ESTACADA SCHOOL DISTRICT #108
Adopted: 7/9/08
Updated: 06/21/17
ESTACADA SCHOOL DISTRICT #108
ATHLETIC COACHES’ HANDBOOK
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2017-18
PREFACE
The material covered within this document is offered as a method of acquainting you with, and/or as a method of disseminating information to you regarding the subject matter presented.
As such, the material contained herein is not intended to either enlarge or diminish any Board policy, procedure or negotiated agreement; and is, therefore, superseded by such policy, procedure or agreement.
Any information contained in this document is subject to unilateral revision, change, or elimination from time to time and without notice.
No information contained in this document shall be viewed as an offer, expressed or implied, or a guarantee of any employment, or condition of employment of any duration.
It is our sincere desire that the material offered will be beneficial in acquainting you with important information pertaining to the Athletic Program.
Estacada School District does not discriminate against an individual’s race, color, religion, gender, sexual orientation, national origin, marital status, age, or disability.
TABLE OF CONTENTS
Introduction 5
Athletic Department Philosophy 5
General Guidelines for the Interscholastic Program 7
Desirable Characteristics for Coaches 8
o NFHS Code of Ethics
Areas of Management 9
o Insurance, Physicals, Training Rules, Disciplinary Violation
o Suspension Violation, Athletic Clearance Card, Athlete's Grace Period
o Eligibility Requirements
o Athletic Equipment
o Worn Out, Selling, and Purchasing Equipment
o Letter Awards
Transportation 21
o Conduct of Traveling Squads
Scheduling 21
Hazardous Techniques 21
Practice Limitations 22
Team Selection/Playing Time 23
Open Gym/Weight Room/Fields 24
Emergency Medical Treatment 25
Hall of Fame 27
Coach’s Resources 28
Guide for Developing Teamwork
Sportsmanship
Parent Meeting Suggestions
Coach’s Checklist
Parent/Coach Communication
Expectations of Parents
Appendices 35
Job Descriptions:
Head Coach - District Responsibilities, Team Responsibilities
Assistant Coaches
Volunteer Coaches
Coaches Evaluation
Activity Report
Extra Curricular Activities Emergency Procedure Card
Athletic Clearance Card (Sample)
Activity Participation Handout
Athletic Participation Contract
Clearance Card Procedure
Activity Fee/Guidelines
Academic Status - Grades 6-8
Compliance Statement
INTRODUCTION
This handbook is an effort to establish in written form guidelines to serve those who have responsibilities in connection with the administration of any phase of Estacada School District athletic programs.
These policies and procedures have been formulated by the Athletic Department in conjunction with the administration and school board.
The rules and regulations of policy and procedure incorporated into this athletic policy handbook are designed to assist each member of the athletic staff in the performance of his/her duties in keeping with continued school growth and services attendant to that growth. They are not intended to restrain the staff member in the performance of his/her duties or inhibit the Athletic Department in fulfilling its function in the total school program.
Rules and regulations are designed to be followed. If they are to serve the purposes for which they are intended, there should be no exceptions. However, if a need for change or amendment to a policy or procedure arises, it will be accomplished through the actions of the athletic staff, administration, and/or Board of Directors.
ESTACADA HIGH SCHOOL ATHLETIC DEPARTMENT
PHILOSOPHY
(From district policy IGDJ)
We believe that the program of interscholastic athletics is an integral part of the total education structure. We believe that all students should have freedom of choice in selecting activities.
With the infinite number of individual differences in students’ abilities and interests, the athletic program is to be broad and comprehensive. Competitive athletics are to be selected on the basis of the needs, interests, and basic abilities of students, applicability to lifelong value, and be organized appropriate to the student’s physical and emotional maturity. In an educational setting, every effort must be made to provide athletic opportunities in schools as can be adequately coached, managed, and supported, including adequate scheduling of events.
In addition, we recognize that competition at the varsity level may necessitate a selection process. The head coach, in conjunction with the athletic director and school administrator, shall establish criteria for selection of teams at the varsity level. The head coaches will decide playing time based on their judgment of combinations that will make the team as competitive as possible. At the sub-varsity levels, there will be a somewhat greater focus on player development, although playing time may still not be equal for all participants. The head coach will be responsible for properly communicating these criteria to parents, players, and staff.
We believe that the coach or advisor of an athletic activity must assume a major role in molding our student-athletes. Estacada High School coaches and student-athletes shall project an image of class, as competitors, who embrace challenge, enjoy the process, win with humility, handle defeat with dignity, advocate for their sport, and are positive role models. The coaches should, with sensitivity and compassion, develop leadership, foster cooperation, and exhibit outstanding sportsmanship for emulation by students engaged in activities as a participant or a spectator. Coaches must insist upon ethical behavior and good citizenship.
We believe that interscholastic athletics, when properly administered, will provide concepts and experiences that are directly applicable to situations students will face through life. Teamwork, establishing and meeting individual and group goals, developing perseverance, confidence, physical fitness, emotional control, leadership and self esteem, as well as a motivation for continued scholastic endeavors are all imparted via athletics and other competitive activities. While we will strive to make our teams as competitive as possible, our primary objective is to help our student-athletes acquire important skills that will help them to be successful in their adult lives. It is recognized that striving to win is a part of the American way of life and is one of the measures of success in any endeavor. The coach and athletes strive to win every contest, but not at “any cost.” Our efforts as coaches will be focused on teaching our athletes how to win and not just on winning. Through positive reinforcement and intentional teaching, we will show our athletes how to succeed with humility and persevere through setbacks in a productive manner.
Sportsmanship and maximum personal effort on the part of the participants are more indicative of a successful game, match, or season than are “win-loss” records.
When circumstance or interests indicate the possible addition of sports activities or the reduction of existing sport activities, decisions will be made by the EHS Administration, in concert with the District’s administrators and/or the Board of Directors.
TEACHING LIFE SKILLS THROUGH ATHLETICS
Our coaches will strive to be positive role models who display in-depth knowledge of their activity, an ability to teach, strong leadership skills, ethical behavior, and a deep interest in the holistic development of their athletes. Winning of championships should happen as an outgrowth of ethical coaching and healthy competition. The desired outcome for participants in our athletic program is that they will attain the following traits:
Ability to set and achieve goals Ability to deal with adversity
Self-confidence Sportsmanship
Competitiveness Pride
Accountability Responsibility
Teamwork Ability to communicate
Respect for self and others Work ethic
Commitment Academic achievement
Leadership High self-image
Self-discipline Dignity & Class
We also hope that, during their high school athletic experience, our student-athletes will have fun and build fulfilling relationships. Our programs will strive to provide an opportunity for our students to release stress in a healthy manner and instill “fitness for life” as a core value. The product of our investment in athletics will be a healthy adult who contributes to their community in a positive manner.
GENERAL GUIDELINES FOR THE INTERSCHOLASTIC PROGRAM
OF ESTACADA SCHOOL DISTRICT #108
The interscholastic athletic program of the Estacada School District is an accepted and significant phase of modern education. It is to be administered in accord with the best practices employed in a modern system of education and incorporate the many ramifications of recent equal opportunity legislation (Title IX). The interscholastic athletic program is designed for, and should contribute to, the participants’ physical growth and development, good physical condition, healthful habits, efficient teamwork, proper standards of conduct, desirable citizenship, and favorable social behavior.
The athletic program is only one of many school activities and, therefore, is under the same administration and controls as other school programs. The students taking part in the program are expected to conduct themselves in an exemplary manner.
Athletic contests are to be the culmination of ethical and educationally sound instructional methods employed by the coaches and demonstrated by the team members.
