Iredell-Statesville Schools



Montgomery County Schools

Meeting Agenda

Group: Cabinet

Date/Time: 10/28/19- 9:00 a.m.

Place: Central Office

Facilitator/Leader: Dale Ellis

Attending: Central Support and Assigned Principals (Thanks to Janet Deaton and Della Ingram for representing principals)

Overall Purpose: Montgomery County Schools will graduate life-ready, globally competitive students who are leaders in their community, who value diversity, and who are College and Career Ready.

|Agenda Item |SP/SG |Person |Time |Action(s) |Assi|By When |

| | |Reporting | |Taken |gned| |

| | | | | |To | |

|Superintendent Division | | | |Please get any agenda items for BOE meeting to Shannon and Dr. Ellis by Thursday. | | |

| | | | |Please get any principal meeting agenda items to Terri and Tracy. Meeting will be next | | |

|What do principals and CSS admin need to know |All |Dale |5 min |Wednesday. | | |

|and do? | | | |We will be a part of Innovative Assessment Testing pilot. Students will have to take EOG | | |

| | | | |regardless of how well they do on check ins. It is a way of doing testing differently. It| | |

|November BOE Agenda | | | |isn’t reducing any testing. The EOG will be more of an adaptive test. It’s not adapting | | |

| |All |Dale |10 min |to student. Just to the achievement level of the student. | | |

|November Principal Meeting Agenda | | | |Leader in Me - Dr. Ellis visited some Leader in Me schools last week. He is looking at | | |

| |All |Dale |10 min |for the middle schools. He will be talking to the middle school principals and the | | |

|Testing And Growth Advisory Committee | | | |learning team about checking this out more. It uses the Convey 7 principals. It fits well| | |

| | | | |with AVID and teaching kids’ leadership and soft skills. More information to come. | | |

|Leader in Me |All |All |10 min |Accountability Update: | | |

| | | | |Read-to-Achieve Mid-Year | | |

|Accountability, Diversity, and Equity | | | |Testing Window: Closes on Thursday | | |

| |All |All |10 min |Takeda will update final RtA Labels in PowerSchool on Friday. | | |

| | | | |Individual Student Reports will be shared via secure server no later than Friday and must| | |

| |All |Takeda |10 min |be shared with parents within 30 days. | | |

| | | | |PreACT (Paper/Pencil) /CCRA Grade 10 (Online) | | |

| | | | |Failure to Test Form for students who are eligible to test, but do not take the test. | | |

| | | | |ACT WorkKeys- Online but Paper/Pencil with accommodations | | |

| | | | |Please upload Fall WorkKeys testing plans, with student names and id numbers to the | | |

| | | | |secure server before Thursday. Notify Ms. Spencer via email to review, set-up accounts, | | |

| | | | |and order accommodated paper/pencil testing materials. | | |

| | | | |WorkKeys – School-level TCs should receive an email from WorkKeys to access their Validus| | |

| | | | |account and should add Ms. Brittany Spencer to their school as a TC, if they want Ms. | | |

| | | | |Spencer to set-up. Assessments will not be activated until 1 day prior to the start of | | |

| | | | |the window. | | |

| | | | |November 6, 2019 School-level TC Receive ACT WorkKeys online testing realm information by| | |

| | | | |email. | | |

| | | | |NC WorkKeys Site: | | |

| | | | | | |

| | | | |th-carolina.html | | |

| | | | |NC Check-ins # 1 Testing Windows: | | |

| | | | |Math I EOC Semester: Oct 21-31 | | |

| | | | |Math I Year-long and all other Subjects: Nov 12-22 | | |

| | | | |Cross Enrollment/ACCHOME File- Due December 1st to secure server at \\mcs05 . The file | | |

| | | | |will send accountability scores back to a student’s home school when students receive | | |

| | | | |instruction at another school outside of their attendance zone. | | |

| | | | |Accountability Audits: | | |

| | | | |Expect Test File (Grades 3-12) – Review due Thursday. | | |

| | | | |On the secure server at \\mcs-dc001 /Testing/School/Fall2019 AND \\mcs05 SIMSMANAGER | | |

