Iredell-Statesville Schools



Montgomery County Schools

Meeting Agenda

Group: Cabinet

Date/Time: 11/18/19- 9:00 a.m.

Place: Central Office

Facilitator/Leader: Dale Ellis

Attending: Central Support and Assigned Principals (Thanks to Teresa Dunn and JaMese Black for representing principals)

Overall Purpose: Montgomery County Schools will graduate life-ready, globally competitive students who are leaders in their community, who value diversity, and who are College and Career Ready.

|Agenda Item |SP/SG |Person |Time |Action(s) |Assi|By When |

| | |Reporting | |Taken |gned| |

| | | | | |To | |

|Superintendent Division | | | | | | |

| | | | |Please get December BOE meeting agenda items to Shannon and Dr. Ellis. | | |

|What do principals and CSS admin need to know |All |Dale |5 min |Please get December principal meeting agenda items to Tracy and Terri. | | |

|and do? | | | |Accountability Update: | | |

| | | | |ACT- School-level TCs need to make sure this Testing Accommodations for the ACT are | | |

|December BOE Agenda | | | |completed before January 10, 2020 AND use authoritative documentation for all plan types.| | |

| |All |Dale |10 min | | | |

|December Principal Meeting Agenda | | | |The Quick Start Guide for Requesting Accommodations and/or English Learner Supports | | |

| |All |Dale |10 min |explains the process and includes links to related information and forms. | | |

|State Budget | | | |Here are things to keep in mind: | | |

| | | | |The test coordinator can designate test accommodations coordinators in the TAA system to | | |

|Accountability, Diversity, and Equity |All |Dale |10 min |help with submitting requests. | | |

| | | | |You must have permission to release accommodations/supports related confidential | | |

| |All |Takeda |10 min |information to ACT. If the student is under 18 years of age, you need parent or guardian | | |

| | | | |permission, using the Consent to Release Information form. | | |

| | | | |Supporting documentation needs to be submitted in TAA with each request. | | |

| | | | |Schools who request to test student one on one OR over multiple days will be a high | | |

| | | | |priority for auditing from ACT. | | |

| | | | |ACT WorkKeys (Fall) - | | |

| | | | |NC WorkKeys Site: | | |

| | | | | | |

| | | | |th-carolina.html | | |

| | | | |WorkKeys Online practice realm: Use this to gain confidence in setting up examinee | | |

| | | | |records. Please do not upload actual student data into the practice realm. Use only | | |

| | | | |sample data in this environment. | | |

| | | | |Practice realm URL: | | |

| | | | |User ID: Training234 (case sensitive) | | |

| | | | |Password: Training234 (case sensitive) | | |

| | | | |NC Check-ins # 1 Testing Windows: | | |

| | | | |Math I Year-long and all other Subjects: Nov 12-26. System down, today. Window extended | | |

| | | | |until Nov. 26th. | | |

| | | | |Fall 2019 Test Training- | | |

| | | | |MCEC | | |

| | | | |Test Plan Due- Dec 2nd and Materials Pick-up Dec 5th | | |

| | | | |MLA, EMS, WMS, EMHS, and WMHS | | |

| | | | |Test Plan Due- Jan 3rd and Materials Pick-up Jan 7th | | |

| | | | |WMHS WorkKeys | | |

| | | | |Test Plan Due- Nov 22nd | | |

| | | | |Accountability Audits: | | |

| | | | |Transfer Students from another State, homeschool, private school, etc.-Due last week. | | |

| | | | |ACCHOME and Correct Child Nutrition information is due Dec. 1st | | |

| | | | |Innovative Assessment Development Authority Pilot- NC Performance Assessment Tools (NC | | |

| | | | |PATS), | | |

| | | | |19-20, Planning Year | | |

| | | | |20-21, Grade 4 Math and Grade 7 Reading | | |

| | | | |21-22, Grade 4 Math and Grade 7 Reading | | |

| | | | |22-23, Grades 4 and 5 Math, Grades 7 and 8 Reading | | |

| | | | |23-24, Grades 3-8 Reading and Math | | |

| | | | |Test Specifications Work Sessions at NCSU, McKimmon Center, 8:30-3:30 | | |

| | | | |Grade 4 Math, Dec. 9th , send someone who can discuss Math standards in Grade 4. | | |

| | | | |Grade 7 Reading, Dec. 10th , send someone who can discuss Reading standards in Grade . | | |

| | | | | | | |

| | | | | | | |

| | | | |Diversity & Equity Update: | | |

| | | | | | | |

| | | | |2018-19 School Report Cards- Letter should have went home with students last week. All | | |