The health and welfare of the participants is a primary consideration in conducting the athletic program. Adequate physical examination and supervision of recovery time from illness or accident must be provided. Length of practice sessions, number of practices, number of games, and strenuous trips should be carefully planned with due consideration of the age of the pupils and the physical, emotional, and academic demands upon the participants.
DESIRABLE CHARACTERISTICS FOR COACHES
Coaches will be judged not wholly on the basis of wins and losses, but on the effects and contributions coaches make to the lives of the young men and women they have coached.
From its definition we learn that coaching is primarily teaching. The type of teaching differs from the classroom only in the nature of the subject matter, the type of laboratory, and the uniqueness of the teaching aids.
It is expected that all coaches at Estacada will possess the following:
1. A thorough knowledge of the sport or subject matter.
2. Personal and moral character which will properly influence those he/she coaches.
3. The motivation to teach.
4. Skills and adeptness in teaching - every coach should be a competent teacher with the ability to understand the nature of each student-athlete.
5. An efficient sense of organization.
6. Leadership ability to motivate others.
7. Ability to relate well with young adults in a variety of settings.
8. A willingness to abide by the National Federation of State High School (NFHS) Coach’s Code of Ethics.
NATIONAL FEDERATION OF STATE HIGH SCHOOL (NFHS)
COACH’S CODE OF ETHICS
The function of a coach is to educate students through participation in interscholastic competition. An inter-scholastic program should be designed to enhance academic achievement and should never interfere with opportunities for academic success. All student-athletes should be treated as though they are the coach's own, and their welfare should be uppermost at all times. Accordingly, the following guidelines for coaches have been adopted by the NFCA Board of Directors:
Coaches shall be aware that they have a tremendous influence, either good or bad, on the education of their student-athletes and, thus, shall never place the value of winning above the value of instilling the highest ideals of character.
The coach shall uphold the honor and dignity of the profession. In all personal contact with their student athlete, officials, Athletic Directors, school administrators, the state high school athletic association, the media, and the public, the coach shall strive to set an example of the highest ethical and moral conduct.
The coach shall take an active role in the prevention of drug, alcohol, and tobacco abuse.
The coach shall avoid the use of alcohol and tobacco products when in contact with players.
The coach shall promote the entire interscholastic program of the school and direct his or her program in harmony with the total co-curricular school program.
The coach shall master the contest rules and shall teach these rules to team members. The coach shall not seek an advantage by circumvention of the spirit or letter of the rules.
The coach shall exert personal influence to enhance sportsmanship by spectators both directly and by working closely with cheerleaders, booster clubs, and administrators.
The coach shall respect and support the contest officials. The coach shall not indulge in conduct which will incite players or spectators against the officials. Public criticism of officials or players is unethical.
Before and after contests, coaches of competing teams should meet and exchange cordial greetings to set the correct tone for the event.
A coach shall not exert pressure on faculty members to give student-athletes special consideration.
A coach shall not scout opponents by any means other than those adopted by league and/or State High School Athletic Associations.
AREAS OF MANAGEMENT
Insurance
Athletic insurance coverage is provided in the plan, which all students may elect at the time of payment of school fees. Exceptions to this may be made in cases of the participant being covered by a comparable health and accident policy; in which case the parents and/or guardians must fill out the name of the company and policy number, as part of the eligibility form. Coaches must familiarize themselves with school insurance and its limits and fully explain the coverage, limitations, and operation of the plan to all squad members and parents.
Physicals (Grades 9-12)
The family doctor who is familiar with the athlete and can take more time than that given in a mass setting should give physicals.
➢ Athletes are required to have a physical every two years.
➢ Each year the student must have parent permission to continue in athletics.
Training Rules
It is believed that being an extracurricular participant in OSAA-sponsored events is a privilege and, with the extra returns realized by the participant, go certain responsibilities. The goal of our training and conduct standards is two-fold:
1. No participant will ever present himself or conduct himself in a manner, which will bring discredit upon herself/himself, the team, or the school.
2. All participants will strive to continually improve themselves by attaining standards higher than those asked of the general student.
In order to attain these goals the following minimum standards will be in effect for all EHS athletes and other participants in co-curricular activities. A participant will be defined as any student who has turned out for an interscholastic team or co-curricular activity.
The privilege to participate in athletics and other co-curricular activities is available to any student. The following regulations govern participation, Grades 9-12:
1. The participant must meet scholastic eligibility requirements.
2. The participant must adhere to the training and citizenship rules as established by the Athletic Department and the school administration.
3. The participant must meet physical requirements and is required to possess some type of insurance, which covers him/her for athletic injuries.
4. A participant who is dropped from a squad for disciplinary reasons will not be allowed to become a member of any squad during that season. The athletic director may grant exceptions.
5. To participate in practices, contests, and/or activities, THE STUDENT MUST ATTEND EVERY SCHEDULED CLASS the day of each contest. If the contest/practice falls on a non-school day (including weekends), the student must attend every scheduled class THE SCHOOL DAY PRIOR to the contest/practice. If students must be absent from school during their sports season, they must complete and turn in a pre-arranged absences paper to the attendance office prior to the date of their absence. If a pre-arranged absence form cannot be obtained prior to the absence, documentation from the doctor/dentist with the date and time of the appointment will be accepted. This same procedure applies to court dates. Skip days are unexcused absences. As such, students may not practice or participate in an interscholastic contest the day of a skip, or participate in a contest the day of a skip or the next day.
6. The athletic participation contract will apply to all athletic participants: rally squads, dance line performers, student managers, and choir and band competition participants. The participant accepts the responsibilities listed below at the time he/she submits an athletic clearance card to the coach/advisor of the activity, and will remain in effect until he/she has turned in all school equipment at the completion of that sport or competition. If equipment is lost, the individual participant is financially responsible for reimbursing the appropriate department for the replacement cost of the equipment. The acceptance of the responsibilities demands a full-time commitment, not only to these rules, but also to specific activity requirements set forth by the coach.
Disciplinary Violation
1. Disregard for attendance requirements.
2. Insubordination, or open defiance of school authority.
3. Assaults, fights, abusive or disruptive conduct.
4. The unauthorized possession of equipment belonging to Estacada School District, other schools, or any individual.
5. The possession, use, consumption, or sale of illegal substances.
6. The possession and/or use of weapons.
When a student participant commits a disciplinary violation in the activity setting, the coach in charge is primarily responsible for student consequences; these take the following forms:
1. Counseling
2. Work details
3. Disciplinary suspension from practice or contests
Additional time commitments
If a student participant repeats a disciplinary violation, he/she will face additional consequences.
Suspension Violation
First offense for:
1. Commission of a criminal act
2. The possession, use or sale of alcohol or non-pharmaceutical prescribed drugs during the season or duration of the extra-curricular season.
3. The possession or use of tobacco in any form.
When a participant has violated one of the above areas of misconduct, he/she will be placed on a suspension for a minimum of two weeks up to a suspension for the rest of the school year.
FOR A TWO WEEK SUSPENSION:
1. The first week will involve a complete suspension from all activity participation.
2. The second week will involve practice but no participation in scheduled events.
3. A second violation of any area or misconduct will result in suspension from further activity participation (practice and competition for a period of two months OR THE REMAINDER OF THE SCHOOL YEAR), depending on the severity of the violation.
4. A third offense will result in suspension from all extra-curricular participation for the remainder of the school year.
EXTRA CURRICULAR CLEARANCE CARD
Prior to participating in an extra curricular activity, a participant must secure an Extra Curricular Clearance Card from the School Office. No participant will be permitted to participate in any practice until he/she secures this clearance card. The card is presented to the coach, who in turn can then issue equipment, assign lockers, etc. To receive an Extra Curricular Clearance Card, the participant must meet the following requirements:
• All participants must have a current athletic physical form on file with the Athletic Secretary, signed by his/her physician in accordance with the current OSAA and Estacada School District guidelines. An OSAA physical form must be completed which may be obtained from the School Office.
