National Incident Management System Guideline for the National ... - FEMA

National Incident Management System Guideline for the National Qualification System

November 2017

FEMA

NIMS Guideline for the National Qualification System

FEMA-NIMS@fema.

FEMA-NIMS@fema.

NIMS Guideline for the National Qualification System

Contents

I. Introduction ...................................................................................................................................... 1 II. National Qualification System Overview ....................................................................................... 2

Concept of Operations ........................................................................................................................ 2 NQS Doctrine and Tools .................................................................................................................... 3 Responsibilities of Authorities Having Jurisdiction (AHJ) ................................................................ 4 How NQS Supports NIMS Resource Management and Mutual Aid ................................................. 6 III. Qualification Process........................................................................................................................7 Qualification Criteria..........................................................................................................................7 Position Prerequisites ......................................................................................................................... 9 Position Task Books (PTB) .............................................................................................................. 10 Direct Entry Qualification ................................................................................................................ 10 Portability of Qualifications ............................................................................................................. 11 IV. Certification Process ...................................................................................................................... 12 Qualification Review Board (QRB) Evaluation ............................................................................... 12 Documentation Review .................................................................................................................... 12

Historical Recognition ......................................................................................................... 13 Training Equivalencies ........................................................................................................ 14 Certification ...................................................................................................................................... 14 Recertification .................................................................................................................................. 14 Decertification .................................................................................................................................. 15 Appeals ............................................................................................................................................. 16 V. Credentialing Process.....................................................................................................................17 Credentialing, Recertification, and Decertification .......................................................................... 17 Glossary ..................................................................................................................................................... 18 List of Abbreviations ................................................................................................................................ 23 Resources ................................................................................................................................................... 25 References .................................................................................................................................................. 27 Appendix A: Position Task Book (PTB) Guidelines .............................................................................. 28 Design and Use.................................................................................................................................28

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NIMS Guideline for the National Qualification System

FEMA-NIMS@fema.

Completion Timeframe Guidelines .................................................................................................. 28 The PTB Process .............................................................................................................................. 29 Appendix B: Guidance for Qualification Review Boards (QRB) ......................................................... 31 Overview .......................................................................................................................................... 31 Description and Establishment of QRBs .......................................................................................... 31 Tab 1 to Appendix B: Sample Qualification Review Board Templates...........................................33

National Incident Management System (NIMS) Position Qualification Application Template............................................................................................................................... 34 Self-Assessment and Evaluation Form Template ................................................................. 36 Sample Decertification Letter .............................................................................................. 38 Decertification/Removal of Qualification Appeal Template................................................39 Appendix C: Guidelines for the Credentialing of Personnel ................................................................ 40 Overview .......................................................................................................................................... 40 Purpose ............................................................................................................................................. 40 Applicability ..................................................................................................................................... 40 National Identification Standardization............................................................................................41 Identity and Qualification Verification ................................................................................ 41 Issuance of Identification Cards .......................................................................................... 41 Revocation............................................................................................................................ 42 Using Credentials in Incidents..........................................................................................................42 Authorization and Access.....................................................................................................43 Verification .......................................................................................................................... 43 Special Application of the Guideline for Local, State, Tribal, Private Sector, and Nongovernmental Organizational Personnel..................................................................................................................43 Credentialing Personnel Who Are Not Certified for Incident-Related Positions ................ 44 Affiliation Access ................................................................................................................. 44 Access Control and Affiliation Documentation.................................................................... 45 Credentialing Unaffiliated Volunteers.................................................................................45 PIV Interoperable and Compatible Credentials................................................................................46 Federal Government PIV Cards .......................................................................................... 46 PIV-Related Options for Non-Federal Government Organizations .................................... 46

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FEMA-NIMS@fema.

NIMS Guideline for the National Qualification System

Customizing PIV Interoperable and PIV Compatible Credentials ...................................... 46 Other Alternatives ................................................................................................................ 47 Appendix D: Position Endorsements....................................................................................................... 48 Components of an Endorsement.......................................................................................................48 Implementation of Endorsements ..................................................................................................... 48

List of Figures

Figure 1: NQS Concept of Operations .......................................................................................................... 2 Figure 2: NQS Doctrine and Tools ............................................................................................................... 4 Figure 3: Example of FIPS 201 PIV Card Format...................................................................................... 47

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