| | | | |2019-20 Enrollment and Withdrawal  you will find an Expect test file for your school. | | |

| | | | |The State is “Expecting” a test from the students based on PowerSchool enrollment. | | |

| | | | |Please review columns “K”  for the timing of the test (S-Spring, F-Fall, Y- Year | | |

| | | | |Long/Spring)  and “M”  for the participation requirement (Y-yes, N- No, and O-reference | | |

| | | | |local credit recovery memo-attached or call Takeda). | | |

| | | | |The State is expecting a test from students marked “Y” and if you have a unique | | |

| | | | |situation, please contact me, quickly ( Do not remove students from courses that are | | |

| | | | |populated on this list because we are beyond the 10/20 day window and must get permission| | |

| | | | |from the DPI to make the changes in PowerSchool. | | |

| | | | |Transfer Students from another State, homeschool, private school, etc.- Due the impact of| | |

| | | | |using the “H” and “T” code, they are all subject to review with documentation. To be fair| | |

| | | | |to students who may need to be enrolled in credit recovery or change their Spring | | |

| | | | |Schedule; this review should be completed on or before noon on November 11th   at the | | |

| | | | |very latest because Takeda LeGrand will need to time to review, too. | | |

| | | | |Accountability Years: Grade 10-English II; Grade 11- Biology and Math I OR Math III; and | | |

| | | | |Grade Level enrollment (i.e., Grade 4 in PowerSchool). | | |

| | | | |All the above information should be taken into consideration to determine who should test| | |

| | | | |this school year. | | |

| | | | | | | |

| | | | |Diversity & Equity Update: | | |

| | | | |2018-19 School Report Cards- School Report Cards will be released on Wednesday. Schools | | |

| | | | |should send a copy home and post to their websites on Thursday. | | |

| | | | |Military Recruitment (High Schools Only) - The Military Recruitment Data Collection | | |

| | | | |(student directory) deadline for inputs and outputs is Thursday, October 31. The data | | |

| | | | |pull will be based on two values: | | |

| | | | |1. The value of the 'No Military Recruitment' field in the student record - on the 'Other| | |

| | | | |Information' page. | | |

| | | | |2. The value of the 'Release of Information' field. | | |

| | | | |NCDPI is requesting the data to be set according to the above criteria BEFORE Nov. 1, | | |

| | | | |2019. The following QRD can assist in this work endeavor: | | |

| | | | | . | | |

| | | | |Data Managers- | | |

| | | | |Class Size Report-All schools should run the Class Size Report and make sure students and| | |

| | | | |teacher enrollments are correct. Notify Ms. Brittany Spencer of any issues. DPI will pull| | |

| | | | |this data on 11/30/2019. DMs should upload a copy to the 2019-20 Secure folder and | | |

| | | | |Principals should sign and date a copy, too. | | |

| | | | |Principal Monthly Report 2 – Due to secure server, noon, Tuesday. Signed and dated copy | | |

| | | | |of PMR and GRS Reports. | | |

| | | | |Student Accountability Report (SAR)- Due to secure server, noon, November 6th. | | |

| | | | |Eight Week Support Schedule: Ms. Spencer will provide scheduled support for Data Managers| | |

| | | | |who want to come and receive direct support or review tasks. All meetings will take place| | |

| | | | |at the County Office. | | |

| | | | |October 30: 10-12PM | | |

| | | | |November 6: 10-12PM | | |

| | | | |November 12: 10:30-12:30PM | | |

| | | | |November 26: 10:30-12:30PM | | |

| | | | |*December 4: 10-11AM | | |

| | | | |December 10: 10-11AM | | |

| | | | |December 17: 10:00-11AM | | |

| | | | |*January 7: 10-12PM | | |

| | | | |*Date and time tentative. | | |

| | | | |Teen Pregnancy | | |

| | | | |Title V Sexual Risk Avoidance (SRAE) Grant- Elementary Counselors are encouraged to plan | | |

