RC Transition Packet - Duke University



Faculty-in-Residence Manual

2017-18 Academic Year

Table of Contents

Goals and Expectations 3

Emergency Information

Useful Phone Numbers

What You Need to Do 4

Programming 6

Administrative Tasks and Information 9

Reports

Interactions/Meetings

Financial Information and Transactions

Dining/Food Points

Advising 11

Residence Hall Assignments of Deans, RCs, FIRs, Focus Faculty, Peer Advisors, Athletes 12

Peer Advisors 13

Resources 14

Residence Hall Security

DukeCard Building Accerss

Computers

Maintenance/Housekeeping

Cleaning Equipment

Laundry

Parking

Buses

TV and Phone

Mailing and Shipping Information

Faculty-in-Residence Sympa Mailing List

Online Resources

Housing, Dining and Residence Life Information 18

Who’s Who? Residence Life Staff

Selective Living Groups

Duke Houses

Living and Learning at Duke

HRL Quick Guide to Policies

Residence Hall Look-up

Calendar Planning Guide 23

Map: East Campus Residence Halls 25

Map: West Campus Residence Halls 26

HRL Staff Contact Information 27

Goals and Expectations

Goals

1. Foster faculty/student interaction outside of the classroom setting.

2. Enhance the intellectual life of the residence hall through programming and exposure to other faculty.

Expectations

1. Provide mentoring for informal house programming.

2. Be a catalyst for the involvement of other faculty in house activities.

3. Encourage early familiarity with the University’s resources.

4. East Campus FIRs are required to co-sponsor events with each member of the House RA team prior to fall break. Any event can have multiple RA co-sponsors.

5. Hold a weekly event in your apartment for your residents. Some of these may be informal with no agenda/structure while others will be more structured, perhaps with guests and/or a discussion topic.

6. Attend a Chautauqua Lecture scheduled in your residence hall’s common room and introduce the lecturer.

7. Foster habits of curiosity about and involvement in educational/cultural activities beyond the formal confines of the classroom and laboratory.

Emergency Information

|Dean On Call (pager) |919-970-4169 |

|RC On Call (pager) |919-970-4466 |

|DUPD |919-684-2444 |

|Student Health |919-681-9355 |

|CAPS |919-886-6814 |

|Dean of Students Office |919-668-3853 |

Useful Phone Numbers

|Deb Johnson |919-684-5832 |

|Janie Long |919-681-7144 |

|LB Bergene |919-684-5320 |

|Academic Advising Center |919-684-6217 |

|Academic Resource Center |919-684-3917 |

|Career Center |919-660-1050 |

|Counseling and Psychological Services |919-660-1000 |

|Dining Services |919-660-3900 |

|DukeCard Office |919-684-5800 |

|New Student Programs |919-684-3511 |

|Office of Information Technology |919-684-2200 |

|Parking and Transportation Services |919-684-7275 |

|Post Office – West Campus |919-684-8956 |

|Student Health Center |919-681-9355 |

What You Need to Do

Summer (mid-to-late August)

✓ Attend Orientation/Training Session

• HDRL Staff

▪ Get to know your Residence Coordinator (RC).

▪ Arrange a social event with the Graduate Resident (GR) and the Resident Assistants (RAs) before fall break.

▪ Assist the GR and the RAs as they design the house bulletin boards and work on “door decorations” for their hall residents.

▪ Design your own bulletin board and door: Do not leave your door blank – and closed – for the beginning of the year.

• Peer Advisors

▪ Connect with your assigned peer advisor(s) before Move-in Day.

▪ Ask your peer advisor to attend your “Meet the Professor Next Door” session.

▪ Work with your advising community (e.g., college advisors, deans, peer advisors) to hold an “academic advising” session right before bookbagging starts for the Spring Semester (late October).

• Early Move-In Students

▪ Seek out the students who move into your residence hall prior to Move-In Day and introduce yourself (international students, pre-orientation programs, athletes).

• Social Networking/Communicating

▪ Email your residents (use communications tool in STORM/DukeHub).

▪ Venture onto Facebook and join the group for the first-year class and your residence hall’s group. This enables you to interact with residents online and learn their names and faces before they arrive on campus as well as get a feel for issues and interests of the incoming students.

▪ Connect via social media: Chat/Twitter/Blog.

Move-In Day/Orientation Week

▪ Find a way to be front and center on Move-In Day: greet students and their families after they check-in, wander the halls, etc.

▪ Introduce yourself during allocated time for FIRs and participate in dorm events.

▪ Be visible throughout Orientation Week.

School Year

✓ Meet regularly with RAs, RCs, GRs, House Council

Fall Semester (Emphasis is on quantity in the number of students attending events)

▪ Work with each RA to host an event (can partner with multiple RAs at a time)

▪ Take students to campus cultural events using art subsidy (one event per semester to expose students to arts).

▪ Invite at least two faculty or visiting speakers for events.

▪ Schedule programming events through the semester, but preferably before Thanksgiving.

▪ Offer study breaks during Fall Semester reading days and exams.

Spring Semester (Emphasis is on the quality of the interactions during the events)

▪ Reach out to students who are not tenting or rushing.

▪ Take students to campus cultural events using art subsidy (one event per semester to expose students to arts).

▪ Invite at least two faculty or visiting speakers for events.

▪ Schedule events throughout the semester.

▪ Submit annual report by the end of May.

REMEMBER

➢ Informal interactions with your residents are as important, if not more so, than planned events and interactions with them.

➢ Being visible in your residence hall is valued by your residents.

➢ You are encouraged to drop in on House Council meetings (maybe hold one each semester in your apartment) and RA events.

Programming

Programming is an opportunity to enhance the intellectual life of your residence hall. Invite other faculty to your apartment to speak and to expose students to people you know and find interesting.