• Current enrollment in a minimum of six (6) classes and the successful completion of six (6) or more classes the previous trimester.
• Filing of the athletic participation contract, which may be obtained from the School Office.
• Payment of student fees (student body card with an activity sticker and participation fee).
Athletic Fee Guidelines:
The fee is nonrefundable except in cases of school transfer, accidents that prevent participation, or extended medical illness. The refund will be prorated on the number of contests scheduled. Note: Students, who, by their own volition, remove themselves from the team for disciplinary reasons, temporarily or permanently, will not receive a refund. Late enrollees will pay according to the prorated number of sport season’s contests remaining at the time of turnout and eligibility.
Participation Exclusions (No Practice/No Play):
A student who is excluded from an activity for specific disciplinary reasons will not be allowed to become a participant of any other activity during the specified duration of the sanction. A student who has quit a sport after his/her first two (2) weeks of practice may not use school facilities or equipment (outside of regular classes) until that sport season is completed.
An athlete’s participation in athletic practices or contests on days of partial or complete absence from school must be cleared by the dean, athletic director, or principal's office. Generally, a student- athlete will not be cleared to participate if he or she has an absence of more than one classroom period for something other than a non-discretionary (i.e., court, funeral, or verified doctor’s appointment with a note from the doctor’s office) or school-related (i.e., field trip or performance) event. Written verification may be required. This policy also includes participation on a Saturday following a Friday absence.
Skip days are unexcused absences. As such, students may not practice or participate in a contest the day of a skip or the next day.
Participation Limitations:
No athlete will be allowed to participate in a sport until all previously issued athletic equipment has been returned or proper restitution is made. An athlete may change from one (1) sport to another, during the same season, only by mutual agreement of both coaches involved and/or athletic director approval.
ELIGIBILITY REQUIREMENTS
EXTRA CURRICULAR/ACADEMIC PARTICIPANT REQUIREMENT
(District Policy #IGDJA-AR)
In order to meet academic eligibility standards for participation in OSAA programs, a student must meet the following:
1. Must be on track to graduate according to the OSAA guidelines by the 1st day of the OSAA season in August. (If not met, athlete is INELIGIBLE for the entire school year) (OSAA)
2. Must be enrolled in five+ graded classes per term (OSAA)
3. Must be in regular academic attendance (attend all enrolled classes every day, unless prearranged)
4. Must be enrolled in and passing at least five+ subjects in the current semester at scheduled grade checks (If not passing, INELIGIBLE until next grade check) (OSAA).
5. Pass five+ subjects the previous grading period (quarter, semester). (OSAA) Summer school or alternate grades will be credited when the next transcript is issued.
OSAA Individual Eligibility Class Offering Chart
OSAA Rule 8.1.1 Individual Eligibility
Number of Classes Offered Minimum Number Passed
4 3
5 4
6 5
7 5
8 5
**Please note, it is recommended that students enroll in more than the minimum number of classes each term to ensure they meet satisfactory progress towards degree requirements outlined on the chart below.
Satisfactory Progress towards Graduation – In addition to the specific credit requirement identified in OSAA Rule 8.1.1., to be scholastically eligible, a student must also be making satisfactory progress towards the school's graduation requirements as determined by the local school administration by earning a minimum of the quantity of credits indicated on the chart below for the specified year.
Minimum Satisfactory Progress Requirements
Credits to Graduate 24
Credits per Year 6
(70%) ‐ Prior to Grade 10 4.5
(80%) ‐ Prior to Grade 11 10
(90%) ‐ Prior to Grade 12 17.5
Participants in athletic/activity programs not meeting the OSAA standard are, by OSAA regulation, ineligible for the term. They may not participate or represent the school until semester grades are posted to determine eligibility. Students may not practice if they do not meet the OSAA standard unless they apply for an exception and it is approved by the OSAA. The OSAA’s approval will be contingent, in part, on the student submitting a plan for how he/she will fulfill academic requirements given the time demands of athletic/activity participation. Students granted an exception and allowed to practice must meet the OSAA academic standard at the nine‐week grading period to continue. Participants in athletic/activity programs not satisfying ESD standards shall be allowed to practice but lose the privilege of representing their school until they demonstrate a positive report at the next scheduled grade check.
Exceptions
Students who believe they should be exempt from this policy must appeal to an appeals committee that consists of a building administrator, athletic director, and counselor and/or department head. Some examples for exceptions to the policy are:
• Students on an IEP, ESL/ELL, or 504 Plans.
• Students whose grades show large improvement trends.
• Students with certain learning disabilities.
BEHAVIOR
(District Policy #IGDJA-AR & IGDJ)
Participants are expected to model exemplary behavior. Students committing a severe disciplinary infraction or establishing a pattern of noncompliance (as defined by the student code of conduct or the Athletic Handbook) will have the incident(s) reviewed by the administration. The administrative review may result in discipline up to and including being declared ineligible to participate in District activities for a length of time to be determined by the administration.
District Athletic Eligibility
The following eligibility requirements apply to students who participate in district sanctioned athletic and co-curricular activities, including cheerleading and dance team. Participating students are required to demonstrate desirable behavior, satisfactory attendance, and academic progress as determined by the following district criteria:
1. Behavior:
Participants are expected to model exemplary behavior. Students in violation of a severe disciplinary infraction or who establish a pattern of noncompliance as defined by the student code of conduct or the Athletic Handbook will have the incident(s) reviewed by the administration. The administrative review may result in discipline up to and including being declared ineligible to participate in district activities for a length of time to be determined by the administration in accordance with printed rules and consequences.
2. Attendance:
Any partial or full day unexcused absence the day of an activity/contest will result in ineligibility for that activity/contest.
A pattern of irregular attendance may be reviewed by the administration at any time and may result in short-term or long-term ineligibility as determined by the administrative review.
3. Academics:
In addition to the Oregon School Activities Association (OSAA), minimum eligibility requirements, participating students are required to maintain a GPA of 2.0 and be passing at least five of the currently enrolled classes. A participant who fails to achieve a passing grade will be placed on academic probation until the end of the next grading period, at which time the participant will be declared academically ineligible if the identified deficiency has not been corrected. The participant shall remain ineligible until the end of the subsequent grading period or until such time as correction of the identified deficiency can be demonstrated to the administration. Exemptions may be made by the administration for student athletes enrolled in honors or advanced placement classes and for students on individualized education programs (IEPs).
The administration and/or athletic director will:
a. Provide appropriate communications for school staff to facilitate effective and equitable implementation of the policy;
b. Develop and distribute information regarding staff, parent, and student responsibilities for carrying out the policy;
c. Reinforce consistent and uniform grading practices;
d. Monitor and enforce policies and regulations that have been adopted and designed to improve academic achievement; and
e. Ensure that students are provided due process in all disciplinary matters.
Special Education Students
Exceptions to participation requirements will be made only when the disabling condition, as identified in a student’s IEP, prevents the student from achieving the required grade point average, behavior standard or attendance requirement.
Alternative Program Students/Charter School Students /Home-Schooled Students
Flexibility will be provided for these students as it relates to transferring into and out of an alternative program/charter school/home-schooled students. The academic, behavior, and attendance requirements appropriate to the student’s placement shall all apply once a student begins participation.
