Supreme Deputy Monthly task list



This is a working document created by and for the Supreme Officer in Nevada for use during the 2017-2018 Grand year. This is being shared on the NV IORG web site as an informational item – allowing the members and adults of Nevada Rainbow to better understand the duties and responsibilities of the Supreme Officer. The dates included in this document are preliminary and subject to change without notice (i.e. this document may not be updated and reposted)! Please note that the Supreme Officer reserves the right to modify this schedule throughout the course of the year, based on the needs of the jurisdiction, as well as the needs of her family, herself, and her employer. JulyCommunication:Send Welcome Letter to GOs’ Parents (optional)Grand Officer Monthly Update: 1st Monday of monthCongrats, WelcomeLeadership date/time, what to bring (profiles, mascots, $$)Initial deadlinesMother Advisor Monthly Update: 1st Monday of monthDelinquent Dues Notices to have been mailed on July 1stAdult Newsletter Items: due by COB SaturdayCalendar (include rotation for hosting of events; also have posted on web site)Planning Ahead: Suspension Notices mailed must be on August 1st Q&A?Adult Newsletter: 2nd Monday of monthGrand Assembly 2017 Wrap UpGrand Cross of Color DesigneesGirls of the YearFunds raised: Scholarship, Charity, Statewide Service ProjectNewly appointed Grand Officers and AdultsMascot, GO and GC name2018-2019 Calendar (Preliminary)August EventsOVsJurisdictional Business:Request GWA’s allowance from GEB TreasurerGEB meetingQuarterly Financial Report: YTD Budget to Actual Distribute to assemblies; post on web siteJr. GEC meetingQuarterly Financial Report: YTD Budget to ActualGrand Assembly De-briefIssue Dispensations, as neededGrand Assembly 2017: Wrap UpDeputy and Director DebriefFollow up with Grand Assembly CommitteeParaphernalia concernsFinal Report Closure of Grand Assembly accountsJr. PGWACheck in/onVerify receipt of Grand Cross of Color Script for 2017-2018Update Grand Assembly Scripts based on Grand Assembly experience/feedbackVespersGrand Cross of Color LuncheonGrand Assembly SessionsMonday LuncheonMonday Banquet Grand InstallationGrand Officer Leadership:Finalize AgendaCoordinate MealsSemi-Annual Update: OV, Formal Escort, and Installation ScriptsUpdate OV Script, Formal Escort Script AND Installation Script (for local Assemblies) Revise based on newly appointed Grand Officers and AdultsAdd Girls of the Year for Membership and ServiceNote names of soon to be elected Grand Chapter and Grand Lodge officersDistribute to Grand DeputiesMid-Year Grand Officer ApplicationRainbow Trails article instead of confidential letterPersonal Page ApplicationRecent photo requiredSocial media locationsGrand Assembly 2018: PreparationEdit 2017 Script for 2018 Rainbow TrailsProvide 2017 script and 2018 template to GWAGWA to-do:Food requests for GO LeadershipPhoto for Supreme Assembly OfficeSelections: theme, motto, colors, foods, etc.Avoids: food allergies, etc.Design GWA pinsOrder pins (x 200)Design (sample) for pin holdersMeet with DressmakerGO dress designSchedule trip to LA Fabric District with Dressmaker, SO, GWA, MomSchedule meeting with Grand Assembly Committee, GWA, and SOFounder’s DayWashington/Idaho Grand AssemblySupreme Assembly/SeminarAugustCommunication:Grand Officer Monthly Update: 1st Monday of monthGrand Officer Leadership SummaryGrand Deputy Update: Rainbow Trials articles due (Assemblies with 6 month terms)Update Scripts based on SA (elections)Post to web site > GO Leadership2017-2018 CalendarGWA SelectionsMother Advisor Monthly Update: 1st Monday of monthSuspension Notices should have been mailed on August 1st Adult Newsletter Items: due by COB SaturdayGWA Selections: theme, color, verse, etc.Planning Ahead:Upcoming Term: WA present calendar; Elections; Installation invitesNevada Day Parade application must file by September 30th (host Assembly)Q&A?Adult Newsletter: 2nd Monday of monthGWA SelectionsHighlight of GO Leadership (outcomes)September eventsSave the Date for Installations (List of dates/time)October eventsOV invitationsYPT (N/S)Harvest Gala (S)Jurisdictional Business:Request Checks from GEB Treasurer forScholarship Recipients (2nd semester, based on satisfactory Fall semester)GEB meetingJr. GEC meetingIssue Dispensations, as neededGrand Officer Leadership:Grand Officer Leadership WeekendMeet with Grand Line on FridayGWA Pin/Pin Holder Order FormCollect $: Meals, GO dress deposits (envelopes, no receipts)Leadership TrainingCommittee Action Plan DevelopmentGrand Deputy Meeting Action Plan for upcoming yearConsistency vs. TraditionSchool of InstructionQ&A?Deliver to applicable GO, Deputies, DirectorsHonorary Memberships for Grand YearMystic Banquet Guidelines and ScriptRainbow Sunday Guidelines and Script (plus to hosting assemblies)Vespers (?)Nevada Day Parade GuidelinesDistribute to Grand Deputies:Mid-Year Grand Officer Application (post to web page)Application must include Rainbow Trails Article and Deposit for GO expenses, such as: presentations, 2 pins, ? dressPersonal Page Applications (with photo) Application must include photo and ? dressAdvisory Board Recommendation Process/TimelinePost Mid-Year GO Application and Personal Page Application to web pageOfficial Visit Preparation:Review and approve GWA OV remarksParent introduction, Coin March message, GWA messageReview and approve GWA invitation to Grand AssemblyToken gift to members hosting each OVWithin 1 week > OV, electronic thank you note to each hosting assemblyGWA acknowledge hospitality, Honorary Membership, GiftsYouth Protection Training Preparation:Select training topics for members for upcoming yearSelect training topics for adults for upcoming year SeptemberCommunication:Grand Officer Monthly Update: 1st Monday of monthFinal GO Dress payment due October 1Grand Deputy Update:Request Installation programs and term calendars from each GD (4 month terms) Issue Dispensations for TermUpdate WA list (for Rainbow Sunday and Vespers)Rainbow Trails Article from Jr. PWA due within 30 days of InstallationMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayMid-Year Grand Officer Application: Personal letter; Board review this monthPersonal Page Application: recommendation letterPlanning Ahead: Review of By-laws (October), Audit Preparation (October/November), Budget Development (December) Q&A?Adult Newsletter: 2nd Monday of monthSeptember eventsInstallation invitations October eventsOV invitationsYPT (N/S)Harvest Gala (S)Nevada Day Parade (N)Jurisdictional Business:GEB meetingJr. GEC meetingIssue Dispensations, as neededGrand Chapter, OES:Confirm expectations for Youth ProgramReview GWA remarksGrand Assembly 2018: PreparationReview and revise Minute By Minute version of Grand Assembly ScriptGWA:Select Ceremonies for Grand AssemblyHandbook/Resources: UpdatesMember HandbookLine Officer HandbookOctoberCommunication:Grand Officer Monthly Update: 1st Monday of monthPersonal Page Sashes due at OVGrand Deputy Update:Mid-Year GO Applications duePersonal Page Applications dueAdvisory Board recommendations:Review guidelines (Supreme Statute) Invite potential new Board members to Advisory Board Orientation (November)Trails articles due by 30thMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayAnnual Report Guidelines/Timeline/ChecklistPlanning Ahead: Review of By-laws (October), Audit Preparation (October/November), Budget Development (December) Q&A?Adult Newsletter: 2nd Monday of monthOctober eventsNevada Day Parade (N)November eventsAdvisory Board Orientation (N/S)Mystic Banquet (N/S)Harvest Festival (N)Jurisdictional Business:Annual insurance bill due from the Supreme Office; process paymentGEB meetingJr. GEC meetingIssue Dispensations, as neededGrand Chapter, OESPrepare personal remarksGWA: 2 pins to present to WGM and WGP; others to sellOfficial Visit PreparationReview and approve GWA OV remarksParent introduction, Coin March message, GWA messageReview and approve GWA invitation to Grand AssemblyToken gift to members hosting each OVWithin 1 week > OV, electronic thank you note to each hosting assemblyGWA acknowledge hospitality, Honorary Membership, GiftsMid-Year Grand Officer AppointmentsAnnouncement Cards for GWAUpdate Address ListsUpdate Email ContactsGrand