| | | | |the dates for their A+ Program and send home opt-out letters. Ms. Spencer will send | | |

| | | | |Principals a digital survey to collect a few dates for their school’s 3x Parenting Tool | | |

| | | | |Kit outreach with parents. | | |

| | | | |Diversity & Inclusion: | | |

| | | | |Social Circles Training- Registration for Dr. Jon Powell’s Social Circles Training, | | |

| | | | |scheduled Dec 5-6, MCS Staff Dev. Room, will be sent to Principals this week. All | | |

| | | | |schools will have 3 slots. | | |

| | | | |Equity Audits- An Internal Equity Audit Team will review school-level plans and | | |

| | | | |applications during a 60-90 minute walkthrough this Fall. We are working to secure the | | |

| | | | |Urban and Rural Education Institute to perform the Spring audits. | | |

| | | | |Grants and Federal Program Updates: | | |

|Learning Division | | | |Title I | | |

| | | | |71% Free and Reduced Lunch.  | | |

|What do principals and CSS admin need to know |All |Tracy |5 min | | | |

|and do? | | | |Grants | | |

| | | | |Working on CSI-IPG for MLA, | | |

|Grant and Federal Program Updates | | | |ELLIS Grant for Metal submitted, but is caught up | | |

| |GCS |Tracy |10 min |TQP executive meeting this week to drive the next several years. | | |

|Elementary Update | | | |IAL (No updates) | | |

| | | | |SCTG Positions are posted for 1 trauma counselor and program director | | |

|Curriculum Support Update |GCS |Terri |10 min |Golden Leaf letter due November 1 | | |

| | | | |21st Century grant final budget approved! | | |

|Secondary Update |GCS |Terri |10 min |School Safety Grant submitted this week | | |

| | | | |Schools | | |

|EC Update | | | |SIP’s Reviewed by the learning team last week.  All feedback should be entered in NCSTAR | | |

| |GCS |Wade |10 min |by October 30th.  I will pull the final draft in PDF form for the board packet on October| | |

|Pre-K Update | | | |31st. | | |

| |GCS |Chuck |10 min |TSI/CSI letters need to be sent to me and sent home with school report cards | | |

|Differentiation Update | | | |Bell Schedules for MLA, MCHS, MCEC to meet again November 6th. | | |

| |GCS |Vance |10 min |Transition | | |

| | | | |Staff (High School) and student (Grades 7-12) surveys were distributed last week.  The | | |

| |GCS |Jessalyn |10 min |survey needs to be completed by 11-8-19 | | |

| | | | |Elementary/Curriculum Support Update: | | |

| | | | |Instructional Rounds will take place at MGES tomorrow. | | |

| | | | | | | |

| | | | |All fourth grade students will visit historic sites in Star on either November 14 or 15. | | |

| | | | |They will make seven stops from 9:30 am – 1:40 pm. The Star Heritage Association will | | |

| | | | |provide light snacks and has offered to reimburse the cost of transportation if | | |

| | | | |requested. | | |

| | | | | | | |

| | | | |The Instructional Facilitators had their first training with Dr. Eury last Thursday. The| | |

| | | | |second meeting is scheduled for November 7. | | |

| | | | | | | |

| | | | |The media specialists have been provided with the opportunity to attend a day of | | |

| | | | |profession development on January 13 through the support of the IAL grant. It is one day| | |

| | | | |of training concerning the topics of current resources and tools to build an exemplary | | |

| | | | |library, new digital tools, and trends in school library design. | | |

| | | | | | | |

| | | | |Secondary Update: | | |

| | | | |CTE Concentrator Review – Matthew Swain has sent the CTE concentrator reviews to schools | | |

| | | | |for use in determining who to test on the ACT WorkKeys. If anyone has questions, feel | | |

