Table of Contents - University of Louisville



Department of Intramural andRecreational Sports42862538100000New Student Recreation Center….coming this Fall!2012-2013Annual ReportTable of ContentsExecutive SummaryCollaborations2013-14 Departmental GoalsIntramural StaffAcademic Unit SupportStaff Professional DevelopmentActivities That Support DiversityInformal SportsCardinal CornerHealth Science Campus FacilityIntramural SportsMarketing and PromotionsAssessmentTechnologySafetyFitnessSports Club FederationSpecial Events / ProgramsActivity EvaluationsFacility Usage StatisticsList of Facility User GroupsIntramural Sports StatisticsAll Campus Points TotalsIntramural Champions2013-2014 Intramural Schedule2012-2013 Annual ReportEdited by:Dale RamsayPrepared by: David RiceContributors:John SmithDavid HatfieldDebby WoodallDavid RiceJustin Peterson2012-2013Department of Intramural and Recreational SportsSTAFFDale RamsayDirectorJanice DayStudent Affairs Business Center LiaisonDavid HatfieldAssistant Director- FacilitiesJohn SmithAssistant Director- Marketing, Technology, SafetyDebby WoodallAssistant Director- HSC Facility and FitnessDavid RiceCoordinator of Sports Clubs and FacilitiesJustin PetersonCoordinator of Intramural SportsRoger MetryProgram AssistantMichael RichesonFacility Supervisor- Humana/SAC/CrawfordFrank NuxollFacility Supervisor- SACGreg JohnsonFacility Supervisor- SAC/HumanaJerry BarryFacility Supervisor- HumanaTim LynchFacility Supervisor- HSCRusty MichalskiFacility Supervisor- HSCJustin LucasUndergraduate Assistant- Game RoomChelsea CookUndergraduate Assistant- IntramuralsLiam CorleyUndergraduate Assistant- IntramuralsAbby JacobUndergraduate Assistant- IntramuralsMary Elise SchlichUndergraduate Assistant- IntramuralsTad PorterUndergraduate Assistant- IntramuralsChristian RickUndergraduate Assistant- IntramuralsAlycia DukesUndergraduate Assistant- FacilitiesKylie WrennUndergraduate Assistant- FacilitiesRyan RamsayUndergraduate Assistant- FacilitiesMichael WernertUndergraduate Assistant- FacilitiesMatthew DaunisUndergraduate Assistant- FacilitiesExecutive Summary2012-13 was both an exciting and very challenging year for the Department of Intramural-Recreational Sports. Significant work was performed as IMRS plans for the opening of the new Student Recreation Center, which will open this fall. The IMRS staff has worked tirelessly on the planning of the SRC. From creating the specifications for the bid for the weight and fitness equipment, to selecting recreational equipment, to working on the budget, the IMRS staff is performing the myriad of details that are essential in the successful opening of the SRC. We were also able to successfully select and implement our software platform. The CSI system has increased the ability for IMRS to manage facility accessA great deal of time was spent on working out the details of the various arrangements that the University has with students outside of UofL (Duel-Credit, Ultra students, Metropolitan College, PACT, etc.). The communication and arrangement has been completed with all of these groups so that they are paying the appropriate recreation fee. Also, an agreement was worked out so that student taking online classes are paying an appropriate share of the recreation fee. One difficult situation that we had to deal with was the closing of Humana Gym. We received word that the University had made the decision to close the facility in July. We were also informed that we had 19 days to remove all of our equipment. This was an incredibly difficult task. Thanks to Assistant Director David Hatfield, we successfully cleaned out Humana Gym, which had been in operation for our department for over 30 years. Humana Gym has been renovated and is now a dedicated facility for the University’s Get Healthy Now program.Another difficult challenge that IMRS endured was the loss of long-time staff. Garry Baker and Jerry Barry, who were the longtime facility managers at Humana Gym, both retired this year. Janice Day, our Unit Business Manager, was transferred to the new Student Affairs Business Center. This fall we are going to lose longtime employees, Facility Manager Michael Richeson and our Program Assistant Roger Metry. They are both taking advantage of the University’s Voluntary Separation Plan, which provides significant financial incentives for employees who are close to retiring. We deeply appreciate the contributions that all of these individuals made to the Department of Intramural-Recreational Sports. We are currently working to get some of these positions filled as well as creating some new positions as we need to have an appropriate staffing level when we open the Student Recreation Center. With the loss of our UBM, our existing staff was forced to take on the task of performing the departmental business functions. Given the high level of responsibility the staff already has in administering the program, plus the additional duties they have in the planning of the SRC, this made for a very difficult situation. None of our staff are trained UBMs. This is a situation that needs to be rectified with the opening of the SRC. While we endured some difficult challenges in 2012-13, we rose to the challenge and managed them as we always do. We are excited to be a part of UofL history as the new Student Recreation Center will open in the Fall of 2013. The SRC will transform student life on UofL’s campus for generations to come. We are excited about the new ways we are going to be able to serve our students. With the opening of the Student Recreation Center, the future is bright for the Department of Intramural-Recreational Sports.CollaborationOne of the primary strengths of our program is the volume and quality of collaborations that Intramural-Recreational Sports has with different departments across campus. These collaborations serve to enhance the department’s ability to effectively serve our various constituency groups. The following is a summary of our numerous collaborations:SGA / Cardinal Corner Game Room - SGA contributes $10,000 to the Intramural-Recreational Sports Department. In return, students get to use the room for free. This is an outstanding collaboration that enables the Cardinal Corner to be extremely popular with our students.Welcome Weekend - Intramural-Recreational Sports was actively involved with Welcome Weekend. We provided an open house where incoming freshmen participated in Fitness classes, met with various representatives of our Sports Clubs, played Dodgeball, and worked out in our weight room. This program allowed for the freshmen to familiarize themselves with our various programs and services.Athletics -We work closely with Athletics in cooperatively sharing the use of each other’s facilities. Our students benefit from getting to compete in outstanding venues such as Cardinal Arena (Basketball Championships), Bass/Rudd Tennis Center (Tennis Tournaments), Wright Natatorium (Swim Meet), and the Trager Stadium (Track Meet). Participating in these venues enhance the experience of participating in Intramurals for our students. Yoga Classes - Intramural-Recreational Sports collaborated with Student Health and the Get Healthy Now program on establishing yoga classes for the University community. Each department shared in the cost, hiring the instructors, and providing the space for the classes. The yoga classes were extremely popular and we are planning to offer them again this year.Financial Aid Office - Our department works closely with Charlie Schnell in the Financial Aid Office to recruit College Work Study students to work in the Intramural Department. Our department is the most popular place for CWS students to work on campus. By developing this relationship with Financial Aid, it assists us tremendously with our student wage budget by having a large number of CWS students. International Center - Intramural-Recreational Sports works with the International Center and offers two “International Nights” in the SAC, one in the Fall and one in the Spring. The purpose of these programs is to expose International students to IM-Rec Sports. Many of the participants are part of our Badminton Club, which has a high percentage of International students.Orientation - We are very involved in Orientation. We have a table at the information fair and are part of the presentation on campus involvement. After several attempts, we now have the correct situation within the Orientation program where we are able to reach out to a high volume of students. We believe it is important to have a strong presence at Orientation to expose the incoming freshmen to our program. Marching Band - With the development of the “Extreme Home Makeover” project of renovating the Intramural Field, we were thrust into collaboration with UofL’s Marching Band. We worked well with them in scheduling and field maintenance. We have made it very clear to them that they are a full financial partner in the expense of maintaining the Intramural Field. They were extremely cooperative and while it is not our ideal situation, we are making the best of it. Nelligan- Our arrangement with Nelligan continues to be a financially successful one for our department. In this time of financial stress, Nelligan has done an excellent job in providing our department with additional revenue that we need to operate our program. Our partnership is unique in that we continue to be the only recreational sports program in the country with an agreement with a sports marketing firm. We look forward to the future with the opening of the SRC and the new marketing opportunities that will develop.University Emergency Medicine - We have a partnership with University Emergency Medicine to enable us to have Automatic External Defibrillators in our facilities. Dr. Price wrote our prescriptions on our AED protocols. This relationship is important because of the necessity for our staff to be able to respond to a cardiac emergency.Student Affairs CollaborationsHousing Move-In Day We assist with Housing Move-In Day in August.Field Days Our department participated in Welcome Weekprograms for the Dean of Students Office.Student Athletic Tickets Dale Ramsay assists SGA with the Student Athleticticket registration process and chaperoned the student trip to the Sugar Bowl in New Orleans.First Aid Classes John Smith teaches First Aid Classes to both theIntramural Sports and Student Activities staff as well as other university employees. Speech / Literature Distribution Policy Dale Ramsay, under the auspices of the Dean of Students Office, works with off-campus groups to ensure they are in compliance with the University’s Speech/Literature Distribution Policy.Welcome Tents Dale Ramsay, David Hatfield, and Justin Peterson assist with the setup of the Dean of Students Welcome Tents for the first two days of classes. This was extremely successful, as the students appreciated the fact there were people available to assist them during the hectic time at the beginning of the academic year. Physical Plant We have an excellent relationship with the various trades in the Physical Plant. We have spent a great deal of time cultivating these relationships. We receive excellent service from the Physical Plant. In an effort to show our appreciation to them we work closely with them on our extremely popular Faculty/Staff Golf Outing. Many Physical Plant employees participate in the tournament. They assist us in obtaining sponsorships for the event as well.2013-14 Departmental GoalsFinalize the planning of all aspects associated with the impending opening of the SRC in the Fall of 2013.Collaborate with Student Health to continue Fitness Assessment for students and coordinate their presence in the SRC.Continue to recruit student interns to help implement the Fitness Coaching program.Continue to collaborate with Financial Aid in recruiting Cardinal Covenant students to work as student employees. Collaborate with the Athletic Department to assist with the maintenance of our IM Field complex.Continue to increase efforts to get more Residence Hall participation in the Intramural component of our program.Implement mock emergency training to enable our staff to respond more effectively in emergency situations.Continue to work on the recruitment and retention of officials in our various Intramural Sports.Continue to reinforce Department safety protocols with each of our Sports Clubs.Continue to work with Nelligan Sports Marketing in securing sponsorships for the Department of Intramural-Recreational Sports.Meet with staff on a monthly basis to review First Aid/Safety protocols. Work with University Archives to digitize previous year’s All-Campus Champions Boards as we transition into the SRC.Have each of our eligible Sports Clubs attain RSO status.Continue to conduct criminal background checks on Sports Club volunteers and instructors.Coordinate the transition of the administration of the Cardinal Corner Game Room to the Department of Student Activities.Facilitate the full implementation of IM Leagues online software in all divisions of the intramural sports competitive leagues. Intramural StaffThe Department of Intramural Sports has 12 full-time employees. During 2012-13 we also employed 155 student employees who served as facility workers and sports officials. The strength of our staff is their dedication and loyalty to the Department. The full-time staff has in excess of 200 years of service to UofL in the Intramural Sports Department.Jerry Barry, longtime Facility Manager at Humana Gym, retired this year after 30 years of service. We appreciate Jerry’s dedication to our program and wish him well in his future endeavors. We continue to have a close working relationship with the Department of Financial Aid to ensure we are able to get an ample number of Federal College Work Study students to fill our need for hourly student employees.Academic Unit SupportWe have an outstanding relationship with the Health and Sports Studies Department (HSS). HSS uses the SAC Gym for their activity classes during the Fall and Spring semesters. We currently provide space for over 20 classes. These classes benefit our program due to the fact that the HSS students use our facilities and get exposure to our program. We also provide valuable internship opportunities for the HSS students. Dale Ramsay is also an HSS faculty member, teaching classes in Recreational Sports Management and Sports Officiating. Debby Woodall was involved with several academic units (Nursing, Exercise Physiology, and HSS) with the “Fit Into College” program. We also provide our facilities for many academic units who wish to have recreational programs.Staff Professional DevelopmentDale RamsayTaught two classes for HSS (Rec. Sports Management and Sports Officiating)High school and college basketball officialServed as Clinician for Mid-South Basketball Officials CampServed as Clinician for KIAC Basketball Officiating CampAttended NIRSA Conference, NIRSA Region II Conference, and KIRSA State ConferenceJohn SmithTaught First Aid/ CPR ClassesRed Cross InstructorConducted clinics for Kentucky High School Athletic AssociationAssigning Secretary for High School Volleyball and Softball in Jefferson CountyServed on Advisory Board for Louisville Area Red Cross ChapterAttended NIRSA Conference, NIRSA Region II Conference, and KIRSA State Conference Justin PetersonAssigned officials for St. Xavier High School Intramural SportsAssisted Jefferson County Public Schools with establishing a Flag Football LeagueDebby WoodallGreat Places to Work Committee“Fit Into College” LeadershipACE Personal Training CertificationAttended NIRSA Conference, NIRSA Region II Conference, and KIRSA State ConferenceDavid HatfieldAttended NIRSA Conference and KIRSA State ConferenceDavid RiceStudent Awards CommitteeKIRSA State Conference Activities That Support DiversityOne of the strengths of our program is its diversity of participants. Our motto of “A Sport For Everyone and Everyone In A Sport” promotes inclusiveness in all aspects of our program.In Intramurals, there are a high percentage of African-American students who participate in Flag Football and Basketball. The student group Porter Scholars became very active in the Intramural Sports program this year. Our student staff is extremely diverse in both gender and ethnicity. The majority of our Intramural Sports supervisors and officials were African-American students. In Informal Recreation, the number of users of the recreational space in the SAC is approximately 20% African-American. It is apparent that African-American students are active participants in all phases of our program.Our program is also popular with International students. We host International Nights in both Fall and Spring semesters in the SAC. The majority of the members of our Badminton Club are International students. A large number of International students also participate in our Soccer Leagues.It is obvious that all segments of our program are popular with the rich and diverse student population of UofL. It is also apparent that these students view our facilities as a place where they feel comfortable participating in our various rmal SportsThe Department of Intramural and Recreational Sports operates five different facilities: Humana Gym, Crawford Gym, Health Sciences Campus Fitness Facility, Cardinal Corner Game Room, and the Student Activities Center Gym. These facilities are open a combined 325 hours/week to provide recreational opportunities for the UofL community. The 