Home-Schooled Students
Home-schooled students will be considered eligible for participation if they meet the following criteria:
1. 1. The student is in compliance with all the rules governing home schooling and can provide acceptable documentation of compliance to the district;
2. 2. The student can meet the district’s eligibility requirements with the exception of attendance;
3. 3. The student need not meet class requirements of the voluntary association administering the activity;
4. 4. The student can achieve the minimum achievement test score required of home-schooled students. Students may participate while awaiting test results;
5. 5. The student must fulfill the same responsibilities, standards of behavior and performance, including related class or practice requirements, as other students participating in the activity. The student must also comply with all public school requirements during the time of participation;
6. 6. The student must reside in the attendance boundaries of the school for which the student participates.
District Activities Eligibility
The district believes that its main purpose is to provide a quality education to its students. Although important, school-sponsored, extracurricular activities should not deter from that purpose. This requires minimum grade point average standards for participation in school-sponsored, extracurricular activities. District activities include, but are not limited to, any organization/group/club/team, which is scheduled to compete with other schools. In order to participate in a school-sponsored, extracurricular activity, students must maintain a minimum 2.0 Grade Point Average and not have a failing grade on their previous trimester’s report card.
Students who believe they should be exempt from this policy must appeal to an Appeals Committee that consists of a building administrator, athletic director, and/or counselor/ department head. Exceptions to the policy may include, but are not limited to:
(1) Students on an Individualized Education Program (IEP) or 504 Plan, or
(2) Students whose performance shows large improvement trends.
Athlete's Grace Period
Any students new to a sport may quit any time during the first two weeks with no disciplinary repercussions. They may receive a full refund of their sports fee if they do not transfer to another sport. Partial refunds may be granted up until the first contest has been completed.
ATHLETIC EQUIPMENT
USE OF ATHLETIC EQUIPMENT
Generally all competitive equipment is supplied by the school district with the exception of personal items and shoes. It is important to emphasize to all student athletes their responsibility as team members to take good care of school equipment and to report any abuses to their coach or Athletic Director. Replacing or repairing equipment can be expensive. Equipment lost or purposely damaged by the player will be paid for by that individual at the replacement value of the lost or damaged item.
1. Athletic Department-issued equipment is to be worn only during practice and interscholastic contests, or with the permission of the coach. At no time are student-athletes to wear school-issued equipment or uniforms for:
a. Physical education classes.
b. Work or job.
c. Social events.
d. School wear (exceptions noted in #2 and #3).
2. An athletic team member may wear his/her entire uniform, uniform top, or game jersey on game days only. Normally, the wearing of school athletic items will be reserved for special occasions.
3. If student athletes personally purchase a portion of their practice or game uniform, they may wear these items at their own discretion.
ISSUING OF ATHLETIC EQUIPMENT
Each head coach is directly responsible for the care and control of all equipment used in his/her program.
1. Coaches should establish a system to distribute and collect athletic equipment.
2. Coaches should carefully select student managers and thoroughly explain their duties. These individuals are key to good equipment control and maintenance.
3. The head coach, although he/she may delegate the issuing of equipment to assistant coaches, is ultimately responsible for the issuing of equipment to all team personnel. Each coach should have the knowledge to ensure properly fitting equipment-DO NOT leave this to the student manager.
4. Coaches must instruct players in the proper use, care (cleaning), and maintenance of their equipment at the time of issue.
5. Coaches must periodically inspect and review the equipment issued to the student athletes to ensure safety. Helmets, bats, nets, supporting poles, etc., may break or deteriorate and become unsafe during the year. Replace unsafe or defective equipment. Facility hazards should be reported to the Athletic Director immediately.
6. Annual inventory lists are to be turned in to the Athletic Director at the end of the season.
Worn Out Equipment
When athletic equipment becomes worthless or obsolete, it will be removed from inventory by bringing it to the attention of the athletic director, who will follow district guidelines for disposal of obsolete school equipment. NEVER GIVE ATHLETIC EQUIPMENT TO A STUDENT either as a reward or because you consider it worthless.
Selling Equipment
Athletic equipment may NOT be sold without proper district authorization.
Purchasing of Equipment
No purchasing or ordering of any equipment will be made unless prior approval is given, following established district guidelines. This includes any item (personalized jerseys, medical equipment, socks, etc.) that is billed to the Estacada School District. Those individuals who do not follow this procedure are personally financially responsible for those items ordered.
PURCHASING PROCEDURES
All purchasing must be done by a purchase order. No reimbursement will be made for items purchased without an approved purchase order. See the Athletic Director or secretary if you have any questions.
All P.O.'s will be processed by the Business Office and must have the following:
1. Date 7. Total Amount
2. Vendor 8. Budget Coding
3. Delivery Address 9. Competitive Quotes (over $500)
4. Item Quantity 10. Name of Person Requesting
5. Item Description 11. Signature of Authorized Person
6. Unit Value
Purchase orders in excess of $500 and up to $15,000 REQUIRE a minimum of three (3) competitive quotes with name and amount of quote in the lower left hand corner. P.O.'s will not be processed until all three are listed.
Purchase orders in excess of $15,000 REQUIRE the competitive bidding process be put into effect in accordance with ORS 279.011 to 279.061.
Any purchase order that results in the issuance of a written contract with the district must be based on a competitive bid process (ORS 279.015), regardless of the amount, and must be signed by only the Business Manager or Superintendent.
"Open" P.O.'s for miscellaneous supply items will be allowed in the following areas only: Maintenance, custodial, transportation, vocational education classes, audio-visual repair, musical instrument repair, and are not to exceed a one month period of time.
All other P.O.'s, i.e. textbooks, classroom and office supplies will be issued for a specific item(s), event or function only.
Persons authorized to sign purchase order requests are as follows:
Principals (Assistant Principals only upon written authorization from the principal in their absence.)
Superintendent
Business Manager
Athletic Director
Personal service contracts must be used when engaging the services of an individual (not a company).
No invoice will be processed with a variance of 10 percent or more in dollar amount, or with any increase in quantity ordered.
LETTER AWARDS
The participant is to be recommended by the coach of the sport in order to qualify for the school letter award in the sport. Each coach shall submit to the Athletic Director written criteria for lettering in their particular sport prior to the start of the season.
Participants who qualify will be awarded the school letter for the first award. Subsequent awards are to be certificates, in lieu of a letter. Varsity squad participants who do not meet award qualifications will be awarded appropriate certificates for their participation.
The members of the junior varsity and "frosh" teams, who are recommended for honors, will be presented with suitable certificates. The following is an excerpt from the OSAA Constitution:
"Any student who has received any article, or compensation for athletic skill during the school year, other than the school's official athletic letter, or awards given by the Oregon School Activities Association, shall be declared ineligible."
Coaches may recommend any member of their squad for a letter if they firmly believe that student to be entitled to such an award. This makes possible the awarding of a letter to a senior, who by his/her attitude, diligence, and loyalty during the sport season, may be suitably honored in lieu of the above-listed participation requirements. A letter award will not be presented to individuals who are dropped from a team for disciplinary reasons or to those individuals who choose not to finish a sport season. Awards ceremonies are the responsibility of the coach.
TRANSPORTATION
Estacada School District will provide transportation for all student-athletes, support, and coaching personnel of athletic teams in authorized school vehicles when the contest or practice has been scheduled away from the high school site. The arrangements for the transportation of athletic teams will be made through the athletic director. A transportation schedule for all athletic activities will be developed by the athletic director. The coach of the team must ride in the provided transportation with his/her athletes. Team members are strictly forbidden to drive an automobile transporting members of an athletic team or to be driven by another student to an athletic contest or practice site that is out of district.
