SUNY ESF Plan for Academic Continuity and the



SUNY ESF Plan for Academic Continuity and theHealth and Safety of Students, Faculty, and Staff Policy forWinter and Spring Terms 2021 – Updated 1/25/21Campus DemographicsSUNY ESF is located in Syracuse NY and is adjacent to the Syracuse University campus. The ESF campus has one dorm currently housing?450?students. Non- residential students will max out at 1750. The typical daily number of employees on campus for the Fall of 2020 semester has been?~150 as determined by mandatory daily COVID-19 screening questionnaire. The overall max employees on campus is expected to be 317. Students Remaining on Campus During Break The Campus has implemented a process to allow students to request permission to remain on campus after the fall semester ends and/or during the winter term and for those students who are pre-approved to so remain. This plan includes weekly COVID-19 testing of one half of the campus population and the other half the succeeding week. The exception to this is the period in which the campus is essentially empty between 12/19 and 1/3. Syracuse University and ESF will suspend testing during that period. All needed isolation and quarantine protocols remain in place along with ensuring students have access to meals. All related services remain available with a special focus on monitoring the student’s mental and physical well-being while residing on campus. Furthermore, these students must sign an acknowledgement of the rules that will govern their stay, whether it is an addendum to the housing license or another stand-alone document. There are 3 students remaining on campus over the break. Students Returning to Campus for Winter and Spring Terms - Testing and Isolation Requirements Students returning to campus or attending courses on campus for the winter and spring 2021 semester will be tested for COVID-19 prior to return to in person classes. Students residing in Centennial Hall must have been sampled in advance of return to the ESF dormitory and received negative results to permit move-in in accordance with the following specific instructions for Students Subject to NYS Travel Restrictions or Students from New York State or Contiguous States. All residential and non-residential students will participate in surveillance testing that will be available at Syracuse University starting no later than February 1, and this will be required for attendance in the in-person classes starting on February 8. All students who visit campus will be required to participate in weekly testing thereafter throughout the remainder of the semester. Faculty and staff working on campus will have the same pre-testing available and the same weekly testing available for the duration of the spring semester. Testing is conducted at Syracuse University and administered in coordination with ESF staff and volunteers for all staff and students before returning to campus, and weekly throughout the semester on a walk-up basis on any week day. Syracuse University has transitioned to the SalivaDirectTM test (Yale developed and FDA EUA approved) which still employs PCR analysis of pooled saliva that can be reflex tested to identify the positive individual(s). Identified positive individuals will be directed to receive a clinical diagnostic test for confirmation. Move-In Logistics for Centennial Hall Students Arriving from Noncontiguous States (Students Arriving from States other than New York, Pennsylvania, New Jersey, Connecticut, Massachusetts and Vermont)Students from states noncontiguous to New York must complete the New York State Traveler Health Form. Students from states noncontiguous to New York State will move directly into Shapero Hall at OCC with their belongings on either Friday, January 29 or Saturday, January 30. Students will also have the option of making personal arrangements for a private quarantine location with documentation provided before move in at Centennial Hall. All information will be collected from students when they check into Shapero Hall.Participate in daily pre-screening for travel history, COVID-19 history and COVID-19 symptoms for two (2) weeks prior to return using the web based surveillance system. Complete the daily form.Attest to completing a 7 day precautionary quarantine before arriving on campus. Note: attending medical care including COVID-19 testing is not a violation of quarantine. Answer a standard set of questions to disclose any known exposure to COVID-19 positive individuals or any COVID-19 symptomsStudents must obtain a COVID-19 test within 3 days prior to arrival to NYSStudents arriving with a COVID-19 test from within 3 days prior to arrival will conduct the 3 days of required quarantine at OCCStudents arriving without a COVID-19 test from within 3 days prior to arrival will be required to quarantine for 10 days per NYS travel guidanceA single residence room, meal delivery, Wi-Fi and access to laundry provided at OCC to residents at no additional chargeStudent Affairs will contact each resident at OCC regularly for health and wellness checkA mandatory COVID-19 test on day 4 following arrival will be provided by ESF to students at Shapero HallOnce both COVID-19 negative test results are received, students will be transported to Centennial Hall by charter transportation to move into their designated rooms. If the negative test results are not received, the student must complete a 10 day