LIS 620 Conservation of Library and Archival Materials



LIS 620 Fall 2014 Conservation of Library and Archival Materials August 26 – Dec 09, 2014 Tuesdays, 5:00-7:40 Hamilton Library, Rooms 3G, A550 and A552 Instructor: Deborah F. Dunn Office: Hamilton Library, Preservation Department, Room 552 Office Hours: By appointment Phone: office: 956-2471 cell: 779-9046 E-mail: ddunn@hawaii.edu Course Description This course is a survey of the structure and deterioration of primarily paper-based materials found in library, archives and museum collections. Conservation treatments for combating deterioration will be explored from the point of view of the librarian, archivist and museum collections manager. A hands-on approach provides the students with an opportunity to analyze the condition of various book formats, test practical treatments and re-housing options, and understand the role of conservation in a preservation plan. Students will practice beginning level treatments and learn when to involve other trained professionals, including paper, book and object conservators. Those working in small libraries will learn to establish an assessment and mending area for their collections. Pre-requisite: LIS 619 Preservation Management, or permission of instructor Student Learning Outcomes SLO 2. Develop administrate, assess and advocate for information services by exercising principled communication, teamwork and leadership skills. 2a. demonstrate understanding of leadership 2b. work effectively in teams 2e. demonstrate the ability to advocate effectively for information services SLO 3. Organize, archive, preserve, retrieve, manage, evaluate and disseminate information resources in a variety of formats. 3a. demonstrate understanding of the processes by which information is created, evaluated and disseminated 3d. demonstrate understanding of issues and techniques of preservation of physical and digital objects SLO 5. Engage in projects and assignments dealing with multi-cultural communities and representing diverse points of view. 5a. communicate and collaborate with diverse colleagues, information seekers and community stakeholders Course Objectives The student will be able to: Develop the ability to evaluate damage to paper based collections and propose manual treatments and storage solutions Perform a series of basic book repair techniques and paper conservation practices, being mindful the national AIC conservation code of ethics Develop a disaster preparedness plan for a collectionWrite condition reports for a variety of media Create a library and archives preservation portfolio of methods, materials and a treatment resource for future reference. Teaching Method: short practicum, lectures, class discussions, guest stars, demonstrations, readings, and student presentations . Technology requirements: students must use a computer and printer to complete written assignments. A digital camera is helpful for treatment documentation. Ability to search online. Readings The titles listed on the syllabus are required readings. Additional readings will enhance understanding of the course content, but are not required. The instructor will distribute additional readings throughout the semester. Browse the following online resources Roberts, Matt T. and Don Etherington, Bookbinding and the Conservation of Books: A Dictionary of Descriptive Terminology. PRESERconVersATION, National Library of Australia website. Textbooks Your “textbooks” will be online product catalogs from archival and conservation suppliers. These catalogs provide some good information about storage solutions for various objects but you must evaluate what is really appropriate for particular collections. I am not advocating the purchase of supplies from these companies. Archival Products Talas Resources Hollinger Metal Edge Readings, Assignments and Grading Assignments are designed to enable students to develop the vision and skills to identify the deterioration of library materials, assess problems, and to recommend the appropriate repairs or conservation treatment. Assignments must be handed in as hard copies at the end of the class period on the day they are due. Anything received past the due date will be considered late and five points deducted per day for up to two days. Thereafter, late assignments will not be accepted and points for the entire assignment forfeited. Many of the readings and handouts are instructional with diagrams. Students should be able to read and follow written instructions while practicing basic book repairs and paper treatments. Grades will be determined by points earned from a combination of assignments, activities, the quality and completeness of studio work, and attendance. Grade Points 100-98 A+97-94 A93-89 A-88-86 B+85-82 B81-79 B-78-76 C+75-72 C71-69 C- Assignment Breakdown and Due DatesPracticum (22 hours) 22 Sept 17 to Oct 29Dynamic Conservation and Materials Report 15Sept 9, 16, 23; Oct 7, 14, 21, 28Create a Disaster Plan: COSA10 Oct 21 Practicum Report11Nov 18Take Home Quiz: Conservation Terminology9Nov 18Final exam 10 Dec 9 Conservation Reference Portfolio 13 Dec 12 Class participation & lab etiquette & safety 10 Total 100 Assignments Book Conservation Practicum (20 points) Experience working in a book lab and the Hamilton library preservation department for 20 hours. You will also have a chance to practice techniques demonstrated in class. For working students, I will come in one Saturday; all remaining hours must be completed during the available weekday shifts. No exceptions. Practicum hours begin on Wednesday, September 17 and should be completed