Representative Commissions (GWA to sign)Mid-Year Grand Officer information Pins, Pin HoldersMascotsPrepare GO Handbooks Profiles from LeadershipTraveling fabric samplePrepare Invoices for Pins/Presentations/etc.Prepare Welcome LettersPrepare Letters to Parents (optional)Personal Page SelectionsSash and giftPersonal Page InformationCreate Address ListWelcome Letter to Pages and ParentsUpdate HandbookJurisdictional Holiday Card photo must be taken!!!!Thank you notesGrand Assembly 2018: PreparationFinalize Minute by Minute script with GWA (after Fall OV)Handbook/Resources: UpdatesAdult HandbookAdvisory Board Member HandbookMother Advisor HandbookHarvest Gala Event: SouthNevada Day Parade: FloatNovemberCommunication:Grand Officer Monthly Update: 1st Monday of monthGrand Deputy Update:Submit proposed Advisory Board list to SO no later than November 20th Script Updates: newly elected WGM and WGPReview Grand Cross of Color and Adult Service Award Recommendation processMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayAnnual Reports: Verify member data in SA DatabasePlanning Ahead: Audit Preparation (October/November), Budget Development (December) Dues for next calendar year must be paid in order to participate in electionsQ&A?Adult Newsletter: 2nd Monday of monthDecember eventsSparks Hometown Parade (N)January eventsAdvisory Board Training (N/S)Jurisdictional Business:Jurisdictional Christmas Card OrderMail to Supreme Family, AssembliesReview and Approve Advisory Board Membership (2018)Update Advisory Board email listsUpdate YPT tracking formSend Welcome Letter before November 30thBackground check requirementsSave the Date: Advisory Board Training (January); Adult Leadership (February)GEB meetingJr. GEC meetingIssue Dispensations, as neededGrand Lodge, F&AM:Prepare personal remarksGWA: 2 pins to present to MWGM and MWGM-elect; others to sellDress Code: Grand Master Dinner = glam event, no hoop required; Monday = short dress for adults, GO dress code for GWAMystic Banquet; New Advisory Board Member Training; Youth Protection Training: NorthMystic Banquet, New Advisory Board Member Training; Youth Protection Training: SouthRegional Audit: NorthRegional Audit: SouthGrand Assembly 2018: PreparationNovember 1: receive Sunday afternoon session remarksNovember 15: complete review of submitted remarksNovember 16: begin scripting Sunday afternoon sessionDecemberCommunication:Grand Officer Monthly Update: 1st Monday of monthScholarship Application: due February 20th Grand Deputy Update:Script Updates: newly elected MWGMOrganizational Board MeetingGD prepares Meeting Minutes using the template provided by the SOGD submits Minutes to SO within 24 hours of organizational Board meeting“Remind” newest GD of responsibilities at Adult LeadershipMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayPlanning Ahead: Budget Development (December) Upcoming Term: WA present calendar; Elections; Installation invitesCurrent AND New MASmooth TransitionCalendar: January through JulyAnnual Reporting: enter Grand Cross of Color/Adult Service Award, obtain copies of Audit Report, approved Budget, most recent Bank Statements (December; checking/savings/other); conduct inventory w/new MA or GDRainbow Camp Registration + T-shirt Order FormsAdult Leadership Info (reminder)Q&A?Rainbow Camp Registration and T-shirt InfoJanuary eventsInstallationsAdvisory Board TrainingFebruary eventsAdult Leadership InfoScholarship Application (due February 20th)Adult Newsletter: 2nd Monday of monthJanuary eventsSave the Date for Installations (List of dates/time)Advisory Board Training (N/S)February eventsAdult LeadershipRainbow Camp Registration and T-shirt InfoScholarship Application (due February 20th)Jurisdictional Business:GEB meetingJr. GEC meetingIssue Dispensations, as neededUpdate and distribute Reception GuidelinesGrand Assembly 2018: PreparationDecember 1: receive Monday morning session remarksDecember 15: complete review of submitted remarksDecember 16: begin scripting Monday morning sessionRegistration information due from Grand Assembly CommitteeUpdate letter/s to Grand Assembly guestsAdvisory Board Training Agenda:Specific