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NSCA ADVISORY COUNCIL & NATIONAL DELEGATE MEETINGNational Shooting Complex – Beretta PavilionThursday, October 23, 2013The meeting was called to order by Philip Murray at 6:43 PM on Friday, October 23, 2013. Tim Miles thanked everyone for attending the 25th Anniversary Nationals as well as the Advisory Council meeting. Tim recognized all of the guests attending the meeting including the National Delegates. Robert Crow was recognized and thanked for his service to NSCA as NSCA Director, he will be missed. Roll call was done by Glynne Moseley.Those Present:IndustryJohn Calandro, III – Clay Shooters SupplyMike McAlpine – Clay Target AcademyDavid Clifford – iClaysPhilip Murray – White Flyer TargetsHayward Cunningham – Promatic, Inc.Mo Parsons – Blaser USAScott Grange – BrowningAndrew Perkins – Show Me Sports Corp.Jim Greenwood – Greenwood Custom StocksSteve Schulz – Target Line Shooting SchoolBetty Krieghoff – Krieghoff InternationalZach Snow – NSSFAnthony Matarese, Jr. – M&M Shooting SchoolPatrick Thomas – Rio AmmunitionRange Owners/ManagersDavid Fiedler – Battleborn Sporting Clays & Shooting SchoolTim Miles – Coyote Springs Sporting ClaysJeff Foster – Capital City Trap & SkeetJason Miller – The Shooting AcademyMartin Jones – Llano County ClaybustersDavid Rippetoe – Silverleaf Shotgun SportsDavid Kelley – David Kelley’s Elk Creek Hunt ClubScott Robertson – Elm Fork Shotgun SportsFrieda Lancaster – Claythorne LodgeDaniel Twitchell – Ben Avery Clay Target CenterRichard Lanzilotta – Mid Hudson Sporting ClaysRandy Voss – Caribou Gun ClubAnthony Matarese Sr. – M&M Sporting ClaysShooters:Vance Barnes, TXZachary Kienbaum, TXDr. Paula Benbow, WIRobert Lepor, NJAndy Duffy, MTDerek Moore, NJSteve Edmondson, PAMary O Pitts, GADon Henderson, FLTed Sapoznik, WAChip Hutchison, GABrett Seibert, ILTodd Kemmerer, OHLouise Terry, FLThose absent:IndustryTom Bryant – Cabela’sShootersJohn Hackethorn, MTGuests present:National DelegatesRegional DelegatesStaff Present:Robert Crow – NSCA DirectorNichole Martin – Marketing CoordinatorGlynne Moseley – NSCA Assistant DirectorPhil Murray welcomes everyone to this monumental occasion of the 25th Anniversary of the National Sporting Clays Championship. Upon arrival, the grounds are in tip top shape and I thank and appreciate the staff, all the workers and all involved in the shoot this week, who have made this event successful. I will begin the introductions and roll call, but before we start I would like to make a couple of announcements and point out things that we are doing a little differently from the past. Phil recognized Ted Sapoznik who has graciously offered his services as the Parliamentarian. Ted knows how the rules work and will be here throughout the night to help out with these rules. Secondly, we have Christine Flick here to transcribe the minutes for the meeting.At this point I would like the National Delegates and the Regional Delegates to stand. These are some very important people and deserve to be recognized. Look around at these great people who have been the safeguard of this organization through the years and acknowledge their contributions to the shoot this week. Please take advantage of their presence for any questions. We will now call on the Regional Delegates; when I call your name please stand. Mike Lupold from the Western Region, John Meitzen, South Central Region, Don Currie, Southeast Region, Bruce Boyd, Northeast Region and Dr. Paula Benbow from the North Central Region. These are your Regional Delegates. Phil Murray asked if everyone had their U.S. Open ballots.Phil Murray recognizes the new 2014 Advisory Council members and asks them to stand. Phil states that there is a sheet on the tables with this information. Phil recognizes the guest, Sherry Kerr and the NSCA Staff; Robert Crow, Glynne Moseley, Nicki Martin and all others and thanks them for all their contributions throughout the year and their hard work on the Nationals. Phil asks all to look at the NSCA policy on measures decided by ballot in the binders. Phil gave the floor to Ted Sapoznik, Parliamentarian to talk about the rules and read the Code of Conduct.Ted Sapoznik states that at the last meeting in January, he was asked to find some materials to help organize the meetings, develop a code of conduct and help everyone become familiar with the Roberts Rules of Order. Ted presented the code of conduct and other items at the U.S. Open meeting is SC. Ted also asked the members to give any feedback to him; however no one was forthcoming. Ted asked again for feedback regarding the code of conduct and Roberts Rules of Order material for presentation at the winter meeting in January 2014. Ted again, presented the code of conduct which is:I will treat others with respectI will work collaboratively with othersI will be constructive with my commentsI will be honest with myself and othersI will follow the rules of the organizationI will be responsive and actively participate in the work of the organizationI will allow others to express their opinion, because everyone’s input is valuable to the organizationMy silence means I consentI will use facts to help the organization address issues and opportunities I will make decisions solely based upon what is in the best interest of the organizationTed Sapoznik, once again asked for feedback from the Advisory Council members, which will be passed on to the new 2014-2015 Advisory Council members for further review and consideration. Phil Murray then recognized someone here tonight who shortly will no longer be with us, Robert Crow, this is his last hurrah to say the least. He will still be involved and Phil takes the opportunity on behalf of the Executive Council, Advisory Council and the Delegates to thank Robert for his service, for Robert’s good will and caring. The job Robert has done over the past 4 years was