CITY OF BOWDLE



CITY OF BOWDLEREGULAR MEETING MINUTESJUNE 1, 2020Mayor Boschee called the meeting to order at 7:00 PM with those present reciting the Pledge of Allegiance. The following members were present: Erick Bieber, Gary Frankfurth, Rex Gab, Mike Gunderson, and Tim Thomas. Also present: Finance Officer Janet Sandmeier and for a portion of the meeting Kirby Kleffman, Brooke Heilman, Rodney Schlecht, and Dr. Kessler. The Pride of the Prairie had an I-Pad set up to record the meeting. Motion by Frankfurth, seconded by Bieber, to approve the agenda. All present voted yes. Motion carried.Motion by Thomas, seconded by Gunderson, to approve the minutes of the regular meeting held on May 4, 2020. All present voted yes. Motion carried.Receipts for the month of April: CorTrust Bank, Interest $.024; Airport Fund Interest, $11.44; First State Bank, Interest $121.80; Midcontinent Communications, Franchise Fee, $236.97, Venture Communications, Franchise Fee, $376.86; State of SD, Sales Tax, $15014.16; Edmunds County Taxes, $4409.26; State Shared Revenue, County Shared Revenue, $1263.23; County Wheel Tax, $459.04; Penalties & Interest, $136.21; State of SD, Alcohol Beverage Renewals, $300.00; The Watering Can, lease for building and lot, $89.45, Pet Licenses, $108.00; Golf Cart Fees, $110.00, Misc Income, $224.41; Rubble Site Fees/Tax, $677.46; Water/Sys Maint/Late Fees/ Reconnects/Meter Deposit, $10,838.94; Sewer/Late Fees, $6552.12; Hospital/Nursing Home, $492,644.The following claims were presented:MAY PAYROLLHospital/Nursing Home/Clinic, Wages, 300923.78City Financial Administration, Wages, 921.00Economic Development, Wages, 307Library, Wages, 1698.00Rubble Site, Wages, 592.75Sewer Department, Wages, 1811.00Streets Department, Wages, 1938.00Water Department, Wages, 1811.00IRS/CorTrust Bank, N.A. Payroll Taxes, 70803.16AAA Collections, Employee Payroll Deductions, 185.38Accounts Management, Inc, Employee Payroll Deductions, 363.23Aflac, Employee Payroll Deductions, 3564.26Ameriprise Financial Services, Inc, Employee Payroll Deductions, 330.00Bowdle Healthcare Foundation, Employee Payroll Deductions, 316.03Colonial Supplemental Ins, Employee Payroll Deductions, 248.36Delta Dental, Employee Payroll Deductions, 3855.36Office of Child support Enforcement, Employee Payroll Deductions, 441.24South Dakota Retirement, Employee Payroll Deductions, 34604.34Secure Benefits Systems, Employee Payroll Deductions, 3910.38VSP, Employee Payroll Deductions, 549.60Washington National, Employee Payroll Deductions, 73.06Wellmark Health Plans, Employee Payroll Deductions, 60404.53ARC, City- Supplies, Repairs, 313.07Beck Law Office, City-BEDC Consult, 109.88 Bowdle Building and Hardware, City-Streets/Park, 423.90Bowdle Healthcare Center, City-May Payroll, 11360.87CNA Surety, City-Insurance, 100.00DENR, City- Water Testing, 220.00EideBailly, City- Admin Audit, 8000Eisenbeisz, Miles, City- Zoning, 50.00Election Worker, City, Election, 130.00FEM, City- Airport Utilities, 29.59G & O Electric, City- Sewer Supplies, 26.04Gab, Rex, City- Zoning, 50.00Geier, Betty, City- Election, 130.00Geier, James, Jr. City- Rubble Site, 425.00Hoffman, Maurice, City- Zoning, 50.00Kerry’s SuperValu, City- Library Supplies, 6.45Leidholdt Tool Sales, City- Streets Supply, 37.95Montana Dakota Utilities, City-Utilities, 2227.40Oxner, Jeff, City- Zoning, $50Peck, Darlene, City- Election, 130.00Plunketts Pest Control, City-Rubble Site, 936.23Postmaster, Bowdle, City- Stamps, 215.00Premier Equipment, City- Supplies, 59.50Sandmeier, Janet, City- Zoning, 50.00Schnaible, Lydia, City- Library Supplies, 12.75SD Dept of Revenue, City-Water/Sewer Sample Fees, 249.00Softline Data, Inc, City- Admin Supply, 161.50The Pride of the Prairie, City- Publishing, 200.31Turner Drug, City, Park Supply, 1.99Venture Communications, City- Library Utilities, 47.44Visa, City-Library/Shop/Water/Sewer, 329.39WEB Water Bottling Company, City- Library Supplies, 13.00WEB, City- Purchased Water, 6367.32Weiszhaar, Scott, City- Zoning, 50.00A&B Business Equipment, Admin-Contracts, 1310.16Agiliti Health, Med/Surg Lease, 3451.00Agtegra Cooperative, Plant Maint, 163.11American Solutions for