leadership rolesTipsQ&AAdult Leadership:Select ThemeDevelop AgendaPrepare InvitationCoordinate MealsJanuaryCommunication:Grand Officer Monthly Update: 1st Monday of monthDistribute GO Applications (also post on web site)Distribute Scholarship Applications (also post on web site)Grand Deputy Update:Request Installation programs and term calendars from each GD (4 month terms) Issue Dispensations for TermUpdate WA list (for Rainbow Sunday and Vespers)Rainbow Trails Article from Jr. PWA due within 30 days of InstallationMother Advisor Monthly Update: 1st Monday of month (send to current and elect)Adult Newsletter Items: due by COB SaturdayAnnual Report: penalty for late reportsCamp Registration (reminder)Adult Leadership (reminder)Grand Assembly Registration Information Planning Ahead: Grand Assembly Entertainment and FabricQ&A?Adult Newsletter: 2nd Monday of monthFebruary eventsAdult Leadership (2nd notice)March eventsRainbow CampGrand Assembly Registration InformationScholarship Application (2nd notice; due February 20th) Rainbow Trails Ad InfoJurisdictional Business:Secretary of State: annual on line registration ($50)list of Officers, Directors, and Registered AgentsNevada Department of Taxation: file for Tax Exempt Statusevery 5 years; renewed in 2017; next renewal 2022Pay Storage Unit Rent for the year (discount for paying for full year)Request Checks from GEB Treasurer forGWA’s allowance (2nd half)Scholarship Recipients (2nd semester, based on satisfactory Fall semester)Review Annual Reports: January 11th – January 29th Complete Evaluation Form as review each Assembly’s report/packetRequest missing information no later than Adult LeadershipAdvisory Board Training (N/S)Advisory Board Leadership Roles, first 30 daysDeliver Holiday Greetings from other Jurisdictions to GO and/or GDSubmit Annual Report to Supreme Office by January 30th Annual Reports for each AssemblyJurisdictional Verification FormGrand Cross of Color/Adult Service Award RecommendationsNV IORG check for RecommendationsNV IORG AuditNV IORG written reportGEB meetingJr. GEC meetingIssue Dispensations, as neededJanuary 10: Grand Assembly Registration Materials posted on web site!!Grand Assembly 2018: PreparationJanuary 1: receive Monday afternoon session remarksJanuary 15: complete review of submitted remarksJanuary 16: begin scripting Monday afternoon sessionCalifornia Grand Assembly:GWA to submit article and photo for Pot of GoldAdvisory Board Training: NorthAdvisory Board Training: SouthFebruaryCommunication:Grand Officer Monthly Update: 1st Monday of monthGrand Deputy/Director Update:Trails articles due by 30thMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayRainbow Camp reminders: transportation/medical releasesGrand Assembly Registration Information (reminder)Planning Ahead: Grand Officer Application ProcessQ&A?Adult Newsletter: 2nd Monday of monthFebruary eventsMarch eventsRainbow CampGrand Assembly Registration InformationScholarship Application (2nd notice; due February 20th) Rainbow Trails Ad InfoAdult Leadership Weekend (1st weekend, Tonopah)Adult Leadership: 1st weekend, TonopahBreakfast meeting with Deputies, Directors Distribute to Grand Deputies: Participants (newly installed WA) and Scriptures for Rainbow SundayTributes due to AGD by February 15thLeadership TrainingAdult CommitteesStandardization vs. TraditionAdvisory Board BusinessRainbow Camp Skit Collect items missing from Annual Report/sJurisdictional Business:Internal Revenue Service: File tax forms (990-N, e-postcard) on behalf of NV IORG AssembliesComplete for all assemblies by July 1stUsing Master List of Assemblies, user names, tax id, etc.GEB meetingSemi-Annual Financial Report (YTD Budget to Actual) Distribute to assemblies; post on web siteJr. GEC meetingSemi-Annual Financial Report (YTD Budget to Actual)Issue Dispensations, as neededPrepare article and dedication for Rainbow TrailsGrand Assembly 2018: PreparationFebruary 1: receive Monday morning evening remarksFebruary 15: complete review of submitted remarksFebruary 16: begin scripting Monday evening sessionMarchCommunication:Grand Officer Monthly Update: 1st Monday of monthRainbow