If a student-athlete misses the district's provided transportation to a contest or practice and arrives at the site by other means, that individual cannot participate in that practice or contest unless written permission has been granted by the Athletic Director or Principal. This individual is not considered part of the team for this contest. Under certain circumstances or in exceptional situations where it creates an inconvenience for the family, student athletes may be excused from riding to or from an athletic event in school-authorized transportation. This privilege must be made in advance in writing and is to be kept to a minimum since our philosophy is that a student-athlete is a part of a team in all phases of team activity.
The coach may release the student-athlete to the parent(s) or designated adult, after the contest, after having signed the student-athlete out on the District Release Form or through a letter approved by the Athletic Director or Principal.
➢ A student athlete will not be allowed to ride home with another student.
➢ Athletic shoes with cleats are not to be worn on the bus.
➢ Food and beverages are permitted, but leftovers and empty containers must be discarded and the bus cleaned.
CONDUCT OF TRAVELING SQUADS
Coaches will exercise the utmost effort to see that the conduct and appearances of players under their charge is exemplary in every respect. The good reputation attained in the past must be maintained or improved upon. The coach will not be responsible for the conduct of other students making the trip, except, as any other faculty member should supervise such student activities.
SCHEDULING
Scheduling of games and contests, as well as those that are to be made up, will be accomplished by the district's athletic director, considering the advice of the coach concerned. No scheduling will be done except in this manner.
HAZARDOUS TECHNIQUES
Coaches are cautioned not to use techniques that might be hazardous to the health and safety of squad members. Therefore, coaches shall not:
➢ Advise players to lose weight by any crash diets or rapid “dry out” techniques. Weight reduction decisions are the responsibility of the participant, his family, and the family doctor.
➢ Advise or ask players to experiment with the use of vitamins, steroids, or any food additives or medication, which might influence changes in body weight or growth.
➢ Teach any premeditated techniques in their coaching which would be contrary to the rules or the spirit of the sport. An example would be spearing in football, undercutting in basketball, etc.
PRACTICE LIMITATIONS
Beginning practice dates for the 2017-18 athletic seasons are as follows for Grades 9-12:
Fall Sports Winter Sports Spring Sports
August 14, 2017 November 13, 2017 February 26, 2018
All regular high school practices will be held after school, typically at 3:45 p.m. with the exception being made for shared facilities or before school during extenuating circumstances. Middle School practices begin immediately after school. After school practice time may not exceed two and one-half hours, including meetings, and dressing before or after practice, and is limited to two hours of field/court time for Grades 9-12. It is recommended that practices for 6, 7, 8th grade teams be limited to one and one-half hours for court/field time (two hours including meeting). When facilities are shared, as in boys' and girls' basketball, the first team practicing must make the practice area available no later than 5:30 p.m. Under no circumstances will any regular athletic practice extend past 8:00 p.m. If a coach needs to hold a morning practice, that must be approved by the Athletic Director.
It is understood that conditions may exist whereby weekend or holiday practices are necessary for the safety and conditioning of the athlete. Practices are permitted on Saturdays. Sunday practices are strongly discouraged, but under specific circumstances, they will be permitted. Approval must be secured from the Athletic Director prior to scheduling Sunday practice. FAMILY OBLIGATIONS COME FIRST. NO EXCEPTIONS. Before scheduling a weekend or vacation practice, the coach must receive approval of the Athletic Director.
➢ It is the responsibility of the student athlete to inform the coach at least a day in advance if he/she plans to miss or be late to a practice.
➢ Practice sessions should be well planned and well structured
➢ Coaches should be the first to arrive and the last to leave practice sessions and contests. IT IS THE RESPONSIBILITY OF THE COACH TO SEE THAT ALL STUDENTS HAVE TRANSPORTATION HOME FROM ALL PRACTICES AND CONTESTS.
➢ A coach should be in attendance if a student athlete wants to remain after practice to improve his/her skill level.
➢ A student-athlete may practice only if he/she is present for all classes that day. Exceptions are granted for doctor or dentist appointments or as a result of family emergencies. Permission to participate may also be granted by the Principal or designee.
PRACTICE SESSIONS WHEN SCHOOL IS CLOSED FOR OTHER REASONS
1. When school is canceled because of inclement weather, practices or contests will
not be scheduled unless permission is granted by the Athletic Director and/or
Principal.
2. If school is canceled for reasons that are not weather related, practices or contests
are canceled unless permission is granted by the Athletic Director.
Team Selection-Coach's Responsibility
Choosing the members of athletic teams is the sole responsibility of the coach. Junior varsity and ninth grade coaches must take into consideration the policies established by the head coach in each particular program when selecting team members.
Prior to trying out, the coach shall provide the following information to all candidates for the team:
1. Extent of the tryout period
2. Criteria used to select the team
3. Number of students to be selected
4. Practice commitment for those who make the team
5. Game commitments.
Team Selection Procedure
Each candidate shall have a minimum of three practice sessions. Illness and injury to a student-athlete during a tryout period must not be held against the student-athlete, but the coach must make a fair judgment about time restrictions for tryouts.
Playing Time
Freshman Teams
At this level, students become accustomed to interscholastic practice and play. For many, it is their first introduction to competitive sports, different from recreation in its demands and philosophy.
Gaining experience through training and play should be paramount, not the win/loss record. At this level of play, the focus is on learning athletic skills and game rules, fundamentals of team play, social-emotional growth, physiologically appropriate demands on the adolescent body, and healthy competition.
All players should receive playing time, but not all will play equally, as safety and positive participation in practice allow.
Junior Varsity Teams
This level of competition has an increased emphasis upon team play, physical conditioning, and refinement of basic skills. Although being successful on the J.V. level is important, winning is not the sole objective. This is the level at which the athlete displays his/her readiness for the execution of skills at game speed. Athletic abilities, commitments, and positive attitudes will be rewarded and tested in competitive game situations.
An attempt will be made to allow as many participants as possible to play, but not all will play equally. At the J.V. level, playing time will be based on the degree of effort, skill improvement, ability to compete, and execution of skills at game speed demonstrated by the student-athlete in practice and during games.
Varsity Teams
Varsity competition is the culmination of each sport program. Normally, juniors and seniors make up the majority of the roster. Occasionally, a sophomore and, infrequently, a freshman may be included on the team, provided that evidence of advanced levels of physical development, athletic skill, and appropriate social-emotional development are demonstrated.
Squad size at the varsity level is limited. The number of participants on any given team is a function of the number needed to conduct an effective and meaningful practice and to play the contest. It is vital that each team member has a role and be informed of its importance. The number of roster positions is relative to the students’ acceptance of their individual roles in pursuit of the team's goals. While contest participation over the course of a season is desirable, a specified amount of playing time at the varsity level is never guaranteed. It is the coach's responsibility to make clear to the student-athletes what their role is on the team.
A sound attitude and advanced level of skill are prerequisites for a position on a varsity team, as is the realization that a varsity sport requires a six-day-a-week commitment. This commitment is often extended into vacation periods for all sport seasons. While contests and practices are rarely held on holidays or Sundays, the dedication and commitment needed to conduct a successful varsity program should be taken seriously.
OPEN GYM, WEIGHT ROOM, AND FIELDS
"Open gym," "open field," "open weight room," and other similar activities may not be conducted on school grounds during any Estacada School District athletic or home event. Open facilities will only be conducted in the following manner on non-home game days:
1. The facility must be continuously supervised by a teacher or district employee assigned to that given building.
2. Use must not begin within a two-week period of the start of school or of any athletic season.
3. After-school open facilities must not be attended by an athlete participating in that athletic season without written permission from the appropriate coach at the time, or by an athlete who has quit that seasonal sport.
4. Open facilities shall not start before 5:00 p.m. and end by 8:30 p.m. Exceptions to
this rule may be made with the approval of the Athletic Director.
