 PERT effort reports are now available for your review.  The deadline is Wednesday, September 6; however, if you could get this done as soon as possible, we would appreciate it.  Your I.D. is:  00000041669.

 

|Name |Employee I.D. |Record |

|Joseph Ganley |00000048533 |0 |

|Dijana Lekic |00000053080 |0 |

 

If you have any questions, please let me know and thanks in advance for your assistance.

 

Regards,

Exit Email w/ attachment:

Hello Leila,

 

I have just received notification that you will be leaving the College of Public Health, effective October 11th.  Since you will not be here for the upcoming Summer and Fall 2007 PERT reports, I have attached Exit Effort Reports for your review and signature.  If you would forward them to me after your review for our compliance files, I would appreciate it. 

Optional paragraph:

Since you will be transferring to the AHEC Office, please take a copy of the signed forms with you, as you will need to have them included in your Fall 2007 PERT report, since you will still have payroll charges reflected in that report.  If you have any questions, please don’t hesitate to contact me at 974-4609.

 

I wish you well with our new adventures at AHEC and please stay in touch.

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