• Program funds – Each FIR receives a “base” amount of $850/year in program funds. This year, we anticipate adding the following program fund supplement based on the size of the residence halls (small and large):

- Small residence halls (Brown, Pegram, Alspaugh, Bassett, Bell Tower and Giles) - $1,000 each (total program funds of $1,850/year)

- Large residence halls (Southgate, Gilbert-Addoms, Randolph, Blackwell, Wilson/Jarvis, Epworth/East and Few) - $1,460 each (total program funds of $2,310/year)

Note: Unused program funds do NOT carry forward to the next academic year. It may also be helpful to know that RAs have only $200-$250 per semester for programming. Thus, it helps everyone to work together and share costs for residence hall events.

• Food points – You receive $537.50 per semester (this includes the 7.5% NC sales tax) in food points, in addition to your program funds, which can be used in any campus eatery.

Note: Unused food points will carry forward from year to year. However, if you are not returning in your FIR role for the subsequent academic year, any food points balance you have in excess of $100 will be returned to the respective HDRL and DUE accounts.

First-year students eat at the Marketplace more than anywhere else, but you can also meet students on West for lunch or dinner. You may want to attend one of the “renowned” Marketplace Themed Dinners with some of your students. Another option with your dining points is to order food for an event using the Merchants-on-Points vendors for which you can swipe your DukeCard to use your points.

Note: You must set your DukeCard Verification Code to use the CellAuthorize payment system with these vendors. To learn more about establishing your Verification Code, and how to use the CellAuthorize system to use food or flex points to pay and tip for deliveries, visit . You can also view your food points and FLEX account balances via this web site.

• Duke Performances – Each semester, DUE and HRL subsidize six tickets for each FIR to attend a Duke Performances event. Duke Performances is Duke's professional performing arts presenting organization and annually offers a robust season of 60 -70 world-class performances at a network of Duke and Durham venues, presenting artists spanning classical, new music, jazz, Americana, independent rock, international music, theater, and dance. FIRs are encouraged to use their tickets to take five of their residents to a performance each semester. It’s good to hold either a pre-performance dinner or a post-performance dessert with the students. Information about the Duke Performances schedule and obtaining tickets will be made available during the Orientation meeting the Friday before move-in day. For questions and ticket requests, please contact Eric Oberstein, Associate Director of Duke Performances, at eric.oberstein@duke.edu.

• Peer Advisor Event – You now have an advising community within your residence hall consisting of the college advisors (formerly academic advisors), a Trinity and a Pratt dean, a prehealth advisor and one or two peer advisors. We expect that each FIR, along with members of his/her advising community will coordinate an event during Fall Semester (ideally right before bookbagging starts for the Spring) to discuss the bookbagging/registration processes and academic majors, minors, and certificates.

• Weekly Event – Each FIR is expected to establish a weekly event, either in the FIR apartment or the common room, for the residents in his/her residence hall(s). We will ask you when and where your weekly event will be held in order to coordinate Steve Nowicki’s East Campus Office Hours as he would like to hold his Office Hours during a weekly event in various East Campus residence halls.

• Chautauqua Lectures – The DUE Office will set up the Chautauqua Lectures that will be held in East Campus residence halls during the Fall Semester. If a lecture will be held in your building’s common room, we will coordinate the date/time with you to ensure you are available. We expect the FIR to attend and to introduce the Chautauqua speaker.

Keys to a successful event:

o Effective advertising includes emails, flyers, central bulletin board, word of mouth, house council meeting, and Facebook.

o Timing: Stay alert to the rhythm of the students’ year. If you remember when they have mid-terms and finals, when they are pre-registering for next semester’s classes, when drop/add ends, or when tenting begins and when basketball games are, you will find you are able to program events more effectively within the dorm. See page 23 for a calendar planning guide.

o Focus on “quantity” during the Fall Semester, trying to get as many of your residents to attend an event as possible. During Spring Semester when students are involved in rush, tenting, and basketball games, focus on “quality” when the interaction between you and the handful of students who may attend your event is more meaningful and personal.

o Test out certain programmatic ideas with the RC or GR, with members of the RA staff, with students in the house, and even with FIRs in other houses.

o Work Together! House RAs are also responsible for developing programs and good communication with the students. This will put the FIR in the best possible position to support, and even in some cases, piggyback on these programs. In addition, every effort should be made to draw upon members of the residential advising community as resources in the FIR’s programming efforts.

o Another funding resource could be your residence hall’s House Council funds.

o Strive for a variety and range of events that would be likely to attract and appeal to a significant number of house members over the course of the academic year.

o Try to avoid events that are the types of programs already being planned by the House Council or RAs. FIRs have often have access to a network of intellectual partners in the university and Durham community.

There’s no one right model of programming – you will hear about things that have worked for others, but you should not be limited by that. Feel free to do joint events with other FIRs – it’s always good to mix up the students in different halls by jointly sponsoring an event with another FIR (or two).

Sample Ideas

|Cookie nights with different conversation topics or guest |Reunion events |

|visitors each week |Family Weekend breakfast |

|Occasional study breaks |Talent show |

|Birthdays |Outings |

|Semi-formal in partnership with the House Council |Hosting House Council |

|Political events |Themed nights at the Marketplace |

|Guest speakers |Events during breaks |

|Musical events |Staying in for dinner |

| |Going out for dinner |

List of Programming Expectations for the Academic Year

• Hold weekly events throughout the year in your apartment.

• Bring other faculty to your residence hall either to attend one of your weekly events or as a separate program.

• Hold one program planned with Peer Advisor(s) to occur during Fall Semester.

• Hold one program planned with RAs/GR before fall break.

• For a Chautauqua Lecture taking place in your residence hall, attend and introduce the lecturer.

