Community Services Block Grant (CSBG) Program Manual 2021 - Indiana
Community Services Block Grant (CSBG) Program Manual
2021
Contents
Contents .......................................................................................................................... 0
Appendices ..................................................................................................................... 2
Commonly-Used Acronyms ............................................................................................. 3
1. Introduction ................................................................................................................. 5
1.1 About the Community Services Block Grant (CSBG) Program .............................. 5
1.2 CSBG Eligible Entities and Community Action Agencies ....................................... 5
1.3 Indiana Housing and Community Development Authority (IHCDA) ....................... 7
1.3.1 IHCDA Contacts .............................................................................................. 8
1.3.2 When to Contact IHCDA: Staff Changes, Updated Contact Information and
Fraud ........................................................................................................................ 9
1.3.3 IHCDA Website and Email Notices .................................................................. 9
2. Use of CSBG Funds .................................................................................................. 10
2.1 Goals of CSBG and Community Action Programs ............................................... 10
2.2 General Uses for CSBG Funds ............................................................................ 11
2.3 Income Limits ....................................................................................................... 12
2.4 Federal Regulations on Eligible Expenses/Allowable Costs ................................ 12
2.5 Procurement Policies ........................................................................................... 12
2.6 Purchases that Require Prior IHCDA Approval .................................................... 13
2.7 Unallowable CSBG Uses ..................................................................................... 14
3. CSBG Awards ........................................................................................................... 15
3.1 CSBG Allocation .................................................................................................. 15
3.2 CSBG Subgrantee Agreements ........................................................................... 16
4. Other CAA Responsibilities ....................................................................................... 17
4.1 Community Needs Assessment ........................................................................... 17
4.1.1 CNA Content.................................................................................................. 17
4.1.2 CNA Use/Presentation ................................................................................... 18
4.2 Strategic Plan ....................................................................................................... 19
4.2.1 Strategic Plan Content ................................................................................... 19
4.2.2 Strategic Plan Use/Presentation .................................................................... 20
0
4.3 Community Action Plan ........................................................................................ 20
4.3.1 CAP Content .................................................................................................. 20
4.3.2 CAP Use/Presentation ................................................................................... 21
4.4 Annual Report (formerly IS Report) ...................................................................... 21
4.4.1 Annual Report Content .................................................................................. 21
4.4.2 Annual Report Use/Presentation ................................................................... 22
4.5 Risk Assessments ................................................................................................ 23
4.5.1 Risk Assessment Content .............................................................................. 23
4.5.2 Risk Assessment Use/Presentation ............................................................... 23
4.6 Eligibility Determination ........................................................................................ 23
4.6.1 Types of Participant Income Verification ........................................................ 23
4.6.2 Community Eligibility ...................................................................................... 24
4.6.3 Eligibility Determination for Programs Partially Funded with CSBG ............... 24
4.6.4 Instances When Eligibility Verification Is Not Required .................................. 25
4.7 Partnership Development, Evaluation and Documentation .................................. 25
5. CAA Board Requirements ......................................................................................... 25
5.1 Tripartite Compliance ........................................................................................... 25
5.2 Board Membership and Vacancy Requirements .................................................. 26
5.3 Democratic Selection for Low-Income Representatives ....................................... 26
5.4 Board Responsibilities.......................................................................................... 27
6. Monitoring ................................................................................................................. 29
6.1 Community Programs Division On-site Monitoring Approach .............................. 30
6.2 State Monitoring Tool (CAR Tool) ........................................................................ 30
6.3 Monitoring Scores ................................................................................................ 31
7. Training, Technical Assistance and Additional Funding Opportunities ...................... 31
7.1 Annual Network T/TA Contract ............................................................................ 32
7.2 Indiana Community Action Conference ................................................................ 32
7.3 Special Training Series ........................................................................................ 32
7.4 Staff/Board Development Funding ....................................................................... 32
7.5 Monitoring T&TA Funding .................................................................................... 33
7.6 Other Direct T&TA Funding.................................................................................. 33
7.7 Impact Grants ...................................................................................................... 34
1
7.7.1 Family & Community Impact Grants .............................................................. 34
7.7.2 Agency Impact Grants ................................................................................... 34
7.8 Supplement to the Network .................................................................................. 34
8. Reduction or Termination in Funding ........................................................................ 35
8.1 When IHCDA Places a Temporary Hold on CAA CSBG Funding ........................ 35
8.2 Reducing or Terminating a CAA¡¯s CSBG Funds .................................................. 35
Appendices
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
Appendix H
Appendix I
Appendix J
Appendix K
Appendix L
Appendix M
2021 Guide to CSBG Budgets and Amendments
2021 Guide to CSBG Carryover and Closeout
2021 Guide to CSBG Discretionary Awards
2021 Guide to Impact Grants
2021 CSBG Budget Form
2021 CSBG Carryover Form
2021 CSBG Closeout Form
Typical CSBG Annual Timeline
List of CSBG Resources
Blank Subgrantee Agreement Template (for CAAs acting as Pass
Through Entities)
List of Indiana-Adopted CSBG Organizational Standards
CSBG Claims Cover Sheet
CSBG Claims Resource
2
Commonly-Used Acronyms
ACF
Administration for Communities and Families
ACSI
American Community Survey Index
CAA
Community Action Agency
CCAP
Certified Community Action Professional
CAP
Community Action Program OR Community Action Plan
CAPLAW
Community Action Program Legal Services
CAR
Comprehensive Administrative Review
CNPI
COE
Community-level National Performance Indicator
Center of Excellence
COI
CSBG
DCL
DOE
EAP
EE
FFATA
Conflict of Interest
Community Services Block Grant
Dear Colleague Letter
US Department of Energy
Energy Assistance Program
Eligible Entity, as in CSBG Eligible Entity
Federal Funding Accountability and Transparency Act
FFY
FMV
FNPI
FPG
FY
GAAP
HHS
IC
IHCDA
IM
INCAA
LIHEAP or EAP
MOA
MQIP
NASCSP
NCAF
Federal Fiscal Year
Fair Market Value
Family-level National Performance Indicator
Federal Poverty Guidelines
Fiscal Year
Generally Accepted Accounting Principles
US Department of Health and Human Services
Indiana Code
Indiana Housing and Community Development Authority
Information Memoranda
Indiana Community Action Associatino
Low-Income Home Energy Assistance Program
Memorandum of Agreement, a.k.a. Memorandum of
Understanding
Modified Qualified Improvement Plan
National Association for State Community Services Programs
National Community Action Foundation
NCRI
Nationally Certified ROMA Implementer
3
NCRT
NPI
OCS
Nationally Certified ROMA Trainer
National Performance Indicator
Office of Community Services (within HHS)
OGM
OHS
OLDC
OMB
OS
PY
QIP
ROMA
Office of Grants Management (within HHS)
Occupational Health and Safety
Online Data Collection system
Office of Management and Budget
Organizational Standards
Program Year
Qualified Improvement Plan
Results-Oriented Management and Accountability
T/TA
TOC
WAP or Wx
Training and Technical Assistance
Theory of Change
Weatherization Program
4
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