Cat 14 Information Checklist for Candidates



Document Checklist for Candidates

Please make sure that you bring all of the required information (originals AND photocopies where stated). Please note, your proof of ID and your proof of Right to Work may not necessarily be covered by the same documentation. If you are successful in your application, photocopies of documents referred to below will be retained in your personnel file in line with our retention policy.

1.PROOF OF IDENTITY

What you must do as part of the ID checking process

• You must only provide valid, current and original documentation.

• Please bring the originals and a photocopy of each document.

• You must not bring documentation printed from the internet, for example internet bank statements.

• All documents must be in your current name as recorded on your application form.

• A document from each of the groups should be included only once in the document count. As one example, don’t provide two bank statements as two of the required documents, if they are from the same bank.

• You should not bring the foreign equivalent of an identity document if that document is listed as ‘(UK)’ on the list of valid identity documents.

Two routes of ID checking

Route 1 (For all applicants except non-EEA national applicants)

You must be able to show the following:

• 1 document from Group 1, below; and

• 1 further document from either Group 1, or Group 2a or 2b, below

The combination of documents presented must confirm your name, address and date of birth. If this can’t be achieved within 2 documents a third can be selected.

You should have your identity validated using Route 1. If you can’t provide Route 1 documents, Route 2 may be used.

Route 1a (For non-EEA national applicants)

You must be able to show the following:

• 1 document from Group 1a, below; and

• 1 further document from either Group 1, Group 2a or 2b, below

The combination of documents presented must confirm your name, address and date of birth. If this can’t be achieved within 2 documents a third can be selected.

Route 2 (For all applicants except non-EEA national applicants)

If you don’t have any of the documents in Group 1, you must be able to show:

• 1 document from Group 2a

• 2 further documents from either Group 2a or 2b

The combination of documents presented must confirm your name, address and date of birth.

Identity Documents:

Group 1: Primary identity documents

|Document |Notes |Tick if document |

| | |present |

|Passport |Any current and valid passport | |

|Current biometric residence permit |UK | |

|Current driving licence photocard - (full or provisional) |UK, Isle of Man, Channel Islands and | |

| |EEA | |

|Birth certificate - issued within 12 months of birth |UK, Isle of Man and Channel Islands - | |

| |including those issued by UK | |

| |authorities overseas, e.g. embassies, | |

| |High Commissions and HM Forces | |

|Adoption certificate |UK and Channel Islands | |

| |

|Group 1a: Primary identity documents for non-EEA nationals |

| |

|Document |

|Notes |

|Tick if document present |

| |

|A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder indicating that the person |

|named is allowed to stay indefinitely in the UK or has no time limit on their stay in the UK. |

|UK |

| |

| |

|A current Biometric Immigration Document (Biometric Residence Permit) issued by the Home Office to the holder which indicates that the |

|named person can currently stay in the UK and is allowed to do the work in question. |

|UK |

| |

| |

|A current passport endorsed to show that the holder is exempt from immigration control, is allowed to stay indefinitely in the UK, has the|

|right of abode in the UK, or has no time limit on their stay in the UK. |

|Any current and valid passport |

| |

| |

|A current passport endorsed to show that the holder is allowed to stay in the UK and is currently allowed to do the type of work in |

|question. |

|Any current and valid passport |

| |

| |

|A Certificate of Application issued by the Home Office under regulation 17(3) or 18A (2) of the Immigration (European Economic Area) |

|Regulations 2006, to a family member of a national of a European Economic Area country or Switzerland stating that the holder is permitted|

|to take employment which is less than 6 months old together with a Positive Verification Notice from the Home Office Employer Checking |

|Service. |

|UK |

| |

| |

|An Application Registration Card issued by the Home |

|Office stating that the holder is permitted to take the employment in question, together with a Positive Verification Notice from the Home|

|Office. |

|UK |

| |

| |

|A Positive Verification Notice from the Home Office Employer Checking Service. |

|UK |

| |

| |

|A current Residence Card (including an Accession Residence Card or a Derivative Residence Card) issued by the Home Office to a |

|non-European Economic Area national who is a family member of a national of a European Economic Area country or Switzerland or who has a |

|derivative right of residence. |

|UK |

| |

| |

|A current Immigration Status Document containing a photograph issued by the Home Office to the holder with a valid endorsement indicating |

|that the named person may stay in the UK, and is allowed to do the type of work in question, together with an official document giving the|

|person’s permanent National Insurance number and their name issued by a Government agency or a previous employer. |

|UK |

| |

| |

|A current Immigration Status Document issued by the Home Office to the holder with an endorsement indicating that the named person is |

|allowed to stay indefinitely in the UK or has no time limit on their stay in the UK, together with an official document giving the |

|person’s permanent National Insurance number and their name issued by a Government agency or a previous employer. |

