Paperwork due from an Orientation - Home - MANP
SAMPLE
Employee File Set Up
Personnel Folder (Employee Name & Date of Hire)
• Application ________
• Company Background Check Acknowledgement & Certification Form ________
• Signed offer letter ________
• Payroll Management New Employee Set-Up Information Form ________
• Employee Action Form (EAF) ________
• Non-Compete Agreement ________
• Employee Handbook & Acknowledgement Form ________
• Sexual Harassment Policy & Acknowledgement Form ________
• Employee & Emergency Contact Form ________
• Safety Manual Acknowledgement in employee file ________
• Job Description ________
Other Folder (Employee Name & Date of Hire) – maintained separately
• Federal W-4 with Employee information complete ________
• State W-4 with Employee information complete ________
• Direct Deposit form and voided copy of check ________
• Background Check Results ________
• Unemployment Requests ________
• Any Verification of Earning Requests ________
• New Hire & Annual Benefits Election Forms completely filled out ________
• Section 125 Salary Reduction Form ________
• Life Insurance Beneficiary form for Basic Life Insurance ________
• Direct Deposit forms (if applicable) ________
Workers Compensation Folder (Name, Date of Injury, Injury Diagnosis) - maintained separately
• Initial Claim sent to insurance company
• All Forms returned by Doctor
• Any correspondence regarding the injury with Insurance company, Doctor or Employee
I-9 Files for Active and Terminated Employees – maintained separately
• I-9 form completed & forms of identification copied.
• (Section 1 signed by Employee and Section 2 by authorized representative of company)
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