RETIREMENT CEREMONY WORKSHEET



SUSPENSE CHECKLIST

3 Months Prior:

Start a Retirement folder for the Retiree.

Interview the retiree to complete the Retirement Worksheet pages 1 & 2.

Have Retiree complete the Retirement Worksheet pages 3 & 4. Ask retiree for his/her preferences: date, time, location and layout of ceremony and reception, uniform, retiring official, distinguished guests.

Have retiree select the shadowbox style desired.

Request U.S. flag be flown over capitol.

Request Décor 6.

Initiate Retirement Award (Supervisor/Superintendent/Flight Commander).

2 Months Prior:

Schedule Chaplain

Schedule Photographer/Videographer (AF Form 833)

Schedule Honor Guard

Reserve facility for ceremony

Inclement weather location (if outdoors)

Submit Retirement Award (Supervisor/Superintendent/Flight Commander).

1 Month Prior:

Prepare guest list

Draft invitation

Distribute Retirement Folder/Donation Envelopes to work centers.

3 Weeks Prior:

Send out invitations

Draft program

Draft script

Coordinate news releases/media with Public Affairs

Call Unit Awards Monitor for status of decorations

2 Weeks Prior

Finalize script

Send program to printer

Set dates for practice with key personnel, CCF and/or CCQ

Purchase guest book

Determine narrator and aide

1 Week Prior

Forward retirement package to retiring official for review

Coordinate introduction of distinguished guests, if any

Finalize Public Address, Podium, & bleacher requirements

Confirm decoration submission

Three Days Prior:

Schedule apptmt with commander for final review/"dry run"

Coordinate seating arrangements

Get Cashiers Check/Gift Certificate with Donated money

Reconfirm the following:

Chaplain

Honor Guard

Facility

Photographer/Videographer

1 Day Prior:

Schedule apptmt with commander for final review & "dry run". All players

Arrange for refreshments for reception

Purchase bouquet of flowers for spouse

Arrange for seating

Ceremony Day:

Final review & "dry run"

Detail squadron personnel to be escorts for VIPs and spouses.

Detail personnel to set-up facility, move chairs

Military Band/Music present

Honor Guard present

Flags (U.S., State, Distinguished Visitor) present

Flag bases present

Chaplain present

Photographer/Videographer present

Sound System Checked

Video Projection System Checked (don’t forget batteries for Remote)

Retirement Programs – Colored for Retiree Guests

Retirement Programs – Black/White for all other guests

Refreshments – Food (Cakes, Cookies)

Refreshments – Drinks (Coffee, Punch/Juice, Water)

Refreshments – Support (Plates, Napkins, table covers, hot & cold Cups)

Confirm the Following items are on-hand for the Presentation:

Retiree:

Federal Awards – Medals w/attaching clip

Federal Awards – Citation in binder

State Awards – Medals w/attaching clip

State Awards – Citation in binder

Copy of Retirement Order

Honorable Discharge Certificate, Air National Guard (NGB Form 438a)

Certificate of Retirement, AF Chief of Staff - Air Force (DD Form 363AF)

Certificate of Retirement – Oregon Air National Guard

Letter of Appreciation – U.S. President

Letter of Appreciation – Governor

Letter of Appreciation – Mayor

Shadowbox

Certificate of Authenticity – Flag flying over U.S. Capitol

Donated Money Cashiers Check/Gift Certificate

Retirement Forder w/ signature cards, Color Program, Color Invitation

Gifts from co-workers

Spouse:

Certificate of Appreciation (for Wives) (AF Form 1344)

Certificate of Appreciation (for Husbands) (AF Form 1346)

Certificate of Appreciation, Chief of Air Force Reserve(AF Form 423)

Gift

Develop program to include squadron mission statement

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