quarantine from the date of the first positive test.Residents will be strongly encouraged to obtain a flu shot before arriving on campus and provide proof of such at move in. Any student using any facility at Syracuse University is required to obtain a flu shot.Students must inform the campus of any known contacts with COVID-19 positive individuals, or of any symptoms consistent with COVID-19, or of a positive test result for COVID-19 (this notification to campus should not replace reporting to a health care provider or local health department).Review the revised College Commitment, and sign and agree to this.Move-In Logistics for Centennial Hall Students from New York State or Contiguous States (Students Arriving from States including New York, Pennsylvania, New Jersey, Connecticut, Massachusetts and Vermont)Students from New York State and states contiguous to New York will arrive in small groups staggered over the period of February 1?– February 6?to achieve social distancing. All information will be collected from students when they check into Centennial Hall.Participate in daily pre-screening for travel history, COVID-19 history and COVID-19 symptoms for two (2) weeks prior to return using the web based surveillance system. Complete the daily form.Attest to completing a 7 day precautionary quarantine before arriving on campusStudents from New York State and states contiguous to New York must present a negative COVID-19 test result from a sample taken within 5 days prior to arrival AND participate in on-campus COVID-19 testing as soon as possible but no later than five (5) days of returning.Students who arrive at Centennial Hall move in without a negative COVID-19 test result obtained from a sample taken within 5 days prior to arrival, or documentation of a positive diagnostic result from the prior 90-day period will be directed to move into quarantine facility, Shapero Hall at OCC, until negative test results can be produced.Answer a standard set of questions to disclose any known exposure to COVID-19 positive individuals or any COVID-19 symptomsNo more than 70 students shall be allowed to register for a single move in dayA maximum of? one parent/guardian/guest will be allowed to enter the building to assist with the move in of personal belongingsParents/guardians/guests must leave the building at the end of the assigned 3-hour move in windowEmergency contact information and updated health information form verified at move in to ensure we have current parent/guardian contact information and appropriate health information in the event of a health crisis.Students asked to provide a personal cell phone number for urgent communications at move inParents/guardians/guests will be provided opportunity to opt into email communications from College/Student AffairsResidents will be strongly encouraged to obtain a flu shot before arriving on campus and provide proof of such at move in. Any student using any facility at Syracuse University is required to obtain a flu shot.Students must inform the campus of any known contacts with COVID-19 positive individuals, or of any symptoms consistent with COVID-19, or of a positive test result for COVID-19 (this notification to campus should not replace reporting to a health care provider or local health department).Review the revised College Commitment, and sign and agree to this.Return to Campus Requirements for Non-Residential StudentsAll non-residential students must participate in daily pre-screening for travel history, COVID-19 history and COVID-19 symptoms for two (2) weeks prior to return using the web based surveillance system. . Complete the daily form.All students are strongly encouraged to obtain a flu shot before arriving on campus and provide proof. Any student using any facility at Syracuse University is required to obtain a flu shot. Provide documentation of a flu shot here.All students must review the revised College Commitment found here, and sign and agree to this.All students from states noncontiguous to New York must complete the New York State Traveler Health Form and follow the NYS Travel Advisory guidelines outlined below. For travelers who were out-of-NY state?for?more than 24 hours:Travelers must obtain a COVID test within three days of departure, prior to arrival in New York. Upload the test results here.The traveler must, upon arrival in New York, quarantine for three days.On day 4 of their quarantine, the traveler must obtain another COVID test. Upload the test results here. If both tests comes back negative, the traveler may exit quarantine early upon receipt of the second negative diagnostic test.Students who arrive without having completed the testing required as directed in the NYS Travel Advisory are required to complete a 10-day quarantine. All Non-residential students cannot come to campus until they complete the above steps.Precautionary Quarantine Requirements for All StudentsAll students must submit an attestation that they have completed a seven (7) day precautionary quarantine prior to returning to campus. Attest to your 7-day precautionary quarantine here.The following limited exemptions are allowed for the seven (7) day precautionary quarantine stated above:* Medical School and Health Professions students designated as “essential employees” will not be required to quarantine. Since ESF does not have medical and health profession students, this exemption does not apply to ESF.