5. Any in-season sport has priority over any open facility activity.
EMERGENCY MEDICAL TREATMENT
ATHLETIC INJURY AND ACCIDENT REPORTS
Injuries to Student-Athletes will occur. Proper and immediate care will help reduce the amount of time a Student-Athlete will miss from team participation. At the conclusion of a practice or contest and prior to leaving for home, the injured athlete must check in with the coach. A phone call home may be necessary to alert and inform parents. Under no circumstances should a student drive a vehicle with any type of suspected head or neck injury. A follow-up phone call is a good practice.
➢ If a Student-Athlete is injured, an Accident Report Form must be submitted within 24 hours to the Athletic Director. The coach should keep a copy of records on file.
➢ If the injury requires an examination by a physician, the student athlete may not return to practice or competition without written permission from the physician. The physician's permission must be recorded by the coach and athletic trainer, and the verification of return must be recorded by the Athletic Director.
➢ If a student does not practice or compete for five consecutive days or longer due to illness or injury, the student must have permission from his/her personal physician or approval by the school medical doctors to re-enter competition.. A student should not participate in a contest until the coach has an opportunity to evaluate the student's skill and conditioning levels.
MEDICAL EMERGENCY AT ESTACADA HIGH SCHOOL-PRACTICE OR CONTEST
When a participant in an athletic activity is injured, first provide reasonable and immediate assistance first aid to the injured athlete until qualified medical help arrives. Second, initiate the emergency medical procedure. The coach is responsible for the proper and prudent care of the student-athlete.
1. Assess the injury and provide immediate care.
2. Provide an environment that stabilizes the injured student-athlete and will not cause further injury or trauma.
3. If further assistance is necessary, call 911 for an ambulance.
4. If a student needs to be transported to the hospital, a coach should go with the injured person to the hospital or meet the ambulance at the hospital unless the parents are available. A student-athlete should not be left at the hospital alone.
5. Do not leave the hospital until the parents arrive.
6. Have the necessary information that has been provided on the Emergency Medical Card. This form is to be kept in the first-aid kit. It is extremely important that the coach call the injured athlete's parents or guardian. An assistant coach or a coach from another sport can perform this duty. This responsibility should not be given to a student.
7. When appropriate, call the Athletic Director and/or Principal.
MEDICAL EMERGENCY AWAY FROM ESTACADA HIGH SCHOOL
1. Assess the injury and provide immediate care.
2. Provide an environment that stabilizes the injured student-athlete and will not cause further injury or trauma.
3. Send an individual to ask for assistance from the other coach or alert him/her that further assistance may be needed. Many times parents will come from the spectator areas to assist. Unless the coach knows the background of the individual personally, he/she should not relinquish any responsibility.
4. Remain with the student-athlete.
5. If further assistance is necessary, call 911 for an ambulance.
6. Place individuals at strategic locations to direct the police and ambulance. All gates and doors should be opened.
7. If a student needs to be transported to the hospital, a coach should go with the injured person to the hospital or meet the ambulance at the hospital. A student-athlete should not be left at the hospital alone.
8. Have on hand the necessary treatment information that has been provided on the Emergency Medical Blue Card. This form is to be kept in the first-aid kit. It is extremely important that the coach call the injured athlete's parents or guardian as soon as possible. A parent or assistant coach can perform this duty. This responsibility should not be given to a student.
9. Do not leave the hospital until the parents arrive.
10. When appropriate, call the Athletic Director and/or Principal
Coaches are to conduct themselves in the following manner when emergency medical treatment is required:
1. Remember you are not a doctor and should provide only minimal first aid.
2. When in doubt, act with caution. Never reset any dislocation or attempt to perform care outside of minimal first aid.
3. The care of the injured student is to be foremost.
4. Seriously injured athletes should always be under observation of an adult.
5. If necessary, we will discontinue a contest to see that injured athletes are properly cared for.
6. All athletes are insured and coaches should not be hesitant to call for professional help, i.e. an ambulance, etc.
7. Parents' permission is required for medical treatment. Efforts to contact the parents should occur as soon as possible.
- First-aid kits will be made available to ALL coaches. There will be an inventory sheet in each kit. If items are used or taken out of the first aid kit, coaches are responsible for asking or emailing Dee to have the items replaced. The kits will be checked before, during and after the season to insure that medical release forms and minimum inventory are in the kit.
8. Posted at the phone nearest the area of competition will be the following information:
- Ambulance - 911
- Fire Department - 911
- Police Department - 911
9. It is recommended that the district have available a cellular phone at outdoor contests for safety considerations. The phone shall be in the possession of the Athletic Director or his/her designee.
10. All coaches must have a current CPR/First Aid Card.
ESTACADA HIGH SCHOOL
ATHLETIC HALL OF FAME
CRITERIA
Any Estacada High School athlete who attains any of the following State recognitions before graduation shall qualify for the Athletic Hall of Fame.
Selection and recognition shall be made after the senior year is successfully completed.
1. Football – First, Second Team or 3rd Team All State from the Oregon Coaches’ Association or Shrine Team selection.
2. Boys’ and Girls’ Basketball - First, Second, or 3rd Team All State from the Oregon Coaches’ Association.
3. Wrestling - Any officially recognized OSAA First, Second, Third place winner at the State Tournament.
4. Boys’ and Girls’ Track - Any officially recognized OSAA First, Second, Third place winner at the State Track Meet.
5. Baseball – First, Second Team or 3rd Team All State from the Oregon Coaches’ Association.
6. Cross Country - First, Second, or 3rd Team All-State from the Oregon Coaches’ Association.
7. Golf - Any officially recognized OSAA First, Second, Third place winner at the State Tournament.
8. Girls’ Volleyball – First, second, or 3rd Team All State from the Oregon Coaches’ Association.
9. Boys’ and Girls’ Soccer – First, second or 3rd Team All State from the Oregon Coaches’ Association.
10. Boys’ and Girls’ Tennis - Any officially recognized OSAA first, second, third place winner at the State Tennis Tournament.
11. Girls’ Softball – First, second or 3rd Team All State from the Oregon Coaches’ Association.
12. Dance Team – First Team All State from Oregon Dance Coaches’ Association.
13. Cheer -
ESTACADA HIGH SCHOOL
COACHES’
HALL OF FAME
The Athletic Department of Estacada High School has set the following criteria for the selection of coaches into the Estacada Coaches’ Hall of Fame:
1. The person must have been a head coach of a sport whose team has placed first or second in a State OSAA Tournament.
2. A person who was selected or nominated Oregon State OSAA Coach of the Year in a sport or Athletic Director of the Year for the Oregon Athletic Directors’ Association.
COACH’S RESOURCES:
A COACH'S GUIDE TO DEVELOPING TEAMWORK
It's not the best team that wins, but the team that plays or works best together. Having a group of tremendously talented athletes won't give you a winning team if these individuals don't get along and refuse to support each other to work toward a common goal. Similarly, a team of average athletes will perform far above their ability level if they work as one and mutually support each other. Peak performance and teamwork always go hand in hand. Follow these general guidelines to develop a winning team.
1. BUILD SOLID RELATIONSHIPS WITH YOUR ATHLETES- Teamwork starts and ends with you. How you treat your athletes as individuals significantly affects how they'll treat each other and get along. Consistently show them respect, and they'll come to value that and show respect for their teammates. Further, how you relate to them determines how much of your coaching/teaching really gets through and sticks. You always set the tone for teamwork by who you are, how you interact, and which of your athletes' interpersonal behaviors you condone.