incredible. Robert, on behalf of all us we thank you for the great job you have done. Phil Murray requests approval of the 2013 U.S. Open Advisory Council Meeting Minutes. First motion – Scott Robertson; Second motion - Frieda Lancaster, all in favor signified with no opposition. Before we get on with the committee reports, I want to go over some things that we will be talking about this evening. As this year ends, this will be my last hurrah as well. I will be past Chairman going into the 2014-2015 term. I have spent 50 years working in some capacity for NSSA as either employee or serving on the Board of Directors. I don’t think I will spend 50 years serving on the Sporting Clays side. I appreciate all of the support I have enjoyed over the years with the Advisory Council. I know some of us have disagreed from time to time but that is what it’s all about. We are all friends and we are doing what is best for the organization and the shooters. Several things were discussed at yesterday’s EC meeting. We have heard what you said and we know what you want. We are doing our very best to do what is right for the organization and for the members.Those of you who are coming in after me have a big responsibility. There are a lot of things that need to be done and I think, frankly the new members of the Advisory Council need to look at the governance structure and rules to see about making some changes. They need to look closely at the rules to clear up some of the interpretations and confusion. I think that will be a priority for you. It’s not that the rules are wrong, it because the organization has grown and the rules have not followed the growth. Things change and we need to be vigilant and continually change the rules as the organization grows. We have developed a Past Chairman Council that would be an ad-hoc committee with no vote. This committee will consist of Phil Murray, Gary Greenway; Bob Lepor and all of the Past Chairmen and will be available in a support role for and advisory council. We will be available to share our experience and knowledge of what has taken place in the past. Many of the incoming Advisory Council members are new and have never served on the Advisory Council before. It is very important for you to know what is going on and what has happened in the past. Phil Murray gives Robert Crow the floor to discuss Conflict of Interest. Robert Crow states in January 2013, the current Advisory Council signed a Conflict of Interest form. This is the first meeting where you will be voting on something where a conflict of interest may come into play. To those of you who have a conflict of interest, we would recommend that you would abstain from voting. Those of you who are abstaining will be recognized for the Advisory Council. With the use of the new secret ballot rule for the U.S. Open, you will need to know who is abstaining from voting tonight. Please keep in mind that all of you signed the conflict of interest statement, so if you are a range owner bidding for the U.S. Open or if you are in the industry and may be bidding on working or supplying the U.S. Open in 2015, we ask you to abstain from the vote tonight. Anthony Matarese, Jr. states that most people in the room have a conflict of interest as range owners and industry positions, and requests a more clear interpretation of Conflict of Interest.Michael Hampton, Jr. states that with the make-up of the Advisory Council with 15 shooters, 15 range owners and 15 industry members, there will always be some sort of conflict of interest. With that said, conflict of interest is anyone who may gain financially from an event. Anyone gaining financially from an event should abstain from voting. This was explained at the 2013 January meeting, it was voted on and everyone signed the conflict of interest form. You discussed it, voted on it as a governing body; I am only enforcing what this governing body has decided to do. We hope that the integrity of the governing body will step up and decide whether you should or should not vote. Anyone who gains financially from their vote must abstain. As parliamentarian, Ted Sapoznik was asked to define what conflict of interest means. The most simple definition of conflict of interest is anyone who would directly or indirectly financially benefit from the vote being considered. Additionally, if anyone has a friend or relative who would benefit from the vote being considered, a conflict of interest would exist in that instance as well. No one can be forced to vote or not vote, however to maintain the integrity of the Advisory Council, it is the responsibility of any Advisory Council member that know they are in a position of conflict of interest to abstain from voting on that issue. Robert Crow calls for a vote.Those abstaining from the voting are:Industry:Anthony Matarese, Jr. abstained Philip Murray abstained Range Owners/ManagersAnthony Matarese, Sr. abstainedShootersBrett Seibert abstainedRobert Crow calls Todd Kemmerer to the floor to give an update on the conversations at the Executive Council meeting regarding trying to get more representation with the NSSA. One of our goals is to help get NSCA some representation on the NSSA Board. We had 3 conference calls with the NSSA President that went well. Phil Murray and I were invited down to the annual NSSA Board meeting in Dallas. We presented our case much like a Jr. Partner in a Law or Accounting Firm stating that we have added value to this organization. We have furthered the sport nationally and outside of the country. We have paid our dues and are now 25 years old and have earned the right to have a position on the NSSA Board. We have earned the right to have a say in what goes on. We are now 65% of the total membership between NSSA and NSCA and we account for 66% percent of the total targets thrown between NSSA and NSCA. We had very positive conversations. Our long term