• Use your Duke Performances tickets to take 5 students/semester to a Duke Performance event.

Campus Resources

|University Box Office ; 684-4444 |Sports Events |

| |; 681-2583 |

Administrative Tasks and Information

Reports

Each FIR is expected to submit a report at the end of the school year detailing the number and types of programs held. The report is due at the end of May. In addition to a log of house activities that the FIR has initiated or in which he or she has participated, each report should include a brief narrative that highlights the following areas and issues:

• the extent to which and the ways in which the FIR has been able to engage other faculty members as well as various non-faculty guests with members of the house;

• particular opportunities and challenges that have presented themselves with regard to FIR programming efforts and the ways in which the FIR has responded or sought to deal with them;

• the broad lessons learned in light of what has worked particularly well and of the most significant obstacles encountered; and

• goals and general strategies for future programming efforts as well as the need for any additional assistance or resources in achieving those goals or implementing those strategies.

Interactions/Meetings

At the beginning of each semester, we will attempt to establish a date and time for at least one FIR meeting/semester that will accommodate every FIR’s schedule. Typically, an orientation meeting is planned for the Friday afternoon before first-year students move into their residence halls. Attendance at this meeting is mandatory. If a conflict arises, notify Deb or LB of the conflict as soon as possible. If you are unable to attend, Deb or LB will go over the agenda and afford you the opportunity to provide input. In addition, a social meeting is usually planned for the end of Fall and Spring Semesters. For the past several years, we have held a holiday dinner during one of the reading days at the end of Fall Semester; we have held an “FIR LDOC” reception on the last day of undergraduate classes for Spring Semester.

Financial Information and Transactions

• Each FIR should have a procurement card (p-card) through his/her department. This allows you to charge FIR purchases to Duke without having to get reimbursed. If you do not have one, we recommend obtaining one via your department. If you cannot obtain a p-card through your department, contact Deb Johnson.

• Debora Robinson (debora.robinson@duke.edu, 668-3420, 120 Allen Building) handles all financial transactions for the FIRs. If you have a department p-card, she will work with your department administrator to coordinate clearing your transactions. If you do not have a departmental p-card, you will work directly with Debora to clear transactions charged to your OUE-issued p-card. Our preference is for each FIR to have a department p-card that can be used for purchases related to your role as FIR. The business/financial manager in your department can clear your p-card purchases for FIR-related items to our fund code.

How It Works (with department p-cards)!

o Purchase items and save all receipts.

o Within three days, submit receipts to your business/financial manager who will contact us for the appropriate fund code.

o We can reimburse you for cash/check purchases (for example, at vendors that do not take p-cards). Original receipts for cash/check purchases should be sent to Debora as pdf attachments to an email with the explanation of the charge(s). It generally takes 10-14 days for reimbursements to be direct deposited into your bank account.

o Debora keeps a running total of your expenses, so contact her for updates about your program fund balance. The money goes quickly, so collaboration with other FIRs and the residential staff for events will stretch your programming funds. We will send an email at the end of Fall Semester to inform you of the balance remaining for your program funds.

How do I use this money?

o You can charge: anything used for the direct entertainment of students, which includes food and catering supplies like plates and cups.

o You CANNOT charge: expenses to entertain groups of students who are not your residents, facility issues, travel, or gas.

o The amounts of your programming funds and food points are listed on page 6.

o If you have questions, please ask before you spend!

Dining/Food Points

How It Works

You will be allocated $537.50 food points per semester (this includes the 7.5% NC sales tax, which will be charged). Your food points are intended to give you the ability to join students in the dining halls or to meet over a cup of coffee as well as flexibility in buying meals. Your dining points account serves as a debit (declining balance) account (each point is equivalent to one dollar). You can use points for food at any on-campus eatery, merchant-on-points vendor, campus convenience store, or vending machine. This is not the same as programming money; it is an additional source of funds for you to spend time with your residents. One suggestion for using your food points is to dine at The Marketplace periodically with some of your residents, perhaps during one of the themed night dinners, and paying with your food points. Or, you can order food from one of the Merchants on Points vendors and charge the cost to your food points instead of your program funds.

DukeCard

The DukeCard is the proverbial “key” to Dining at Duke. You must present your DukeCard to the cashier in order to pay using your Dining/Food Points. Merchants on Points delivery drivers also require your DukeCard to complete the food transaction. Over the phone, they may ask for your DukeCard number, which can be found on the back of your DukeCard. You will also have to set up a DukeCard verification code if you want to use it for Merchants on Points purchases (see ).

Advising

All FIRs are expected to serve as college advisors for at least 12 students – six first-year students and six sophomores until they declare their majors (by spring break of their sophomore year) – in the Trinity College of Arts and Sciences unless they are faculty in the Pratt School of Engineering, other graduate or professional schools, or are otherwise specifically excused from advising duties by the Dean of Trinity College.

Expectations:

• All new FIRs must attend a four-hour new advisor training session in July or August unless they have been serving as an advisor before their FIR appointment.

• During Orientation Week, college advisors traditionally have a mandatory general meeting on the Monday morning before New Student Move-In Day. College advisors also meet as a group with their advisees (normally on Wednesday afternoon of Orientation Week) and have 1:1 meetings with each advisee before the end of Orientation week.

• Students are required to meet individually with their advisors at least once before registration windows open each semester to discuss course selection and any other issues of concern to their advisees. The advisor updates DukeHub to clear each advisee to register when his/her registration window opens.

• FIRs are also expected to attend at least one advisor training session per semester. These usually take place during the lunch hour in the Academic Advising Center, Upper East Side or GA Down Under.

• FIRs must maintain advising notes following all official advising meetings with students. We ask that advisors record all notes in DukeHub no later than the end of the semester in which the meeting(s) took place.