| | | | |free to contact Matthew Swain, or Wade Auman. | | |

| | | | | | | |

| | | | |Social Studies Standards Revision – On November 4th at 10:00 am, there will be an | | |

| | | | |additional webinar for the social studies standards’ revisions. These revisions will be | | |

| | | | |implemented school year 2020-21. | | |

| | | | | | | |

| | | | |Scheduling Meeting – There will be a preliminary meeting to begin discussions concerning | | |

| | | | |the schedule for Montgomery Central High School on November 6th at 12:00 pm. | | |

| | | | |Participants have received an email invitation. | | |

| | | | | | | |

| | | | |Biology PDSA – We will have a Biology PDSA work session on November 7th at 1:00 pm in the| | |

| | | | |MCS Boardroom. Invitations for this work session will be sent today. | | |

| | | | | | | |

| | | | |NC Governor’s School – The application packets have been made publicly available on the | | |

| | | | |Governor’s School webpage. Student packets need to be submitted to | | |

| | | | |the central office by 5 pm on November 8th. | | |

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| | | | |Differentiated Diplomas - Any student who will graduate this year with a differentiated | | |

| | | | |diploma needs to be identified and their name submitted by November 22, 2019. When you | | |

| | | | |submit this information please list the graduation date as well. The policy for | | |

| | | | |differentiated diplomas is in the link below. | | |

| | | | | | |

| | | | |olicy%20and%20Process%20Approved%20100614%20WEB.pdf | | |

| | | | | | | |

| | | | |CTE Fall Conference – The CTE Fall conference is this week, October 28th through the | | |

| | | | |31st. Matthew Swain will be in Durham Monday –Wednesday and Wade Auman will be in Durham| | |

| | | | |Wednesday afternoon through Thursday. | | |

| | | | | | | |

| | | | |Long Range Dates: | | |

| | | | |November 7, 2019 – Biology PDSA work session | | |

| | | | |November 8, 2019 – Governor’s School applications due | | |

| | | | |November 22, 2019 – Differentiated Diplomas list due | | |

| | | | | | | |

| | | | |EC Update: | | |

| | | | |EC Bus Policy: EC Student delivery from school: | | |

| | | | |-K-2: Parent or guardian must be present in order for student to be dropped off. | | |

| | | | |-K-12: Parent or guardian must be present for Self-Contained Students to be dropped | | |

| | | | |off. | | |

| | | | | | | |

| | | | |-Grades 3-5: The decision for Non-Self Contained Students will be made by the school | | |

| | | | |administrator. | | |

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| | | | |ECATS Emails: EC Teachers please keep up with emails from Dee Dee concerning ECATS. We | | |

| | | | |are getting updates each week and we push these out to you in her emails each week. | | |

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| | | | |EC Conference in Greensboro: The Conference is November 20-22. If the EC Department is | | |

| | | | |paying for you to attend the conference, please get your registration completed by Oct. | | |

| | | | |28 and send Irma the registration confirmation so can process the payment. | | |

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| | | | |PACE Applications: January 2020 admittance applications are due December 1, 2019. | | |

| | | | |Applications were sent out on October 21, 2019. | | |

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| | | | |EC Charter School Students: If you have EC students who enroll in your school from a | | |

| | | | |charter school within the first 60 days of school please let us know ASAP. We can get | | |

| | | | |back a portion of funds from the charter school. Nov 21, 2019 is the last date to | | |

| | | | |reclaim EC students from a charter school. | | |

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| | | | |Upcoming Important Dates/ Reminders: | | |