goal is to have 50% representation. The contract with Sporting Clays Magazine ends at the end of 2014. It was a 13-0 unanimous vote to add 2 names to the NSSA Board of Directors. We received a memo on June 17th and I am sorry to say that NSSA has completely backed out on it. They did not add this to their agenda in September. We really thought we had made some positive steps. Todd states that common sense will prevail and we should remain calm and diligent in making sure we gain this status. Our Executive Council and Advisory Council encourages that we continue to maintain good character, high integrity and continue to express interest in representation. Our actions will speak louder than words.Louise Terry clarifies that during the meeting at the World Shoot this topic was addressed. Robert Crow reviews membership and target statistics from Section 3 of the binder. Robert Crow says as of October 15th our membership numbers are up 9% from this time last year. We also gained 494 life members since this time last year. Our targets are up 4% since this time last year. Renewal notices went out last week and they are already coming back in large numbers. We are running a 25th Anniversary membership renewal drive where we are giving away a Remington Versa Max 12 Gauge as first prize and some other nice prizes for second through fifth places. All you have to do is renew by December 1st. We also remind you that there is a lag time in receiving the magazine if you are not renewed by December 1st, so please remember to renew early.We now have a partnership with Q20. All new class card packets will include a Q20 gun wipe. For those who renew late, they will be provided with a gift certificate for Q20. You were given a sample of the gun cloth when you checked in this evening.We are taking 2014 Nationals reservation forms instead of registration forms because we do not know how the 2014 Nationals will be formatted. Once the 2014 Nationals format is decided, all those who have turned in a reservation form will receive first choice of rotations and start times. All we are asking for at this time is a $150 deposit and what events you want to shoot. The 2014 Pan American will be held at the National Shooting Complex; registration forms are available with online sign up coming soon. The last time it was held here was 2012, and it was also the first time it was ever held here.The January meeting will be 2 days, Friday, January 31 – Saturday, February 1, 2014. Please mark your calendars. The meeting on Friday will run into the evening with a working dinner. The meeting on Saturday will be completed by 5:00PM or sooner, if possible.The 2014 U.S. Open will be held at Claythorne Lodge in Columbus, KS June 2-8. 900 shooters are singed up at this time. Results of the second National Delegate vote regarding balloting for the U.S. Open is as follows: U.S. Open balloting will be by secret ballot, as we will practice this new method this evening. It was also determined that anyone with an excused absence can vote absentee for the US Open. There is one absentee ballot that will be used in tonight’s vote for the U.S. Open. All voting records are included in your binder. We do not show how someone voted as the new policy dictates. New 2014-2015 Advisory Council members will be posted on the bulletin board area of the scoreboard. Robert Crow addresses the National Delegate ballot, which is the second ballot of the year. The first ballot set the results for the U.S. OPEN ballot changes. You will see the changes that we did in your binder. There will be secret ballots and absentee ballots. Glynne Moseley states there is one absentee ballot. Robert Crow addresses the next sheet, the Delegates Voting records. This has all the voting records for the National Delegates. You will also note another handout in the binder which is the upgraded version record with the Advisory Council ballots for the next term. Please note that you do not see how people voted, or whom they voted for per new policy change. The new Advisory Council for next term 2014-2015 will be posted in our rules areas tomorrow morning.Robert Crow recognized Judy Morris for the Team USA update. Hello everyone, first of all I would like to thank everyone who participated in 2012. I did not think we could do better than 2012, but we had a 30% growth in our revenue this year. Last year we ended with about $247,000, this year about $315,000. None of that would have been possible without many of you in this room. What that does when we have financial support is make us the strongest team; everyone on the team stands a little taller and shoots a little straighter. We won all the gold at World English. We went to Spain and swept the Spanish Grand Prix and we won team gold in everything, expect Veterans and they brought home silver. This is the best we have ever finished in 24 years of Team USA. Thanks again, from me and everybody else on Team USA.I just want to say thanks again to everybody who voted for me for Advisory Council; however I will not be accepting the position for the appearance of a potential conflict of interest. I look forward to seeing all of you at the Team USA tent. If you haven’t bought your raffle tickets please stop by and we will draw for prizes.Todd Kemmerer has the floor to discuss the Hall of Fame banquet. Thursday evening cocktails at 6:30 for the Hall of Fame Banquet at the Marriot Courtyard we have a fantastic program for you guys and dinner at 7:30. Martin Jones will receive the Hal du Pont Award. Congratulations Martin. Vance Barnes will be inducted for the Hall of Fame. Congratulations Vance. We had over 255 people last year, and I am told we are over 310 already this year. Hopefully, you will let the live music by TJ Klay entertain you and of course I think it will be a great night. The other thing we are doing on the Awards Committee is providing Regional Tour Championship. The Regional Tour Championship is well on its way. We are looking forward to it growing next year. The trophies for the winner’s for last year are in the clubhouse. 