2. WALK THE TALK- Your direct modeling is one of the keys to successful team building. How you act always speaks much louder than what you say. If you are 'selling' mutual respect and team effort to your athletes, you must model these behaviors? If you want your athletes to be open and honest with you, they have to see you model this behavior in your interactions with them and with your staff. To create a winning team, you must consistently model the behaviors you want. You must walk the talk that says "TEAM" (together everyone achieves more) every day.
3. BE FAIR- One of the biggest reasons athletes drop out of organized sports is because of real or perceived unfair treatment by coaches. Your athletes are really sensitive to and aware of preferential treatment given to more talented teammates. You will not build a winning team by being more interested in and excited about a 'superstar' at the expense of your other athletes. You will only develop guilt, jealousy, and resentment in your athletes and their parents. Be fair. Be honest. Be genuinely interested in everyone. Make your team rules team rules that apply to everyone.
4. TREAT EACH MEMBER AS AN INDIVIDUAL- Every athlete on your team is put together in his/her own unique way. Each responds differently to your coaching style, comments, jokes, and casual remarks. Be flexible. Be aware of what works best for each athlete and try not to treat everyone the same. Raising your voice may get one athlete moving and bring a second athlete to a screeching halt. Be open to examining your behavior with each athlete and when you don't get what you want, change your behavior or words until you find a way that works. Recognize and respect individual differences.
5. BUILD SELF-ESTEEM EVERY OPPORTUNITY THAT YOU HAVE-Individual and team self-esteem is directly linked to quality of performance. Build it and you'll enhance performance. Cut it down and you'll create performance problems. Help an athlete feel good about him/herself, and he/she will become expansive, and share those good feelings with teammates. Demean, humiliate, or otherwise assault your athletes' self-esteem, and they will automatically change their behavior on the team to protect themselves at the possible expense of their teammates. This protective behavior to rebuild the self-esteem you knocked down includes scapegoating, jealousy, talking behind teammates’ backs, acting out, resentment, etc.
6. ESTABLISH A COMMON MISSION EARLY- Nothing fosters team cohesion quite like a common mission that all team members have bought into. Encourage your athletes to participate in the process of setting up meaningful team goals. Then challenge them to come together to accomplish these. Groups with a common mission/purpose bind tightly together under stress to produce an uncommon effort.
7. FOSTER COOPERATION AND HEALTHY COMPETITION- Healthy competition on a team entails a 'seeking together,' a win-win mentality. The better one athlete gets, the more opportunities his teammates have to improve. There is not room for petty jealousies and resentments of others' success on a winning team. Do not collude with or ignore this kind of team-disrupting behavior. Teach your athletes to compete with, not against their teammates; to celebrate a peer's success and use it to get motivated rather than as an excuse to feel bad.
8. CREATE ROLES/PARTNERS- Teams function best together when all members are assigned roles and/or given special identities. For example, pairing veterans with rookies and having them work together gives both athletes a special role and function. The veteran may get to show the younger athlete the ropes while the rookie gets to help/support the senior athlete in various ways. This kind of partnering not only helps make new team members feel accepted but also breaks up the formation of destructive cliques. Consistently using a co-op learning model where you train each athlete to coach teammates on specific skill execution during practice increases skill acquisition for everyone involved and greatly contributes to a sense of team.
9. FOSTER OPEN COMMUNICATION- Nothing disrupts team cohesion faster than unexpressed feelings and/or resentments. Encourage your athletes to appropriately express their feelings and deal with conflicts as soon as they arise. Teach them to take their problems directly to the individual involved rather than sharing them with everyone else. Provide a safe atmosphere for doing this that protects them from retaliation. Schedule private small-group and weekly team meetings for just this purpose: to air problems for the good of the whole team. Remember, how you communicate with your players will determine how well they'll communicate with each other. Model effective communication. Listen to your athletes. Let them know you understand.
10. CREATE A SAFE ATMOSPHERE TO 'GO FOR IT'- A winning team is made up of athletes who feel comfortable taking risks. This means the athlete is not distracted by the consequences of possible failure. When athletes risk and fail, they need support and encouragement rather than anger and humiliation from their teammates. On a winning team, this kind of mutual support is present.
11. CHOOSE/ELECT YOUR CAPTAINS WISELY- Whether you handpick game captains or elect seasonal captains, be sure that their leadership qualities include a strong commitment to the team. If your captains are self-centered or oblivious to the importance of teamwork, they will engage in disruptive behaviors that will make your season a very long and unrewarding one.
12. SET UP NON-SPORT RELATED TEAM-BUILDING ACTIVITIES- Get your athletes to interact in structured activities outside of the sport. Set up trips, picnics, outward-bound type experiences, etc., to help your players get to know each other better, learn to trust each other, and work together.
13. PREACH “TEAM” EVERYDAY- Remind your athletes every day that 2 + 2 = 5, that the whole is always greater than the sum of its parts. If you make teamwork a priority, you will develop a winning team.
A WORD ABOUT SPORTSMANSHIP
We have a constant challenge to ensure that a high-school sports program serves an educational purpose in the lives of young men and women.
The challenge is sportsmanship. Good sportsmanship and bad sportsmanship determine whether interscholastic athletics will live or die.
The administrator holds the key to the issue of sportsmanship. If he/she appreciates its importance by insisting that sportsmanship be demonstrated at any cost, then the school cannot go wrong. If he/she realizes the value of sportsmanship but fails to require it, then the school cannot help but run into problems.
The coach is the standard-bearer of sportsmanship. His/her role is a crucial one. He/she has the challenge of either making a contest a real showcase for education or turning it into a meaningless exercise in winning or losing. He/she can help players and spectators do the right thing through self-control and dignity or can incite either or both to act contrary to the aims and objectives of school athletics.
The players generally mirror the coach in exhibiting sportsmanship. Many, of course, do not need the coach's direction; they know that how you play the game is the number one priority. The players are neither puppets nor mature individuals and are, therefore, susceptible to inconsistent sportsmanship. But the good coach knows how to handle difficult situations, even in front of spectators.
And what about the spectators? Most of them know what high-school sports are all about. But an irritating minority always will be with us. The influence of the 'bad guys', we hope, will be minimized by the 'good guys' in the audience. But if it isn't, then there is all the more reason for the players to present themselves well, for the coach to be above reproach at all times, and for the administrator to prepare and enforce procedures to keep fans in line.
As long as there exists within all of us that human drive to win, we will have to be concerned about sportsmanship. The desire to win is not bad by itself. On the contrary, it is good. It is the proper attitude with which to approach any endeavor. To do otherwise would be to opt for failure instead of success. But while the quest to win must not be stifled, it must be honorable. In athletics, the quest must carry with it the realization that somebody is not going to win. In high-school sports, winning cannot be the 'only thing.' Handling loss is equally as educational, therefore equally as important, as winning. Remember, high-school sports will live or die not by contests won or lost, but by sportsmanship-good or bad.
Parent Meeting
The following are suggested areas to be covered in the parent meeting but are not inclusive:
1. Program philosophy - how are you going to run the program (team)?
2. Share goals for year
3. Player evaluation
4. Expectations of athletes
5. Expectations of coaches in your program
6. Expectations of parents
7. How playing time is determined
8. Team policies
9. Eligibility
10. School attendance policy
11. Code of conduct (found in student –parent handbook)
12. Lettering criteria
13. Transportation to and from games
14. Parent communication with coaching staff
15. Schedules - practice - game
16. Fundraisers
COACH’S CHECKLIST
NEW COACHES
❑ Complete NFHS Coaching Certification training
❑ Arrange with district office to get finger printed for background check.