Four-Year Dean Model

Beginning in fall 2015, Trinity College instituted a four-year dean model for undergraduates with a dean assigned to a student for all four years of the student’s enrollment at Duke.  This is to ensure that each student has at least one consistent academic contact over the course of their time at Duke, as well as to provide for holistic support and long-term mentoring relationships that provide continuity over time. In addition, starting with the 2016 Fall Semester, college advisors are assigned advisees in the same residence hall.

First-year students are assigned a dean in early August based on their first-year residence hall assignment.  One academic dean has been assigned to each first-year residence hall joining the Faculty-in-Residence, residential coordinator, the FOCUS faculty, college advisors, prehealth advisor, peer advisor(s), and residential assistants in order to establish an intellectual community that will support a student's successful transition to Duke in their first year. More information about the academic Deans and their portfolios can be found at .

Residence Hall Assignments of Deans, DAEs, RCs, Senior Advisors, Peer Advisors and Pre-Health Advisors

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2017-18 Peer Advisors

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Resources

Residence Hall Security

Each residence hall utilizes card-access entry and many have first floor window security screens. Safety phones (Blue Light Phones) are located throughout campus for emergency response by the Duke University Police Department. Duke Police also operate substations on East Campus in Bell Tower and behind Wilson. Note that the Housing/Residence Life (HRL) Office is phasing in a new electronic entry system into residence halls. Giles, Pegram, and Trinity have card access rooms rather than traditional keys

DukeCard Building Access for your Spouses and/or Partners

If the family member has an active DukeCard, send the name and Unique ID number to HRL at housing@studentaffairs.duke.edu or (919) 684-2333, who will send an email to DukeCard asking for authorization of the existing card.

Spouses and partners follow the standard DukeCard process to get a spouse ID (). Once the spouse has the ID card, email the HRL Office with the name and Unique ID so access can be assigned.

For children and other family members, it's a bit more complicated. Duke/DukeCard does not have a standard policy of issuing ID cards to individuals who are not faculty, staff, or students. To create a Unique ID, an OIT guest account is requested. To request the guest account, the HRL Office needs a unique, non-Duke email address for each person. HRL submits the email address to Duke OIT. Duke OIT sends an email to the address with a unique link to an online form to complete. The family member (or parent for minors) completes the online form. Duke OIT processes the form and sends an email letting them know a Guest Account has been created and is active along with a Unique ID number. The HRL Office is copied on this email.

To get the ID card:

The HRL Office sends an email to DukeCard, copying the family member and others as appropriate, authorizing them to create an ID card. The family member goes to the DukeCard Office with a picture ID and gets an ID card. For children, the FIR must accompany the child to the DukeCard office. Children 16 to 18 years of age must show a valid, government-issued ID. There is a $5 charge. Once the card has been issued, contact the HRL Office so that they can assign access to the new card.

Computers

Duke has computer labs across campus as well as a virtual lab system. For more information, visit: . Wireless-network access is available in and around all residence hall rooms and common spaces. If you prefer wired connections, ports are available in most rooms.

Maintenance/Housekeeping

Maintenance concerns should be directed to your HRL Campus Office. You can submit a Residential Work Request using the online form at . The faster and more clearly a problem is reported, the sooner it can be fixed! Depending on the nature of the maintenance problem, the goal is to complete repairs within one business day. Emergency situations will receive highest priority. If your maintenance need has not been corrected in a reasonable period of time or to your satisfaction, please contact LB Bergene or Deb Johnson.

If you need to report a concern after hours, you can leave a voice-mail for your HRL Campus Office and someone will respond by the next business day. Situations in the residence halls that require immediate attention should be reported to the RA on duty. If you can't find a member of the Residence Life staff, you can report the problem to DUPD.

|East Campus Office |West Campus Office |

|Office: Southgate Residence Hall |Office: D 101, Craven |

|rlhs-east@studentaffairs.duke.edu |rlhs-west@studentaffairs.duke.edu |

|Phone: 919-684-5320 |Phone: 919-684-5486 |

|Fax: 919-681-7520 |Fax: 919-681-7498 |

Cleaning Equipment

Cleaning supplies are available for use. Duke University does not clean individual bedrooms or suite bathrooms during the academic year. Cleaning your apartment is your responsibility.

Laundry

Laundry rooms with high efficiency washers and dryers are available in each residence hall. These machines operate with coins and Flex points on your DukeCard. Your apartment has a private washer and dryer.

Parking

On-campus parking is limited. Reserved parking permits will be provided to you. FIRs pay the cost for an East Campus parking permit; the OUE Office pays the difference to “upgrade” the permit for a Reserved Space that will be located near your residence hall. Refer to for more information. If you have a second vehicle that you want to park on East Campus, you should contact Parking Services to purchase an East Campus permit.

Buses

Duke Transit operates more than 30 buses with routes throughout the campus and health system. Students, staff, faculty, and visitors can ride campus buses at no charge. For a list of campus bus routes and schedules, visit: . You can check the location of buses along each route via .

Duke faculty, staff, and students can obtain a GoPass that allows them unlimited rides on DATA and Triangle Transit buses. Note: Effective July 1, 2014, Duke faculty and staff must pay an annual fee of $25 for a GoPass although it remains free for Duke students. More information about GoPass can be found at . A convenient (and free) way to get from East Campus to downtown Durham and other Durham locations is via the Bull City Connector (). The Bull City Connector is a great way for you to take a group of your residents to a venue in downtown Durham.

TV and Phone

Each FIR is given one set top box to allow you to receive TV content through the internet. A list of available channels will be sent to you.