2014 events are already scheduled. Lastly, by January 4th we need more confirmations for Hall of Fame meeting. All those previously nominated but not elected for induction, will stay on the slate for 3 years. I want to encourage everybody to look at tab #4. There is a nomination form, please nominate someone who you feel is worthy of induction into the Hall of Fame. Please turn it in to the Advisory Council at the upcoming meeting. Hopefully I will have a chance to continue on that committee.Phil Murray states that we will now move on to Section 5 for elections 2014-2015 and he gives the floor to Robert Crow. In this section we have a list of the newly elected National Delegates and the Advisory Council election results. The Regional Delegate ballots are due Sunday, October 27th. If you put it in the mail before coming here, check in with Glynne Moseley to make sure she has your ballot. If Glynne Moseley does not have your ballot she has blank ballots available this evening, so you can vote. Voting for the Executive Council will be taking place in December for the 2014-2015 term of office; this is a new rule change. Nominations will open November 1st; they will be taken for 21 days with balloting taking place in December. Those of you who are new Advisors, you will be voting on the Executive Council.Phil Murray recognizes Steve Scales to go over the Finance Report. Steve Scales: Good evening everyone. First I would like to point out Section 6 report for your review. Speaking of the Finance Committee it has been directly involved with investment portfolio which funds our Life Memberships. That portfolio is made up equally of Skeet and Sporting Clays memberships. We get quarterly reports on this investment portfolio. Last night I received a quarterly statement, which showed a balance of $2.8 million. There are 2 types of reports in the inside pocket of your binders. These are the first reports of the fiscal year. There is a one page report and a 6 page report. Both reports represent the first three quarters of the fiscal year. The one page report is something new which came about from working with the Finance Committee for the past year. This report was designed to show you a picture of what the NSCA has control over, Team USA activities, Marketing activities and events held at the National Shooting Complex, including the Nationals. I hope you will find these reports useful. Steve Scales summarizes the NSCA membership growth and the revenue, expenses and investment activity. It’s been a good year. NSCA membership is up 7%, from this same time last year. NSCA targets are up 4% from this same time last year. The instructor program had a good increase last year as well as this year. Implementation of the membership program and club promotion is taking off. The club house restrooms were completely renovated. The maintenance building was completed early in the year. Plans are underway to be hooked up to public water. There were also some electrical repairs done. In 2013 the World English Sporting Clays Championship was held here. There were 300,000 registered targets thrown at the National Shooting Complex. The numbers of events on the property were up as well as the participation numbers. The Nationals participation numbers are up, once again from last year and it’s looking like it will be the largest Nationals of all time.There were a few questions regarding taxes that Steve addressed. We hold agricultural exemption on a number of acres on the property. Several months of the year we lease the property to a rancher to run his cattle on. This is the key in processing our taxes. We show what acres the cattle are on and we can prove that the cattle have been on those acres. We have to be very careful about moving the fences for events because the tax appraisers will come out for inspection to see that we are actually running cattle on the acres that we are claiming. Commercial property taxes have actually gone down in the past few years.Phil Murray recognizes Louise Terry for the Long Range Planning Committee Report. In Section 6 there is a long range planning committee report. The Long Range Planning Committee was formulated seven or eight year ago and is made up of NSSA Board Members and NSCA Executive Council Members. We look at where we are going and address questions about the future use of the property. First page discusses the items that were approved to include new signage. Revenue can come from naming rights that may be given to Sponsors for an opportunity to showcase their names. Coming up the main drive on Roft Road, Chevy is the name of the road at the main gate. du Pont Way is the name of the road down at the bottom of the hill. That signage was purchased anonymously by a NSSA member in recognition of all the fine work done by Hal du Pont. The new signage dresses the place up. Louise then reviews work in progress where funding is figured out. We are in the process to have the property on the public water system. The process is complicated due to permitting. We will keep the wells on the property and keep them active for watering on the property, fire control, etc. The public water would be used in the buildings. Widening of FM 471 will begin in the next year to 2 years. The county proposed they would need about 10 feet of frontage for curbing. But most of the extension of the road will be on the other side of FM 471. After they redesigned the plans, the county will no longer need our property. We made a deal with them for a right of way for a cart path on the Gass Road side of the property. We will continue to work in conjunction with them for no problems moving forward. We will have a crossover bridge to avoid flooding in the culverts on the