Camp Grand Officer MeetingMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayGO Application due to MA by 15th; personal/confidential letter before Board meeting Planning AheadUpcoming Term: WA present calendar; Elections; Installation invitesQ&A?Adult Newsletter: 2nd Monday of monthMarch eventsRainbow CampRainbow Trails Ad Info (2nd notice)April events OVReceptions (all)Grand Assembly Registration and Housing info (2nd notice)Jurisdictional Business:GEB meetingSemi-Annual Financial Report (YTD Budget to Actual)Jr. GEC meetingIssue Dispensations, as neededContact Past State Grand Deputy regarding ad for Rainbow TrailsRainbow Camp Weekend (2nd weekend, Tonopah)Rainbow Camp: 2nd weekend, TonopahGrand Officer MeetingAnnouncements: Majority Team, ProtestMother Advisor MeetingQ&A?Grand Deputy MeetingQ&A?Reception Meeting (last year GO, Deputy)Review Reception Officers and InvitationsScholarship Recipients AnnouncedList for Chris (web site), Kelly (press releases)Grand Cross of Color/Adult Service Awards AnnouncedList for Chris (web site), Kelly (Rainbow Trails), ShawnOfficial Visit PreparationReview and approve GWA OV remarksParent introduction, Coin March message, GWA messageReview and approve GWA invitation to Grand AssemblyToken gift to members hosting each OVWithin 1 week > OV, electronic thank you note to each hosting assemblyGWA acknowledge hospitality, Honorary Membership, GiftsGrand Assembly 2018: PreparationConfirm Jr. PGWA pin has been ordered by GWA ParentsContact NOAH : GO dress assistance, GO mascotsMarch 1: select Majority OfficersMarch 1: receive Tuesday morning session remarksMarch 15: complete review of submitted remarksMarch 16: begin scripting Tuesday morning sessionAprilCommunication:Grand Officer Monthly Update: 1st Monday of monthGrand Assembly Escort: Who will be your escort? Have they registered for dinner? What info should SRD share during escort? Confirm: no flowersCeremonies for Grand Assembly: Pledge or Pledge Initiation, Parent, Memorial, Majority and others selected by GWA (?)Mother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayPlanning AheadUpcoming Term: WA present calendar; Elections; Installation invitesGO Practice Day: GD will be notified if girls must prove work during an Assembly meetingQ&A?Adult Newsletter: 2nd Monday of monthMay eventsReceptions (in May)Save the Date for Installations (List of dates/time)Grand AssemblyJurisdictional Business:GEB meetingJr. GEC meetingIssue Dispensations, as neededReview Adult Leadership Team for Upcoming YearCalifornia Grand AssemblyOfficial Visit PreparationReview and approve GWA OV remarksParent introduction, Coin March message, GWA messageReview and approve GWA invitation to Grand AssemblyToken gift to members hosting each OVWithin 1 week > OV, electronic thank you note to each hosting assemblyGWA acknowledge hospitality, Honorary Membership, GiftsReceptionsReceptionsGifts for each girlGWA ReceptionSpeech Book available (for sale)Personal Pages: Basket PresentationGrand Officers: Turn in mascot bags; last day to submit escort narrativeGrand Deputies: Participants and Scriptures (WA Elect) for VespersAssembly Membership and Service Hour Awards are returned to SOGrand Assembly 2018: PreparationDirector of Membership: Adults to sit with candidates (Sunday evening and Monday morning)April 1: receive remaining remarksCall to Order messagesWelcome to Grand Assembly messageLighter Side of MajorityPledge PresentationAlumni Association messageNOAH messageSRD ReportTalent IntrosEntertainment IntrosService AwardsGirls of the YearApril 10: select those presenting Tributes during GCOC Luncheon, at Grand AssemblyApril 15: complete review of submitted remarksApril 16: begin scripting April 25: select Installing Officers (Marshal/s, Recorder, Flags, Bible Bearer)MayCommunication:Grand Officer Monthly Update: 1st Monday of monthGrandie Practice Day expectationsGrand Deputy Update:Request Installation programs and term calendars from each GD (4 month terms) Issue Dispensations for TermUpdate WA list (for Rainbow Sunday and Vespers)Rainbow Trails Article from Jr. PWA due within 30 days of InstallationMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayPlanning Ahead: Names of Initiates, Names for Memorial, Grand Choir membersQ&A?Adult Newsletter: 2nd Monday of monthMay eventsInstallationsJune eventsInstallationsGrand AssemblyFounder’s Day (very least, Save the Date; Assemblies: add to term calendars)Jurisdictional Business:GEB meetingJr. GEC meetingIssue Dispensations, as neededReceptionsGifts and messages for last year Grand OfficersGrand Officer Practice DayGO Practice DayPractice all ritualistic work, ceremonies, and speechesDiscuss Statewide Service Project for next Grand YearVote for SRDInput on GO Leadership Agenda Build A Grandie Program: What will be included? What will be judged and when?Grand Assembly 2018: PreparationMay 1: compile data for inclusion in scriptMembership data: January – JuneMembership Award recipientService Award recipientGirls of the YearProficiency UpdatesFinal Talent IntrosFunds earnedGrand HopeGrand CharityStatewide Service ProjectGWA AddressMay 15: complete scriptingSecret Pages: Membership and Service Hour Awards Fundraising totalsStatewide Service Project: hours and funds earnedMascot cluesGrand Representative Report Binder plus GWA copy dueEngravingGrand Cross of Color MedallionsAssembly Membership AwardAssembly Service Hour AwardOrder ShirtsNew MascotSRDGO AppointmentsContact GWA ParentsContact Pixie Dust ParentsAddress ListsEmail GroupsB-Day ListAnnouncement CardsPrepare (print and sign) CommissionsPrepare Invoices for Pins/Presentations/etc. GO Slides (for Announcements) for Chris (hold until June)GO List for web site for Chris (hold until June; post after Announcements)Order new GWA giftJournalSports BottleFlip FlopsOrder new GO B-day cardsStuff Mascot BagsHandbook UpdatesUpdate GO HandbookPrint for GO, Deputies, Directors, SRDUpdate GWA HandbookPrint for GWAUpdate SRD HandbookPrint for SRDUpdate GWA Family HandbookPrint for ParentsAnnual Sessions of York Rite BodiesJuneCommunication:Grand Officer Monthly Update: 1st Monday of monthInstalling Grand Officers (Marshalls, Flags, Bible Bearer)Grand Deputy/Director Update:RemindersTrails articles due by 30thGrand Assembly AssignmentsMother Advisor Monthly Update: 1st Monday of monthAdult Newsletter Items: due by COB SaturdayPlanning Ahead:Delinquent Dues Notices to be mailed July 1st Q&A?Adult Newsletter: 2nd Monday of monthJuly eventsInstallations (6 month terms)Founder’s Day (N/S)Jurisdictional Business:Request check from SRDs for GWA’s Travel Allowance from GEB TreasurerGEB meetingJr. GEC meetingIssue Dispensations, as neededGrand Assembly 2018: PreparationJune 1: Complete Installation ScriptPrinting for Grand AssemblyScriptsComplete: GWA, SO, DGOPartial: Sound Booth, RecorderMinute by Minute: SO, DGOOthers:Printing of Programs for Grand AssemblyGrand Cross of Color Luncheon ProgramInstallation ProgramPrint Event Schedule (?)SO RemarksMonday night (Announcements)Tuesday morning (Majority)Tuesday evening (Grand Installation)Dignitary Gifts (with recipient names)PackCopy of soon to be GWA GO Application (speech ideas)See packing listNevada Grand AssemblyNew GWA to sign Commissions for Grand Representatives’ CounterpartsGrand Assembly 2018: Wrap UpPost Nevada Grand AssemblyEmail Jr. PGWAA and Deputy: requests for reimbursement (receipts) for gifts at Grand Assembly must be submitted within 30 days Update Email GroupsAdd new Majority members to Newsletter GroupAdd newly “retired” adults to Newsletter GroupRevise Grand Officer GroupRevise Adult Leadership Team Group/sEmail newly appointed Grand Officers to confirm email group and email addressesInventory Pins returned at Grand AssemblyProcess refundsOrder replacement pins, as neededReconcile Pins/Presentation/etc. money: did all Assemblies pay in fullProcess bills not paid through Session Account DressmakerRainbow TrailsSend personal thank you notes for gifts received during Grand AssemblySend personal thank you notes to Deputies, Directors, Team Leads and Grand Assembly Chairman and Registration Committee ChairmanEmail Scholarship Award LetterGrand Assembly 2019: PreparationAddress B-day cards ................
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