Business, Admin Supplies, 145.13AMUR Equipment Finance Inc, Loan Payable, 3306.60Avera Health, Radiology Fees, 8326.58Avera Health, ECARE, ER Contract, 4307.56Avera Queen of Peace, Adm Accredit, 259.65Avera St. Lukes, Software, Lab, Pharmacy, Surgical Equipment, 29402.16Avera St Lukes, Clinic Div, Radiology, 790.00Baxter Healthcare Corp, Supplies/Lease & Rental, 433.76Bimbo Bakeries Inc, Food, 148.85Bio-Rad Laboratories, Inc, Lab Contracts, 1386.23Boschee, Andre, Houskeeping Supply, 32.00Bowdle Building & Hardware, Plants & Activity Supplies, 623.05Bowdle, City of, Utilities, 1296.75Bowdle HRC, Admin Lease, 900.00Bracco Diagnostics, Inc, 355.26Cardinal Health Rx, Pharmacy-Drugs, 56048.19Carefusion Solutions, Pharmacy Contracts, 536.00Concordance Healthcare Solutions, Covid/Med Surg/Lab Supplies, 5653.94CR Bard, Inc, LTC Nursing, 445.05Crest Healthcare Supply, LTC Equip, 61.04Dakota Broadcasting, LLC, Admin Ad, 110.00Dakota Supply Group, Plant Supplies, 141.05Division of Criminal Investigation, Admin Cred, 53.50Double D Lot Services, Clinic Maintenance, 65.00Drake’s Place, Med/Surg, Plant, Food, Clinic-Supplies, 204.52E Provider Solutions, Admin Software, 510.35Eberhart, Kristi, Foods, 87.00EcolabDietary, Equip Rental, 91.73Edmunds County Emergency Mgmt, Ambulance Supply, 138.10Emergency Medical Products Inc, Ambulance/Covid/Cardiology Supplies, 3534.02FFF Enterprises, Pharmacy Drugs, 6726.12GE Precision Healthcare, Radiology Contracts, 287.09Grainger Inc., Supplies, 97.80Grau, Sharon, Home Health Mileage, 2.00Hardison, DJ, Admin Cred, 375.00Hoffman, Fern, Comp/Benefit Supply, 192.78Jacobs, Shane, Plant Travel, 16.80Kaiser, Barb, Lab Mileage, 30.24Kaiser, Melanie, HH/CH Mileage, 87.68Ken’s Supermarkets, Nutrition, 164.59Kerry’s SuperValu, Nutrition, 10.67Kessler, Lacey, Phys. CME, 1203.43Larson, Hope, Covid Supply, 17.57Matheson Tri-Gas, Inc, Clinic Supplies, 65.90McKesson Medical Surgical, Lab Supplies, 2074.88Med-Pass, Surgical Subscription, 139.00Medical Information Tech, Admin Minor Equip Software, 2719.00Medical Review Consultants, LTC Consultant Fees, 385.00Medical Waste Transport Inc, Waste Disposal, 207.75Medline Industries Supplies, Med/Surg Supplies, 1382.12Montana-Dakota Utilities, Utilities, 6254.13Network Services Company, Laundry/Housekeeping Supplies, 1660.80Northern X-Ray Company, Radiology Maintenance Contracts, 5212.50Olympus America Inc., Surgical Contracts, 683.33Ortho-Clinical Diagnostics, Lab Supplies, 370.80Owens & Minor, Med Surg/Covid/LTC Supplies, 2873.97Peacock Imaging, Radiology Professional Fee, 1182.55Penner Patient Care, LTC Maintenance, 36.50Petty Cash, LTC/Activities/Nutrition Supply, 114.07Praxair, Oxygen-Supplies, 3029.14Premier Equipment, Repair/Supply, 265.45 Preszler, Stacy, Clinic Supply, 186.00Preszler, Travis H, Phys. CME, 349.00Pride of the Prairie, Admin Advertising, 391.17Reuer Sanitation, Waste Disposal, 837.00Richard Ewing Equipment, Laundry Supply, 32.75Schmierer, Pam, Med/Surg Mileage, 53.76Schnaible, Lydia, HH Mileage, 25.20SD Healthcare, LTC Seminar, 508.50SDN Communication, Maintenance Information Tech, 1070.60Servall Rapid City, Housekeeping/Clinic, Supplies, 192.52Sewer Duck, Clinic Maintenance, 637.50State Street Pharmacy, Pharmacy Drugs, 16.00Stericycle, Inc, Med/Surg Contract, 69.00Stuwe, Annabell, Clinic, 732.00The Watering Can, Admin. Supplies, 263.90Turner Drug, Drugs/Pharmacy Consultant, 3763.83Turner, Mary, Admin Supplies, 54.20US Bank National Assc, Subscription, 1500.00US Foodservice, Dietary Food, 8997.57Venture Communications, Telephone, 2757.86Visa, Covid/LTC/Housekeeping/Clinic/Ambulance/PT Supplies, Ambulance Fuel, 1541.55Vogel, Chelsea, PT Mileage, 26.46Walmart, Covid Supplies, 99.60WEB Water Bottling Company, Supplies, 71.50Wright, Tracy, Nutrition Consult, 410.75Motion by Bieber, second by Frankfurth, to approve the payment of claims plus the WEB bill which had not yet arrived. All present voted yes. Motion carried.Motion by Frankfurth, second by Gunderson to allow for the closure of Main Street during the Friday and/or Saturday of June 26 and 27 to allow the BHS Junior Class to hold a corn hole tournament. It was further proposed that open