Gass Road side of the property as well. The county will be responsible for maintaining the bridge in the future, if there is ever any flooding and damage to the bridge. There is a lot happening on Roft Road. Turn-off lanes are being added. Michael Hampton, Jr. is staying in touch with the County Engineers. Our primary concern is flooding our property during heavy rains. Rainwater coming down the hill will affect our property and we are staying in touch with them about this.We have signed a contract with a company for cell tower installation. If the plans go through, it will include a small percentage of the net sale proceeds from the tower for us. We are not sure of the schedule, but we have signed a 6 month lease contract. Once the tower is up and operational we will receive monthly income from it. The 1/8 Mile Clubhouse is to be built at the east end of the middle skeet row, near the BROWNING sign where the old EMT building was located. It was expensive because we had extensive plans for a classroom and a dining facility. We do want to add a satellite clubhouse. Smaller than the original plan. We are in the process of waiting for the building permit to be approved. When that comes through the building has been ordered and we will begin in January.At the bottom of the second page are projects that are approved and funding is available but have not yet begun due to workload reason or something else. We have discussed signage and a cart storage barn. This will be self-funded by those who may want leave their carts here for a fee. The last page has other topics to be discussed for the future. We have discussed enlarging the Club House. We have also discussed widening of traffic roadway and parking areas in main entryway between office buildings. We have some plans but will hold off until we finalize plans on the Club House.Since we closed the rifle pistol range, you may have noticed signs for an archery group. Michael Hampton, Jr. has been able to negotiate some deals with archery group to use our property. Also, there may be a future opportunity for more of that type of thing. There was discussion from USA Shooting Team for an indoor facility. At some point they might be interested in investing some money in upgrading our rifle pistol range to an indoor facility. FYI - these things are under consideration. There was a question from the audience regarding possibly adding more RV spaces. Louise said part of the Master Plan was to create an RV park to expand back up to the trees farther and add 40% more capacity. Michael Hampton, Jr. made the point that the Nationals is the only event where the RV park is completely full and has a waiting list. He said adding more RV spaces would be like building a church just for Easter Sunday. The cost for building the RV spaces with full water and sewage hook ups is too cost prohibitive. One of the things that was in the cost of the expansion that we had planned, because of where we going to do it, involved relocation of part of the main entrance. We were going to move the entrance so it matches up with the road at the top of the hill and run a road over to Robert Crow’s house and then come down the hill. There is a lot more to it, so we are still looking at how best to move the entrance at a reasonable price. There was another question regarding the camping list. Michael Hampton, Jr. said we had a long waiting list; however, as people cancel the closer we get to Nationals, RV spaces are freed up and we are able to move people into the open RV spaces. Some people will not return to Nationals because they were told there was no room in the RV Park, when they saw empty spots. The empty spots are caused by people who have long term leases for RV spaces and for some reason or another they have had to cancel. Discussion about leasing lots for long term camping is tabled. Section 7 of the binder is the SCTP report, The Scholastic Clay Target Program. We have had a tremendous year. Our number of athletes has grown over 25% percent. We started Regional, High School and Collegiate events for the first time, so that the kids had something between their local competition and state shoots to participate in, and these regional shoots have been very successful. We are planning more for this coming year. Our National Championships were held in Sparta, IL. Thank you to Dennis Sneed and the guys from Sparta; they did a terrific job. We had over 2,000 kids there for a full week; just kids were competing in the National Championships. There were kids anywhere from the age 9 and 10 through college age. Larry and Brenda Potterfield, with Midway USA our primary benefactors, were there on Wednesday for the opening ceremonies. They had lunch with some of our coaches and they shot a couple rounds with the kids. They were present for opening ceremonies and made remarks. This activity is going well, I would say, as we go into 2014. We just had a Board meeting here on Sunday and our funding from Midway USA has started to be cut back a little bit because people are trying to spread the money out. We will be working on our budget for this coming year, but it should not impact us greatly, we will just change the way we are running our programs and we are handing out our awards and money. We will just spread the money out a little thinner. Dan Hathaway our Executive Director, has been down on the porch of the gun club. If you have any activities or want to discuss anything with him he will be here tomorrow, or let me know. We would welcome your input to discuss programs you may want to get started and to expose people to the shooting sports.Phil Murray recognizes Nicki Martin for the Marketing Report. Good evening everybody. The first pages of the report go over all of our programs; I am not going to go over everything, if you have any questions you can find me throughout the week. I will go over the top 3 things. The