* Commuter students who are employed may apply to a campus designee for a limited exemption to allow them to work during the quarantine. Exemption requests will be submitted to the Dean of Students and a form is currently in development. To qualify for the exemption, such students will need to document the COVID-19 safety protocols of their employers. Also, the exemption will only apply to their ability to work. When not working, the students will be expected to quarantine from others. ESF will keep specific information on the number of exemptions approved for the semester and be able to report to SUNY system.COVID-19 Testing Requirements for All StudentsUpon returning for winter and/or spring 2021 on-campus activities, any student who will (1) live on campus, or (2) take at least one class on campus, or (3) utilize services on campus (e.g. library, gym, dining), or (4) work on campus, must participate in on-campus COVID-19 testing between February 1-5. Students from New York State and states contiguous to New York will also have the option to present documentation of a positive diagnostic result for COVID-19 from the prior 90 day period. All ESF students regardless of past positive test results will be required to report for weekly testing for sample submittal consideration after February 8 and thereafter throughout the remainder of the semester.*Students who are residing at their permanent address AND who have no intention of coming on/near either campus the ESF or the SU campus for the duration of the spring semester 2021 may request an exemption from these requirements by contacting the Division of Student Affairs at covidsa@esf.edu.Students must inform the campus of any known contacts with COVID-19 positive individuals, or of any symptoms consistent with COVID-19, or of a positive test result for COVID-19 (this notification to campus should not replace reporting to a health care provider or local health department). The SUNY ESF campus has intensified its previously approved and conducted surveillance testing plan as soon as students return to campus. All students, faculty and staff who live on campus and/or plan to be on campus regularly (including instruction, co-curricular activities, and meetings) are required to be tested weekly according to the new plan. Return to Campus Requirements for Faculty and StaffAll Faculty and Staff must participate in daily pre-screening for travel history, COVID-19 history and COVID-19 symptoms for two (2) weeks prior to return using the web based surveillance system. . Complete the daily form Faculty, and staff who have traveled to/from restricted states/regions or to/from international locations as defined by New York State must follow the NYS Travel Advisory and submit the New York State Traveler Health Form and follow the guidance of the governing local health department related to mandatory testing, quarantine/isolation, and timing of returning to campus. For travelers who were out-of-NY state?for?more than 24 hours:Travelers must obtain a COVID test within three days of departure, prior to arrival in New York. The traveler must, upon arrival in New York, quarantine for three days.On day 4 of their quarantine, the traveler must obtain another COVID test. If both tests comes back negative, the traveler may exit quarantine early upon receipt of the second negative diagnostic test.Travelers who arrive in New York without having completed the testing required as directed in the NYS Travel Advisory are required to complete a 10-day quarantine. Faculty and staff who plan to be on campus regularly (including instruction, co-curricular activities, and meetings) are required be tested weekly starting February 1. ?Location: Enter at Stadium Gate NTime: Monday through Friday, 9 AM to 2 PM, no appointment neededMethod: PCR analysis of pooled saliva that can be reflex tested to identify the positive individual(s). Identified positive individuals will be directed to receive a clinical diagnostic test for confirmation through specific instructions provided to the identified individual(s). Notifications: Negative results will be provided by email. Positive results will prompt a direct phone call by contact tracers.Any faculty or staff testing positive for COVID-19 must isolate and follow the New York State Department of Health Order on isolation and the guidance of the governing local health department on length of said isolation and timing of return to campus. In cases of possible exposure to COVID-19 on campus, ESF will follow Centers for Disease Control and Prevention guidance Testing, Screening, and Outbreak Response for Institutions of Higher Education (IHEs), specifically the section “Tiered approach and inclusion criteria for SARS-CoV-2 testing of persons with possible exposure in IHE setting in the context of an outbreak”. Students, faculty, and staff who have traveled to/from restricted states/regions or to/from international locations as defined by New York State will be required to follow the New York State Travel Advisory - whether living on- or off-campus—and attest that they have submitted the New York Traveler Health form and will follow the guidance of the governing local health department related to mandatory testing, quarantine/isolation, and timing of returning to campus. Proof of the traveler health form will be obtained by a screenshot of the last page submitted to their supervisor, or the Dean of Students. Any