| | | | |report cards may be accessed from the link below: | | |

| | | | | | | |

| | | | |EVAAS-Additional EVAAS reporting for 2018-19 is available at . | | |

| | | | |This release includes individual teacher value-added reports as well as updated | | |

| | | | |enrollment for projection reports, NC Final Exams, Career and Technical Education, ACT, | | |

| | | | |and K-2 assessments. The What’s New document, which explains important changes in this | | |

| | | | |year's reporting and the reporting FAQ are available on the EVAAS web page under Help. | | |

| | | | |Click e-Learning to view the Virtual Learning Modules and click Help to access | | |

| | | | |information about the report you are viewing. | | |

| | | | |Fall Roster Verification- For all semester courses (Middle and High School) | | |

| | | | |Preview Phase, December 16 - January 3 (Principals make sure staff who need an account | | |

| | | | |has access and deactivate or move old accounts.) | | |

| | | | |Teacher Verification Phase, January 4 - 24 | | |

| | | | |School Verification Phase, January 25 - February 7 | | |

| | | | |District Verification Phase, February 8 - 21 | | |

| | | | |Data Managers | | |

| | | | |Class Size Reports- Please review you class size report that was pulled from PowerSchool | | |

| | | | |on 10/31/2019. Confirm your review and share any concerns with Takeda LeGrand, by noon, | | |

| | | | |on Tuesday, November 19th. Go to \\mcs05 /SIMSMANAGER/Team | | |

| | | | |Folder/Class_size_fall_20191105 (Open in Excel, select filter, and filter by your school.| | |

| | | | |Read-to-Achieve Retention Label- Do not remove Mid-Year Read-to-Achieve Retention labels | | |

| | | | |in PowerSchool because we are waiting on guidance from the DPI on how to submit the data.| | |

| | | | |Swift K12-Alert Solutions-Prepare for Winter Weather and Call-outs, Now! | | |

| | | | |Winter Prep Training Video | | |

| | | | |How to Create and Send a Quick Alert | | |

| | | | |Preparing for Severe Weather Events Using the Mobile App | | |

| | | | |Year-round training courses that can be scheduled here | | |

| | | | |Eight Week Support Schedule: Ms. Spencer will provide scheduled support for Data Managers| | |

| | | | |who want to come and receive direct support or review tasks. All meetings will take place| | |

| | | | |at the County Office. | | |

| | | | |November 26: 10:30-12:30PM; *December 4: 10-11AM; December 10: 10-11AM; December 17: | | |

| | | | |10:00-11AM; and *January 7: 10-12PM. | | |

| | | | |*Date and time tentative. | | |

| | | | |Teen Pregnancy | | |

| | | | |Next Meeting- December 2nd, 3 PM- 4 PM, MCS Staff Dev. RM. | | |

| | | | |Teen Parenting Program Grant- Status update by 11/30 | | |

| | | | |Diversity & Inclusion: | | |

| | | | |James Ford, CREED: | | |

| | | | |Finished Nov. 1st and 13th PD; Nov 20th - Green Ridge, East Middle, and Mount Gilead. | | |

| | | | |Social Circles Training- Please share the link below for the Social Circles training with| | |

| | | | |Dr. Jon Powell, December 5th and 6th. The link will close for registration on Friday. | | |

| | | | | | | |

| | | | |November Diversity Celebrations | | |

| | | | |November 21 - National Rural Health Day   | | |

| | | | |November 25 - International Day for the Elimination of Violence Against Women | | |

| | | | |Equity Audits- Today. | | |

| | | | |Troy 11 AM | | |

| | | | |MCEC 1 PM | | |

| | | | |EMHS 2 PM | | |

| | | | | | | |

|Learning Division | | | |Grant and Federal Program Update: | | |

| | | | |Title I | | |

|What do principals and CSS admin need to know |All |Tracy |5 min |72% Free and Reduced Lunch.   | | |

|and do? | | | |Grants | | |

| | | | |CSI-IPG for MLA submitted | | |

|Grant and Federal Program Updates | | | |ELLIS Grant for Metal submitted waiting on NC budget | | |

| |GCS |Tracy |10 min |TQP Looking at additional classes for East and West, if the grant will allow | | |

|Elementary Update | | | |IAL (No updates) | | |

| | | | |SCTG Jack’s conducting interviews for the Trauma Counselor and Student Support for Middle| | |

|Curriculum Support Update |GCS |Terri |10 min |Schools. | | |

| | | | |Golden Leaf letter submitted hope to hear back soon | | |

|Secondary Update |GCS |Terri |10 min |School Safety Grant submitted waiting approval | | |