main thing right now is our first time new member promotional gift. Any new member that signs up for a regular NSCA membership, will receive 50 free sporting clay targets at any participating NSCA club. Currently we only have 3% of the clubs participating. This is a really low number. That is the percent that have signed up to date. I really want to encourage our Delegates and Advisory Council members to go back to your area, talk to your area clubs about this program, and get them fully involved. There is no cost to the club. Basically, the way it works is: somebody comes in and they sign up for a $40 membership, the club collects the $40 and gives them a certificate that they can use that day or a later day for 50 free targets. Then the clubs keeps $20 dollars of that $40, to reimburse themselves for those targets, plus the club keeps another $5 dollars as a rebate for signing up the new member. $15 is returned to NSCA for the membership. There is a letter in the binder that explains the entire program, it is in section 7. I can make copies for you or send it to you via email. It explains the redemption and details regarding participation. Our website shows the clubs that are participating. We are advertising the program on the website and the information will also be available at the trade shows. This program ties in with the marketing boards we are in the process of creating for clubs. These boards have information about all of our marketing programs and it also has a whiteboard built in so the clubs can advertise their shoot dates, instructor courses, etc. The purpose is to draw visitors of the club in and to obtain more information about the association. The design elements were created with two purposes: first of all to entice visitors to join the association and take advantage of our free target program, and secondly have added value to the clubs for their own use by including a dry erase board area and flyer holders. We had some concern about the arrival time coordinating with the Shooting for Rewards Program which was a component on the board; the production of the boards was held up. We are now in production on the boards and every participating club will have a board mailed to them. The Shooting for Rewards program is a program which rewards our members for shooting registered targets, and creates a desire/need to go out and shoot even more registered targets; thus increasing revenue for our member clubs and the associations. This is a joint effort between NSSA & NSCA. Everyone who has already been shooting registered targets will have an account which keeps track of points earned, to be redeemed. All members have been earning points since the start of the 2013 shoot year. There are several tiers of redemption with several products per tier. There are a variety of items available for redemption; anywhere from NSCA branded items, such as shirts, hats, coffee mugs, etc. to certificates that they can use to redeem for NSCA events or for practice rounds of targets. It gives everybody a chance to redeem points earned for items they can use. We are estimating and 80-90% redemption rate and will go live on January 1, 2014. The last thing I would like to address is that we have now gone live with our official NSCA app. The app used the Apple and Android platforms and provides members with all of their profile and shoot record information, a digital version of the shoot log, map of clubs with search features, list of shoots with search features, points races, etc. We are looking into the cost of Windows 8 to see if there is a value to use that platform. We are already working on updates for the app based on shooter feedback we have received. This is something that we will be continuously looking at and constantly improving. Phil Murray recognized Sherry Kerr of Outdoor Media Research. Good evening everyone. There is important content in our report and we hope that you will take a look at that. The main thing that you ought to know from the report in your binder is that we have experienced tremendous growth in our website tracking and in our Target Talk subscriptions. Those are the 2 areas I primarily work in, Web site content and Target Talk. You will notice later in your binder that in the IT report that Brad Jones, the IT manager, has upgraded the servers to Window 2008. This is due in large part to the additional content, and additional traffic to the website. In 2012 we had 16,696 email addresses. In 2013, with the new members added email addresses we have approximately 26,000 subscribers to ‘Target Talk” our online newsletter. If you are not subscribed I would ask that you do because “Target Talk” is a great source to find out membership information as well as much more information is available for you to stay informed. We feel that we are communicating better with the members. We are more thoroughly getting information to members in a more timely matter and less expensively; through emails instead of mailings. We are trying to do a lot more types of member communication via online methods, such as the online survey. I will be here all week to receive any comments or suggestions. I am always interested in hearing your suggestions for “Target Talk” content. When you return to your home state and there are events going on in your Region and your State you can submit this information so we will stay current with member information throughout the organization.Phil Murray recognizes Robert Crow to discuss the Hospitality Suite. Last year we started with the Hospitality Suite in the conference room at the National Championship and it really went well. So we extended that this year to 3 days of lunches, starting Wednesday from 11:30 – 12:30. You are encouraged to go there with the Advisory Council members sit down and discuss things in the industry. Sherry Kerr and Nicki Martin are in there if you have questions