2012-13 facility participation totals are as follows:Student Activity Center322,359 *Humana Gym 10,922Crawford Gym 12,285Cardinal Corner Game Room 39,424Health Sciences Fitness Center 50,322475,890When you take Humana Gym out of the participation totals, the overall usage in our other facilities increased nearly 5%. This type of usage is more evidence of the need for the new Student Recreation Center. * Humana Gym was closed in August 2012. The usage numbers only reflect the use from May 2012 to August 2012.Student Activities Recreational CenterThe Student Activities and Recreational Center attendance again saw our numbers reaching above three hundred thousand users. The following is usage breakdown from each area. Strength and Fitness Center101162(+7948)Weight Room Annex18305(+5134)Multi-Purpose Floor 165236 (+8675)Racquetball and Squash Courts12989(-1208)Aerobics Studio15992 (+1059)Strength and Fitness CenterThe numbers for the Strength Fitness Center rose by about seven percent this past year. After spectacular growth early on, the last few years have hovered at around 100,000 users per year in the Strength and Fitness Center. Much of the increase this past year is likely due to the loss of Humana Gym and the migration of those users to the SAC. Physical Education class sizes remained relatively constant so this seems to be the only factor that was different from past years to account for the relatively large increase. Currently the weight room consists of a full line of Nautilus Nitro weight stack machines and plate loaded machines, Hampton rubber coated dumbbells, Hampton rubber coated weight plates, a full line of free weight benches, and racks. We also have an extensive collection of cardio equipment, including: 5 True treadmills, 4 True recumbent bikes, 9 Precor cross training elliptical machines, 2 Cybex Arc Trainers, and 2 Concept II rowing machines, 3 CycleOps spin bikes, 2 Tetrix stair climbing machines, and 4 Octane cross training machines. Ellis J. Mendelsohn Multi-Purpose CourtsThe user numbers are up a bit from last year on the Multi-Purpose Courts, due at least in small part to the loss of Humana Gym. This very versatile space has hosted a wide variety of events, tournaments, and gatherings. In addition to hosting a huge array of intramural events, we regularly play host to badminton tournaments, local science fairs, graduation night lock-ins, and national volleyball tournaments to name a few. We also host numerous camps throughout the summer including girls’ individual and team basketball camps, volleyball camps, cheerleading, and dance camps. This turns what would normally be our slowest time of the year into the busiest, and fosters great community good will, as well as introducing campus to a huge number of prospective students. The number of requests for gym space is almost endless, but we are always conscious of whom we are here to serve, and that is the students. We do our best at scheduling rentals and events in off-peak hours when the university community user base is lowest and affects the fewest people. In doing this we strike a nice balance of giving the students as much usage time as possible while still generating additional revenue in order to purchase equipment and supplies to keep our users satisfied. Racquetball and Squash CourtsThe Racquetball and Squash Court numbers were down slightly again this year which is precisely why we dropped our number of courts in the new SRC down to just 3. The Racquetball Club still has a small but dedicated following and hopes to increase its numbers in the coming years, but it too has remained constant. Weight Room AnnexThe Weight Room Annex numbers were up quite a bit. Much of this is due to several physical education classes that used multiple areas of the gym but spent a good deal of the time in the annex. The addition of a full lineup of cardio pieces which were moved to this area from Humana Gym also contributed to the increase. We were able to add several treadmills, some Precor ellipicals, some upright bikes, and a Step Mill stair climber. These two factors accounted for much of the growth in the annex. We also replaced the Trotter weight equipment that was in the annex with the Cybex weight equipment that was at Humana Gym. While that Trotter equipment was still functional it was a bit dated so we replaced it with the newer Cybex equipment. We also added 2 Bosu balance balls to the array of workout accessories in the annex.The Annex now consists of a full line of 9 Cybex selectorized weight machines and over 230 square feet of mats for stretching, abdominal, and general floor work. Additionally there are 7 medicine balls and 3 fitness balls, a set of body bars, a set of kettle bells, and a set of small dumbbells, as well as an ab wheel.Aerobics StudioThe aerobic room boasts three racks of 32 fitness balls, an array of hand weights, stretchy bands, jump ropes, stretching mats, yoga mats, steps, and risers. This area is still a very popular space for us and the number of activities and uses for this area has increased over the years. Our user numbers were up quite a bit, over 25% from last year. Most of this can be attributed to several new and well-attended aerobics classes. The aerobic room is a very versatile space that gets a steady stream of requests for this dedicated space. In the last year this space has hosted fencing practice, martial arts practice, numerous dance practices, ping pong tournaments, SAB functions, meetings for camps and other events, a sleeping area for the graduation lock-in, physical education classes, self-defense classes, swing dancing classes, salsa dancing classes, ballroom dancing classes, as well as all of our Intramural and HSS aerobic and fitness classes. All of this activity accounted for an increase of about 7 % this past year.Additional Improvements & PurchasesThis past year we replaced all of the weight equipment in the Annex with the newer equipment that we brought over from Humana Gym. On a smaller scale we purchased two Bosu balls and have been happy with the amount of use they get. With a lot of aging equipment, and the unknown factor of the SRC and whether or not we will still have a presence in the SAC, we have been in limbo as far as new purchases go. We have tried to keep everything we have in good working condition without purchasing new equipment. We have been and will continue to demo new pieces of cardio and weight equipment to try and get a feel for what we and our customers like as we move forward.RecommendationIf we are able to keep all or part of this facility once the new SRC opens, the weight room will need to be revamped dramatically. The majority of the paint in the room is the original paint from over 20 years ago. We will also need to update all the cardio equipment as in another year all of the treadmills will be out of warranty, along with all of the cardio equipment currently in the facility. There will also need to be some construction issues to address in the weight room and the entry way into the center if we have a presence in the SAC. There should be an ID counter instead of a booth and that should be on the other side of the hallway where one person could oversee both the ID area and the weight room at the same time. There will need to be an update of the music system, security cameras installed, an updated check-out system (towels etc.) and revamping of the equipment room. This is just speculation, as if we will not be maintaining this center, then obviously none of this will need to be addressed.International NightThe Intramural Sports Department once again hosted two International Nights this year. Friday evenings are a popular time amongst the International Students who use our facilities, and it was decided to market specific events toward this population during these times. This year’s version were similar in format to previous International Nights, which included setting up the gym for different unstructured activities, including basketball, volleyball, badminton, and Wallyball, as well as providing a table for information concerning all areas of our program. We again worked with the International Center, who helped us market the event directly to the various international clubs, which was well received. Once again our Badminton Club provided a strong international presence, as it is the most diverse of all of our sports clubs. These evenings were appreciated by the participants and are good outreach efforts for our department towards our International student population.User Guide in Foreign LanguagesThe department continues to provide the Intramural Sports User Guide in several different languages and made them available to students during the International Nights. The languages included Italian, Spanish, German, French, and Chinese, in addition to English. This was an excellent effort designed to reach out to our international community that drew praise from these groups. In the future we will look to update these user guides and perhaps expand the number of languages we can offer.Suggestion BoxesThe suggestion boxes placed in our various facilities continued to be a valuable means of communication without users. Most suggestions that concerned the facility or our policies were posted on a bulletin board outside the SAC Equipment Room for all users to view. This has evolved into an educational process, whereas users would ask a question or enter a comment, and the staff would use the opportunity to respond with answers that informed our users as to the reasoning behind departmental policies, scheduled maintenance and improvements, and other programmatic issues. Users also enjoyed the opportunity to less formally or anonymously contact the department with comments and suggestions. This program was a successful one and should definitely be continued well into the future.Student Employee Picture BoardThe Student Picture Board in the SAC facility was updated again this year to reflect the current student staff. This served the dual purpose of informing our users of the identities of our student staff as well as recognizing these individuals. This was again met with praise from both student and staff alike and should be continued into the future. This board was a significant feature of our new student recognition program.Crawford Gym Crawford gym usage numbers were down for the 2012-2013 school year due to a change in operation status for the facility. Starting in July 2012, the closing of Humana Gym necessitated moving the Sports Club program to Crawford. As a result, the facility’s availability for RSO and special event usage was drastically reduced.This year’s total usage was 12,285 for the gym floor space. This is based on an operational schedule of 24 hours, Monday through Saturday. This is down from last year’s total of 20,155, a decrease of 7,850. These numbers do reflect a healthy Sports Club program and consistent usage.The clubs using the facility are the Fencing Club, the Aikido Club, the Kempo Club and the Tae Kwon Do Club. Numbers may have increased slightly due to a slight over-lap with a HSS TKD class and a Get Healthy Now zumba class.Crawford was supervised this year by Facility Manager Michael Richeson, with weekend supervision by Kedrick Davis. Additional coverage was provided by Marshall Matthews and Kylie Wrenn.With the opening of the new SRC building in the fall, departmental operations at Crawford will cease. All Sports Clubs will make the move to the new facility by the end of the semester and will have a dedicated space for their activities.Cardinal Corner Game Room“This Games On Us!” the SGA promotion that paid for the game room to be free for students, faculty and staff has completed its 7th year. The program continues to be consistently popular with our students. We had 40,932 visitors to the room last year. This year we had 39,424 total visitors. While this is down from the previous year it is not an actual indicator of the room’s use when the closing of the TV Lounge area in August is considered. Use in the billiard and ping pong areas is still very strong. We had a good student staff this year. A majority of them were very dependable and conscientious. It was a benchmark year for us from a graduation standpoint as we had 7 students finish their studies this year. Five of those worked for us in the game room for their entire UofL career. That is a pretty special thing to have just a single student work their entire time at UofL for us but to have 5 was pretty amazing. We had 15 students from our partnership with the Cardinal Covenant program on staff this year, continuing our good relationship with that program. Table tennis continues to enjoy a high level of popularity. It is not uncommon to come into the room and see every table of every kind being used when it used to be quite rare to have more than 4 or 5 billiards tables going at once and hardly ever more than 1 table tennis table. On the year we had over 13,000 table tennis patrons.Billiards remains the main draw for the room. We had 21,193 total billiard users for the year. That area of the room consistently enjoys over 20,000 participants every year. The tables are in good shape and with their regular re-covering in August, will be set for another year of use. The room is showing signs of its popularity and is need of some repair and renovation work. The cabinets and counters in the control booth area need replaced or repaired. Some are bowing and must be replaced. Others can be re-surfaced. The carpet is the main thing in the room that needs attention though. It is past the point of being able to clean. We had it agitated, shampooed and extracted this year and the next day you could hardly tell anything had been done to it. The flooring has been down since the day the room opened and the areas around the pool and table tennis areas are simply worn out.On July 1, 2013 we will hand off the administration of the room to the Student Activities Department as part of our move to the new Student Recreation Center. While this is without question the correct way to proceed, it is still a little bittersweet to be doing so. To the best of our knowledge, we are one of only two intramural departments in the nation (Georgia Tech), who were involved with administering their campus game room. Being involved with the Cardinal Corner allowed us the opportunity to work with a group of students that most intramural departments never have and it has been beneficial for our department.HSC Fitness CenterNow in our eleventh year of operation the HSC Fitness Center is growing in numbers but not size. We surpassed the 50,000 mark in annual visits, which was an increase of more than 2800 visits over last year’s totals. That is about 5000 more visits over the previous 2 years for the facility. Over the last 2 years we have replaced a majority of the cardiovascular equipment however the strength equipment is in need of replacement and repairs. We continue to inspect the equipment on daily, weekly and monthly schedules to ensure our patron’s safety. We purchased an iPad this past year to assist with our monthly inspections and reporting of equipment repairs but have not been able to utilize it in this capacity as yet. We are still working out the programming issues associated with the iPad and hope to roll that out this summer. One major change we implemented this year was the installation of a new software system to assist with facility access, equipment check-in/out, semester locker renewal, facility ID cards and memberships as well as a cash register system. We are slowly implementing the system one phase at a time as there is a great deal to learn. We evolved from no operating system to an elaborate, very involved system, hence a big learning curve for the staff. We are making the adjustments and learning more every day to implement new phases of the software. One bonus feature with this software program is the ability to make membership IDs at a lower cost and the ability to update the same ID without having to print out a new card. We can go into the system, call up the membership information, and change the expiration date of the card without having to print a new card. Additionally we can now allow students, faculty and staff 3 grace visits per semester if they forget their ID cards. We simply ask for their ID number and pull them up in the system and add a comment to their account indicating they have used a grace visit. This benefit has been well received by the students, faculty, and staff at the facility and is better customer service from our department as we no longer have to turn people away because they forgot their ID. We did make another upgrade last summer by installing new transmitter boxes on all the televisions and receiver boxes on the cardio machines so users may plug in their headphones and listen to the televisions. We had the system previously; however, the boxes were all 10 years old and most were no longer working properly. Now that all the machines are equipped with working receiver boxes our patrons are much happier. One big challenge this past year has been with custodial service as personnel has changed, therefore the level of service varies based on who is scheduled on any given day. Some of the custodians are more thorough than others and it often falls on our staff to pick up the slack in lieu of having a dirty facility for our patrons. We continue to work with the custodial staff on these issues so we are getting the