|UK |

| |

| |

| |

Group 2a: Trusted government documents

|Document |Notes |Tick if document |

| | |present |

|Current driving licence photo-card - (full or provisional) |All countries outside the EEA | |

| |(excluding Isle of Man and Channel | |

| |Islands) | |

|Current driving licence (full or provisional) - paper version (if issued |UK, Isle of Man, Channel Islands and | |

|before 1998) |EEA | |

|Birth certificate - issued after time of birth |UK, Isle of Man and Channel Islands | |

|Marriage/civil partnership certificate |UK and Channel Islands | |

|HM Forces ID card |UK | |

|Firearms licence |UK, Channel Islands and Isle of Man | |

Group 2b: Financial and social history documents

|Document |Notes |Issue Date & Validity |Tick if document |

| | | |present |

|Mortgage statement |UK or EEA |Issued in last 12 months | |

|Bank or building society statement |UK and Channel Islands or EEA |Issued in last 3 months | |

|Bank or building society account opening confirmation |UK |Issued in last 3 months | |

|letter | | | |

|Credit card statement |UK or EEA |Issued in last 3 months | |

|Financial statement, e.g. pension or endowment |UK |Issued in last 12 months | |

|P45 or P60 statement |UK and Channel Islands |Issued in last 12 months | |

|Council Tax statement |UK and Channel Islands |Issued in last 12 months | |

|Letter of sponsorship from future employment provider |Non-UK or non-EEA only - valid |Must still be valid | |

| |only for applicants residing | | |

| |outside of the UK at time of | | |

| |application | | |

|Utility bill |UK – not mobile telephone bill |Issued in last 3 months | |

|Benefit statement, e.g. Child Benefit, Pension |UK |Issued in last 3 months | |

|Central or local government, government agency, or local|UK and Channel Islands |Issued in last 3 months | |

|council document giving entitlement, e.g. from the | | | |

|Department for Work and Pensions, the Employment | | | |

|Service, HMRC | | | |

|EEA National ID card |- |Must still be valid | |

|Cards carrying the PASS accreditation logo |UK, Isle of Man and Channel |Must still be valid | |

| |Islands | | |

|Letter from head teacher or college principal |UK - for 16 to 19 year olds in |Must still be valid | |

| |full time education - only used| | |

| |in exceptional circumstances if| | |

| |other documents cannot be | | |

| |provided | | |

If you are unable to provide this documentation, we will be unable to proceed with your application.

Example - Proof of Identity

For British Nationals, please see below an example of a valid passport displaying photograph. Please photocopy the personal details page making sure that the full reference number is visible on the copy.

[pic]

[pic][pic]

For EEA Nationals, please see above an example of a Biometric Residence Permit displaying photograph. Please copy both front and back of the card and make sure that the copies are clear and complete.

2. PROOF OF RIGHT TO WORK IN THE UK

To prove that you have the RIGHT TO WORK IN THE UK – please bring the original and a photocopy of ONE document from below. For passports, please copy all the pages that refer to your right to work and personal details, including the page containing your signature (for UK Passports issued from 2017 this is the page opposite the photo page). For further information please visit the Home Office website: ukba..uk/workingintheuk/

|Document |Tick if document |

| |present |

|UK passport - showing you are a British Citizen or a Citizen of the UK and Colonies having the right of abode in the UK | |

|Passport, or Identity Card issued by a State within the European Economic Area (EEA)* or Switzerland | |

|A passport or other Right to Work document issued by the Home Office to show that: | |

|You can live in the UK as the family member of a national of a state that is part of the EEA | |

|You are exempt from Immigration control with indefinite leave to enter/stay in the UK | |

|You have current leave to enter/stay in the UK and can work, provided that you DO NOT require a work permit | |

|PLEASE NOTE THIS MUST BE CONTAINED IN YOUR CURRENT VALID PASSPORT | |

|A current Biometric Immigration document (Biometric Residence Permit card) | |

|Residence permit or registration certificate indicating permanent residence in the UK – issued to EEA nationals | |

|A registration card which has been issued by the Home Office (ARC card) | |

|A Birth/Adoption certificate issued in the UK. This must be accompanied with either official proof of national insurance from| |

|a Government Agency, for example HM Revenue and Customs (formerly Inland Revenue), the Department for Work and Pensions, | |

|Jobcentre Plus, the Training and Employment Agency (Northern Ireland) or the Northern Ireland Social Security Agency OR a | |

|document issued by a previous employer (including Royal Mail) for example a P45, P60 or payslip. | |

|Your first name and surname must appear on your official proof of NI of document and must match the first name and surname on| |

|your birth / adoption certificate, initials are not acceptable. Middle names are not required on the NI document, | |

|A certificate of Registration or Naturalisation as a British Citizen | |

|An official letter issued by the Home Office confirming either your ‘Certificate of Application’, OR receipt of your Right to| |

|Work Documents as part of your application for an extension to remain in the UK. This must be followed by a positive | |

|verification notice from the Employer Checking Service which we will request. | |

|Deed Poll (a Deed poll document with just one signature is acceptable providing that the document is from a solicitor, law | |

|firm or reputable on-line company, however this must to be accompanied by an official document such as a passport, driving | |

|licence or formal letter from the local council to show that you are using your new name) | |

|Immigration Status Document | |

* European Economic Area states include; Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Ireland, Italy, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Norway, The Netherlands, Poland, Portugal, Romania, Spain, Slovakia, Slovenia, Sweden and the United Kingdom.

