Director Manual - NASPAWiki

NASPA

Director

Manual

Effective: July 19, 2013 Revised: July 7, 2013 Updated: May 20, 2014 Supersedes: June 27, 2012

Dallas ? Toronto

Copyright ? 2013 North American Word Game Players Association

All rights reserved. Except as permitted under the U.S. Copyright Act of 1976, no part of this publication may be reproduced, distributed, or transmitted in any form or by any means, or stored in a database or retrieval system, without the prior written permission of the publisher.

NASPA PO BOX 12115 Dallas, TX 75225-0115 info@

Fifth edition: July 2013

The North American Word Game Players Association (NAWGPA) is a 501(c)(4) nonprofit corporation incorporated in the State of Texas. It does business as under the registered DBA "North American SCRABBLE Players Association?" (NASPA). Hasbro, Inc. is the owner of the registered SCRABBLE? trademark in the United States and Canada, which is used by NAWGPA under license.

This book is typeset in Adobe Garamond Pro 12/15 with headings in Myriad Pro Bold.

10 9 8 7 6 5 4 3 2 1

Printed in the United States of America

Contents

I. Introduction....................................................................................................................................................5 I.A. Help Us Protect the Trademark..................................................................................................6 I.B. Equal Access......................................................................................................................................6 I.C. How to Use This Document.........................................................................................................6 I.D. Transition: NASPA takes over from NSA..................................................................................7

II. Director Responsibilities...........................................................................................................................9 II.A. Becoming a Director.....................................................................................................................9 II.A.1. Criteria for Attaining Status as a Club or Tournament Director.......................9 II.B. Liaison with NASPA..................................................................................................................... 10 II.C. Administer the Rules.................................................................................................................. 11 II.D. Handling Director Calls............................................................................................................. 11 II.E. Handling Incidents...................................................................................................................... 12

III. Starting and Directing a SCRABBLE? Club...................................................................................... 13 III.A. Guidelines and Responsibilities........................................................................................... 13 III.B. Club Sanctioning........................................................................................................................ 13 III.C. Club Name.................................................................................................................................... 13 III.D. Locating Your Club.................................................................................................................... 13 III.E. Club Dues...................................................................................................................................... 14 III.F. Supplies Needed......................................................................................................................... 14 III.G. Pairing Players at Club............................................................................................................. 14 III.G.1. Expert Points.................................................................................................................. 14 III.H. Club-related Director Responsibilities............................................................................... 15

IV. Club Sessions............................................................................................................................................ 17 IV.A. Administrative Functions........................................................................................................ 17 IV.B. Welcoming Newcomers........................................................................................................... 17 IV.C. Keeping Newcomers................................................................................................................ 18

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IV.D. Suggestions from Club Directors......................................................................................... 18 IV.E. Minors............................................................................................................................................ 20

V. Organizing & Directing a SCRABBLE? Tournament...................................................................... 21 V.A. Assemble a Team........................................................................................................................ 21 V.B. Strategize With Your Team....................................................................................................... 21 V.C. Decide What Kind of Tournament......................................................................................... 22 V.D. Event Details................................................................................................................................. 22 V.D.1. Number of Days............................................................................................................. 22 V.D.2. Tournament Format...................................................................................................... 22 V.D.3. Pairing System................................................................................................................ 22 V.D.4. Starting Times................................................................................................................. 23 V.D.5. Number of Rounds........................................................................................................ 23 V.D.6. Method of Adjudication.............................................................................................. 23 V.D.7. Number of Divisions..................................................................................................... 23 V.E. Other Issues................................................................................................................................... 23 V.E.1. Announcing Details....................................................................................................... 23 V.E.2. Divisions............................................................................................................................ 24 V.E.3. Playing Up......................................................................................................................... 24 V.E.4. Odd Number of Players/Byes..................................................................................... 25 V.F. Pairings/Format........................................................................................................................... 26 V.F.1. Unrated Players............................................................................................................... 28 V.F.2. Announce the Pairing System.................................................................................... 28 V.F.3. Repeat Pairings................................................................................................................ 29 V.G. Tournament Software............................................................................................................... 29 V.H. Long-range Planning/Tasks.................................................................................................... 29 V.H.1. Select the Date(s).......................................................................................................... 29 V.H.2. Secure the Playing Venue........................................................................................... 30 V.H.3. Determine Your Entry Fees......................................................................................... 33 V.H.4. Publicizing Your Event................................................................................................. 33 V.I. Mid-Range Planning.................................................................................................................... 33 V.I.1. Managing Entrants......................................................................................................... 33 V.I.1.a. Maintaining a List of Players........................................................................... 34 V.I.2. Practice Using Your Tournament Software............................................................. 34 V.I.2.a. Gather Equipment.............................................................................................. 34 V.J. Finalize Tournament Details..................................................................................................... 34 V.J.1. At Least 6 Weeks Before (Three or More Months Recommended)............... 34 V.J.2. One Month Before.......................................................................................................... 35 V.J.3. One Week Before............................................................................................................. 35 V.J.4. One Day Before................................................................................................................ 36

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V.J.4.a. Precompute Pairings for the First Few Rounds....................................... 36 V.K. At the Tournament..................................................................................................................... 37

V.K.1. One Hour Before............................................................................................................. 37 V.K.2. On-Site Player Check-In............................................................................................... 37

V.K.2.a. Check and Collect Membership Dues....................................................... 38 V.K.2.b. Double-check Your Divisions and Pairings.............................................. 38 V.K.3. Opening Ceremony....................................................................................................... 38 V.K.4. Middle of the Tournament.......................................................................................... 39 V.K.5. End of Tournament........................................................................................................ 39 V.L. After the Tournament................................................................................................................ 39 V.L.1. Send Results to NASPA................................................................................................. 39 V.L.1.a. Generate Tournament Data for NASPA...................................................... 39 V.L.1.b. Submit Data........................................................................................................ 40 V.L.1.c. Remit Participation Fees................................................................................. 40 V.L.2. Post Results to Players.................................................................................................. 40 V.L.3. Pay Outstanding Bills.................................................................................................... 40 V.L.4. Compute Final Balance Sheet for Tournament Expenses................................ 40 V.L.5. Conduct a Postmortem with Your Team....................................................... 41

Appendix......................................................................................................................................................... 43 A.I. Pairing Systems and Pairing Tables....................................................................................... 43 A.I.A. Round-Robin Pairings................................................................................................... 43 A.1.A.a. Berger System (R-R): A specific way to generate the Round-Robin Pairings................................................................................................................................ 47 A.1.A.b. John Green System (RR/KOH) A special case for 7 players in a 6-game tournament....................................................................................................... 47 A.1.A.c. Boustrophedon (Snake) Pairings................................................................ 48 A.1.A.d. Split Round-Robin........................................................................................... 49 A.1.B. Factored Pairings........................................................................................................... 50 A.1.B.a. Example Pairings from Previous National SCRABBLE Championships...................................................................................................................................... 51 A.1.C. Modified-Swiss Pairings.............................................................................................. 52 A.1.D. Speed Pairings................................................................................................................ 53 A.2. The Gibson Rule........................................................................................................................... 54 A.2.A. What is the Gibson Rule?............................................................................................ 54 A.2.B. How to Determine Whether a Player has Clinched First (or Other Top Spots)............................................................................................................................................. 54 A.2.C. How to Determine who a Gibsonized Player Should Play.............................. 55 A.3. Internet Resources for Club and Tournament Directors............................................... 55 A.3.A. Resources for Tournament Directors...................................................................... 55

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