service we require.A final challenge we face going forward is hiring a new assistant director in the department to oversee operations at the HSC Fitness Center, which we anticipate in October of 2013. The current assistant director will move to the new SRC once it is completed to oversee fitness programming in the department. Once the budget is approved for this fiscal year, we will be able to advertise for this position and begin the hiring process. Current student staff will change minimally as only 2 student staff members moved on at the end of the academic year and will be replaced over the summer.XI. Intramural SportsProgram OverviewThe Intramural Sports program continued to grow in participation again this year, seeing a record number of teams in all of the major league sports. Our mix of new sports along with smoothly-run league sports helped to keep students interested in our program. Being accommodating to student’s wishes with the Intramural schedule every year has gone a long way toward maintaining student interest in our events year in and year out.We welcomed two new Undergraduate Assistants this year, joining our four returning Undergraduate Assistants on this year’s staff. This meant that we had a very veteran staff which made running events a lot easier. It is always a luxury to be able to keep a recurring staff from year to year, especially in years when we have a young group of officials as we did this year. We continued using both our Facebook and Twitter accounts, which made communication a lot easier. Facility space continued to be a challenge again this year. It would have been very difficult to schedule our leagues if we had attracted many more teams. There were times that we had to use extra basketball courts just to get our regular season wrapped up. We also ran our outdoor fields to their maximum capacity throughout most of the year because of the large growth we saw in our outdoor events. The open communication that exists within our department allowed us to pull this off without any issues.This year we also launched our new on-line registration system, ran through , for our Fraternity and Sorority participants. With these two groups making up most of our IM Council, it was a good group to test-drive the system with. The launch of the system was very successful and we hope that it will help us with our campus-wide launch next school year. All-Campus Points ChampionshipThis year we only had one points race come down to the wire, which was a departure from the last several years. The fraternity race was still up for grabs in the last week of the season and it ended up being decided by one of the smallest margins ever. It is amazing that after 8 months of events that the race would not be decided until the very last week. The organizations that were able to put together consistent performances all year ended up beating out all of the other competitors.The Fraternity Division had two organizations that separated themselves from the rest of the groups early on. These two organizations competed all year with both finishing first or second in almost every event down the stretch. This year’s point race was not decided until the last event of the year. Sigma Chi won the point race over Beta Theta Pi by a mere 22.5 points. The Campus Division saw a few very competitive teams but we saw one organization rise above all others this year. Due to this outstanding commitment, this year’s winner won by over 670 points and had the points race locked up by the time the second semester started. This year’s Campus points champion was Sigma Alpha Epsilon for the second straight year.The Women’s Closed points race was decided a lot earlier than in years past. The organization and commitment shown by the winning organization was amazing all year. They always tried to put the best team out there for every event. Delta Zeta won the point race by over 650 points for their second consecutive championship. SportsmanshipAs with every year the department strives to encourage sportsmanlike acts while enforcing rules set in place to discourage unsportsmanlike conduct of the participants. Many protocols have been put in place to make participants aware of the standards the department has set for sportsmanship. Participants must sign a sportsmanship contract and are read a sportsmanship statement at every game prior to taking the field in order to remind them of their pledge to remain positive participants. Ultimately the department would like to have zero ejections over the course of the year and this year was not too far off with only three ejections for the entire year, with all three occurring in Flag Football. These participants are always dealt with in a firm but fair manner and in all cases this year they returned to action without any further incident. The hope is that the trend of good sportsmanship that we have seen over the past several years will continue going forward. Intramural HandbookThe Intramural Handbook continued to be a valuable tool for the participants. This handbook gave participants answers to most of their questions and allowed them to become informed participants. The handbook serves as a measure of checks and balances for the participants in order to be certain that the Intramural program is upholding the responsibilities set in place in the handbook. The Intramural Handbook is a living document and will continue to evolve and adapt to the changing time the same as it has over the many years since first being developed. OfficialsThis year was a little challenging at first with officials. We saw many of our officials graduate last year and we had to train several new officials in almost every sport. The challenge that we had at first turned into a very rewarding year. Once these new officials had some live game experience they never looked back. Even the participants were impressed with the way this crew improved over the course of a season. The Intramurals Sports Department is excited for this group and the seemingly limitless potential they have as sports officials. Championship NightsThe Intramural Sports department has made it a point to create exciting events when possible for not only the participants but the spectators as well on “Championship Night”. This year we continued our tradition of playing our basketball championship night in Cardinal Arena. The participants love the opportunity to play in a Division 1 arena for their championship matchups. This is something that we hope to continue in the coming years. Not everyone can say they played in a major Division I sports venue like the students who participated in the Swim Meet, Track Meet, and Basketball. Thanks to a great working relationship with the Department of Athletics our participants have been afforded these opportunities. Intramural Sports AwardsThis year saw the 26th edition of the annual Intramural Sports Awards, as always celebrated at the world famous George J. Howe Red Barn. We continued the tradition started last year of giving out official’s awards in honor of Dale Orem, Lou Frankel, Frank Nuxoll, Alfred Smith, Tony Crush, and James Breeding. We also named the Rookie Official of the Year Award after Chris Brawner this year. Qdoba sponsored our meal for the fourth straight year.As is the tradition for this event various students and organizations were recognized for their achievements throughout the school year. This year the awards were heavily discussed among the intramural staff to ensure the top candidate would receive each award. Ellis J. Mendelsohn “Mendy” Awards FemaleMary Molony- Sigma Kappa Male Austin Everett- Sigma Alpha Epsilon Sports ClubPetey Cautilli- Baseball Club Other Departmental AwardsDale Ramsay Sportsmanship Award Beta Theta Pi Outstanding Male Chair AwardMatt Paras- Beta Theta Pi Outstanding Female Chair AwardHeather Luce- Delta Zeta Outstanding Sport Club Baseball Club Lou Frankel Softball Umpire of the Year Brian Johnston Dale Orem Flag Football Official of the Year Brian Ebenschweiger Frank Nuxoll Volleyball Official of the YearGina Prosperi Alfred Smith Basketball Official of the YearDavid Meyer Tony Crush Soccer Official of the YearOmar Ching Chris Brawner Rookie Official of the YearAndrew Baldridge James Breeding Official of the Year Nick Zelano Most Improved Fraternity Tau Kappa Epsilon Most Improved Women’s Closed Pi Beta Phi Most Improved Campus Points Beta Theta PiIM Service AwardsTeresa Smith Mike Winkenhofer Intramural CouncilEach year the Greek organizations, along with other campus organizations, elect one or two members to represent their groups at Intramural Council meetings. These council meetings provide our department with a way to communicate directly to the organizations and for them to talk directly to us. The council members have an opportunity to make changes to the Intramural schedule, address any issues that might have occurred during a sport, and become informed about upcoming events. As in years past, this year’s council consisted of a very dedicated group of individuals who took it upon themselves to help with decision making and provide a voice for the students. These students had a great impact on the program this year by making insightful suggestions and working with the program to provide the best experience possible. Council members took on an added responsibility this year with the launching of our on-line registration system. Changes Implemented in 2013-14After council recommendations and with the impending opening of the new Student Recreation Center, the Intramural Sports Department has made several changes to the Intramural Schedule for next year.After examining participation numbers and considering the coordination of certain events going forward, we have decided to take the following events off of the schedule: Badminton Tournament, Fall Soccer Tournament, Corn Hole Tournament, Halloween Basketball Tournament, 1-on-1 Basketball Tournament, Free Throw Competition, and the Racquetball Tournament. With the opening of the new center we have also decided to add a few events. With the new MAC Court we will finally have a place to play indoor soccer. Indoor Soccer will be a tournament for this upcoming year with the goal if it becoming a league event in succeeding years. The second event is Floor Hockey. We currently offer Floor Hockey as a Women’s- only event. With the new MAC Court we will finally have the correct place to play Floor Hockey and are going to expand it to a regular league event with league opportunities for all students. In order to better balance the schedule as well we have moved the 3-on-3 Basketball Tournament from the Spring to the Fall and the Golf Tournament from the Fall to the Spring.RecommendationsContinue to develop partnerships with outside corporations to provide the best experience possible for the participants of the program. Continue to develop methods to recruit and retain sport officials.Research additional avenues to market the program to a very tech savvy student body. Prepare for the change in programming that will occur with the completion of the new student recreation center.Consider how to successfully launch the on-line registration system to the entire campus. XII. Marketing and PromotionsWith the continued association with Nelligan Sports Marketing, our marketing program continues to evolve into two distinct operations. One is marketing in the sense of program promotion. The other is the sponsorship area. From a marketing standpoint, our annual marketing project planning meeting continues to as a master plan development project for the upcoming year. This is of particular importance because every program area is involved with the development of the project calendar and it gives each of our program areas a chance to see how they can impact the operation of all other program areas. We make a concerted effort at promoting our various programs and facilities. We also are very involved in revenue generation from a marketing standpoint through membership programs. This year we completed 55 different marketing projects. The projects included every program area and featured many instances of “cross promotion” that included more than one program area. Marketing has become a cornerstone of our department. Visix TelevisionWe have made significant strides in our use of the Visix digital monitor system. Throughout the year we featured event champions, upcoming registration dates, videos of current programs, various UofL releases and a daily ticker that carried the previous evening’s game results. The update of the Visix system we installed during the year continued to upgrade the system although we did experience some problems with items that were timed to automatically roll off the schedule continue to show up which caused us to have some dated material up a few times. We were very diligent in changing the content on a regular basis. One of the best things we did with the system was feature regular photo updates of the new SRC construction. These usually took place on a weekly basis. We have tried to keep our loop of information at 2 minutes or under so all material receive at least 30 exposures per hour. Summer OrientationOrientation was a mixed bag. It is hard to tell if the change to the Red Barn setting was better for us or not when compared to the lunch information fairs. Our numbers were huge as the entire session of orientation students were brought directly to the Red Barn by their SOSers on their way to dinner but that put so many people in front of the Red Barn at the same time that most of the people were never able to work their way from the middle of the line to a table. The actual number of people we talked to probably wasn’t more than we have before during the traditional lunch information fair. Web PageOur web page had 48,880 visitors and 158,434 page visits making it one of the more active and utilized pages of the University. The average visitor to our site visits 3.24 pages per visit and spends 1.52 minutes on site. Those are all very solid numbers in the realm of IT analysis. One thing we are learning is that the page is viewed by many high school students and programs like ours are becoming more important in the collegiate choice process than before. Most students we talk to at various Orientation activities tell us they have already visited our pages and know something about our program.We launched our re-designed department page in January and it has been a tremendous improvement over the older design. It now more closely resembles other, newly designed sites within Student Affairs which promotes cross-promotion, especially to high school students investigating potential collegiate choices. In addition, we also launched a new web site dedicated to the new SRC. That site features rotating photos on the front page that are being changed regularly to track the actual construction process. It also contains information on the history of the project, contents of the new center, and artist’s renderings of different facility areas as well as the outside of the new building. Though not as busy as the department page, the SRC site still generated a significant amount of traffic with 5,012 visits, 25,047 page views and an average time on the site per user of 2.28 minutes. The impressive thing with the SRC site is the fact that 44.7% of the users are “new” or unique. This is solid evidence that the page is being viewed by a high number of high school students, showing the impact of the new SRC on recruiting already. Nelligan Sports MarketingWe continue to push the envelope nationally via our relationship with Nelligan Sports Marketing. We still know of no other intramural sports department that has professional representation from a firm like Nelligan that is usually exclusively tied to an athletic department. It looks like everything we anticipated about our relationship with that firm is coming to fruition. Nelligan is very connected to the Big East Conference and is a national player in terms of sports marketing. It is especially gratifying now to look back at when we decided to get into the marketing/sponsorship end of things with little knowledge about it and then to see us doing something ahead of everyone else in the nation. With the agreement we have entered into with Nelligan comes a whole new area of sponsor program compliance. John Smith has a regular meeting with the Nelligan representative responsible for our program to insure both our compliance and to investigate potential corporate partners. Our partnership with Qdoba could not possibly be going any better. There is still considerable buzz around campus about the coupons and overall sponsorship. Jaime Cryan has taken over as Regional Director of Marketing for Qdoba, and has attended a number of department functions to promote our partnership. We have established good relationships with several other corporate agencies and continue to develop those. We are positioned well to increase our corporate partners with the development and opening of the new SRC. We have entertained a number of possible partners with tours of the center and information about marketing opportunities available. In addition to the Nelligan-related marketing, we have been working closely with Glenn Gittings from the Vice President of Student Affairs Office in procuring naming partners for the new SRC. To date we have met with five different companies and have entered into two agreements to have areas of the new center named after