Office of the Board of Commissioners



Office of the Board of Commissioners

Borough of Monmouth Beach

February 11, 2014

The following statement was read by Mayor Susan Howard:

This meeting is called pursuant to the provisions of the open public meetings law. Notice of this meeting was included in the annual list of meetings that was transmitted to the Asbury Park Press and The Link News on December 17, 2013, posted on the bulletin board in the Municipal Building on that date and has remained continuously posted as the required notice under the statute. In addition, a copy of this notice is and has been available to the public and is on file in the office of the Municipal Clerk.

Pledge of Allegiance

Mayor Howard called the meeting to order at 6:00 pm.

Present – Mayor Howard, Commissioner Cunniff, Commissioner McBride

Absent – None

Commissioner Cunniff moved, seconded by Commissioner McBride that bills totaling $269,900.34 which had been reviewed by their respective department heads be approved for payment:

Upon the call of the roll the foregoing motion was carried by the following vote: Aye -3-, Nay -0-.

Commissioner McBride moved, seconded by Commissioner Cunniff that the following Consent Agenda items be passed and adopted:

|R E S O L U T I O N - |2014- | | | | |

| |Authorizing Formal Transfer of Funds - | | |

| |2013 Budget | | | |

| | | | | | |

| WHEREAS N.J.S.A. 40A:4-58 states :"Should it become necessary, during the first |

|3 months of the fiscal year, to expend for any of the purposes specified in the budget an |

|amount in excess of the respective sums appropriated therefor and there shall be an |

|excess in any appropriations over and above the amount deemed to be necessary to |

|fulfill the purpose of such appropriation, the governing body may, by resolution setting |

|forth the facts, adopted by not less than 2/3 vote of the full membership thereof, transfer |

|the amount of such excess to those appropriations deemed to be insufficient"; and, |

| | | | | | |

| WHEREAS the Chief Financial Officer has recommended that the following | |

|transfers, being in compliance with N.J.S.A. 40A:4-58, be made. | | |

| | | | | | |

| NOW THEREFORE BE IT RESOLVED by the Borough Commissioners of the |

|Borough of Monmouth Beach, County of Monmouth, (not less than 2/3 of the full membership |

|concurring affirmatively) that the 2013 budget transfers be made a permanent part of this |

|resolution, are hereby made and approved. | | | |

| | | | | | |

| |2013 BUDGET TRANSFERS | | |

|TRANSFERS TO(INSIDE "CAPS"): | | | | |

|Legal Services: | | | | | |

| Other Expenses | | $ 1,000.00 |To cover additional expenses. |

|Inurance: | | | | | |

| General Liability | | 2,500.00 |To cover additional expenses. |

| Employee Group Health | | 19,000.00 |To cover additional expenses. |

|Engineering Services and Costs: | | | | |

| Other Expenses | | 4,800.00 |To cover additional expenses. |

|Planning Board: | | | | | |

| Other Expenses | | 250.00 |To cover additional expenses. |

|Police Department: | | | | | |

| Salaries and Wages | | 125.00 |To cover additional salaries. |

|Animal Control Expense | | 1,000.00 |To cover additional expenses. |

|Public Buildings and Grounds: | | | | |

| Other Expenses | | 150.00 |To cover additional expenses. |

|Road Repairs and Maintenance: | | | | |

| Other Expenses | | 1,250.00 |To cover additional expenses. |

|Telephone | | 1,000.00 |To cover additional expenses. |

|TOTAL TRANSFERS TO | $ 31,075.00 | | | |

| | | | | | |

|TRANSFERS FROM(INSIDE "CAPS"): | | | |

|Financial Administration: | | | | | |

| Salaries and Wages | | $ 12,075.00 | | | |

|Social Security System | | 19,000.00 | | | |

|TOTAL TRANSFERS FROM | $ 31,075.00 | | | |

***

RESOLUTION

BE IT RESOLVED that Gerald Chismar be and is hereby appointed to serve as the Municipal Clean Communities Coordinator for calendar year 2014; and

BE IT FURTHER RESOLVED that the Borough Clerk be directed to forward the information on the appointment to the Office of the Monmouth County Clean Communities Coordinator.