Mailing and Shipping Information

Duke Postal Operations, which handles U.S. Postal Service mail headed to Duke’s East and West campuses, delivers only to mailboxes (not to street addresses). Private carriers like DHL, FedEx, and UPS deliver only to street addresses (not box numbers). With the full address (your mailbox and your apartment number/residence hall name), your mail and packages will get to you no matter which carrier the sender uses. U.S. mail that comes to Duke without a mailbox number will be returned to the sender. Other carriers won’t accept packages without a street address.

Note that the East Campus Post Office boxes were removed during the 2014-15 year. FIRs may choose to have their mail sent to their departmental mail box or rent a mailbox at a nearby mailing business. During winter break in December/January, private carriers (DHL, FedEx, and UPS) will not deliver packages to East Campus residence halls. Thus, if you have packages to be delivered during winter break, you should use an address other than your residence hall’s mailing address to ensure the package can be delivered. Questions about post office boxes or mail delivery should be directed to dukepostoffice@duke.edu.

Faculty-in-Residence Sympa Mailing List

All FIRs as well as Deb Johnson, Steve Nowicki, and LB Bergene are subscribed to this mailing list to share information and communication. This is an easy way to share information, concerns, or questions with all FIRs to improve communication. We encourage you to send information about events being held in your residence hall that students in other residence halls can attend or to provide suggestions or ideas about events that other FIRs may want to organize in their residence halls. The email address is faculty-in-residence@duke.edu.

Online Resources

The following Duke sites are helpful when working with your students and organizing programs:

Duke Mobile () – Mobile site that includes access to Duke maps, Duke directory, Safety, Duke libraries, ePrint, Sakai, Duke Athletics, Events@Duke, Transloc (bus routes), Duke news, and DukeHub and others. A DukeMobile app can also be downloaded to an Apple or Android smart device from the iTunes App or Google Play stores. It is recommended that you download the Duke Mobile application for your smart phone/device because it makes accessing the most frequently-used web sites/tools so easy since they’re all in one place.

Duke Guides (Guidebook) Mobile App – Mobile application that provides access to schedules including Orientation Week, First Big Week, and an abbreviated version of the Blue Book. You can download the free application (search by Duke Guides) to an Apple or Android smart device from the iTunes App or Google Play stores

DukeList () – Duke’s online bulletin board that includes items for sale, lost & found, on-campus job postings, and off-campus housing listings.

MyDuke () – Online site/application with links to frequently-used Duke sites (e.g., DukeHub, Sakai, Bus Locator) and personalized content including your individual DukeCard account balances (food points and FLEX) and your Library account information. This site is mobile-optimized for easy and convenient access via a mobile device and is also available within the Duke Mobile application.

Events@Duke () – Duke’s events calendar where you can search for events of interest and create a feed of events as desired. This is a good site to check when planning events to ensure your event won’t compete with an event that a number of your students might attend. A suggestion is to select the “Student” category to filter the events displayed.

Duke Today/Students () – News and information targeted for and about Duke students. Encourage students to like the associated Facebook and Twitter accounts.

Personal Finance@Duke () – Financial literacy information targeted for Duke students (e.g., budgeting, money-saving tips, insurance, buying a car).

25Live Room Scheduling () – Room scheduling site to request spaces scheduled by Arts & Sciences, Sanford, Pratt, Fuqua, Franklin Center, The Link, Smith Warehouse and the Library group study rooms.

Student Affairs () – Access the web sites for all of the units within the student affairs division.

Duke Qualtrics Survey () – Duke’s web survey site that enables you to create online surveys (helpful if you want to create a quick web survey to send to your students for their feedback/responses).

Office of Undergraduate Education () – Web site for the Office of Undergraduate Education that lists the programs and opportunities managed/sponsored by the OUE Office.

FINvite () – The FINvite website matches the House Council Presidents on West and Central campuses (where we don’t have FIRs with the exception of Hwansoo Kim in Few Quad) with faculty, based on the interests faculty identify in advance and the kinds of events in which they are willing to participate.

Housing, Dining and Residence Life Information

Who’s Who? Residence Staff

|RA |GR |RC |FIR: |

|Resident Assistant: |Graduate Resident: |Residence Coordinator: |Faculty in Residence: |

|An undergraduate student leader |A graduate student who oversees |A full-time, live-in |Faculty members who live in the |

|assigned to each floor; helps |programming and advises the |professional who supervises RAs |residence halls; foster |

|students acclimate to Duke and |House Council; works closely |and GRs; helps students with |interactions with students and |

|Durham; plans activities; |with RA staff |residential and academic |create a heightened sense of |

|mediates conflicts | |concerns; serves as an academic |intellectual curiosity |

| | |advisor | |

Selective Living Groups

Duke has a unique practice of designating sections of the residence halls and apartments as selective living groups (SLGs). Membership in SLGs is determined by the student members of these groups. SLGs are responsible for contributing positively to campus life and for managing their own internal room assignments. First year students wishing to join SLGs can “rush” in January.

|Central Campus |West Campus |

|Alpha Delta Pi |Alpha Epsilon Pi |

|Alpha Phi |Alpha Phi Omega |

|Black Cultural Living |Alpha Tau Omega |

|Chi Omega |Arts Theme House |

|Delta Delta Delta |Baldwin Scholars |

|Delta Gamma |Brownstone |

|Delta Kappa Epsilon |Chi Psi |

|Entrepreneurship House (inCube) |Cooper House |

|Inter Greek Council |Delta Sigma Phi |

|Jam! |Delta Tau Delta |

|Kappa Alpha |Fusion |

|Kappa Alpha Theta |Language Dorm (Langdorm) |

|Kappa Kappa Gamma |Maxwell House |

|MUNDI |Mirecourt |

|Nexus |Phi Delta Theta |

|Pi Beta Phi |Pi Kappa Alpha |

|Pi Kappa Phi |Round Table |

|Psi Upsilon |Sigma Alpha Epsilon |

|Sigma Nu |Sigma Chi |

|Sigma Phi Epsilon |Sigma Pi |

|Smart Home |Substance Free |

|Ubuntu |Wayne Manor |

|Zeta Tau Alpha |Wellness Community |

| |Women’s Housing Option (WHO) |

Duke Houses

What is the House system?