a corporate partner. We continue to be active in identifying and pursuing further opportunities. Electronic Message BoardsThese continue to receive good visibility and are seen by many people who are not regular users of ours. The boards are still a good means of promoting special events and informing people of hours of operation, special situations etc. Every intramural event registration deadline was displayed on the boards as were every change in any facility hours of operation. Special events also were featured on the boards. Several of our sponsors through the various Nelligan Sports Marketing arrangements also had messages on the board so they are valuable for us from a revenue generation standpoint as well. The board located in the lobby outside our office is in a particularly good location as it provides exposures to many people utilizing the shuttle which drops off in front of the SAC.Market Source LED BoardWe receive a glass-enclosed bulletin board with an LED screen from Market Source in exchange for posting their ads in one section of the board. The board is currently located in the Cardinal Corner Game Room. The board is in a good location and receives attention from a group of potential users who are not part of our traditional program. It is a good outreach tool for us.Advertising BannersBanner locations have been turned over to Nelligan per their agreement with the department. Banners are displayed in accordance to the specific contract but some are displayed in our indoor facilities and others during specific outdoor intramural seasons such as flag football. We received a considerable number of new banner partners this year through our partnership with Nelligan Sports Marketing and the entire racquetball lobby wall of the SAC is now full. Currently on display we have Qdoba, The Bellamy, University of Louisville Properties, United States Marine Corps, Margaret’s Moving and Storage and Class Act Federal Credit Union. We have informed Nelligan Sports Marketing that we need to start transitioning our current advertisers to a digital format system in their renewal packages as we will not display banners in the new SRC. The digital monitor system allows us to display a much more professional and attraction garnering message for our corporate partners as well as prevent the new facility from having a “cluttered” appearance.Sun GrantJohn Smith applied for and was awarded a Sun Grant as part of his involvement with the I2a collaborative Learning Community project. That project was a two year study in the area of critical thinking. We had four banners produced and displayed at the outdoor field area as part of the grant. Also, slides were made of the banners and are currently on the Visix digital display system. Another portion of the award has been used to purchase software that will enable us to produce online training modules that will be very beneficial in training student staff. Alumni MembershipsThe alumni program is doing well. We moved all of our memberships to the new CSI software platform in January. The system is working well and has moved our ability to process memberships to a higher level. We now have a much higher level of flexibility than we had with the previous system and will be able to customize our membership programs in many new ways heading into the new SRC. Our renewal rate remains strong and we continue to work with the Registrar’s Office in promoting the program to every graduate of the university. This year we were able to distribute almost 5,000 pieces of information to current graduates. Dependent ID ValidationsThis program continues to be popular and appreciated by students, faculty and staff. In a period of time when cost of living raises are small, benefits cost more and more, and general inflation eats up more of everyone’s discretionary income, a real value like this is a very strong public relations tool for our department. We have had a strong response from families at the Health Science Campus Fitness Center and have more intentionally marketed the program to families on that campus. We released information through the UofL Today email feature at the start of each semester. Summer ID ValidationsThe summer validation program allows students to use intramural facilities over the summer if they were enrolled in the spring. This is very popular with our students as so many of them live in the Louisville area. In addition to being a good revenue stream to us, it is a good value and appreciated service to those studentXIII. AssessmentFor the year we completed 26 assessment projects that were included on our annual master plan. Most of our assessment efforts of the year were focused on the decision-making process relating to the new SRC. Those decisions impacted every program area and will be critical pieces in the smooth transition to the new center. As such, many of our projects this year were research and discussion based and not traditional “tools” with a lot of statistical results to show in spreadsheets, etc. This does not mean that a significant amount of assessment was not performed; rather it was just done in a different manner than we have done before. A tremendous amount of assessment was done during the year. Document participating students in the Cardinal Covenant programStrategy meeting: CompletedPlanning team: John Smith, David Hatfield, Debby Woodall, Justin Peterson, David RiceImplementation date: Start of fall semesterFor the year we had 24 Cardinal Covenant students on our staff. That represents over $93,000 in student wages. Obviously our relationship with the Cardinal Covenant and Reach programs will continue to be important areas for us. Document releases to the UofL Today email featureStrategy meeting: CompletedPlanning team: Tuesday morning staff meeting staffImplementation date: Start of fall semesterThe UofL Today goes to faculty and staff only so it is only applicable to programs that are aimed at that audience. We did promote the group fitness classes, dependent ID program and faculty staff golf outing through the UofL Today. Group fitness and the dependent ID program were done two times each semester. Research IT implications of new SRCStrategy Meeting: OngoingPlanning Team: John Smith, David Hatfield, Dale Ramsay, David Rice, David HorrarImplementation Date: Pending SRC scheduleWe know that the new SRC will require substantial IT considerations. Our team must investigate those, research options, and be able to make recommendations for design and construction. Items such as monitors, software platforms, individual staff requirements, printing, wireless services, communications and more must be included in the planning process of the new center.We have met with the project manager of the SRC and laid out locations for the monitors, computers etc. We have been informed that the building will be wireless and have made appropriate plans for a printing center. Implementation of a software management platform and a digital promotion system will be the major projects to be completed. We have conducted numerous meetings with television signal providers and have made a decision on the best provider for us to partner with. We have also made a decision on our digital television promotion company and have plans for the implementation of that system into the SRC through the selected signal provider. We have compiled a master list of needed computer systems and have begun the purchasing procedure for those. We have also had several meetings with the University IT Department to line up the massive mac address registration we will have to go through for over 180 locations within the facility. Research and select weight and cardio equipment for the new SRCPlanning Team: David Hatfield, Debby WoodallStrategy Meeting: CompletedImplementation Date: Summer of 201228 separate bid packages for weight and fitness equipment have been released. We are now waiting for the prices and proposed equipment pieces to come back from the numerous vendors interested in providing those for us. There has been a tremendous amount of research completed on the selection process of identifying our preferred pieces in every area. That has been done through visits to other facilities both with our staff and focus groups, meetings with representatives from a number of companies, attendance at trade shows, gathering recommendations and information from facilities with the equipment already installed and the review of published materials. Continue to document monthly facility inspectionsStrategy meeting: CompletedPlanning Team: John Smith, David Hatfield, Debby Woodall, David RiceImplementation Date: OngoingThorough monthly inspections of every facility are an important piece of our risk management plan. The inspections need to include every piece of weight and cardiovascular equipment as well as all other pertinent equipment. The inspections must be in writing so we are able to provide documentation regarding what was checked, when it was checked and what action was taken to correct any problems. All inspections are to be sent to John Smith for storage and review.Each facility has completed their monthly inspections and those are on file with John Smith. Continue Informal focus groupStrategy meeting: May 20, 2012Planning team: John Smith, Dale RamsayImplementation date: start of fall semesterThe continued emphasis with this group to focus on customer service is good for us as it provides us with a “watchdog” group to assist us with assessing our customer service. Nobody other than John Smith and Dale Ramsay know the members of this group so they are able to use our facilities without receiving special attention given their membership status. They are able to make recommendations or provide input relating to customer service from a genuine standpoint. We also want this group to be very active in a recommendation role given the many physical changes we would like to implement in our facilities. We always offer those spots to students in the CSP and SPAD program to provide a legitimate experience in facility management to them. With the advancement of the SRC project, the focus group has the opportunity to be involved in new areas and the potential to provide us with valuable feedback. Our goal for this year is to expand the number of people participating in the focus group. With the new SRC project, it will be important to seek input/feedback from a wider range of participants than in the past.The focus group met three times with the final meeting being a tour of the new SRC. From “what should be in the building” to recommendations on specific pieces of equipment, all of the meetings throughout the year were themed around the new facility. Across the board, the entire focus group is on board with everything regarding the new center to this point. Some members with “special interests” would like to see things like more racquetball courts, etc. but they all understand the rationale behind everything that has been done. One of the most important areas the group reviewed was the proposed membership rates for faculty/staff and alumni. All agreed that the proposed rates were very reasonable and understood the rationale behind having memberships for faculty/staff when that has never been required before. Establish capability to capture information from ID systemStrategy Meeting: CompletedPlanning Team: John Smith, Dale Ramsay, David HatfieldImplementation Date: OngoingWe want to be able to capture different pieces of information from our current ID card system. Being able to again capture information on distinct users would be the most beneficial. Ideally, we would like to be able to collect other information such as on/off campus, year in school, gender, ethnicity and more. We have had initial meetings with the Card Office staff and will continue that relationship. With our new CSI software platform, we are able to capture many more pieces of demographic information than we have been able to pull from the University system. There is much more the system is able to do and becoming more proficient with that program is one of our goals for the upcoming year. Keep a log of changes to LED BoardsStrategy Meeting: OngoingPlanning Team: John Smith, Dale RamsayImplementation Date: currentEvery roster due date was promoted on the LED board system. All changes in facility hours of operation were posted as well as a number of promotional pieces from various partners though our program with Nelligan Sports Marketing. Continue web statistics studyStrategy Meeting: OngoingPlanning Team: John Smith, David HorrarImplementation Date: CurrentWe are now utilizing Google Analytics to track hits, page visits and duration of visits. A pageview is a record of the individual pages someone visited while in our total site. Those records will help us shape the look, feel and function of our page in the future. The numbers below are very strong in the context of web site visits. The “pages per visit” and “time on site” areas are much higher than other pages within the louisville.edu realm. It is encouraging to see our web sites receiving such good use after its complete re-design and implementation of another completely new site. VisitsPages Per VisitTimeUnique ViewsDepartment Site48,8803.241:52158,434SRC Site5,01252:2825,047Document the installation of critical updates and virus protection installationsStrategy Meeting: July 8, 2012Planning Team: John Smith, David RiceImplementation date: CurrentWe changed our machines to update automatically, which means we no longer maintain a record of the updates. Previously, when updates were released John and David R. would manually come around to each machine in the office to complete the updates. Having them done automatically is safer for the department as it protects the machines during the time that John and David would have been coming around to perform the updates. The important thing is that we did not lose a machine to a virus or preventable problem during the year. Consider implementation of Windows 7Strategy Meeting: July 8, 2012Planning Team: John Smith, David Rice, Dale RamsayImplementation date: CurrentThis was also part of last year’s plan but will continue to be included until Windows 7 becomes the prevalent operating system. When that happens, we may be looking at a mass replacement of machines as many of ours do not support sufficient memory to allow the OS to function properly. Windows 7 may become a required operating system in the near future. Microsoft supports the latest two versions of their operating systems and the XP that we are currently using may not be supported in the near future.All of the machines we are ordering are now equipped with Windows 7. That will serve as our transition to the current operating system. Once we are in the SRC all of our machines will be on the same OS for perhaps the first time ever. One very beneficial feature of the new machines will be the “virtual XP” that we have included which will allow us to be backwards compatible with older software versions if we need to be. Implement use of the CSI software platformStrategy Meeting: OngoingPlanning Team: John Smith, Dale Ramsay, Debby Woodall, Justin Peterson, David RiceImplementation Date: December, 2012We plan to implement the use of the CSI comprehensive software platform before the opening of the new SRC. The platform will perform many duties that we still rely on paper and pencil for and will greatly enhance our operation. The implementation of CSI will represent a significant amount of work and a significant learning curve for everyone in our department. Aside from the actual construction of the new SRC, this will probably represent the single most significant change in our department for many years. The system will require a lot of work and cooperation from IT to implement. Being able to use this for a period of months prior to the opening of the new SRC will be a tremendous help to us making that transition.In January we launched our CSI platform. We began with the facility access, equipment and membership platforms and are planning on adding point of sale, scheduler and possible other areas in the near future. A great deal of work and research went into not only the selection of CSI, but the configuration and launch of the system. Investigate digital monitor systems for the SRCStrategy Meeting: OngoingPlanning Team: John SmithImplementation Date: Opening of the SRCWe know we want to utilize a number of digital monitors throughout the new SRC to promote program areas. There are 3 major players in the digital monitor system market. We are currently using Visix but currently they do not communicate with other systems to populate room schedule monitors. We are researching Reach and Four Winds to select a system for the new facility.We have selected Reach for our new digital promotion system. To do that we visited other campuses that were using the system and demoed the product at a trade show. Reach will allow us to upgrade our visual promotion of all program areas. Reach will be “inserted” into one of the channels of the television signal for the new SRC. Implement Use of iPads for InspectionsStrategy Meeting: OngoingPlanning Team: John Smith, David Hatfield, Debby WoodallImplementation Date: Fall 2012 SemesterWe want to improve the way we document our facility inspections. Currently we do an in-depth inspection every month and those forms are turned into John Smith for documentation. By purchasing a number of iPads, we will