SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP) …

SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM (SNAP)

SOURCE BOOK

New York State Office of Temporary and Disability Assistance

Center for Employment and Economic Supports

Chapters 1-4, 8, 10, 16-17 and 18 of the SNAP Source Book have been updated. As other sections are updated, we will notify district staff. For SNAP questions please contact the SNAP Bureau

at 1-800-343-8859, extension 3-1469.

FSSB 7/20/11

TABLE OF CONTENTS

SECTION: 1 Foreword/Notice

TABLE OF CONTENTS

SECTION 2: Food Stamp Program A. General Introduction B. Overview of the Foot Stamp Program C. Acronym/Terminology Listing

SECTION 3: Responsibility of LDSS A. General Introduction B. Personnel C. Certification Responsibilities D. Information E. Records F. Securing, Control & Processing of CBICs, PINS, or State Approved Local Equivalents & State Approved Local District Notice of Change Form G. Disaster/Emergency Preparedness

SECTION 4: Application Processing A. Definitions B. Right to Apply C. Authorized Representative D. Date of Application E. Applicant Interview F. Required Use of State-Prescribed Application Form(s) G. Required Application Information H. Delays In Processing I. Action on Delays Caused By The Household J. Action on Delays Caused By The Local District K. Application For Expedited Processing Service L. Mixed Households & `Pure' SSI Households M. SSI/Food Stamps Joint Application Processing (Joint Processing Procedures)

SECTION 5: Initial Eligibility Determination Household Concept Special Household Definition Non-Households Members Ineligible Individuals Boarders Elderly/Disabled Members Household Types Head of Household Non-Financial Eligibility Standards

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TABLE OF CONTENTS

Residency Citizenship and Alien Status Students Employment Registration Voluntary Employment Quit Social Security Numbers Validation of Social Security Number Transfer of Resources Household Cooperation Financial Eligibility Standards Resources Institutions Local District Responsibility Institutional Responsibility Verification Questionable Information Types of Verification Expedited Verification For Residents Of Group Living Arrangements Strikers Reporting Changes Qualifications For Expedited Service Identification Cards and Pins Front End Detection System

SECTION 6: Continuing Eligibility Recertification Changes During the Recertification Period Local District Action Public Assistance Households Mixed Households Reconstituted Households Mass Changes Verification At Recertification Reduction/Termination Of Benefits Of Households Containing Ineligible/Disqualified Individuals Disqualification for Intentional Program Violation

Definitions Responsibilities Referral To Prosecuting Authorities Commencement Of The Administrative Disqualification Hearing Process Notification Of Administrative Disqualification Hearing Administrative Disqualification Hearings Waiver Of An Administrative Disqualification Hearing

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TABLE OF CONTENTS

Penalties Notice of Disqualification Ineligible Alien Disqualification For Failure To Provide Or Apply For a Social Security Number Other Disqualifications

SECTION 7: Discontinuing Eligibility

SECTION 8: Notice of Agency Decision Client Notices System (CNS A. Definitions B. Adequate Notice C. Action Taken Notice D. Adverse Action Notice E. Expiration Notice F. Exemptions From Adverse Action Notice G. Mass Changes H. Factors Common To All Notices I. Combined Manual Notices J. Food Stamp Only Notices K. ABEL Budget Narratives

SECTION 9: Recipient / Applicant Rights Right To Privacy Complaint Procedures FAIR HEARINGS RIGHT TO A FAIR HEARING PRIORITY HEARINGS APPELLANT RIGHTS REQUESTS AID CONTINUING EXAMINATION OF CASE RECORD AUTHORIZATION REPRESENTATIVE LOCAL DISTRICT RESPONSIBILITIES DEPARTMENT RESPONSIBILITIES DECISION AND COMPLIANCE AGENCY CONFERENCES RIGHT TO USE FOOD STAMPS TO PURCHASE DELIVERED MEALS RIGHT TO USE FOOD STAMPS AT COMMUNAL DINING FOOD STAMP RESTAURANT MEALS PROGRAM FOR THE ELDERLY, DISABLED & HOMELESS HOMELESS MEAL PROVIDER PROGRAM

SECTION 10: Employment/Work Requirements

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TABLE OF CONTENTS

SECTION 11: Budgetary Method Determining Income Eligibility and Benefit Levels Budgeting Residents of Facilities Transitional Housing Benefits for Homeless and Domestic Violence Shelter Residents Budgeting Essential Person (EPS) Determining Deductions Proration Methodology Reductions/Suspension/Cancellation Replacements Of Food Restoration Of Lost Benefits