• In the Fall of 2012, Duke launched a new residential system on its West and Central campuses. Duke Houses share features with house systems found at other leading universities, but do so with uniquely Duke characteristics.

• All students are members of a House – a home on campus they can identify with and where they can build networks of friends spanning different class years.

• Once placed in a House their sophomore year, students have the right to return to that same House in subsequent years. Houses include a mix of sophomores, juniors, and seniors and have funds for programming.

• The House system includes approximately 80 living groups of between 30 to 90 students each, with each House having a mix of class years. Most Houses have about 50 students – a good size to expand social horizons and cultivate community.

• A “House” may be a section of a West Campus residence hall or a group of apartments on Central Campus.

History

The Duke House system is a kind of reinvention of what many alumni remember following the merger of the Woman’s College with West Campus in 1972, when Duke students lived in a collection of houses. When the first-year campus was created on East in 1995, there was a sequential commitment to house all sophomores on West. This commitment, although well-intentioned, meant that the house system for sophomores, juniors and seniors was lost. The new plan is the first comprehensive attempt to think about housing for all undergraduates since the merger of the Woman’s College.

Why change?

We made this change to build more community and address inequity in our residential system. Previously, students who were members of selective living groups (about 30%) had the privilege of returning to their residential space year after year, but other students, “independents,” (about 70% of the total) did not. Students in SLGs also enjoyed amenities such as common space and programming funds, which contributed to a sense of community. Unaffiliated students never knew from year to year where they would end up because it depended on the luck of the draw.

Independent (Unaffiliated) Houses (in addition to the SLG’s on page 16)

Central Campus

1914 Lewis/2015 Yearby

Oregon

The Rabbit Hole (Anderson)

312/314 Anderson

West Campus

Power House (Craven AA&Z)

Craven C

Sherwood (Craven D)

Tortuga (Craven R/S)

Magnolia Commons (Crowell BB)

Hart (Crowell CC)

Griffin (Crowell G)

Gates (Crowell H)

Bel Air (Edens 1A)

Banham (Edens 1B)

Mt. Olympus (Edens 1C)

Khaya (Edens 2A)

Bastille (Edens 2C)

Farquaad (Edens 2C)

Hun (Few GG)

Pride Rock (Few GG)

Montauk (Few HH)

Styron (Few HH)

Shire (Keohane 4A)

Skylar (Keohane 4B)

Blue Ridge (Keohane 4B)

Windsor (Keohane 4E)

Oz (Keohane 4E)

Marquis (Kilgo K&L)

Stonehenge (Kilgo M&N)

Avalon (Kilgo O&P)

Living and Learning at Duke

Duke University offers numerous opportunities for interested students to partake in intentionally designed Living/Learning Communities. These communities incorporate the residential component of the college experience with other academic and social pursuits.

Living/Learning Communities on East Campus

| | |

|Arts Community | |

|The Arts Community is a place for students interested in music, | |

|drama, or art. Students do not need to major in the arts to live | |

|in this community. Participation in house events is not | |

|mandatory. Residents are invited to take advantage of the | |

|opportunity to be an audience for performance events, to perform | |

|for their peers and to participate in performance-related | |

|community service activities. | |

| | |

|The Arts Community is currently housed in Pegram on East Campus | |

|of which Dr. Hsiao-Mei Ku is the Faculty-in-Residence (FIR). Dr. | |

|Ku has performed and sponsored several programs in Pegram. Past | |

|guests have included: | |

|• The Ciompi Quartet | |

|• Branford Marsalis | |

|• Nnenna Freelon | |

|• Dmitry Sitkovetsky | |

| | |

| | |

|The Focus Program | |

|The Focus Program at Duke University offers students an engaged, | |

|close-knit social and academic community that encourages the | |

|building of friendships. The community provides late night | |

|discussions, intellectual explorations and academic assistance | |

|from friends and scholars. Students in each Focus Program will | |

|live in a cluster in the same residence hall during their first | |

|semester. For more information, visit: . | |

| | |

| | |

| | |

Living/Learning Communities on West Campus

|WHO House |West Campus Wellness Living Learning Community |

|WHO is a unique housing community that provides an empowering and|The Wellness Community on West is a vibrant community of learners |

|innovative experience for women. The unique composition of an |with a shared commitment to pursue a healthy, well-balanced, and |

|all-female dorm gives it a distinctive ability to address issues |purposeful lifestyle. Members not only live in a quiet, |

|within Duke culture, including the lack of residential diversity |substance-free environment, but also actively participate together|

|on West Campus, insufficient social space for women and an |in a variety of social and educational activities within and |

|imbalanced allocation of living space. This house is a step in |outside of the residence hall. Wellness Community members are |

|changing the overall Duke culture for the benefit of all |encouraged to examine their own attitudes and behaviors with the |

|students. WHO gives its residents and allies the power to voice |support of faculty and staff who are experts in a variety of |

|their concerns and to create the greater change that they want to|health-related fields. |

|see. | |

|For more information, visit: |Members of the Wellness Community on West are expected to abstain |

| |from the possession and use of alcohol, tobacco, other illegal |

|Baldwin Scholars Program |substances and associated paraphernalia both within and outside of|

|The Alice M. Baldwin Scholars Program was created to inspire and |the Community, observe Quiet Hours, establish a personal goal each|

|support undergraduate women in the classroom and in campus |semester that embraces the learning community’s holistic approach |

