USC Research
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New eRA Commons Features and Fixes
2011-043
eRA will deploy software updates to enhance various sections of Commons this evening. The updated functionality will be available to users tomorrow, Friday, February 25th. eRA Commons will be unavailable from 9 p.m. (ET) tonight (Thursday, February 24) until as late as 7 a.m. tomorrow to complete this work. New features and fixes to be released are described below.
General
New Feature
• The Commons home page will include warning text indicating that the user is accessing a United States Government website.
Personal Profile
New Feature
• Help files will be added to the Submit Reference Letter and List of Reference Letters screens. Users can access the help files by clicking the question mark (?) icon next to the screen name (i.e., Submit Reference Letter and List of Reference Letters).
Status
Fix
• For users with the Assistant (ASST) role: The feature that allows Assistants to sort by PD/PI Name on the Status Result – List of Applications/Grants screen will be repaired so that the results will be sorted properly. Previously, the system sorted the results list based on the first PD/PI name in the drop down list, instead of the PD/PI name that the user selected from the drop down.
eSNAP (Electronic Streamlined Non-competing Award Process)
New Features
• The Due Date listed on the Manage eSNAP and eSNAP Menu screens will be displayed as the fifteenth day of the month, in order to have the correct Due Date as is listed on the Type 5 e-mail reminder notice.
• When completing the Personnel Form portion of the Edit Business - All Personnel List screen, if the user enters a zero in the Months Devoted to Project field, or leaves the field blank, the system will stop processing and the user will receive the following error message: “One of the fields under the Month devoted should be more than 0.”
xTrain
New Features
• A new, required field, Degree(s) Sought, will be added to the electronic Statement of Appointment (Form PHS 2271). If the user chooses the “YES” checkbox for the Degree(s) Sought, he or she must indicate the type of degree (and whether a dual degree program) and complete the Expected Completion Date of Degree Requirements field.
• The PDF version of the Statement of Appointment (Form PHS 2271) will be modified so that the Education—After High School field will only display degrees received.
• Users will not be able to edit the Stipend/Salary/Other Compensation field (on the Statement of Training Appointment screen) for appointments that are 12 months in length.
• New resources: New quick reference guides, frequently asked questions, and presentations concerning the use of xTrain have been posted to the eRA xTrain page.
Fixes
• The Save & Submit to Agency button will appear on the Termination Notice screen. Previously, the button was not visible for foreign and federal fellowship grants, unless the user refreshed the web page or returned to the Trainee Roster screen prior to accessing the Termination Notice screen.
• The Source column on the Search for WIP Appointments and Terminations screen will display “Paper” for all appointments and terminations submitted via paper.
• Users with the xTrain ASST and SPONSOR delegations will be able to view the PI’s and Sponsor’s grants from the My Grants screen under the xTrain tab.
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