be able to develop a daily inspection spread sheet that our managers can use when walking through the centers at opening. Those forms can then be directly uploaded to our Google Docs or Cloud accounts. This will improve our documentation and frequency of inspections. We configured and began using some iPads in the facilities but ran into problems with the available software not being able to do some of the things we wanted them for. We are scheduling a visit with another university that is making outstanding use of them in their setting this summer to explore how to make better use of the ones we have. The one problem we have in the intramural area is the lack of wireless signal to the Intramural Fields. Evaluate needs for SRC instructor staffStrategy Meeting: December 2012Planning Team: Debby WoodallImplementation Date: Opening of new SRCWe anticipate our group fitness classes will change dramatically with the opening of the new SRC. While they are now largely faculty/staff populated, that will probably change to a more student-oriented base of participants when the fee for the classes is no longer required. The change to a more student-based clientele will also result in the need for not only more but different styles of instructors. We will need to assess the trends in group fitness to determine what staff we will need for the new facility. Classes like zumba and yoga are no doubt going to gain in popularity and we will need to be prepared to offer what is going to be popular.We have analyzed our anticipated needs for the new SRC. We understand that our clientele for the group fitness classes is going to change from being mostly faculty/staff participants to a majority of students. Our instructors will need to do the same. We are planning to host various certification opportunities and have been actively recruiting a number of student instructors. Recruit and hire a Graduate Assistant for the fitness area Strategy Meeting: CompletedPlanning Team: Debby Woodall, Dale RamsayImplementation Date: Fall 2013With the anticipated growth in the fitness program will come the need for additional staff. We will add one graduate assistant in the area.We have made the departmental decision to incorporate the use of departmental assistants rather than graduate assistants. We are waiting approval to move forward with that process. This applies also to the intramural and facility areas of the program. Assess officials in all sportsStrategy Meeting, August 16, 2012Planning Team: John Smith, Justin Peterson, Designated UGAsImplementation Date: Concurrent with start of IM programWe want to continue the process of evaluating our officials both for our benefit and theirs. It will help us with training and thus improve the level of officiating for the participants as well as help individual officials improve to the point where they may be able to get some of the officiating opportunities in the community we have access to.Officials in every sport were observed, trained and evaluated by Justin Peterson and the staff of Undergraduate Assistants. Their combined evaluations were used to make playoff assignments as well as determine recipients of the Official of the Year award in each sport at the year-end ceremony. Continue to formalize/document Council agendasStrategy Meeting: August 6, 2012Planning Team: John Smith, Justin PetersonImplementation Date: First council meetingThree years ago we began keeping agendas from all council and IM Staff meetings. These are helpful in the event of a problem after the meeting, we can go back to our agenda and document that the topic was covered. It also helps us to document our efforts at building community and our continued efforts at improving sportsmanship. We will continue to formalize our Council agendas and document all topics covered. We also want to continue to include one trait or fundamental and powerful concept from the I2a Critical Thinking initiative.We continue to have a documented agenda for every council and IM staff meeting. Those have helped us to insure that information we need to have covered is planned for. Conduct Team Sport Satisfaction surveys for each major team sportPlanning Meeting: two weeks prior to completion of each regular seasonStrategy Team: John Smith, Justin Peterson, Dale RamsayImplementation Date: Second week prior to playoffs in each sportWe have been conducting a written team sport satisfaction tool for a number of years. Results tend to be pretty close to the same from year to year. We usually get some comments on a few of the surveys but have no way to follow up with people on them. Four years ago we changed to a focus group type of setting. At the conclusion of every team sport we will have an open forum discussion that all teams will be invited to attend. A member of the staff not directly associated with the intramural program will serve as the moderator for the meeting so the attendees will feel more open to discuss things that are important to them. We will have a prepared list of talking points. This will allow for a more inclusive setting and promote dialogue rather than limited written responses.Our “town hall” meetings as they have become known were disappointing this year. The first several years we had some good discussions and generated some good ideas through the meetings. This year it was very difficult to get any of the groups to engage in any type of discussion. It may be time to consider a change in the format again. With intramurals becoming free next year and all of the anticipated changes in the program there should be a number of new items that come to the forefront. We should consider a combination of a written tool to generate the talking points followed up with the conversations at the meetings. Conduct exit interviews with all UGAsStrategy Meeting: CompletedPlanning Team: Justin Peterson, John Smith, Dale RamsayImplementation Date: April, 2013In addition to interviewing for prospective new UGA staff members, we want to begin having a more formal exit interview or year-end evaluation with our UGA staff. These will include not only individual reviews but seek their input into program changes or improvements that can be made, changes in protocol, or just to get their input into the program in general.Justin Peterson and John Smith have met with the outgoing UGA’s the past two years. The meetings have been informative and beneficial. Many of our UGAs have provided us with good insight and a number of recommendations. Implement online intramural software packageStrategy Meeting: CompletedPlanning Team: John Smith, Justin Peterson, Dale RamsayImplementation Date: Start of either fall or spring semesterWe know we are going to move to an online platform for the intramural phase of our program. We are currently investigating two platforms. Pending which one we end up choosing will determine the implementation date. Our IT Department’s ability to create the single sign on required will also impact the implementation date.We launched IM Leagues this year on a limited basis with the Fraternity and Women’s Closed divisions as our beta group. Next year we will implement the system on a program-wide basis. The program allows participants to register online and invite people to “join” their team much like other popular social media. The program also allows participants to keep their own stats, see schedules and results, and many other things we had not been providing. It will be a challenge to get our independent teams educated and using the new system next year and there will undoubtedly be some bumps in the road, but in the long run the program will be very beneficial to the program. If our IM program grows as we anticipate, it will be required to do more things online than before. Fee StudyPlanning Meeting: Fall 2012Strategy Team: John Smith, David Hatfield, Dale RamsayImplementation Date: Pending opening of new SRCWith the new SRC will come a new fee structure for alumni, dependent ID holders, summer validations, sport club federation members, and possibly even faculty and staff. We will need to research and prepare the most appropriate schedule for our campus and program.The fee structure has been proposed and submitted to the proper University personnel for review and approval. Continue follow up phone contact with injured participantsStrategy meeting: CompletedPlanning team: John Smith, Dale RamsayImplementation date: CurrentLast year we followed up with 106 injured participants. Every person who had an injury report filled out received at least one call checking on their condition and offering the departments’ assistance. The calls are very good tools for us. They show concern and intent to follow up with our participants. We have talked to many parents when making the calls and the good will we receive from the calls is very significant. From a legal standpoint they are important but more importantly from a moral standpoint they are critical to our department and should be continued with no question. Our injury total was up 23 from last year. Select medical equipment for the new SRCStrategy Meeting: TBDPlanning Team: John SmithImplementation Date: Opening of the new SRCIn the new SRC we will have a dedicated medical response room. We will need to select equipment and medical supplies for the room. Comparisons with other university recreational sports departments and acceptance of recommendations for University of Louisville athletic training staff will be included.John Smith has been active in researching and selecting equipment for the new SRC. With the anticipated increase in facility use we anticipate an equal increase in the number of emergency responses from our staff. Having the proper equipment to do so will become increasingly important to our department. We have received input from medical professionals, Louisville Fire and Rescue, Environmental Health and Safety and various manufacturers of response equipment. Document all AED inspectionsStrategy meeting: CompletedPlanning team: John SmithImplementation date: CompletedPer our prescription from the physician that oversees our AED program, all machines must be covered by a warranty that includes inspection by an outside agency. That is in place. When the machines are inspected we receive a written documentation stating the machines are either in compliance with required standards or need a repair done. If a repair is needed, a certificate of compliance is provided when the repair is concluded. Our inspection for the 2012-2013 year has been completed and all machines are in compliance.All of our AEDs received an inspection and were certified for continued use. Document all staff certifications Strategy meeting: July 16, 2012Planning team: John SmithImplementation date: CurrentWe keep a spreadsheet on every certification issued from our department training classes through the American Red Cross. We also keep the certification sheets turned into the Red Cross for documentation as well. We are able to provide information on any staff member’s certification at any time. This also helps us track renewal times for every certification.All staff certifications along with expiration dates are maintained and available from John Smith.Track all injury reportsStrategy meeting: July 16, 2012Planning team: John SmithImplementation date: CurrentWith this tool we want to develop a database so that we can track all reported injuries. We then will be able to compare injury rates between indoor & outdoor activities, structured program to informal program. We will also categorize the severity of all injuries and compare statistics between sports and related activities. This may have implications in our future training and certification plans.Injury TypeNumberJoint59Blood26Tissue11Concussion Symptoms8Breathing4Nausea1Include a specific question on injury response to team sport satisfaction toolsStrategy meeting: September 3, 2012Planning team: John Smith, Justin PetersonImplementation date: Concurrent with first team sports toolInjury response is a topic at all town hall team sports meetings. There were no responses from anyone reporting poor response to an injury situation. Most people had compliments to the way our staff responded. This has already been a regular talking point in all of our town hall meetings but should be continued.A talking point on injury response was included in all town hall meetings. All team representatives indicated that any injury they had was taken care of in a prudent and professional manner. Many were highly complementary of the care their organizations received. Our on-site personnel are critical links in the chain of care and are very important to our safety plan.Inventory response bags on regular basisStrategy meeting: CompletedPlanning team: John Smith, Justin PetersonImplementation date: August 13, 2012Our current system of keeping our response bags properly equipped needs revision. Our procedure now is for people to notify John if they use supplies in the bags so they can be replenished. This doesn’t happen on a regular basis and invariably bags become depleted of supplies or run too close to depleted. We will begin a routine inventory of bags by John to insure they are properly equipped.All of our bags were inventoried on a regular basis and re-stocked with needed equipment. Continue regular facility inspectionsStrategy meeting: CompletedPlanning team: John Smith, David Hatfield, Debby Woodall, David RiceImplementation date: OngoingEvery month a detailed inspection is completed on every facility including all equipment in that facility. The inspection forms are turned into the safety coordinator and documented there. This is a critical component of our overall risk management plan.Monthly facility inspections are completed and turned into John Smith for documentation. Inspection forms include all weight and cardiovascular pieces of equipment as well as building and general equipment. Conduct a site review for safety responseStrategy Meeting: August 10, 2012Planning Team: John Smith, David RiceImplementation Date: August 25, 2012Our clubs practice and play in various locations. We need to review those locations to make sure our clubs have appropriate mechanisms in place in case of an emergency medical situation. Those that cannot document the availability of a certified first responder with CPR and First Aid certifications at the various facilities used should be required to send club members to become certified through our office or through existing classes with the Louisville Area Chapter of the American Red Cross. This should be completed by the sport club coordinator and a written report filed with the safety/risk management coordinator upon each visit. The Sport Club Coordinator needs to document his site visit and include the date, time and location of each visit.Each site for our different clubs was visited and inspected by the Sport Club Coordinator prior to October 1. Many of our clubs practice and compete on/in facilities off campus and it is important for our department to insure that they venues they are using are safe and properly equipped for the activity they are engaging in. Conduct Travel/Competition studyStrategy Meeting: August 10, 2012Planning Team: John Smith, David RiceImplementation Date: August, 2012We want to document every competition and destination/event any of our clubs participate in for the 2012-2013 year. This will be a record of such and will enable us to market those events but will improve our ability to market the club program as a whole. We will develop a form for clubs to complete for every one of these events/competitions that will be simple for them to do but still provide us with the information we want. Clubs will be responsible to provide that information to David Rice in advance of any competition or appearance. Provide first aid bags to appropriate clubsPlanning Team: John Smith, David RiceStrategy Meeting: CompletedImplementation Date: Start of Fall semesterWith clubs practicing at different venues, we want to make sure those that are in facilities other than ours (where we have responders and equipment available) have access to basic first aid supplies. We will supply those clubs with a first aid bag and stock it whenever they indicate that it is needed.We have informed each club of the availability of the first aid bags and supplied every club that requested use of one with a bag. We will continue to offer classes and equipment for our club program. Ascertain sport club needs for the new SRCPlanning Team: David Rice, David HatfieldStrategy Meeting: Ongoing Implementation Date: Opening of SRCThe SRC is going to represent a tremendous growth opportunity for the sport club program. Much advanced planning is needed in areas such as Sport Club Federation ID policies, storage and equipment use, schedules and practice arrangements and much more. The Sport Club Coordinator must work closely with the Assistant Director of Facilities to insure these types of details, and any others that surface, are adequately addressed.There has been a significant amount of work done in planning the use of sport club IDs in the new facility, practice times and venues, equipment selection and more. These were done in group work sessions, research and comparison with other universities, through Sport Club Federation meetings and attendance of professional conferences/trade shows. Our policies and procedures for the sport club program are in place for the changes in the program we anticipate with