| | | | |Schools | | |

|EC Update | | | |Bell Schedules for MLA, MCHS, MCEC was smooth, | | |

| |GCS |Wade |10 min |MCC/MCS meetings with Dr. Ellis and Dr. Bledsoe to prepare for upcoming merger. | | |

|Pre-K Update | | | |Transition | | |

| |GCS |Chuck |10 min |Mr. Gurley to attend day at EMHS | | |

|Differentiation Update | | | |After the new year, plan to get staff together for event (Mr. Gurley) | | |

| |GCS |Vance |10 min |Students asked for orientation by grade level | | |

| | | | |Elementary/Curriculum Support Update: | | |

| |GCS |Jessalyn |10 min |Instructional Rounds on Tuesday, November 19 at Star and Page Street. | | |

| | | | | | | |

| | | | |Stemscopes training for STEM assistants and one rep from each middle school (Ella Kern | | |

| | | | |and Yana Stevenson) on Wednesday, November 20. | | |

| | | | | | | |

| | | | |Instructional Facilitators will meet on Thursday, November 21. This is not a meeting | | |

| | | | |with Dr. Eury. Our next session with him will be on December 5. | | |

| | | | | | | |

| | | | |ReadyGen training is scheduled for Friday, November 22. Principals have chosen their | | |

| | | | |representatives. | | |

| | | | | | | |

| | | | |Our KEA consultant, Donna Albaugh, will be in the district on Friday. She will visit for | | |

| | | | |one hour with each elementary school to be sure that all requirements have been completed| | |

| | | | |for each student for the Kindergarten Entry Assessment. November 22 is the deadline for | | |

| | | | |the process. | | |

| | | | | | | |

| | | | |Secondary Update: | | |

| | | | |Biology PDSA Work Session – We will have a follow-up work session for our district-wide | | |

| | | | |Biology PDSA. This session will be this Wednesday, November 20th at 3:30 in the Staff | | |

| | | | |Development room at the Central Office. | | |

| | | | | | | |

| | | | |Differentiated Diplomas - Any student who will graduate this year with a differentiated | | |

| | | | |diploma needs to be identified and their name submitted by November 22, 2019. When you | | |

| | | | |submit this information, please list the graduation date as well. The policy for | | |

| | | | |differentiated diplomas is in the link below. | | |

| | | | | | |

| | | | |olicy%20and%20Process%20Approved%20100614%20WEB.pdf | | |

| | | | |Biology Webinar Series - NCDPI will be hosting a webinar series covering the following | | |

| | | | |topics: Intro and Series Overview, Disciplinary Core Ideas, Crosscutting Concepts and | | |

| | | | |Scientific & Engineering Practices. If you are interested in participating use the | | |

| | | | |following links to participate: | | |

| | | | |Webinar 1: November 19, 2019 Introduction and Series Overview Registration Link | | |

| | | | |Webinar 2: January 28, 2020 Focus on Disciplinary Core Ideas Registration Link | | |

| | | | |Webinar 3: March 10, 2020 Focus on Crosscutting Concepts Registration Link | | |

| | | | |Webinar 4: April 30, 2020 Focus on Scientific and Engineering Practices Registration Link| | |

| | | | | | | |

| | | | |Teacher Cadet Course materials meeting – The teacher cadet program teachers attended the | | |

| | | | |training for NC Teacher Cadet and will be working to finalize course creation. We have | | |

| | | | |scheduled a work session for November 26th from 8:00 am until 3:00 pm. This work session| | |

| | | | |will be in the Staff Development at the Central Office. | | |

| | | | | | | |

| | | | |#GoOpenNC Webinar series – There will be a webinar series (three, one-hour webinars) to | | |

| | | | |allow district, school instructional support staff to experience a “Train-the-Trainer” | | |

| | | | |model of for implementation of GoOpenNC. The webinars are scheduled for December 3rd, | | |

| | | | |5th and 10th. Please use the link below to register: | | |

| | | | | | | |

| | | | | | | |

| | | | |NC Mathematics Courses webinar – There will be a webinar for mathematics updates on | | |

| | | | |December 10th at 3:00 pm. Discussions will be on the new and revised 4th level | | |

| | | | |mathematics courses, changes to course codes, and the Mathematics Options Chart. During | | |

| | | | |this session, we will also discuss changes to math credits for CTE courses and other | | |

| | | | |important changes. | | |

| | | | |Link to register: | | |

| | | | | | |

| | | | |registrantEmail=wade.auman%40montgomery.k12.nc.us&duplicate=false | | |

| | | | | | | |

| | | | | | | |

| | | | |Long Range Dates: | | |

| | | | |November 20, 2019 – Biology PDSA work session at 3:30 pm | | |

| | | | |November 22, 2019 – Differentiated Diplomas list due | | |

| | | | |November 26, 2019 – Teacher Cadet Course work session | | |

| | | | |December 10, 2019 – Mathematics webinar at 3:00 pm | | |

| | | | | | | |

| | | | |EC Update: | | |

| | | | |EC Conference in Greensboro is this week, November 21-22.  | | |

| | | | |EC teachers make sure you have read the email from Dee Dee Terry regarding Dec 1 | | |