containers be allowed on Main Street during the time to be able to maintain the CDC guidelines for building occupancy, allowing for additional seating outdoors. Vote resulted in 4 yes, 1 no. Motion carried.In that a definite decision as to the June 26 Bull-O-Rama had not yet been made, Bieber moved to approve the temporary malt beverage license for the Fire Dept. for the event. Second by Frankfurth. All voted yes. Motion carried.A men’s softball league has formed. The league requested the option to consume malt beverage at the ball diamond during games. The season will last approximately 8 weeks, with 4 home games. After discussion on allowing coolers to give players the option, discouraging glass bottles, and emphasizing the cleaning up of the cans, etc. motion was made by Gunderson, second by Gab, to allow coolers during the men’s league games at the ball park. All voted yes. Motion carried.Rodney Schlecht presented a quote from Midco Diving and Marine Service for water tank cleaning. He explained that this is done on a rotating schedule with the water tower. Motion to approve the $2875 quote was made by Bieber, second by Thomas. All voted yes. Motion carried.Schlecht also presented information from Jensen’s concerning the street asphalt repair and chip sealing. The areas to be repaired will come with a price tag of $36,000. Jensen’s recommended chip sealing all repairs for best results. To chip seal, they would bring one tank of oil, seal all of the repaired areas, and utilize the remaining oil to seal designated streets as far as possible, which they anticipated would be the length of 10 to 12 blocks. The cost for the chip seal would be $35,000. The council had already approved the bid from Jensen’s last month, and approved their plan for adding the chip sealing. Jensen’s had shared they would like to begin the asphalt repairs within the next week or so, and that chip sealing needs to wait a few weeks beyond the repairs.CFO Brooke Heilman presented the council with the April Financial Statements. The reports were reviewed by the council. COVID-19 contributed to some significant losses for the facility during the month. The LTC did see a slight profit for the month, and was reported to have 30 residents currently. CEO Kleffman shared the April monthly statistical report with the council. The numbers shared were indicative of the financial picture shared by CFO Heilman. The 2021 budget, which will go into effect July 1, was reviewed by the council. Projections show a $60,000 profit for the year, and allow for a 1% raise for employees. Motion to approve the budget was made by Bieber, seconded by Gunderson. All voted yes. Motion carried.Motion by Thomas, seconded by Frankfurth to approve the following new hires: Audra Aman, LTC RN, FT, $23.90/hour; Maia Crawford, Dietary Aide, PT, $12.00/hour. Motion carried. Mayor Boschee welcomed them to the facility.The following adjustments were noted: Brittanie Berg-LTC CNA, change from FT to PRN, and also 5 year increase, $13.11/hr; Jordre Eisenbeisz-RN, 5 year increase- $27.03. Terminations were Katrina Reuer-Cook/Dietary Aide/Laundry Aide and Alex Seuer-Activities Aide.The COVID-19 Reporting Policy was presented for approval. Motion to approve was made by Thomas, Gab seconded, all voted yes. Motion carried.A COVID-19 update was also given by Dr. Kessler and CEO Kleffman. They reported that 152 individuals (staff, patients, clergy) had been tested, expecting to see results within one to two weeks. Weekly, random testing of patients and staff will continue for the foreseeable future. As a result of the COVID-19 pandemic, Kleffman reported, that an improved method of cohesive communication had resulted through a monthly “Think Tank” made up of the providers, mayor, healthcare board council members, facility CEO and CFO. This “Think Tank” had proven to provide insight and clarification in dealing with the issues of the facility beyond COVID and plans are to continue beyond COVID.CEO Kleffman requested Executive Session for Personnel and Legal Matters. Gab moved to enter into executive session at 7:44 pm with Thomas seconding. All present voted yes. Motion carried. Heilman