the opening of the SRC. Review Nelligan status on a regular basisStrategy meeting: July 7, 2012Planning team: John Smith, Dale RamsayImplementation date: Concurrent with awarding of contractWe are finishing up our fourth year into a project that no other intramural department in the nation has done before. We are partnering with Nelligan Sports Marketing to generate income for our department through the selling of advertising and other promotional programs. We continue to review and explore new ways of furthering our relationship with the firm. Nelligan has been aggressive in pursuing potential leads for us and several promising relationships appear to be close. John Smith meets with Lisa Turner at least monthly to insure compliance and discuss future sponsorship opportunities. We met all compliance requirements from our corporate sponsors this year. Those requirements involve primarily the facility and intramural phases of our program. Nelligan Sports Marketing continues to do a good job in promoting our program to potential new partners and we are available to assist them in any manner. We conducted several meetings with their staff to insure their familiarity with the new SRC and how that may attract/enhance their ability to provide us with stronger relationships with our current partners as well as attract new partners.XIV. TechnologyTechnology continues to impact the way we do our jobs on a daily basis. Technology is an area that can be as time-consuming as we allow it to be. There is always something that can be done on the web site, to virus protection, critical updates or just cleaning up machine’s hard drives and performing de-frag procedures. There is so much that can be done with technology that we have to be careful to maintain a balance of time management reflective of other functions that our technology people need to do. We are in the process of updating all of our personal computers as well as common area computers. We did a great job of maintaining our machines and squeezing the most out of them for years and some are among the oldest in use at the University but we have reached the point that they almost all need replacing across the board. We spent a significant amount of time researching new software platforms for the new SRC which included four site visits to other institutions to observe those systems in actual use. We launched a new, comprehensive management software platform in January. This platform, called CSI, will allow us to manage our membership program, produce IDs that will work only in our facilities, provide online reservation capabilities to our users, provide a scheduling platform for the new SRC, as well as provide financial point-of-sale and a myriad of assessment functions to our department for the first time. The system is complicated to configure and implement but once it is, it provides many improvements to our department.In January we launched the facility access, membership and equipment modules of the CSI platform. We have plans to launch several more modules prior to the opening of the SRC. In August we launched our new online intramural platform, IM Leagues. We launched to a beta group of Greek participants only and will expand that to the entire student body in the Fall of 2013. The platform allows organizations to register online and “invite” people to join their team much like some other social media platforms that are popular with college students. As more of our students become familiar with the platform it will allow us to provide many services we have not in the past.XV. SafetyWe have 25 staff members certified to use the AED machines and respond to emergency medical situations through the American Red Cross. In addition, our department provided classes for the new bio research building on Shelby Campus. Staff members in that building work with such dangerous materials that they can be “sealed in” their building and EMS not be allowed in during certain situations. We had all of our AEDs inspected and approved by Physio Control as required by our prescribing physician.These 25 staff members are called “designated responders” and have been certified in CPR/AED use, Standard First Aid and Preventing Disease Transmission through the American Red Cross. At least one of these staff members is on-duty in our facilities and programs at all times. As a staff, we responded to 109 documented emergency medical situations last year that were deemed serious enough for our supervisors to complete written reports. That is an increase of 20 over the previous year and the second year in a row that we have responded to an increased number of injuries. Given the nature of our program and activities, it is prudent to anticipate that we will have emergency medical situations on a regular basis. Our current method of training designated responders makes our response to these situations quicker and more thorough than our previous method of mass training to a lower level of skill. Each of the 109 injured participants that had a response form filled out received a follow up call to see if they needed assistance of any kind and just to show concern from our part. Some of these injured participants are from out of town or even international students who do not know a doctor or where to go in Louisville. We refer to orthopedic and general practice medical professionals when asked as well as provide assistance in communicating with Risk Management regarding insurance protocols. 54% of our injuries were either joint or bone related. Blood-related injuries are our second most common response at 23%. Tissue injuries make up 10% of our responses. Concussion-like symptoms comprised 7% of our injuries and breathing-related scenarios made up the other 6%. The variety and number of issues we respond to just reiterates the importance of our emergency response program. In addition our Emergency Procedures Manual is still being used by the Louisville Area Chapter of the American Red Cross as a template for other agencies to use in the development of their own. That should be considered to be quite a compliment for our department. We also continued our training session relating to MRSA and implemented department protocols to insure we were on the leading edge of dealing with this potentially deadly virus. There are no current certifications available from national health/safety agencies dealing with the prevention of MRSA, which prompted us to develop our own training program.XVI. FitnessGroup Fitness ClassesAs the group fitness classes have evolved over the years so has the program. As the partnership with Get Healthy Now has come to an end with the opening of their new facility we will continue a partnership with Health Promotions. We will continue to offer yoga and group fitness classes over the summer and the beginning of this fall until the new Student Recreation Center (SRC) opens. One major transition into the new SRC will be the development of an in-house training program for student group fitness instructors. The goal is to have almost all student group fitness instructors (GFI’s) in the new SRC that will be certified by a nationally recognized organization. After conducting a study last year of the group fitness program we realized the majority of the participants in the classes were faculty and staff, not students. We want to target more students so we are reaching out to the student population to get them more involved on both sides of the program. We are hoping that with more students teaching, they will draw more of their peers into the classes. In checking with colleagues at other Universities we have found that they have gone to this model as well and are having a great deal of success and higher numbers in their classes. After hosting a job fair this spring we found that there are actually several students on campus that are already certified group fitness instructors and teaching at fitness clubs out in the community. We would like to encourage those students to consider teaching group fitness classes at the new SRC beginning this fall. When the new SRC is built we will have 3 group fitness studios to schedule classes in as well as the current studio at the HSC facility that will remain open. The current studio in the SAC will go off-line once the new SRC is open. A second collaboration that evolved since last year throughout the state of Kentucky is the Kentucky Fit-Fest. We hosted the 1st Annual Kentucky Fit-Fest last fall and had 25 attendees from Morehead State University, UK, NKU and U of L. The 2nd Kentucky Fit-Fest is scheduled to be held on October 5, 2013 at the University of Kentucky. We will try to attend with some of our staff depending on how things are going with the opening of the new SRC. This is an excellent opportunity for student instructors to network out in the state and gain valuable knowledge with other instructors on various campuses and share choreography at a low cost. This is an exciting time for the group fitness program within our Department as we are facing some of the biggest changes and challenges within the next six months. As we look to the future and begin hiring new students to teach/lead the classes we do so with great anticipation and excitement. With more student instructors we envision ever-changing class formats with a tremendous variety for participants to choose from. Another change we will have in the new SRC is that all the group fitness classes will be free of charge. There will be no additional fees at the SRC for anyone wishing to take the classes. However, any faculty or staff member wishing to take classes at the HSC will still pay a fee for those classes since they are not paying the recreation fee the students are paying. Fitness AssessmentsThe fitness assessment program was scaled back a great deal as numbers had declined over the years with Health Promotions and Get Healthy Now offering those services to the university community. We offered the program on an individually-scheduled appointment basis and conducted about 15 throughout the year that were about 40% students and 60% faculty/staff. We assisted the Health Promotion staff in training the students to conduct the fitness assessments for the student population and they conducted over 200 fitness assessments throughout the year. In looking forward to moving into the new SRC we anticipate a partnership with Health Promotion to continue the U-Fit (fitness assessment) program they have created by sharing resources and fitness equipment. The partnership with Health Promotions should help build a personal fitness training program in the new SRC and a customer base to sustain it. The possibilities that could stem from the U-Fit program are abundant and include small group training and fit-socials. These are programs that could be conducted by both departments and offered in the group fitness studios and classrooms in the SRC. Mini Fit-ChecksThe mini fit-checks have continued to be a welcome service by our department that faculty, staff and students appreciate and utilize. With the assistance of an intern, usually from the exercise science department, we offered free blood pressure screenings and body composition checks outside the weight room two days a week throughout the semester. Several HSS activity class instructors took advantage of the service and had their students get their blood pressure and body composition checked for class to receive extra credit. This is great experience for the intern and valuable information for the student to have about his/her health. This service will continue and expand in the new SRC as staff and testing equipment will increase. Small Group TrainingSmall Group Training was a pilot program offered this spring and was a collaborative effort with Health Promotions. We had 11 students and 3 employees register for the class that met two days a week for 7 weeks for a total of 13 sessions. We conducted pre- and post-testing for weight and body fat percentage as well as a 1-mile walk/jog test. The participants who completed the post-test showed very little improvement in weight loss and body fat percentage, however every post-test participant improved their time in the 1-mile walk/jog test. Each one-hour session was led by 3 team leaders and consisted of cardiovascular, strength and flexibility training. The classes were held at various locations such as Cardinal Park (outdoors), the SAC gym floor, weight room and group fitness studio. The feedback received from the participants that completed the evaluation forms were very positive and all stated that they would participate in the program again and recommend it to a friend.XVII.Sports Club FederationThe 2012-13 school year was another solid one for the Sports Club Federation. The Federation began the season with 19 members and added one club (Baseball) bringing out number to 20 active groups. We met with several groups concerning the formation of future clubs, which we look forward to in the upcoming year. Founded on the ideas of promoting student interests in particular sports, the clubs have been allowed to expand and include community and alumni members as well, which lends stability to the clubs by not limiting involvement to just the few years participants attend the university. We believe we are one of the few, if not only, sports club programs in the country that allows community members, which is something we are very proud of. The clubs are lucky to have the strong leadership that they enjoy, with many clubs having an experienced and dedicated individual overseeing all aspects of their respective club. This is perhaps the largest contributing factor for the continued success of our clubs and one that we will continue to foster amongst the membership. This year we continued our efforts to have all qualifying clubs become Recognized Student Organizations within the Office of Student Activities. While they would still be recognized by our department as sports clubs, they would also be RSO’s, which would give them the all the benefits afforded that status, particularly being able to apply for Club Programming Committee funding as well as to make special requests for funding from the Student Government Association. While all of our clubs may not qualify for RSO status due to their community membership makeup, we will continue to require that each club at least attempt to become an RSO. Further, any new clubs that join our department will be required to become an RSO as part of their process for becoming a club.The following is a brief outline of the accomplishments of our twenty clubs for the 2012-13 academic year:Aikido ClubThe University of Louisville Aikido Club had a successful year in 2012-13. We are pleased to see that the traditionally small club has added several new members and now has 12-15 students attending regularly. After moving to Crawford Gym in the Summer of 2012, the group was able to test nearly all of its members and promote them in rank. In March the club attended a seminar in Cincinnati which was taught by a direct descendant of the founder of Aikido in the US. The club also was invited to do a demonstration by the Kaleidoscope Group. Kaleidoscope is an organization that provides nursing supervision, therapeutic program activities, rehabilitations services, and more to individuals with varying levels of mental and physical handicaps. Aikido is one of our oldest clubs and continued its long tradition of excellence this past season.Badminton ClubThe Badminton Club is one of the longest-tenured clubs on our roster, being active for over 30 years. Due to the closing of Humana Gym in July, practices were moved to the SAC Gym and reduced to only meeting on Friday evenings. Membership of the club consists of a strong international contingent, with members from Malaysia, Indonesia, China, Japan, Singapore, Hong Kong, Nepal, India, Russia, Germany, England, Scotland, Canada, and the United States. The club is truly one of the most multicultural and diverse of all student groups. The club once again hosted the Kentucky State Open Badminton Tournament in January. The club donated canned goods for Christmas food baskets and also made contributions to the Angel Tree. Finally, the group was a guest at the Intramural Sports International Nights held in October and March, where their diverse membership was a welcome addition to the evenings. The Badminton Club continues to do well under the leadership of Mr. and Mrs. Charles Norton, and will no doubt continue to do so. Ballroom Dance Club aka: “Dancing with the Cards”“Dancing with the Cards” had another consistent season. This year members learned a number of different popular dances. Although the group was not able to conduct the several events they had previously held, they did participate as instructors at the UofL Dance Marathon and held weekly practices in the SAC Aerobics studio. They also were able to hold a planned dance in Lutz Hall in April, which was well-attended. This was another transition year for the club as it continues to search for new students to step forward and assume leadership the group. We hope to continue to see organizational improvement from the club for the next school year. Baseball Club In its first year of existence, the club baseball team played a total of 8 games resulting in a record of 1-7. The fall season included games against UK and 2 vs. EKU with the lone win of the season coming against EKU in a come from behind thriller. The spring season had 13 