| | | | |Headcount. | | |

| | | | |EC Quarterly data reviews are due Nov 26. | | |

| | | | | | | |

| | | | |Pre-K Update: | | |

| | | | |Each site received copies of the Family Engagement, Limited English Proficiency, | | |

| | | | |Transportation, Transition, and Children with Unique Needs Plans that need to be attached| | |

| | | | |to the Site Selection Application that is due December 6, 2019. | | |

| | | | | | | |

| | | | |Finished up classroom visits last week.  Each Pre-K teacher was able to visit another | | |

| | | | |Pre-K classroom to conduct classroom walkthroughs.  | | |

| | | | | | | |

| | | | |Make sure we are using staff with completed background checks as substitutes in Pre-K | | |

| | | | |classrooms.  Speak to Mr. Thomas if you have any questions.     | | |

| | | | | | | |

| | | | |Differentiation Update: | | |

| | | | |MTSS: | | |

| | | | |Reminder that new Math Interventions have been placed in the Interventions folder in | | |

| | | | |Google Drive for Grades K-8.  All elementary and middle school IFs have access to this | | |

| | | | |folder. | | |

| | | | |I have set a rotation schedule for attending PLC and MTSS meetings for the elementary and| | |

| | | | |middle schools.  If you would like me to bring anything specific during these times, | | |

| | | | |please let me know. Here is the schedule: | | |

| | | | | | |

| | | | |sharing  | | |

| | | | |After attending a conference on differentiation, I have many new resources to share for | | |

| | | | |successful differentiation in the classroom.  If you would like me to come out to your | | |

| | | | |school for a staff meeting, after school PD, or during your plannings for personalized | | |

| | | | |PD, please reach out. | | |

| | | | | | | |

| | | | |AIG: | | |

| | | | |After finishing AIG qualification portfolios, we had a total of 4 elementary and 8 middle| | |

| | | | |school students qualify for the program.  DEPs are being developed and will be sent out | | |

| | | | |once all the paperwork is turned in from IFs. | | |

| | | | | | | |

| | | | |ESL: | | |

| | | | |ESL PLC meeting is tomorrow at 3:30-5:00 in the Staff Development Room. | | |

| | | | |After attending ASCD, I have new strategies and tips for differentiating for ESL students| | |

| | | | |in the regular classroom.  If you would like me to come out to your school for a staff | | |

| | | | |meeting, after school PD, or during your plannings for personalized PD, please reach out.| | |

| | | | | | | |

| | | | |Mrs. Black complimented Mrs. Spell on a successful pd session at East last week. | | |

|Operations Division | | | |For the last month our high school students email accounts have been hacked and lots of | | |

| | | | |spam has been sent out. Microsoft shut our email down. We are working to resolve the | | |

|What do principals and CSS admin need to know |All |Kevin |10 min |issue. For the future we are going to require high school students to have stronger | | |

|and do? | | | |passwords. Information will be sent out asap. | | |

| | | | | | | |

|Operations Update | | | |AP staff development has been rescheduled to after Thanksgiving. | | |

| |21 CP |Kevin |10 min |In December of January a proposal for next year’s calendar will be presented to the BOE. | | |

| | | | |Right now, schools that have gone to the earlier calendar have not seen repercussions. | | |

| | | | |However, there is not a clear answer as to what will happen. | | |

| | | | | | | |

| | | | |We are going to begin a contract with ESS to assist with hiring. It will be a culture | | |

| | | | |change for our substitutes. A letter will go out to them soon explaining the changes. | | |

| | | | |There are benefits to working with this company. | | |

|Process Management | | | | | | |

| | | | | | | |

|Other process issues? |All |Dale |5 min | | | |

|Budget & Resources | | | |The legislature left but are now back in session. Dr. Ellis’ forecast is that something | | |

| | | | |will be done as far as an increase in teacher pay and raise for all other positions. We | | |

|Budget Update |21 Sys |Mitch |5 min |are assuming they will be in session until Thanksgiving. Hope to hear something this | | |

| | | | |week! | | |

| | | | | | | |

| | | | |Mitch sent an email to principals about teachers getting their bonus, retro pay, and | | |

| | | | |supplement. | | |

Next Steps:

SP/SG – strategic priority and strategic goal

Distribution: Central support administrators, building administrators, and web page.

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