student, faculty, or staff testing positive for COVID-19 must isolate and follow the New York State Department of Health Order on isolation and the guidance of the governing local health department on length of said isolation and timing of return to campus. Isolation orders are issued by the Onondaga County Health Department in coordination with Dr. Brian Leydet (ESF employee).SUNY ESF maintains an agreement with Onondaga Community College for access to a dormitory reserved for isolation/quarantine with 200 available beds. This space is available for residential and off- campus students. Mode of Instruction Winter 2020-21 term Instruction for the winter term will be fully remote, with the following exceptions: classes with clinical practicums, research, and applied learning experiences that require physical presence. No classes will be offered face to face before February 8. On-campus density will be minimized to the maximum extent practicable and consistent with New York State Department of Health (NYSDOH) guidelines. For all on-campus students, faculty, and staff, the ESF campus shall maintain a testing plan requiring the testing of all on campus personnel. One half of the population will be tested week one, and the other half tested week two. This pattern will be repeated throughout the winter term. ESF will notify SUNY System Administration of the courses listed above requiring in-person instruction to provost@suny.edu. For courses that do not fall within the above categories, ESF will request specific exceptions to SUNY System Administration to hold any other in-person instruction.Spring 2021 termSpring term Instruction will begin February 8. ESF will allow students to return to campus residences in order to meet the mandatory testing requirement outlined above. Modes of instruction will ensure safe on-campus density, consistent with New York State and the governing local health department guidelines. ESF will be prepared to execute fully remote plans if the campus meets the threshold for a mandatory pause on in-person instruction as outlined in the Supplemental Higher Education guidance from the New York State Department of Health. ESF’s expectations of students during such a mandatory pause will be clearly communicated to students prior to the beginning of the semester. Remote Instruction Working together with campus governance processes and in collaboration with its faculty and support staff, ESF will work to ensure that remote instruction meets or exceeds expectations of regular and substantive interaction. ESF will continue to assist students with access to devices and internet connectivity in order for students to be successful with remote instruction.Transparency: Before the beginning of each semester, ESF will publish on its website the percentage of courses which will be offered in-person and remote. Regular Interaction: ESF will provide for the opportunity for substantive interactions with its students on a predictable and regular basis commensurate with both the length of time, and the amount of content, in the course or competency, will monitor the student’s academic engagement and success, and will make clear that the instructor(s) are responsible for promptly and proactively engaging in substantive interaction with the students when needed on the basis of such monitoring, or upon request by the student.International Students: ESF will make all reasonable efforts to accommodate the needs of international students completing coursework from other time zones, e.g. – opportunities for asynchronous instruction, interactions scheduled in a way that takes into account the time zones of the students enrolled in the section, and other such flexibilities. Substantive Interaction: ESF will engage students in teaching, learning, and assessment, consistent with the content under discussion, while also including at least two of the following:a) Provision of direct instruction; b) Assessment and / or the provision of feedback on a student’s coursework; c) Provision of information and / or responding to questions about the content of a course or competency; d) Facilitation of group discussion regarding the content of a course or competency; or e) Other instructional activities approved by the institution’s/program’s accrediting agency. ESF will work with faculty in order to equip them with the knowledge and skill to support remote learning of students with disabilities. ESF will remind faculty members that the standard process for requesting academic accommodation would continue to apply, no matter the mode of instruction. ESF will work to ensure all faculty and students have access to orientation/training opportunities to familiarize them with instructional technologies and remote pedagogies, especially those faculty for whom such technologies/pedagogies are new and for those students in vulnerable populations. ESF will provide proactive and regularized advising interventions for all academic programs in such manner that prioritizes student success, and will utilize instructional support provided by SUNY. Academic Calendar Spring Term Start DatesIn-person instruction for spring term will not occur at ESF prior to February 8. Pursuant to Section 2 above, ESF will notify SUNY System Administration of any courses which require in-person instruction prior to February 1st (e.g. clinical practicums, research, and applied learning experiences). For courses