Example - Proof of Right to Work in the UK

Passport

If you are providing a passport, please photocopy the page with the expiry date. In UK passports, this is the inside page at the back. Please make sure that the full reference number is visible on the copy.

[pic]

Visa

Photocopy the relevant visas which detail either a set time or indefinite leave to remain in the UK, making sure that the full reference number is visible on the copy. If the visa is expired, we must see a relevant Certificate of Application from the Home Office (not your solicitor) stating clearly that you are still eligible to work in this country. The visa must be in your current passport.

[pic] [pic]

ARC

If you have an ARC card you need to photocopy both sides, making sure that the copies are clear and complete.

[pic]

Biometric Residence Permit

If you have a Biometric Residence Permit, please photocopy both sides making sure that the copies are clear and complete.

.

[pic][pic]

Birth Certificate – UK citizens only

UK citizens may provide a birth certificate instead of your passport. You must also provide a photocopy.

[pic]

3. PROOF OF NATIONAL INSURANCE NUMBER

To prove your NATIONAL INSURANCE NUMBER - please bring in the original and a photocopy of ONE document from the list below. The document must show your full first name and surname and must not be handwritten. Following this link will enable you to access a printed copy of your National Insurance number which is fully compatible with our requirements.

If you do not have a National Insurance number, then you will need to provide proof that you have applied for one. For further information please contact your local Jobcentre Plus or call The National Insurance number application line on 0800 141 2075 Monday to Friday, 8:30am to 5pm

|Document |Tick if document |

| |present |

|HM Revenue & Customs letter obtained from Gov.UK | |

|National Insurance Number Card | |

|An official document issued from a previous employer (including Royal Mail) | |

|A document from H M Revenue and Customs (formally Inland Revenue) or Jobcentre Plus | |

|A document from The Department of Work and Pensions (DWP) or Employment Service | |

|P45/P60/payslip (must not be handwritten) | |

|For Northern Ireland candidates only: A document from the Training and Employment Agency OR the Northern Ireland | |

|Social Security Agency | |

Example - Proof of National Insurance Number

A letter from HM Revenue & Customs obtained from Gov.uk is acceptable as proof of NI number.

[pic]

A national insurance number card is acceptable as proof of NI number. Please photocopy the card making sure that the name and whole number are clearly visible on the copy.

[pic]

Please note, if you National Insurance Number is in your maiden name, a linking document can be used i.e. your marriage certificate or deed poll.

4. PROOF OF ADDRESS

To prove your CURRENT ADDRESS - please bring in the original and a photocopy of ONE document from below. The document must:

• Not be handwritten

• Clearly display your current name and address

• Be dated

• Must not be an e-statement (any statement obtained online)

• Contain ID i.e. official letterhead from a recognised organisation/business/government body etc.

• NOT be issued by Royal Mail Group unless it is a P60 or payslip

|Document |Tick if document |

| |present |

|Utility bill |Issued (dated) within last 3 months | |

| | | |

| |- -/ - - / - - - - | |

|Bank Statement or letter |Issued (dated) within last 3 months | |

| | | |

| |- -/ - - / - - - - | |

|Credit Card Statement |Issued (dated) within last 3 months | |

| | | |

| |- -/ - - / - - - - | |

|HM Revenue and Customs Documentation |Issued (dated) within last 3 months | |

| | | |

| |- -/ - - / - - - - | |

|Utility Bill |Issued (dated) within last 3 months | |

| | | |

| |- -/ - - / - - - - | |

|Benefit statement, e.g. Child Benefit, Pension |Issued (dated) within last 3 months | |

| | | |

| |- -/ - - / - - - - | |

|Central or local government, government agency, or |Issued (dated) within last 3 months | |

|local council document giving entitlement, e.g. from | | |

|the Department for Work and Pensions, the Employment |- -/ - - / - - - - | |

|Service, HMRC | | |

|Mortgage Statement |Issued (dated) within last 12 months | |

| | | |

| |- -/ - - / - - - - | |

|Financial Statement |Issued (dated) within last 12 months | |

| | | |

| |- -/ - - / - - - - | |

|P45 or P60 |Issued (dated) within last 12 months | |

| | | |

| |- -/ - - / - - - - | |

|Council Tax Bill |Issued (dated) within last 12 months | |

| | | |

| |- -/ - - / - - - - | |

|Driving licence - must be ................
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