***

RESOLUTION

BE IT RESOLVED that the Board of Commissioners of the Borough of Monmouth Beach hereby acknowledge and accept the Corrective Action Plan submitted by the Chief Financial Officer of the Borough with regard to the Borough’s 2012 Financial Audit Report; and

BE IT FURTHER RESOLVED that the Chief Financial Officer be directed to file a copy of the Corrective Action Plan with the State of New Jersey Department of Community Affairs, Division of Local Government Services.

***

RESOLUTION

WHEREAS, T&M Associates, on behalf of the Borough of Monmouth Beach has solicited proposals for the purchase and installation of various equipment to be used in the Snack Bar at the Monmouth Beach Bathing Pavilion; and

WHEREAS, said equipment is necessary to permit the opening of the snack bar at said facility for the 2014 season in a safe and efficient manner; and

WHEREAS, one proposal was submitted by Johnson’s Restaurant Equipment, Inc.; and

WHEREAS, the Board of Commissioners have reviewed the proposal and determined that the proposal submitted by Johnson’s Restaurant Equipment, Inc., is less than the bid threshold now established for award without bidding by a Qualified Purchasing Agent; and

WHEREAS, The Borough’s Qualified Purchasing Agent has reviewed the solicitation of proposals and found same to be correct in legal form:

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Monmouth Beach, County of Monmouth, State of New Jersey, that the Borough’s Qualified Purchasing Agent is authorized to enter into a contract with Johnson’s Restaurant Equipment, Inc., 1100 Route 33, Neptune, NJ 07753, in an amount not to exceed $32,881.00 as outlined on the proposal submitted to the Borough.; and

BE IT FURTHER RESOLVED that this award is subject to the certification of the availability of funds.

***

End of Consent Agenda

Upon the call of the roll the foregoing motion to adopt the Consent Agenda was carried by the following vote: Aye -3-, Nay -0-.

The following Ordinance was read by title only by the Clerk:

AN ORDINANCE OF THE BOROUGH OF MONMOUTH BEACH

COUNTY OF MONMOUTH, STATE OF NEW JERSEY

AMENDING CHAPTER XI ENTITLED “BEACHES, DUNES, PAVILION AND

WATERWAYS” SECTION 11-2.2 ENTITLED “FACILITY FEES, BEACH RATES AND

BATHHOUSE CHARGES”

Commissioner McBride moved, seconded by Commissioner Cunniff that the hearing on the Ordinance be opened to the public.

Upon the call of the roll the foregoing motion was carried by the following vote: Aye -3-, Nay -0-.

A member of the public asked if volunteers would get free beach and pool badges again this year.

Mayor Howard asked Borough Attorney Dennis Collins if a Resolution could be added to tonight’s agenda to provide for free beach and pool badges to the volunteers who served on the various boards and commissions of the town.

Mr. Collins said that the Resolution could be done tonight.

Mayor Howard noted that there would be a slight increase in the non-resident rates but the resident rates would remain the same as last year.

There being no comments or questions regarding the Ordinance,

Commissioner McBride moved, seconded by Commissioner Cunniff that the hearing on the Ordinance be closed.

Upon the call of the roll the foregoing motion was carried by the following vote: Aye -3-, Nay -0-.

Commissioner McBride moved, seconded by Commissioner Cunniff that the Ordinance be passed and adopted after a second reading and a public hearing.

Upon the call of the roll the foregoing motion was carried by the following vote: Aye -3-, Nay -0-.