|leadership roles. Upperclass mentors, faculty and Duke alumnae |to wellness and participate in Wellness Community events at least |

|provide an environment that empowers women to make their mark not|four times each semester. |

|only at Duke, but in their chosen professions. | |

| |Website: |

|The four-year program includes a retreat, two academic seminars, |

|an opportunity to live together as a group on West Campus, an |s/wellness-west |

|internship, community service and numerous informal activities | |

|such as lectures and dinners. The program does not provide a | |

|tuition scholarship, but scholars don't face additional costs to | |

|participate. | |

| | |

|Women enter the program as first-year students, with 18 students | |

|accepted each fall. FIRs will be asked for | |

|referral/recommendation letters. | |

| | |

|Contact: Colleen Scott, Co- Director | |

|Website: | |

HRL Quick Guide to Policies

Duke Community Standard and Residential Policies

All communities need to have rules in order to maintain safety and order. The Duke Community Standard at Duke University applies to the residence halls and apartments and is educational in nature. Its primary purpose is to help residents learn from choices they make and become positive contributors to their residential community. As members of this community, you share the obligation to establish and sustain a living environment that supports individual needs and university values.

The Duke Community Standard is as follows:

Duke University is a community dedicated to scholarship, leadership, and service and to the principles of honesty, fairness, respect, and accountability. Citizens of this community commit to reflect upon and uphold these principles in all academic and nonacademic endeavors, and to protect and promote a culture of integrity.

To uphold the Duke Community Standard:

• I will not lie, cheat, or steal in my academic endeavors;

• I will conduct myself honorably in all my endeavors; and

• I will act if the Standard is compromised.

DukeReach

DukeReach is a collaborative program which ensures all members of the university community are able to connect students to available counseling, medical or personal assistance. The web site URL is . This website has links and information related to Counseling and Psychological Services, Student Health, Student Conduct, Gender Violence Prevention and Intervention and the Women's Center. An online form is available to share a concern about a student at the following URL: ?

Conduct Policy Topics

This is a list of the policies to which Duke undergraduate students are held accountable. Note that students are also held accountable to abide by local, state and federal laws as well as to any other official University policies, such as the Housing Dining and Residence Life housing contract and space reservation rules outlined by Event and Production Services. An online version of the Duke Community Standard in Practice: A Guide for Undergraduates can be found at . Some of the sections in the Guide include:

Academic Dishonesty | Academic Freedom | Advertisements | Alcohol | Animals on Campus | Bridge Painting | Classroom Disruption | Computing and Electronic Communications | Disorderly Conduct | Drugs and Drug Paraphernalia | DukeCard | Failure to Comply | Falsification/Fraud | Fire Safety | Gambling | Guests | Harassment | Hazing | Missing Student Notification | Noise | Physical Abuse, Fighting, and Endangerment | Pickets, Protests & Demonstrations | Property, Facilities & Services | Sexual Misconduct | Smoking | Stalking | Solicitation | Unauthorized Surveillance/Photography | Weapons, Firearms & Explosives | Withdrawal, Involuntary Administrative | Other Violations

2017-18 Calendar Planning Guide

FALL SEMESTER

August

20-21 International student and parent orientation

22 Move-in for new students

22-27 Orientation for new students

23 Convocation for undergraduate students

28 First day of Fall Semester classes

30 Student Activities Fair – East Campus (2:00-6:00 pm)

September

2 First home football game vs. NC Central

4 Labor Day holiday – classes in session

7 Volunteer Fair (11:30 am-2:30 pm) Penn Pavilion

8 Drop/add ends for Fall Semester

12 Global Education Fair (11 am-3 pm) Penn Pavilion

15-17 Homecoming weekend

20 Career Fair (10 am-3 pm) Wilson Gym

October

2 Founders’ Day

5 President Price Inauguration

6 Fall break begins at 7:00 pm

11 Classes resume at 8:30 am

17 Majors Fair (11 am-2 pm) Penn Pavilion

20-22 Family Weekend

23 Bookbagging opens for Spring Semester

November

1 Registration begins for Spring 2018, starting with the seniors

11 Drop/add begins

21 Thanksgiving recess begins at 10:30 pm

27 Classes resume at 8:30 am

December

8 Fall Semester classes end

9-12 Reading period

10 FIR progressive dinner party/End of Semester Meeting (tentative)

13 Final exams begin

18 Final exams end at 10:00 pm

SPRING SEMESTER

January

6 Residence halls open at noon for Spring Semester

7-9 Winter Forum – “Crisis at Fiery Cross Reef”

10 First day of Spring Semester classes

15 Martin Luther King, Jr. Holiday – no classes

24 Drop/add ends for Spring Semester

February

19 Registration begins for Summer 2018

March

9 Spring recess begins at 7:00 pm

19 Classes resume at 8:30 am

April

5 Registration begins for Fall 2018

25 Undergraduate classes end for Spring Semester (LDOC)

25 FIR LDOC gathering (tentative)

26-29 Reading period

30 Final exams begin

May

5 Final exams end at 10 pm

6 Residence halls close for summer on East Campus

13 Graduation exercises; conferring of degrees

NOTE: Check Events@Duke () when you’re planning an event to see what other events may be taking place at the same time that may compete for your residents. Narrow the number of events listed by selecting the “Student” category to view only those events sponsored by departments and organizations whose events are targeted for students.