that do not fall within the above categories, ESF will request specific exceptions to SUNY System Administration to begin in-person instruction prior to February 1. Both notification and/or requests for exceptions must be submitted no later than December 1, 2020 to provost@suny.edu.Spring Break Given the current risks associated with COVID-19 spread, spring break and any other spring holiday periods will not be permitted. ESF may build in single-day midweek ‘reading days’ throughout the semester as an alternative pause of instruction while discouraging/prohibiting travel away from campus. Any on-campus services in support of religious observance will follow the density, quarantine/isolation, and face covering requirements that are already incorporated into the campus reopening plan. Commencement Commencement exercises ordinarily occurring at or near the close of Spring 2021 semester will be considered in accordance with guidance from New York State. ESF will begin to plan and message virtual commencements and/or safely distanced methods of recognition and degree dissemination for their graduates.On-campus ActivitiesFederal, State and Local GuidanceAll in-person activities will continue to follow the mandatory NYSDOH guidance for social distancing as well as the strictures of the approved campus reopening plan.To the extent possible, activities will be held outdoors or in a well-ventilated location, and CDC recommendations implemented to improve ventilation (Considerations for Institutions of Higher Education).ESF will continuously assess and confirm that all cleaning protocols are in compliance with NYSDOH Higher Education Guidance and CDC guidance (Interim Guidance for Higher Education during the COVID-19 Public Health Emergency and Reopening Guidance for Cleaning and Disinfecting Public Spaces, Workplaces, Businesses, Schools, and Homes).Face Coverings (Masks)Face coverings (masks) must be worn by all members of the campus community on campus at all times, including in classrooms, conference rooms and other spaces, even when six-feet social distancing exists. Exceptions to mask wearing include when students are (1) in their private residential or personal space, (2) eating meals on-campus while seated and social distancing is appropriately enforced, or (3) by themselves. Faculty and staff are likewise exempt when alone in their office or other space. Any request for a medical, religious, or other accommodation to this policy will be reviewed on an individual basis in accordance with relevant laws and campus plianceThe Chancellor’s Uniform Sanctioning in Response to COVID-19 Student Violations implementing uniform sanctions System-wide for COVID-19 related violations, remains in effect for the Winter and Spring 2021 terms and will be used as enforcement guidelines as applicable for violations of this re-opening plan.Mental Health Supports, Services and ReferralsGiven the unprecedented times for students, ESF will strive to do the following to increase the support for mental health services among our campus community:i. Promote on-campus and community-based mental health treatment and resources, including:a) ReachOut SUNY.b) Thriving Campus.c) Middle Earth from the University at Albany.ii. Highlight therapy groups and other peer-to-peer support strategiesiii. Advertise the availability of crisis services, including Crisis Text Line, including: NYS OMH Crisis Text Line: Text GOT5 to 741741iv. Publicize the availability of free online QPR suicide prevention training for students, faculty, and staff.ReportingDaily DashboardESF will continue to report daily COVID-related information to the SUNY COVID-19 Tracker in accordance with guidelines set forth by SUNY. ESF also maintains its own COVID-19 dashboard and will keep the data in its dashboards consistent with the SUNY COVID-19 Tracker at all times. Instructional ModalitiesESF will report to SUNY System Administration, as a continuation of fall semester reporting procedures, periodic statistical summaries of the distribution of instructional modalities between face-to-face, hybrid and remote methods as adjustments are made during the conduct of the academic semester.What Students Should Know: TransparencyESF will disseminate a clear, plain language notice on “What Students Should Know” to all students. It is understood that SUNY System Administration will develop a template for campuses to customize. This notice should provide information that includes but is not limited to: testing requirements; mandatory quarantine and isolation; uniform compliance; and the percentage of courses which will be offered in-person, and virtual so they can make informed decisions about their educational experience.The informational “What Students Should Know” notice will include links or additional information about the specific policies. For instance, students will be provided a copy of the Chancellor’s Uniform Sanctioning in Response to COVID-19 Student Violations and additional Campus-specific sanctioning so they are aware of the penalties for failing to comply with all COVID-19 related testing and safety protocols. The “What Student Will Know” Document will be completed by January 15 and will be disseminated by the Student Affairs Office to the students and stakeholders via email. SUNY ESF Campus Safety Monitor: John Wasiel; jrwasiel@esf.edu; 315-470-6896 ................
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