by Friday, October 29st. Create a Disaster Plan (10 points)Create an abbreviated plan for a collection. The basic format will be provided. Due Oct 21 Written Practicum Report (11 points) Describe the practicum experience. Include tasks performed, materials used, condition reports (if any) and overall impressions. You may insert photo documentation with images no larger than 2.5 inches square. Report should be typed, 1.5 spaced, spell-checked and no longer than five pages. Due Nov 18 Take home quiz: Conservation Terminology (9 points) Due Nov 18Dynamic Conservation & Materials Report (15 points)Select a topic from the list provided and give a 30 minute oral presentation to the class. Various due dates: Sept 23, 30; Oct 7, 14, 21, 28. Final exam (10 points) On the second to last class, each student will be given an object or objects in need of assessment. Two class sessions may be used to do a condition report and perform the work. You will be using the knowledge and skills gathered from practicum experiences. On the last day of class students will share their projects with classmates. Due in class Dec 9.Conservation Reference Portfolio (13 points) Think of this assignment as constructing a personalized textbook. Select five samples of work completed in class. Pair each with your own written instructions, a list of materials used, observations and handouts. The portfolio should be neat and well organized in a clean 3-ring binder with a typed title page, Table of Contents and labeled dividers. For bulkier items, put the portfolio in a box. In your present and future work with collections, you should be able to consult this portfolio for useful information. Identify the binder or box with a name and contact numbers. Due Dec 12. Lab Etiquette & Safety (5 points) This is a working lab and students need to respect all equipment, tools and materials in the room. Do not touch equipment without training, or move other student projects. Before leaving class or practicum sessions, the lab must be cleaner than you found it. Be prepared to scrub tables and wash tools. Class Participation (5 points) Participation is defined as joining discussions, completing the readings and hands-on activities, and paying attention to lab etiquette and safety rules. Lateness or absences without a valid reason will reflect in the final grade. E oluolu oe. Be considerate of your student colleagues.Pay attention when others are speaking during class discussions. NO TEXTING OR PHONE CALLS IN CLASS.The preserver, restorer, conserver is the indispensable, the primary living link in the human chain that connects yesterday's accomplishments with tomorrow's possibilities. James H. Billington, Librarian of Congress, The Moral Imperative of Conservation Session 1 Topic Readings Assignment due August 26 Meet in Moir Archives Reading Room A550 Review syllabus and assignments Definitions and review of the practices of Preservation, Restoration and Conservation The Preservation Organizational chart Work space: Tools and equipmentBook Conservation Lab List of treatments Paper grain & foldingHands-on- Sew a single signature with cover No readings Session 2 Topics Readings Assignment due Sept 2 Moir Archives Reading Room A550 Types of bindings – survey of materials16th to 21st century formatsRare books Medium RareCirculatingBook ArtsHandling collections – position, strength and weakness Book supports practice,turning pages, carryingHands-on:Fold and sew Asian style book SULAIR, Conservation and Book Repair. Website Nathanson, David and Diane Vogt-O’Connor, “What Makes a Book Rare?” Conserve O Gram, No. 19/1. National Park Service, July 1993. National Archives, What’s the Difference Between Parchment, Vellum and Paper? Preservation and Archives Professionals. University of California at San Diego, “Bookmaking: A Single Signature Pamphlet,” Preservation Education and Awareness webpage, 2002. Ikegami, Kojiro, “Introducing Japanese Books, Japanese Bookbinding, Instructions from a Master Craftsman, adapted by Barbara Stephan, New York: Weatherhill, 1986: 3-11. _11_IkegamiStephan_JapanBookBinding.pdf Session 3 Topic Readings Assignment due Sept 9 Begin in LIS 3GMove to Preservation Dept. A552 Hands-on: Solubility testwet vs dry cleaning Relaxing paper Removing adhesive tapesClean adhesive and rebind a pamphlet with Tyvek Removing fasteners in an Archives collection Watkins, Stephanie, Practical Considerations for Flattening and Relaxing Paper, The Book and Paper Group Annual 21, 2002, pp.61-76. Conservation Procedures 7.2 Surface Cleaning of Paper, NEDCC Preservation Leaflet Northeast Document Conservation Center, “Removal of Damaging Fasteners from Historic Documents,” Preservation Leaflets, Conservation Procedures 7.8. Website, 2007-2012. n_Procedures/08RemovalOfFasteners.php Victoria and Albert Museum, Caring For Your Books and Papers, Paper, Book and Paintings Conservation Section. Website. practicum schedule to instructor Dynamic report: Making and using pigments and dyes Materials are considered brittle when the paper is not flexible enough to hold a binding. This condition can be evidenced by broken flakes of paper; pages snapping off along the binding or a hard edge; paper failing a doublefold test, i.e. ending about 1/2" of the lower corner of a page near the center of the book back and forth two times. If the corner falls off, the paper is very brittle. Signs of Damage in Library Materials, Preservation Department, University of San Diego Library Session 4 Topic Readings Assignment due Sept 16 Preservation Dept. A552 Paper Guest star: Seth Irwin, paper conservator Hands on: Washing Fills Mends Casting Two methods of mending w/ Japanese Tissue Northeast Document Conservation Center, Repairing Paper Artifacts, 7.3, Preservation Leaflets, Disaster Assistance. “About Paper Grain,” by Richard P. Grant, Skin Deep, Autumn 2000, Vol 12, p. 1-4. University of Chicago Library, “Iron Gall Ink”, Under Covers: The Art and Science of Book Conservation. Website. RecommendedSAHOO, J. & B. MOHANTY, “Indigenous Methods of Preserving Manuscripts.” Website, African Manuscripts, January 13, 2007 neral/241-indigenous-methods-of-preservingmanuscripts.html Dynamic report: Treatment of Civil War manuscripts Session 5 Topics Readings Assignment due Sept 23 Begin in LIS 3GMove to Preservation Dept A552Protective enclosures Hands-on: Encapsulation Apollo wrap and sling Northeast Document Conservation Center, “Protecting Books with Custom – Fitted Boxes,” NEDCC Preservation Leaflet 4.5. g/05ProtectingBooks.php Alabama Department of Archives and History, The Dangers of Heat-Seal Lamination, Conservation Leaflet, Government Records, February 2001. Dynamic reports: Conservation of national and state flags Preservation of home moviesSession 6 Topic Readings Assignment due Sept 30 Preservation dept. A552 Asian scrollsGuest star: Hiroko Sakurai, painting conservatorLining Tip in methods Hands-on: Prep recase Clean spines Mend Tip-in Relax University of Illinois at Urbana Campaign, “Inserting Loose Pages (Tip-ins),” Instructional website. ml BonaDea, Artemis, Conservation Book Repair: A Training Manual, Alaska State Library, 1995. Session 7 Topics Readings Assignment due Oct 7 Begin in LIS 3GMove to Room A552 Condition reports Treatment documentation Hands-on: Condition assessment Open lab Museums and Galleries, New South Wales, Condition Reports-The Essentials, Fact Sheet MGNW, New Zealand, n.d. RecommendedPearlstein, Ellen, Western Science Seeks Cultural Knowledge, Agua Caliente Cultural Museum, online resource. etty%20Online%20Exhibit.pdf Te Papa Museum, Condition Reporting, Care of Collections and Taonga, He Reuemi Technical Resource Guide 26. Dynamic report:Combat the Mold Spore InvasionSession 8 Topic Readings Assignment due Oct 14 Begin in LIS 3GMove to Moir Archives Reading Room A550 Disaster Planning Guest star: Malia Van Heukelem, Preservation Management Specialist, Hamilton Library National Institute for Conservation, “Ten Tips for Homeowners on the Care of Water-Damaged Family Heirlooms and Other Valuables,” Heritage Emergency National Task Force, FEMA. s.htm Northeast Document Conservation Center, Worksheet for Outlining a Disaster Plan, Preservation Leaflet 3.4, Emergency Management, Disaster Assistance. Website. Council of State Archivists (COSA), Template for Pocket Response Plan (PReP) Dynamic Reports: Conservation of papal bullsConservation of a Gutenberg Bible Session 9 Topic Readings Assignment due Oct 21 Begin in LIS 3G Later to Preservation Dept. A552 Multimedia paper-based collections Photographs Hands-on: Recasing Take Home Quiz The American Institute for Conservation, “Preservation Options for Scrapbooks and Albums,” The Book and Paper Group Annual, Vol. 10, 1999. National Archives, How can I safely mount my documents, memorabilia and photographs into albums or scrapbooks? Preservation website. RecommendedBlais, Madeleine. "Division of Things Past: An Account of the Making and Unmaking of a Family Album." Lear's 5.11 (January 1993): 64-65, 84-85.This article tells of dividing a family scrapbook among the author and her siblings. Once the photos and other memorabilia were divided, they lost the full impact of their meaning and became misleading. Overall, this article provides a personal view on the importance of maintaining scrapbooks intact. COSA disaster plan Dynamic reports: Conservation of Japanese scrolls Care of and access to the Dresden codex Session 10 Topic Readings Assignment due Oct 28Begin LIS 3GMove to Room A552 Hands-on: Recasing orEnclosuresTake home quiz No readings Complete practicum hours by Oct 29. Dynamic reports: Care of and access to glass plate and film negatives Conservation of record album covers and the records within Date Topic Readings Assignment due Nov 4 & 11 HolidaysElection DayVeteran’s DayNO CLASS Of all the elements in exhibit design, the use of artifacts comes first and foremost. Artifacts serve as visual memory keys that help the viewer understand and retain the historical information and ideas in an exhibit. Exhibit Design: The Language of Artifacts, Wisconsin Historical Society Session 11 Topic Readings Assignment due Nov 18 Moir Archives Reading Room A550 Exhibitions Wisconsin Historical Society, Exhibit Design: The Language of Artifacts Shenton, Helen, Danny Norman and Simon Fleury, “Mounts for the Display of Books,” V&A Conservation Journal. London: January 1997: Number 22. Northeast Document Conservation Center. “How to Do Your Own Matting and Hinging,” Preservation Leaflets, Conservation Procedures. 7.4. 2007. Northeast Document Conservation Center. “Packing and Shipping Paper Artifacts,” Preservation Leaflets, 2012. National Archives, How should I frame and display my photographs? Preservation, Family Archives. Website. Turn in Practicum report Turn in Take Home Quiz Session 12 Topic Readings Assignment due Dec 2Preservation Dept A552 Final exam begins Open studio No readings Session 13 Topic Readings Assignment due Dec 9 Preservation Dept A552 Final Exam studio time Free lab time to work on final exam project, repair and protective housing projects Ua PauAloha No readings Final Exam Presentations6:30 PM ................
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