Commissioner McBride offered the following Resolution and moved its adoption:

RESOLUTION

WHEREAS, The Mayor and Commissioners wish to recognize the many members of the Borough’s volunteer organizations who provide an invaluable service to the Borough; and

WHEREAS, the Mayor and Commissioners, on behalf of all residents, wish to offer a token of appreciation in recognition of the dedication and commitment of the many people who volunteer innumerable hours to make our town a very special place to live;

NOW THEREFORE, BE IT RESOLVED by the Board of Commissioners of the Borough of Monmouth Beach that “Seasonal Beach and Pool” badges be provided at no cost to active members of Monmouth Beach municipal volunteer organizations as listed below:

1. The Fire Company

2. The Ladies Auxiliary

3. The First Aid Squad

4. OEM Members

5. The Land Use Board

6. The Recreation Commission

7. The Environmental Commission

8. The Shade Tree Commission

9. The Beautification Committee

10. The Monmouth Beach Cultural Center Board and Volunteers.

11. The Sustainable Monmouth Beach Committee

12. Borough Email Graphics Designer

13. Library Board

Upon the call of the roll the foregoing Resolution was adopted by the following vote: Aye -3-, Nay -0-.

Administrator’s Report – Nothing

Borough Attorney’s Report – Mr. Collins said he had a matter to be discussed in a brief Executive Session.

Commissioner McBride moved, seconded by Commissioner Cunniff that the meeting be opened to the public.

Upon the call of the roll the foregoing Resolution was adopted by the following vote: Aye -3-, Nay -0-.

Sue MacDonald, 5 Shrewsbury Drive, asked if the Borough would consider adopting an Ordinance that would require residents to shovel snow from their sidewalks. She said she knew the issue had been brought up in the past but she noted that other towns had adopted such Ordinances. Ms. MacDonald asked if snow removal on sidewalks could be required in certain areas, such as on Griffin Street, in order to protect the school children. She said the kids are forced to walk in the street because the sidewalks are not shoveled.

Mr. Collins said that if the town required its residents to shovel their sidewalks, the liability would be on the homeowner. He said the Commissioners chose not to expose residents to that liability.

Roberta Jennings, Cook Street, asked if parking could be restricted on the East side of Hastings Place.

Mr. Collins said that it could be done but it would have to be discussed with the Police Chief.

Commissioner McBride commented that he liked the idea of one side parking on Hastings Place.

Sue McDonald said that the Borough’s Street Department did an unbelievable job of cleaning the roads during all the snowstorms we have had. She noted that it was a pleasure to drive into Monmouth Beach.

Commissioner McBride agreed and said that our Street Department was second to none.

There being no further comments or questions from the audience,

Commissioner McBride moved, seconded by Commissioner Cunniff that the meeting be closed.

Upon the call of the roll the foregoing motion was carried by the following vote: Aye -3-, Nay -0-.

Mr. Collins said that the Commissioners would convene a brief Executive Session, after which the regular meeting would be re-convened. He said the public was free to remain.

Mayor Howard offered the following Resolution and moved its adoption:

RESOLUTION

BE IT RESOLVED that the following portion of this meeting dealing with the following generally described matters shall not be open to the public:

Contract Negotiations

BE IT FURTHER RESOLVED that it is anticipated that the matters to be considered in private may be disclosed to the public at a later date when confidentiality is no longer required:

BE IT FURTHER RESOLVED that private consideration is deemed required and is permitted because of the following noted exceptions set forth in the Open Public Meetings Act:

Contract Negotiations

Executive Session convened.

At the conclusion of the Executive Session,

Commissioner McBride moved, seconded by Commissioner Cunniff that the Executive Session be adjourned and that the regular meeting be re-convened.

Upon the call of the roll the foregoing motion was carried by the following vote: Aye -3-, Nay -0-.

There being no further business,

Commissioner McBride moved, seconded by Commissioner Cunniff that the meeting be adjourned.

Upon the call of the roll the foregoing motion was carried by the following vote: Ayes -3-, Nays -0-.

Mayor Howard

Commissioner Cunniff

Commissioner McBride

ATTEST:

Joyce L. Escalante, RMC

Borough Clerk

February 11, 2014

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