East Campus

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West Campus

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HRL Staff Contact Information

Associate Deans of Residential Life

|Deb LoBiondo 919-684-6295 – direct |LB Bergene 919-684-6014 – direct |Terry Lynch 919) 684-6689 – direct |

|(West) 919-684-5486 – office |(East) 919-684-5320 – office |(Central) 919) 684-5813 - office |

Residence Coordinators

|Area |RC |Email |Office |

|Neighborhood 1 |Tyrone Jean |tyrone.jean@duke.edu |919-668-1068 |

|Neighborhood 2 |Kati Cadenhead |kati.cadenhead@duke.edu |919-684-5486 |

|Neighborhood 3 |Daniel Flowers |daniel.flowers@duke.edu |919-668-0363 |

|Neighborhood 4 |Lauren Creamer |Lauren.Creamer@duke.edu |919-684-6324 |

|Edens |Jo Supernaw |johanna.horton@duke.edu |919-668-1437 |

|Craven |Tyler Fager |Tyler.Fager@duke.edu |919-668-1417 |

|Few |Tiarra Wade |tiarra.wade@duke.edu |919 684 5486 |

|Crowell/Wannamaker |Leah Campbell |Leah.campbell@duke.edu |919-668-1427 |

|Kilgo |Mark Weston |mark.weston@duke.edu |919-668-1443 |

|Keohane |Emily Baker |Emily.E.Baker@duke.edu |919-668-5233 |

|Central One |Deona Hatley |Deona.Hatley@duke.edu |919 684-5813 |

|Central Two |Kevin Erixson |Kevin.Erixson@duke.edu |919 684-5813 |

Associate Deans of Residential Life

|Deb LoBiondo 919-684-6295 – direct |LB Bergene 919-684-6014 – direct |Janine Weaver-Douglas 919 684-6689 – direct |

|(West) 919-684-5486 – office |(East) 919-684-5320 – office |(Central) 919-684-5813 – office |

Residence Coordinators

|Area |RC |Email |Office |

|Neighborhood 1 |Stephanie Klein |Stephanie.klein@duke.edu |919-668-1068 |

|Neighborhood 2 |Sam Babb |Samantha.babb@duke.edu |919-684-5486 |

|Neighborhood 3 |Aneshia Wilson |Aneshia.wilson@duke.edu |919-668-0363 |

|Neighborhood 4 |Madison Valentine |Madison.valentine@duke.edu |919-668-1096 |

|Neighborhood 5 |Carina Carpenter |Carina.carpenter@duke.edu |919-684-6324 |

|Edens |Shelvis Ponds |Shelvis.ponds@duke.edu |919-668-1437 |

|Craven |Jeremiah Salois |Jeremiah.salois@duke.edu |919-668-1417 |

|Few | | |919-684-5486 |

|Crowell |Offline | | |

|Kilgo/Wannamaker |Charles Clausen |Charles.clausen@duke.edu |919-668-1443 |

|Keohane |Jeff Nelson |Jeff.nelson@duke.edu |919-668-5233 |

|Central One |Brian Enty |Brian.enty@duke.edu |919-684-5813 |

|Central Two |John Miller, JR |jjm91@duke.edu |919-684-5813 |

|300/301 Swift |Matthew Bailey |Matthew.e.bailey@duke.edu |919-684-5813 |

FIR Contact Information

|House |FIR |Email |Office |Box Number |

|Alspaugh |Anne Allison and Charlie Piot|anne.allison@duke.edu charles.piot@duke.edu |919-681-6257 |Box 90091 |

| | | |919-681-3264 | |

|Bassett |Catherine Admay |admay@duke.edu |919-613-6261 |Box 90237 |

|Bell Tower |Kimberly Lamm |kkl9@duke.edu |919-660-3385 |Box 90665 |

|Blackwell |Patrick Charbonneau |patrick.charbonneau@duke.edu |919-681-5449 |Box 90347 |

|Brown |Jasmine Cobb |jasmine.cobb@duke.edu |919-613-1605 |Box 90252 |

|Epworth/East Residence| | |919-660-3370 |Box 90665 |

|Hall |Bradley Rogers |b.rogers@duke.edu | | |

|Few |Hwansoo Kim |hwansoo.kim@duke.edu |919-660-3500 |Box 90964 |

|Gilbert-Addoms |Sue Wasiolek |dean.sue@duke.edu |919-660-3657 |Box 90802 |

|Giles |John Blackshear |john.blackshear@duke.edu |919-613-1628 |Box 90697 |

|Pegram |Hsiao-Mei Ku |hmku@duke.edu |919-660-3329 |Box 90665 |

|Randolph |Christine Folch |christine.folch@duke.edu |919-684-3786 |Box 90091 |

|Southgate |Zbigniew Kabala |zbigniew.kabala@duke.edu |919-660-5479 |Box 90287 |

|Wilson/Jarvis |Christopher Roy |chris.roy@duke.edu |919-660-1518 |Box 90346 |

General HRL

|Housing Assignments and Communications
 |Housing and Residential Life |

|(Housing assignments, billing, housing extensions)
 |(Administrative offices, general questions)
 |

|218-B Alexander Avenue |218-B Alexander Avenue
 |

|housing@studentaffairs.duke.edu
 |rlhs@studentaffairs.duke.edu |

|Phone: 919-684-4304 |Phone: 919-664-4304
 |

|Fax: 919-681-6248

 |Fax: 919-681-6248 |

|East Campus Office
 |West Campus Office
 |Central Campus Office
 |

|(Facility related questions, maintenance |(Facility related questions, maintenance |(Facility related questions, maintenance |

|requests, living experience)
 |requests, living experience)
 |requests, living experience)
 |

|Southgate HRL Suite |Craven Quad, House D, Room101R
 |217 Anderson Avenue |

|rlhs-east@studentaffairs.duke.edu |rlhs-west@studentaffairs.duke.edu |rlhs-central@studentaffairs.duke.edu |

|Phone: 919-684-5320 |Phone: 919-684-5486 |Phone: 919-684-5813
 |

| |Fax: 919-681-6248 |Fax: 919-681-6248 |

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