scheduled games against schools such as Ball State, Cincinnati, UK, Murray State, and EKU. Unfortunately due to weather the club had to cancel 8 games in the spring. The future of the club baseball team will include a summer season in the Derby City league which will consist of 20 games, all played locally. The fall schedule is packed with home series as well as trips planned to EKU and Miami (OH), hoping to play 15 games in the NCBA. The Baseball Club had an exciting first season and was recognized as our Outstanding Sports Club at this year’s Intramural Awards, with Club President Petey Cautilli also being awarded our Sports Club Mendy Award. Bowling ClubThe Bowling Club had another solid year on the lanes. The men’s club bowled in nine events while the women competed in 8 tournaments this year. Unfortunately neither club was able to qualify for postseason play. With several graduating seniors, it will be important for the club to actively seek new members in order to continue competitive status. The Bowling Club does its business very well and we are excited to see what levels they can achieve in the coming year.Fencing ClubThe Fencing Club once again proved to be a fully functioning recreational group as well as competitive club this year. The club participated in several events throughout the region, while hosting two tournaments this year. The club was forced to move to Crawford Gym and the SAC for practices when Humana Gym closed in the Summer 2012. We are happy with the continued advancement of the Fencing Club and look for it to remain a strong club well into the future. We would also like to recognize the long service of Mason Boles for his leadership in the club. Mason stepped down this year after 7 years as president and we appreciate the many years of dedication to the continued success of the Fencing Club. Ice Hockey Club The UofL Ice Hockey club experienced another successful season over the 2012-13 school year. The group participated in a full fall and spring schedule of 37 games, finishing with a 16-21 record. The team had a roster of 23 players at the beginning of the year and maintained a high level of participation throughout the season. Iceland Arena was the venue for their home matches this year and the group was able to travel to Cincinnati, Wright State, Northern Kentucky, Dayton, Eastern Illinois, Xavier, St. Louis, Tennessee, and Ohio University for contests as well. It was another successful season for our Ice Hockey Club and we look forward to many more in the future. Kempo Karate Club2013 was been another productive year for the University of Louisville Kempo Club. The group currently has 5 masters and 7 overall black belts which provide a constant high level of instruction. The club has several beginners in recent months, with about 15 members consistently attending practices. After moving to Crawford Gym in July, the members have been doing clinics on a regular basis, and this year conducted a self-defense seminar for domestic violence prevention in February that had about 20 people attend. The group continues to bring in guest instructors at its clinics which has been well-received by the members. The Kempo Club is another of our oldest and most well established clubs and continues to lead by example on how to run a successful group.Men’s Lacrosse ClubDuring the 2012-13 school year, the men’s lacrosse club at U of L fielded a full roster of 34 players and was able to return to competitive status. Six games were played in the fall season with another 9 in the spring, including their first ever indoor game against Saginaw State at Rivercity Indoor Soccer. The season was highlighted by a special match against Southern Illinois State held in Freedom Hall during halftime of a Kentucky Stickhorses game. This has been a positive comeback from a down season last year, and we expect that this trend will continue with the move to a permanent practice space in the new Student Recreation Center. Power TumblingThe Power Tumbling club was begun three years ago after Holly Logsdon was awarded a grant to actively promote Power Tumbling at area campuses. “Gymnastics in the Air” uses both a trampoline and floor mat as mediums for expression. The group has three active members, and in Summer 2012 two students (Shea Myers and Ryan Bohn) again won the team portion of the Inaugural USTA (United States Trampoline & Tumbling Association) Championships in Madison, Wisconsin. These two young men and one other will attempt to repeat as champions this coming summer. The students prepare all year for this one event we look forward to seeing them win another championship for the University.Racquetball ClubParticipation in the racquetball club dropped precipitously this year. By this spring, the club only had two college students regularly attending practices. The club schedule one tournament at Indiana University but were unable to do so due to lack of attendance. The club plans to work with the HSS Department to gain access to the racquetball classes in the fall to advertise and plans to revitalize the club over the 2013-2014 academic year.Men’s Rugby ClubThe Men’s Rugby Club completed its fifth year of existence with solid season. On the field, the club competed in the Southern Division of the Great Lakes Valley Conference, finishing their official fall season with a 3-3 record, while completing their spring matches 1-3. Off the pitch, the club was active with Kentucky Harvest, Habitat for Humanity, as well as hosting a clinic in February for local high school teams featuring a member of the English National Team. A highlight of the year was the club winning the Crusade for Children Firetruck Pull and being featured on WHAS’ Good Morning Kentuckiana. We would also like to thank former coach Eric Raney for his years of service to the club. From its beginning, we charged the leadership of the Rugby Club to do things the right way, and it is obvious that they are taking this charge seriously. Men’s Soccer ClubThe Men’s Soccer Club participated in two matches this year, both against Bellarmine University. The club came away victorious in the fall match, winning 3-1, while the spring game was lost. The group was also able to participate in a session of indoor soccer at Mockingbird Valley Soccer Club. It is our hope that with a new dedicated practice space in the Student Recreation Center that the club will become more organized and be able to compete in more matches this coming year. Tae Kwon Do ClubThe Tae Kwon Do Club is perhaps the most consistently productive group we have the honor of hosting in our department. Each year, the group has a rigid structure of testing and promotion, and executes this plan with consistency and diligence. Demonstrations were again held in September and January, with promotional testing successfully administered in August, December, and April. The group once again held a Holiday Food Drive, where this year they again supported Angel Tree by providing holiday meals to 10 families. The club hosted a women’s self-defense seminar in September and February. The club was also proud to host a seminar in April with Grand Master In Mook Kim providing personal instruction in Crawford Gym. The best compliment a club can receive is to say they know what they are doing and they do it well, which certainly applies to the UofL Tae Kwon Do Club.TennisThe Tennis Club was again active in the fall and spring semester. There was a somewhat consistent turnout for Tuesday night practices at the Bass/Rudd Tennis Center, although no competitions were planned. A new club president has come forward and plans to increase the amount of structured activity the group participates in. The future of the club is uncertain and will depend on the success and perseverance of the new leadership.Ultimate Frisbee ClubThe 2012-2013 school year was a slow one for the Ultimate Frisbee club. While there were semi-regular club meetings there were no tournaments participated in. Pick-up games were held in several different local parks. The group did plan to attend the High Tide Tournament over spring break, but those plans were abandoned. At this time the status of the group is uncertain and may become inactive in the near future.Dodgeball ClubThe Dodgeball Club had little activity this year. The status of the club is unknown at this time and may become inactive in the near future. Triathlon ClubThe Triathlon Club had little activity this year. The status of the club is unknown at this time and may become inactive in the near futureTai Chi ClubAfter ten years of activity, the Tai Chi Club has gone to inactive status beginning in the summer of 2013. There are no remaining students in the classes and the adult membership dwindled to only a few. Club Founder and Advisor Carl Meeks asked that the club remain on the rolls in case any new students became interested, which was granted. At this time the group is not actively meeting but is hopeful to attract new students in the coming months. The future is uncertain for the Tai Chi Club but we are cautiously optimistic that the group will be able to reorganize this coming year.XVIII.Special Events/ProgramsFaculty/Staff Golf ScrambleThe Intramural and Recreational Sports Department sponsored the 21st Annual Faculty/Staff Golf Scramble, which was held on Friday, June 8th at Nevel Meade Golf Club. This event brought together 120 golfers from the university community consisting of faculty, staff, retirees, spouses, alumni and vendors. The teams were requested or chosen according to their handicap or average score. Everyone who participated received a round of golf with cart, an excellent breakfast and lunch from Sodexo Dining Services, Department Logo Golf Hat and a chance to win team prizes, individual skill competition prizes, and a $240 skins game. The great weather which always plays a vital role in the tremendous success of the event was enjoyed. Currently, the Intramural Sports Staff and Golf committee is coordinating the 22nd Annual Golf Scramble to be held at Nevel Meade Golf Course on Friday, June 14, 2013. This annual golf event has provided a great opportunity for the Department of Intramural Sport to give something back to the university faculty/staff community. Project GraduationProject Graduation is one of the best outreach programs that our department is involved with. For the past fifteen years we have provided the recreation space in the Student Activities Center for post-graduation celebrations. Parent group from Male High Schools coordinate activities and provides food and door prizes for the graduating seniors. Project Graduation provides a safe alternative to the alcohol-related parties normally associated with high school graduation.This past year the Department of Intramural sports hosted the Male High School Project Graduation lock-in. The evening event brought over 320 graduates to campus. Their parent committee did an excellent job in assisting with the evening activities. Most students arrived around 11:00 p.m. and left around 5:00 a.m. NCA/UCA Cheerleading and Dance Camps For the last 20 years, the Intramural and Recreational Sports Department has hosted Cheerleading and Dance camps for National Cheerleading Association (NCA). These camps are well-attended and the organizers are extremely pleased with how they are accommodated at U of L within our recreational facilities. This past year we hosted three NCA Camps (one NCA Dance Camp, one youth NCA Cheer Camp and one College Camp for Cheer, Dance and Mascots). The NCA camp brought over a 1000 campers to campus. Currently, the department is negotiating an agreement with NCA Cheer and Dance for three summer camps starting July 19 through July 31, 2013. Louisville Regional Science FairThe Department of Intramural and Recreational Sports hosted both the Louisville Regional and Manual High School Science Fair on March 9, 2013. In an effort to conserve resources the organizers decided to host both fairs on the same day. The recreational center gym floor area was used for their exhibit area. The event brought over 600 local middle school and high school students to campus. The department worked closely with Student Activity Staff who co-hosted the event. The event coordinators were extremely pleased with the area and the service our staff provided for them over the daylong event. Mid-West Youth Basketball TournamentDuring the summer of 2012 the department of Intramural Sports hosted the Mid-West Youth Basketball Association for the Memorial Day Holiday Weekend. The tournament brought over 80 boys and girls teams to campus from elementary to middle school grade level teams. Due to the size of the tournament we were forced to utilize all four courts in the Student Recreational Center. Over the three day period the event brought over 2000 participants and spectators to campus. The tournament coordinators were extremely pleased with the facilities and the service our staff provided for them over the three days event. Mid-West has already scheduled a return for the Memorial Holiday weekend in 2013.Canoe RegattaThe Canoe Regatta continues to be wildly popular and is without question one of our benchmark events. Not only is it one of the great traditions of our department and on our campus, it is also unique to almost every other university in the nation. It is gratifying to think of the history of this event and how it has been passed down within different organizations from year to year. This continues to be the only event on our schedule that features higher female participation than male. This year there were 154 female participants and 98 males. It continues to be one of the largest and most consistently popular events on campus every year. UPS again covered the cost of the canoe rentals and have made this a regular part of their campus exposure. This was our third year of having lunch in the Red Barn with our new sponsor, Qdoba Mexican Grill. The lunch was great and enjoyed by everyone. For the second year in a row, we did have a smaller than usual turn out for the lunch even though the weather was excellent. We will continue to review the lunch part of the event with the IM Council and at the manager’s meeting next year. Everything was smooth from that end. The entire event hinges on the availability of McNeely Lake. The reservation process from the Louisville Metro Parks Department has been different every year. In fact for the past 6 years we’ve just shown up and used it. Often Metro Parks tells us it’s a state park and not theirs then the state parks tell us just the opposite. Other times we have been told to just show up and use the lake. That is what we have done for the past several years and it doesn’t seem to be a problem. The key is to send the UGA staff out early to secure the areas we need. We have had rescue personnel from the Louisville Police and Fire departments the past 10 years and it appears that we have found a more consistent group to work with in this critical area. They have been more than cooperative and have provided a high level of emergency response capabilities should they be needed.It is interesting that Bellarmine University held their first Canoe Regatta this year, modeled after ours. John Smith has met with their intramural staff giving them instruction on how to hold the event. Track MeetThe track meet this year built on the success of the last 10 year’s meets when we made the most significant changes in the events history. We moved the event early in the fall schedule hoping more teams would be involved given that the point race was still wide open. We also were able to implement use of the then-new track complex including the video board/scoreboard. Music was played over the sound system throughout the night and the event was held “under the lights.” Participation was down this year. Last year we had 216 participants and this year only 190. The decline was mostly in the Women’s Closed division as we only had 4 teams register and only a couple of those actually participate. We have started an event record sheet with the top time and distances in all events. We should be able to use these in promotions for the event and to generate interest. It is good to have the current records in the press box during the actual event and be able to announce “a new record in the women’s 200 has just been set by…” This will only add to the quality of what is rapidly becoming one of our benchmark events. These records have the chance to become one of the traditions on our campus now that we have established their existence to the participants. The help of students from the Administration of Recreational Sports class has been very significant to the success of the event. They have provided timers and judges for the finish line for several meets now. The assistance of the track coach has been very beneficial as well. Ron Mann has been very cooperative in walking the track with us to diagram the staggers and starts, explaining how to run different events. It’s good to get cooperation like that from someone nationally recognized like Coach Mann. We never envisioned the time when 190 participants in the track meet would be considered a “down” year. The event has become one of our signature activities of the year. There are not many departments in the nation even offering a track meet to their students. The fact that we have one of our quality being held at a venue that is preparing to host the KHSAA State Championships, Big East and NCAA Division I Regional