and Schlecht left the meeting during this time.Mayor Boschee declared Executive Session over at 8:35 pm. Coming out of executive session, Thomas moved to approve the two-year contract for Dr. Lacey Kessler at $252,000 per year with a one-time payment of $25,000 for extra duties related to COVID-19. Gab seconded. All present voted yes. Motion carried. CEO Kleffman and Dr. Kessler left the meeting at this time.Residents had requested the revisiting of a City Wide Clean-Up. It was decided to target June 19 and 20 as dates when the rubble site will have extended hours: Noon to 8:00 pm on Friday and 10:00 AM to 8:00 PM on Saturday. The fee for tires will be waived, but a maximum of 4 tires will be accepted, from private individuals only. If elderly individuals need assistance in getting an item to the site, they are asked to call the city office at 285-6350 prior to 3:00 Thursday, June 18. Residents are asked to follow the guidelines of acceptable items. These were printed on residential water bills, are listed on Midco Channel 7, Venture Channel 199, and on Facebook. Please call the city office or talk to Rodney or Joe with questions or concerns. With respect to garbage, all are reminded that Reuer Sanitation does the weekly garbage collection and all are to contact Reuer’s to establish pick up. The frequency with which dumpsters are being utilized by unauthorized others has become an issue. This needs to stop.The proposed project on the theatre lot was on the agenda, but was tabled in the absence of Kappenman who was gathering information for the project.Clark Engineering had submitted a question concerning the intent of the council to pursue the relining or replacement of sewer line for the Main Street Project. If replaced, the new line would be an eight inch line. The current line is 12” but has numerous dips and debits and unused access areas which may create issues with relining. Any cost difference would not impact the city as loan funds must be utilized prior to grant dollars, and the savings would only apply to the grant portion. The consensus of the group was to stay with the original plan to replace the sewer line. Concerns about drainage issues and the potential for addressing these concerns through the water/sewer project with the possibility of placing drain tiles within the project was discussed.Gunderson brought a question to the council concerning the option for horses on the Vocu property, which is classified within city limits. This property had originally been the area where the school football field had been located, and remains within city limits with city water and sewer. After much discussion, it was decided that horses would not be allowed. F/O presented April Statement of Accounts and Monthly Receipts, Year-to-Date Budget Worksheet and Water Usage and Loss Report for Council’s review. The F/O reported the zoning board would be meeting on 6/2/20 at the park pavilion since the multi-purpose center is still closed to the public and the fire hall would be utilized for the primary election.F/O shared information from Beck Law concerning the ownership of the house on 5th street. Motion to transfer the ownership to the Bowdle Economic Development Corp was made by Thomas, second by Bieber. All voted yes. Motion carried.F/O also shared information concerning the 2018 and 2019 audit underway with EideBailly, andthe municipal election that will take place on Tuesday, June 23, from 7:00 am to 7:00 pm at the Fire Hall. Following the election, the council will meet at 8:00 pm to canvas election results.F/O relayed the fact that mosquito spraying would be starting this week.The next regular council meeting will be held at 7:00 on Monday, July 6, 2020. This will be the meeting for the reorganization of council, with new committees, oaths, etc.Motion by Thomas, seconded by Gunderson, to adjourn at 9:30 pm. All present voted yes. Motion carried. ___________________________ ______Rick BoscheeMayor DateAttest: ___________________Janet SandmeierFinance Officer - City of BowdlePublished once at the approximate cost of ___________. ................
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