regarding Marketing. It is also opened from 7 am to 6 pm for you to get a cup of coffee or a snack. Please take advantage of the opportunity. You may also leave flyers or other information.Phil Murray recognizes Michael Hampton, Jr. to talk about Kids & Clays. Kids & Clays is still our charity of choice; it brings in about $1.6 million, supporting 13 Ronald McDonald houses. Kids & Clays continues to grow and next year will exceed these numbers due to a 13 club waitlist to host these events. We ask you to continue to support them. Their trailer is out there, by the gun club porch, please stop by. Saturday night they are going to have a silent auction, please stop by, look at the items, and support their cause. Mo Parsons said for every person who comes into the Blaser booth, we will match every ticket with another ticket bought by Blaser. The National Shooting Complex has been very busy with trap, skeet, sporting clays events, corporate events, fundraisers and non-shooting events. In a week and a half after the Nationals, we are hosting the Junior Olympics cross country event. We try to provide 600 acres of green space for shooting and non-shooting events to get the community involved. We are very fortunate to have Chevy signed up for the next 3 years as a complex sponsor. Hopefully, we will be able to expand their sponsorship to a Regional and National level program. E-Z-Go continues to be a sponsor; we are trying to branch out and get more non-industry support and sponsorship that will help us through the year. Please look in your binders for more information and detail, if you have any questions please stop by to visit with me.Phil Murray recognizes Robert Crow for the 2015 U.S. OPEN presentations. We are going down the list; each group will have 20 minutes to make their presentations. In your binder there is a section for each candidate with details and pricing for review.2015 U. S. OPEN Presentations:Hopkins Game Farm Presentation, MD - presented by the Hopkins family, George, Patty and Brad.M&M Hunting Preserve and Sporting Clays, NJ – presented by Anthony Matarese, Jr.Northbrook Sports Club Presentation, IL – Presented by Brett SeibertWorld Shooting & Recreation Complex Presentation, IL – Presented by Dennis Sneed and Art AshbrookRobert Crow asks for everyone to get their ballot #1 and gave instruction how to proceed with the secret ballot. Select your choice, reseal the envelope, and put it in the voting box and have Glynne Moseley check your name off the roll call list. The Executive Council will tally the ballots and gives the tally to Robert Crow. While the votes are being counted, Michael Hampton, Jr introduces Mark Weeks with the Professional Sporting Clays Association. He will tell you a little about himself and what is taking place in the near future. I have been shooting competitively for the past 25 years mainly in Skeet, nationally and on the world level with the Olympics. Dan Carlisle of Gold Medal Shooting Academy was approached by a gentleman out of Houston who is an avid Sporting Clays shooter. This gentleman asked Dan Carlisle, what would it take to start a professional sporting clays tour? After 4 long months and lots of meetings in Houston, I am here to tell you there will be a Professional Sporting Clays Tour in 2014. As of yesterday, we have signed a deal with NBC Sports Network and stating July 28, 2014 we will be airing nine consecutive week shows on NBC Sports and Primetime on Sunday nights. The time will be somewhere between 7:00PM and 11:00 PM EST. After we get the contract signed it will be for you viewers in the state of Texas, as well as it being viewed on Time Warner Cable. Time Warner Cable has one channel specifically for classic sports; the program will be aired on that channel. The program will be viewed on Sunday nights for the first few episodes and then and then one other time period during the week on NSC Sports. NBC Sports on Demand is another channel that will be airing the programs for the first year, to help promote the program. We did our best to get this thing started. It will consist of 52 men and 8 women for the first season. We will make sure that this does not conflict with any other NSCA and Team USA schedule and events. There will be 4 events in the State of Texas; the first 3 will be in the area of Houston. Our goal right now is to have a finale of 4 episodes here at National Shooting Complex. We met with the NSCA to keep them informed on what is going on with it. We met with the NSCA Executive Council last night. I will be on the grounds all week long. Michael Hampton, Jr. has my phone number, if you can’t find me, please call me. You can contact any of us who are working on the project; Dan Carlisle, Haley Dunn, Lynne Green, for information or to answer any questions you may have. We will send an email with the additional information regarding documents, apparel, etc., anything that that will be needed. If you have any questions, please find me and ask me. It is a great opportunity to get our sport on TV and share it with others. The time has been bought and it is going for at least 2 seasons. We are very well connected. We own 10 commercial rights, and there will be 9 episodes on NBC. We want to stay out of 4th quarter because it is in conflict with Sunday night NFL football. We want to stay away from that. We will have 13 weeks but NBC will only sell 9 time slots. The contract with NBC Sports was signed yesterday and it has been paid for. We are looking for non-industry sponsors, like Chik-fil-A. The people that don’t normally sponsor what we see at this venue. Our sales team is made up of industry sponsors and marketing firms. We do not want any anti-gun agencies involved in the marketing for this program. There are a lot of agencies that will be interested in that time slot. At the end of 2014, the top 24 money winners will retain a card for a year going