Championships is a testimony to the overall strength of our structured intramural program. Dr. CueWe partnered with the Student Activities Department to bring Tom “Dr. Cue” Rossman and his wife Marty “Miss Cue” Rossman back to campus. Tom is always a popular draw and has a lot of recognition from billiard enthusiasts on campus who have seen him on numerous ESPN national and world wide competitions. Dr. Cue performed two shows, once at Noon and again at 7:00pm and provided free individual lessons and ran a tournament between shows. His shows were both well-attended with over 200 total spectators between them. He worked non-stop with students throughout the day between shows.XIX.Activity EvaluationsUltimate FrisbeeThis year we saw 634 people compete in Ultimate Frisbee on 40 different teams. We changed the format of the event this year to a tournament for the fraternities and sororities while keeping the league for Men’s Open, Co-rec, and Campus divisions. This year’s Champions were Phi Delta Theta, Chi Omega, SAE B, The Discs, and Frames A. KickballThis year the women’s kickball league saw a total of 145 participants on nine teams, up from 102 participants last year. This event remains one of the more entertaining events on our schedule every year and this year was no different. This year Chi Omega took home the Kickball championship.In the Men’s Kickball Tournament we saw 167 men on 18 different teams take the field for the tournament. The tournament got a little dragged out due to rain, but we ended up getting everything in. Sigma Alpha Epsilon (Fraternity) and PIKE B (Campus) ended up capturing the title this year.Fraternity SoftballThe league included 12 teams this year with 202 participants overall. We had some issues with the weather and the field conditions this year but with a little patience and a little extra work we got the entire season in. The season ended with Sigma Chi winning it all.Softball TournamentAs seems to be the case most years, we had a lot of rain during the softball tournament. We had to cancel several nights of play but we managed to eventually get everything in. This year we had 235 participants on 13 teams. In the end DMD Bombers won the championship. Golf TournamentWe held this year’s Golf Tournament at Cherokee Golf Course again with 38 golfers showing up for the event. We could not have asked for better weather for the event and Cherokee Golf Course was very accommodating to us. Corey Wooten from Sigma Chi won the fraternity division and Dusty Reynolds won the Open division. Next year we might add some more time in between the groups in order to make the course a little less crowded. Flag FootballThe weather actually seemed to cooperate a little more than normal this year and the Flag Football season was very successful. We saw 87 teams with over 1,300 participants competing in 6 different divisions. With a sport as fast-paced as flag-football, injuries are bound to occur and this year was no different. We had several cuts and bruises along with some concussions and knee dislocations. Thankfully we have good procedures in place to make these scenarios run smoothly. The official’s staff was young and energetic for the most part and eager to improve all season. Sigma Chi was the champion of this year’s Fraternity division and Alpha Omicron Pi won the Women’s Closed Divisions. Championships were also won by the SAE B, USA Pride III, Natural Born Drillers, and 508. Tennis Singles We ended up with some really nice weather for the tournament this year. The 88 participants that signed up for the event were all happy that we had nice weather and the event went very smoothly. Daniel Miller from Beta Theta Pi (Fraternity), Julie Eitel from Delta Zeta (Women’s Closed), Marc Oropilla (Men’s Open A), Richard Ackerman (Men’s Open B) and Zac Inger from Sigma Alpha Epsilon (Campus) took home the titles. Sand VolleyballThe weather was fantastic for the tournament this year with it being warm and sunny both days. We saw our numbers increase for the tournament this year. The number of teams went from 33 to 44 and the number of participants increased from 315 to 409. When it was all said and done Beta Theta Pi, Chi Omega, Beta B, Dental School, Pi Phi Blue and D-fly walked away as Champions.BadmintonWe moved the Badminton Tournament back to a Monday and Tuesday night this year and it went a lot better. This year we had 159 participants take part in the tournament. Winners for the 4 divisions were as follows: Fraternity- Austin Dunn from Sigma Alpha Epsilon (singles) and Dunn/Murphy of Sigma Alpha Epsilon (doubles), Women’s Closed- Mary Moloney of Sigma Kappa (singles) and Kuner/Sutherland of Chi Omega (doubles), Men’s Open- Buddika Abeyweera (singles), Hewadarakrama/Abeyweera (doubles), and Campus- Justin Anderson of Sigma Alpha Epsilon (singles) and Vincent/Allen of ASCE (doubles).Grad BasketballGraduate Basketball this year saw 12 teams with 119 participants come out and play. This league went really well this year and the teams brought their best for every game. Law Stars ended up beating out the rest of the competition to take home the title. Tug-O-WarWe had amazing weather for this year’s Tug-O-War tournament. The weather allowed for some great matchups within the tournament. Only point division teams participated in this event and we saw 128 people participate. We had 11 fraternities compete along with 5 sororities. In the end, Sigma Alpha Epsilon won for a fourth straight year, with Chi Omega taking home the women’s title.Corn HoleWe had 40 teams sign-up with a total of 80 participants for this year’s tournament. The weather was gorgeous for the tournament this year. The tournament took about 3 hours to complete. The winners of the Corn Hole tournament were Graff/Barrett of Pi Kappa Alpha (Fraternity), Brandel/Brown of PIKE (Campus), and Bramlage/Wuestefeld of Delta Zeta (Women’s Closed).Fall SoccerWe had a total of 26 teams with 329 participants in this year’s tournament. We had pretty good weather for this year’s tournament which allowed us to finish the tournament rather quickly. This year’s tournament allowed for great action and some very exciting games, as usual. This year TKE, SAE, and Dental School received Championship shirts for their skills and efforts displayed on the field. We are converting the Fall Soccer Tournament into an Indoor Soccer Tournament next year.VolleyballThis year we saw 40 total teams with 454 participants play in the Volleyball league. Volleyball is usually one of the hardest sports to find officials for but that was not the case this year. Phi Delta Theta won the Fraternity division, Pi Beta Phi won the Women’s Closed division, 508 won the Co-Rec division, Team Persia won the Men’s Open division, and the El Chupacabras won the Campus division.Halloween Basketball Tournament111 players on 14 different teams competed in this year’s Halloween Basketball Tournament. Each team got to play plenty of games and all the games were highly competitive. The Clowns won the Men’s division. 1 on 1 BasketballThis year we saw 62 participants take part in the 1 on 1 basketball tournament. With this many participants, players still had to play several rounds of basketball to earn the status of champion in this event. This year’s champions were Dominique Barber from Sigma Phi Epsilon, Cody Montgomery of Sigma Alpha Epsilon, and Shelby Lawson from Delta Zeta. Sports TriviaSports Trivia is always one of the more enjoyable events on the schedule each year. We had 11 teams with 55 participants compete, an increase of 6 participants. After taking a test, the teams were seeded and then paired against each other until we had a winner. This year’s winner was once again Sigma Chi.Suggestions: Need an updated game with current trivia questions includedTurkey TrotThe 59th Annual Turkey Trot took place on a day that featured a lot of sunshine. The course was run on its normal outline again this year. The women’s division was won by Megan Good of Delta Zeta while Andrew Rains of Beta Theta Pi finished first in the men’s division. As is normally the case with this event, the campus police played a major role in the event running so smoothly.Suggestions: Check the course before the race due to construction along 3rd streetSwim MeetThe swim meet continued to be a unique event for the students as it is one of the very few events of its kind in the nation. The event was again hosted in the Ralph Wright Natatorium and with the help of the Natatorium staff the event ran extremely efficiently. This year we had 87 participants, up from 76 last year, take to the pool. The team champions this year were: Pi Kappa Alpha (Fraternity), and Delta Zeta (Women’s Closed).Bowling DoublesOnce again Ken Bowl hosted the Bowling Doubles event with a total of 154 total participants. The event ran smoothly and we were able to get everyone signed in and assigned to their lane in a relatively short period of time. This event is a fun and enjoyable event for all who participate because of its laid back atmosphere and it will continue to be a huge success in the future. Beta Theta Pi won as a team in the Fraternity division, Delta Zeta won in the Women’s Closed division, Beta Theta Pi won in the Campus division, Reed/Hardin won the Men’s Open Division, Corbitt/Marshall won the Women’s Open division, and Carl Allen/Rebecca Knaus won in the Co-rec division. Individually, the high scores went to Moats/Mairose of Beta Theta Pi, Rees/Fletcher of Pi Beta Phi, and Dee/Jenne and Ausick/Hale of the Beta Theta Pi.Free Throw CompetitionAt this year’s Free Throw Competition we had a total of 109 people participating. We once again posted the court assignments so that everyone knew where to go and we also had multiple people keeping track of the score at each basket in order to make the competition go faster. Allyson Davis from Chi Omega (Women’s Closed), Cody Hamm from Beta Theta Pi (Fraternity), and Joe Meyer (Men’s Open) were the individual champions, while Chi Omega and Sigma Alpha Epsilon won the team portion.3 on 3 BasketballAt this year’s 3 on 3 basketball tournament we had 181 participants sign up. The event ran very smoothly and only took two hours, with 41 games played. Chi Omega won the Women’s Closed division, Sigma Phi Epsilon won the Fraternity division, Heroes won the Campus division, and the All-stars won the Women’s Open division.Billiards This year saw 126 people come out for the billiards tournament. As always the event was broken down into 4 divisions: Men’s Open, Fraternity, Women’s Closed and Campus. The winners were: Sreyas Rangaraju (Men’s Open Singles), Lloyd/Osborne (Men’s Open Doubles), Geoffrey Spencer of Pi Kappa Alpha (Frat Singles), Barry/Marshall of Triangle (Frat Doubles), Mary Lanham of Phi Sigma Rho (Women’s Closed Singles), Wood/Greenwell of Zeta Tau Alpha (Women’s Closed Doubles), Matt Paras of Beta Theta Pi (Campus Singles) and Raque/Ullrich of Sigma Alpha Epsilon (Campus Doubles). The Cardinal Corner staff was a huge help in this event. They were again willing to help out by having tables set up before play begins and help with transitioning tables throughout the tournament. Racquetball Tournament This racquetball tournament saw 130 participants compete. The tournament took about 6 hours to complete and we ran the doubles tournaments first in order to get the largest number of competitors done earlier. In singles play, Sue Weyland (Pi Beta Phi) won the Women’s Closed division, Josh Redding (PIKE) won the Fraternity division, Andrew Baldridge (SAE) won the Campus division, Zach wright won the Men’s Open division, and Chelsea Cook won the Women’s Open division. In doubles, Jacobs/Redding (PIKE) won the Fraternity division, Williams/Weyland (Pi Beta Phi) won the Women’s Closed division, Ausick/Darnell (Beta Theta Pi) won the Campus division, and Wright/Osborn won the Men’s Open division. BasketballThis year’s Basketball league saw 980 participants on 89 teams come out to compete in our largest sport of the year. While some of the teams came out just wanting to have a good time, many of the games were extremely competitive and often times, played down to the wire to determine a winner. This year we had almost an entirely new staff of basketball officials with only two officials that had any previous experience. With that being said, there was little complaining about the officials, even in highly competitive games. Some of the injuries that were filed included minor cuts and sprained ankles. In the end, the teams who rose to the challenge to take home the Champion status were: Fraternity – Tau Kappa Epsilon, Women’s Closed – Pi Beta Phi, Campus – Sigma Chi B, Men’s Open A –Team in KY, Men’s Open B –We’re On The Way, Co-Rec –The Don Langones, and Women’s Open –Freaks N Sneaks.Table TennisThis year we had 179 participants show up to display their table tennis abilities. This event ran very smoothly again this year as it only took 4 hours over 3 days to play it. This year’s Champions were: Fraternity Singles- Sterling Baker of Lambda Chi Alpha, Fraternity Doubles – Baker/Mason of Lambda Chi Alpha, Women’s Closed Singles- Samantha Manning of Phi Sigma Rho, Women’s Closed Doubles- Molony/McCowan of Sigma Kappa, Campus Singles- Jared Simpson of Sigma Phi Epsilon, Campus Doubles- Hurtz/Latzko of Beta Theta Pi, Men’s Open Singles- Charles Cui, and Men’s Open Doubles- Evanko/Streufert. Spring SoccerThis year was a difficult year for Spring Soccer. The first three weeks of the season were almost entirely wiped out by rain, requiring us to play shortened games the last week of the season in order to get games in. We had a major increase in numbers in spring soccer this year. Our number of teams increased from 66 to 76 and our number of participants increased from 890 to 1,127. This year the Championship shirts went to: Sigma Alpha Epsilon (Fraternity), Chi Omega (Women’s Closed), SAE B (Campus), International (Men’s A), Sicles (Men’s B), and Bye (Co-Rec). Floor HockeyAs is normally the case, we had no issues with our floor hockey league. The ladies that play just like to have fun and do not cause any problems. We had seven teams compete from the Women’s Closed Division. This year’s winners were the ladies of Delta Zeta. Court Dodgeball This year we changed the format for Court Dodgeball. We changed it from a league event to a tournament and we played it on our basketball courts instead of a racquetball court. The changes helped the event run a lot smoother this year. This year’s winners were Pi Kappa Alpha, Delta Zeta, and PIKE B.Team HandballTeam Handball this year saw an increase in teams from 27 to 30 and an increase in participants from 312 to 328. We changed a few rules this year in order to try and make the game play more like traditional team handball would. These changes seemed to pay off as everyone enjoyed playing this season. This year’s league winners were Sigma Alpha Epsilon, Chi Omega, and Gettin’ Handzy.Suggestions: Look at the rules to make sure they fit for the MAC CourtTennis DoublesThis year’s tennis doubles tournament saw 34 people come out to compete. Timing for this event was very unfortunate as it fell on the same weekend as the Final Four which affected our numbers. Hornback/Kibbe from Sigma Alpha Epsilon won the fraternity division, Eitel/Fleenor from Delta Zeta won the Women’s Closed division, Floyd/Henry from Sigma Alpha Epsilon won the campus division, and Diaz/Gornet won the Men’s Open division.Disc GolfThis was the second year of the Disc Golf tournament being held at Iroquois Park’s Disc Golf Course. This event featured ten organizations signing up 21 participants. It was a nice day weather-wise but there was a little bit of wind that made the course play a little tougher. The winner of this year’s Disc Golf tournament was Keegan Kruse from Tau Kappa Epsilon. Beta Theta Pi won the team portion for the Fraternity League. Sigma Alpha Epsilon won the Campus Division and Tim Rose won the Men’s Open Division.Putt-PuttThe event could not have been held on a more beautiful day. This year’s Putt-Putt event saw 63 participants come out. The event ran very smoothly lasting a little over an hour. Sign-in was split up between two people, which made the process go smoothly. This year’s organization winners were Beta Theta Pi in the Fraternity division and Sigma Alpha Epsilon in the Campus division. The low round of the day went to Nick George of Sigma Chi (Fraternity) and Jeremy Dorning of Sigma Alpha Epsilon (Campus).Suggestions: Move to a later time of day to promote higher participationBowling SinglesEven with the point races already being decided, we saw 58 participants come out and enjoy a night of bowling. The event was held at Ken Bowl off Southside Drive. This year’s event went by really fast, only lasting about an hour and a half thanks to the staff being able to sign participants in quickly and coordinating with bowling staff efficiently. The organization winners were Beta Theta Pi in the Fraternity division, Delta Zeta in the Women’s Closed division, and Sigma Alpha Epsilon in the Campus division. High games went to Andrew Mairose from Beta Theta Pi (Fraternity), Sarah Groeschen from Delta Zeta (Women’s Closed), and Carter Melendez-Christensen from Sigma Alpha Epsilon (Campus).XX. Facility Usage StatisticsXXI. List of Facility User GroupsXXII. Intramural Sports StatisticsXXIII. All Campus Points TotalsXXIV.Intramural ChampionsXXIV. 2013-14 Intramural Schedule ................
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