SECTION 12: Standards and Deductions A. Income Eligibility Standards B. THRIFTY FOOD PLAN C. INCOME DEDUCTIONS D. MEDICAL DEDUCTIONS E.DISALLOWED EXPENSES F. DEPENDENT CARE DEDUCTIONS G. SHELTER DEDUCTIONS H. PAYMENTS OF CHILD SUPPORT I. SIX MONTH REPORTING J. SYSTEM IMPLICATIONS K. STANDARD ALLOWANCES FOR HEATING/ COOLING, UTILITIESAND TELEPHONE L. TELEPHONE DISCOUNT: THE LIFE LINE PROGRAM

SECTION 13: Determining Income Definition EARNED INCOME UNEARNED INCOME INCOME OF INELIGIBLE INDIVIDUALS SPONSORED ALIENS AND INCOME DEEMING NON-HOUSEHOLD INDIVIDUALS INCOME EXCLUSIONS Self-Employment Other Than Farming SELF-EMPLOYMENT FARMING BOARDERS EDUCATIONAL INCOME ANTICIPATED INCOME INCOME ONLY IN MONTH RECEIVED INCOME AVERAGING

SECTION 14: Rules for Reporting Changes Six Month Reporting Rules

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Six Month Reporting Systems Implications

SECTION 15: Certification Periods / Issuing Benefits Certification Periods Issuing Benefits Electronic Benefit Transfer

SECTION 16: Claims Against Households A. Responsibility for Recovering Overpayments B. Definitions C. Discrepant Information Assessment D. Tracking Claim Establishment E. Claim Calculation F. Collecting the Claim--Repayment Methods G. Establishing The Claim H. Compromising Claim Amounts I. Terminating Claims J. Notices K. Documentation L. Systems Implications

SECTION 17: Resources A. Description B. Resource Limits C. Excluded Resources D. Licensed Vehicles E. Transfer Of Resources F. Deeming Of A Sponsor's Resources

SECTION 18: Food Stamp Record Retention/Documentation A. Introduction B. Purpose C. Documentation of Records

SECTION 19: NYSNIP

SECTION 20: Glossary A - J L - Z

TABLE OF CONTENTS

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SECTION 1: FORWARD/NOTICE

SECTION 1 - FORWARD/NOTICE

FORWARD

The material contained in this manual provides assistance to local staff by introducing the information necessary for the proper determination of eligibility and by serving as an instructional guide for workers.

This manual is the product of many individuals' work. It is the hope of all those involved in preparing the Supplemental Nutrition Program Source Book that you, the reader, will find it useful.

NOTICE

The Supplemental Nutrition Program Source Book is intended simply to express Department policies and regulations which have been formulated in Book 18, The Official Compilation, Rules and Regulations of the State of New York. The final authority on Department Regulations is Book 18.

NOTE: In the event there is a conflict between the Regulations in Book 18 and the Material in the Supplemental Nutrition Program Source Book, users should contact either the Supplemental Nutrition Program Source Book contact person or the Center for Employment and Economic Supports Supplemental Nutrition Program Bureau staff.

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SECTION 2 ? SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM A. General Introduction

SECTION 2: SUPPLEMENTAL NUTRITION ASSISTANCE PROGRAM

A. General Introduction

POLICY

The Supplemental Nutrition Assistance Program Source Book (SNAPSB) will provide local districts with guidelines to determine eligibility and benefit levels for households and to operate local programs. These include application and notice requirements, and budgeting and resource procedures basic to a determination of financial eligibility for Supplemental Nutrition Assistance Program benefits.

At the end of every subject, the reader will find at the bottom of the page, three possible headings or columns - "References," "Related Items," and "TA Source Book." References will cite the State Regulations; Related Items will cite other relevant sources; the TASB will cite the appropriate TASB Section(s). To facilitate further access to information, the reader will find a master Table of Contents in the front of the book.

Information in the SNAPSB will be revised and updated as needed in order to maintain the continued validity of the Source Book. Notification of the most recent updates will be found in Section 1 in the Notices area.

Administrative Directives, Regulations, General Information System (GIS) and Automated Budgeting and Eligibility Logic (ABEL) Transmittals will provide necessary notification of changes affecting Temporary Assistance staff. Wherever a conflict arises between the SNAPSB and Regulations, Social Services Law, Administrative Directives, GIS or an ABEL Transmittal, local district staff should contact the Center for Employment and Economic Supports, Supplemental Nutrition Assistance Program Bureau.

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