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| | | | |Oct. 28 | | |

| | | | |Registration for EC Conference due to | | |

| | | | |the EC Office | | |

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| | | | |Nov. 5 | | |

| | | | |Behavior Support Team Meeting 2pm in | | |

| | | | |the EC Office | | |

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| | | | |Nov. 11 | | |

| | | | |Veteran’s Day Holiday | | |

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| | | | |Nov. 12 & 14 | | |

| | | | |EC Staff Meeting @ 3:30 in the PD room | | |

| | | | |of the CO. You must attend 1 date. | | |

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| | | | |Nov. 20-22 | | |

| | | | |69th EC Conference in Greensboro | | |

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| | | | |Nov. 20 | | |

| | | | |Speech Team Meeting @ 2:45 in the EC | | |

| | | | |Office | | |

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| | | | |Nov. 21 | | |

| | | | |EC Teacher Support Meeting @ 3:00 in | | |

| | | | |the PD room of the CO | | |

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| | | | |Nov 21 | | |

| | | | |Transition Team Meeting 3:30 in the BOE | | |

| | | | |Conference Room | | |

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| | | | |Nov 27-29 | | |

| | | | |Thanksgiving Break | | |

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| | | | |Feb. 29, 2020 | | |

| | | | |Joy Prom | | |

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| | | | |May 1, 2020 | | |

| | | | |Sports For All | | |

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| | | | |Pre-K Update: | | |

| | | | |Pre-K Site Selection Process beginning with the 2020-2021 school year.  Applications are | | |

| | | | |available beginning October 28, 2019 and are due to Mr. Thomas by 5:00pm, December 6, | | |

| | | | |2019.  Selection sub-committee will meet in January 2020 to review and make | | |

| | | | |recommendations to take to the full committee for decisions on February 10, 2020.  All | | |

| | | | |MCS sites currently with Pre-K will be completing applications.    | | |

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| | | | |Attendance is due on October 31, 2019. | | |

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| | | | |Pre-K Trick or Treating at the Central Office this week on Thursday.   | | |

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| | | | |Differentiation Update: | | |

| | | | |MTSS: | | |

| | | | |Elementary and Middle School IFs will be meeting this afternoon at 3:00 to clean up/audit| | |

| | | | |the RtI:Stored Files and discuss feedback on Tier 1 plans. | | |

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| | | | |AIG: | | |

| | | | |Battle of the Books coaches have a meeting this Tuesday at 3:30 in the Staff Development | | |

| | | | |Room to prepare and plan for the event this spring. | | |

| | | | |All CogAT testing is complete for selected 4th and 8th graders.  Testing score reports | | |

| | | | |should have been sent home next week, and students will be notified by November 10th if | | |

| | | | |they qualify for the AIG program. | | |

| | | | |3 of our 4-6th graders have signed up to be part of the Duke TIP Program. | | |

| | | | |Governor’s School Applications are due to Central Office by 5pm November 8th.  Please | | |

| | | | |direct any questions to Wade Auman or Jessalyn Spell. | | |

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| | | | |ESL: | | |

| | | | |No updates this week. | | |

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|Operations Division | | | | | | |

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|What do principals and CSS admin need to know |All |Kevin |10 min |Counselors have a meeting today. There will be update from Dee Dee Terry on 504. Jessalyn| | |

|and do? | | | |Spell will come to talk about MTSS process. Talk with high school counselors about | | |

| | | | |scheduling for next year. Also, plan to talk about asking all of our middle and high | | |

|Operations Update | | | |school students to watch a video about vaping. It is becoming a major problem. Videos | | |

| |21 CP |Kevin |10 min |were sent to principals about a couple of weeks ago. Please review. | | |

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| | | | |Working on 2 calendars for next year. One follows the traditional rules. The second | | |

| | | | |starts earlier. | | |

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| | | | |We use UNC Charlotte to provide extra support for young teachers, but not all. The | | |

| | | | |program is very expensive. We have to be very selective as to how many we are serving. We| | |

| | | | |can also flip flop those we are serving to help those who may need the extra support. | | |

|Process Management | | | | | | |

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|Other process issues? |All |Dale |5 min | | | |

|Budget & Resources | | | |Possibility of budget vote in the Senate this evening at 7:00 pm. | | |

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|Budget Update |21 Sys |Mitch |5 min | | | |

Next Steps:

SP/SG – strategic priority and strategic goal

Distribution: Central support administrators, building administrators, and web page.

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