into 2015; there will no favoritism. I will be here the entire week and will be available for questions. We want this thing vetted. We want to hear all the advice we can get.Robert Crow announces the 2015 U.S. Open goes to Northbrook Sports Club. Section 13 shows the clubs eligible for the 2015 World English Sporting Clays bids, they are: Backwoods Quail Club, M & M Hunting Preserve, Northbrook Sports Club, and South Florida Shooting Club. Elections for the 2015 World Sporting Clays Championship will be done at the January Advisory Council meeting, on Friday January 31, immediately after lunch. Robert Crow recognizes Steve Schultz for the Competition Committee report. If you look in your binders you will find the 2014 Championship Tour Schedule has been set. Also Robert Crow touched on it earlier; we still need to work out the details for how the next year’s Nationals competition will be handled. We sent out a temporary reservation form instead of a full blown registration form. We will work really hard to get that out as soon as possible after the January meeting, so we can get the registration form, with all the rotations and start times for the different events, up online. The 2015 Regional bids will go out in March, 2014; the 2016 US OPEN bids will go out in February, 2014. That will be for the clubs on west side of the country.Robert Crow recognizes Ted Sapoznik for the Finance Committee report. Steve Scales did a great job putting together the finance report for NSCA and this meeting. The new format makes the revenues and expenses more visible. We posted the report on the NSCA website, under Governance section. We did have one member who wrote Steve Scales and asked a lot of questions. If you have any questions when you see this information, please give Steve Scales a call.Robert Crow gives the Governance and Rules Committee report for Bob Lepor. I have already addressed all of the elections going on and the, the rule changes on the ballots and the results of past elections in 2013. We do have 4 other items that need to be discussed. For the first item, Mike McAlpine stated that the rule book is our constitution; we must follow the rule book 100%. We can’t take short-cuts if we don’t like something. If you don’t like a rule, change it the correct way; no short cuts. Robert Crow addressed the second item; the new policy suggested by Mary Pitts, which states the Advisory Council and Executive Council Meeting minutes need to be approved electronically within 10 business days of the meeting. They will be posted to the website within 14 days of the meeting. If we need to hire a professional to do the transcript it will be money well spent. We have implemented this new rule tonight, as you can see, with our present stenographer. The Executive Council discussed this last night and decided it would be in the best interest to follow through with this policy they would like to pass it on to the newly elected Advisory Council and Executive Council. Mary Pitts did not add anything.Robert Crow addressed the third item; electronic voting. Derek Moore suggested that members utilize electronic voting to nominate and vote for Delegates, Advisory Council, Executive Council as well as rule change ballots. Many have smartphones and tablets and are able to do this. We need to move forward into the 21st century with our voting procedures. We have discussed this but have not yet taken any action. Derek Moore made the point that several state associations use electronic balloting and it works well for them, why not NSCA? Robert Crow added that we are now offering our pre-Nationals and post-Nationals surveys online with great success. We have actually had better response from the membership by using online surveys that when they were offered paper surveys.Robert Crow recognizes John Calandro, III for his comments. John also talked about how we need to follow the rules as stated in the rule book. He said the Executive Council discussed the rules regarding Governance and decided some rules need to be changed, but all the rules need to be followed.Robert Crow recognized Andy Duffy for the Instructor Committee report. Andy stated there was nothing to report. Michael Hampton, Jr. stated that we are going to have all levels of current instructors as well as any new instructors, undergo a Registered Sex Offender background check beginning in 2014. We publish a list of all our instructors on our website and in Sporting Clays Magazine. We share our instructor list with SCTP and the other youth target programs, Boy Scouts and ACUI. We need to make sure that we are supplying the right type of people as instructors for all of these youth groups. We will be sending a letter to all of our current instructors explaining our reasons for this new policy. If anyone decides to get out of the program, they can. We do not want to be targeted for allowing anyone with a history of sex offenses to become an instructor. It could be detrimental to the NSSA and NSCA if someone turned out to be a certified instructor and a sex offender. Robert Crow recognized Phil Murray who gives the marketing committee report. Phil Murray says Nicki Martin basically gave the report earlier; there were several items in the works. We will continue moving ahead with those items previously discussed. Phil recognized Bob Lepor’s contributions. This is Bob’s last Advisory and Executive Council meeting. Bob has been a huge part of NSCA for many years. On behalf of all of the Advisory Council and Executive Council members I’d like to thank Bob for his years of service. Phil Murray asks if there is any new business, no response. Phil asks for a motion to adjourn.Brett Seibert made a motion to adjourn the meeting; Dave Fiedler seconded the motion; all voted in favor.The meeting adjourned at 9:29 PM, October 23, 2013. ................
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