❑ Complete payroll paperwork (W-4/ I-9) at district office
❑ Complete first aid certification and submit to athletic director
ALL COACHES
Pre-Season
❑ Make sure athletic director has copy of your current first aid certification
❑ Make sure athletic office has your current contact information—phone #’s, email, and address
❑ Create Practice Schedule and submit to Athletic Director (HEAD COACH)
❑ Create program policies and submit copy to Athletic Director (HEAD COACH)
❑ Check out first aid kit
❑ Make any special transportation requests for the season to the athletic director
❑ Check to make sure each student is cleared prior to allowing them to practice
❑ Submit any information needed to update the athletic department web site
❑ Organize materials for parent meeting and submit copies to the athletic director
Before Competition Starts
❑ Submit team rosters to athletic office
❑ Get travel rosters to athletic office (if different from regular team rosters)
❑ Check out equipment with detailed list of who has what
❑ Get copies of medical release forms for all members of your team to carry with you to all team activities
During the Season
❑ Communicate with athletic office on a regular basis. Stop in, check mail/ e-mail, and communicate injuries and other issues as they arise.
❑ Communicate changes in schedule, special events to athletic dept., athletes, and parents.
❑ Check email for weekly transportation schedules/communicate needs in timely manner.
❑ Check student academic eligibility.
❑ Make sure first aid kit is well stocked and with the team at all times.
❑ Notify athletic office of changes and ensure we have current, accurate list of your team members throughout season.
❑ Turn in travel roster before departing on all trips.
❑ Communicate with local press regarding game results (HEAD COACHES)
Post-Season
❑ Submit list of students’ awards to athletic office.
❑ Collect equipment and give athletic office detailed list of what is owed and/or missing.
❑ Turn in first aid kit.
❑ Head Coach to meet with Athletic Director
❑ Assistant Coach to meet with Head Coach
❑ Meet with returning athletes regarding plans/goals for off-season and next year.
❑ Give athletic office copy of off-season schedules and camps.
❑ *GIVE COPY OF ALL WRITTEN COMMUNICATION TO STUDENTS AND PARENTS TO ATHLETIC OFFICE, WHETHER IN SEASON OR OFF SEASON, INCLUDING COPYING ATHLETIC DIRECTOR ON GROUP EMAILS
EXPECTATIONS OF PARENTS
1. Be positive with your son/daughter. Let him/her know the value of being part of the team.
2. Do not offer excuses to them if they are not playing. Encourage them to work hard and do their best.
3. Encourage athletes to follow the rules. Whether they are first stringers or seventh stringer, players must follow team rules pertaining to curfew, drinking, smoking, promptness, attendance, and grades.
4. As a fan, you are entitled to cheer positively for our teams and players but don't become belligerent toward players and/or coaches from either team. Coaches work with athletes and know their talents. Respect that!
5. Insist that the athletes respect team rules, school rules, game officials, and sportsmanship. Self-respect begins with self-control.
6. Encourage the athletes to improve their self-image by believing in themselves.
7. Encourage your athlete to play for the love of the game.
8. Remember that the coach is involved as a coach because he/she is sincerely fond of young adults and is an experienced professional. Coaches have different ways of dealing with people and situations. Athletes’ lives are enriched by interaction with different types of leaders.
9. Remember: at a competition you, the parent, represent your town, your school and your son/daughter. Please be a positive role model. Cheer for our student-athletes and not against our opponents or officials.
PARENT/COACH COMMUNICATION
As your student-athletes become involved in the sports program at Estacada High School, they will experience some of the most rewarding moments of their lives. It is important to understand that there also may be times when things do not go the way your athlete wishes. This is the opportunity for him/her to talk with their respective coach and discuss the situation. When your student-athlete handles the problem, it becomes part of the learning and maturation process. There may also be situations that require a conversation between the coach and the parent. These are encouraged. It’s important that both parties have a clear understanding of the other’s position. Please follow the following procedures to help promote a resolution:
1. Parent/guardian speaks directly to the coach to discuss the concern in the proper time, place, and manner.
2. If the concern is not resolved, call the Athletic Director to arrange a conference. A meeting may be arranged with the coach, parent, and Athletic Director.
3. At this meeting, the appropriate next step can be determined.
4. Please do not attempt to confront a coach before or after a contest or practice. These can be emotional times for both the parent and coach. Meetings of this nature do not promote resolutions.
Both parenting and coaching are extremely difficult challenges. By establishing an understanding of each position, we are better able to accept the actions of the other and provide greater benefit to the student-athlete. As parents, when your children become involved in our program, you have a right to understand what the expectations are. This begins with clear communication from the coach of the program. Focus on your concerns and not those of others. It is imperative that we all have the facts and do not rely on opinions. Successful parent/ coach relationships are fostered through solid communication and positive interactions.
There are topics that are appropriate to discuss and then there are topics that are beyond the scope of parent/coach interaction:
Examples of appropriate topics are:
➢ Practice and game management
➢ The treatment of your student-athlete, mentally and physically
➢ Ways to help your student-athlete improve
➢ Concerns about your student-athlete’s attitude
➢ Academic support,
➢ College opportunities
It is very difficult to accept your child’s not playing as much or where you hope. Coaches are professionals. They make judgments based on what they believe to be best for all students involved. As you have seen from the list above, certain things can be and should be discussed with your son’s/daughter’s coach. Other things should be left to the discretion of the coach.
Examples of inappropriate topics include:
➢ Playing time compared with other players
➢ Team strategy
➢ Other student-athletes
Examples of communication you could expect from your student’s coach:
➢ Philosophy of the coach
➢ Locations and times of all practices and contests
➢ Team requirements; e.g., practices, special equipment, out of season conditioning
➢ Procedure followed should your student-athlete be injured during participation
➢ Discipline that may result in the denial of your student-athlete’s participation
Communication coaches expect from parents:
➢ Concerns expressed directly to the coach
➢ Rumor control: don’t forward unconfirmed information. Go directly to the source
➢ Notification of any conflicts well in advance
➢ Specific concerns with regard to a coach’s philosophy and/or expectations
APPENDICES
HEAD COACH
The Athletic Director, in concert with the Building Principal, will be responsible for establishing a screening procedure to fill head coaching vacancies, and to recommend the names of one or more candidates to the Superintendent. With the Head Coach, the Athletic Director shares the responsibility of carrying on the sport in the best interest of the school system by adhering to policies of the school board, the regulations of the school and district administration, and the Oregon School Activities Association. In addition, all head coaches must familiarize themselves with their particular league's standard operating procedures.
The Head Coach is also the Varsity Coach at the High School. Head coaches have responsibilities in two major areas -- District and Team:
District Responsibilities of the Head Coach:
1. Responsible for program design, grades 6 through 12, including philosophy, system of play, sequence of instruction, etc.
2. Make recommendations to the athletic director in matters of scheduling.
3. Cooperate with all other coaches in providing the optimum sports program possible under existing conditions.
4. Make recommendations to the athletic director in matters of coaching assignments in the program.
5. Consult with the athletic director in the matter of purchases of equipment.
6. Be responsible for the marking and care of equipment, supplies, and physical properties used by the particular sport.
7. Assist the District Athletic Director in submitting the yearly athletic budget for their particular sport.
8. Must have current CPR/First Aid Card.
9. Hold pre-season parent/athlete informational meeting.
10. Must be certified in NFHS Coach Education Program.
Team Responsibilities of the Head Coach:
1. Be responsible for scheduling of practice sessions with due consideration to the coaching staff, welfare of participants, and school district guidelines.
2. Promote their sport by prompt and accurate score reporting to local media.
3. Understand that they are continually on display and must exercise good judgment in projecting positive coaching behavior. (Verbal and physical abuse will not be tolerated). They should also be reminded that they are legally responsible for their team's conduct during practice, while traveling, and during contests. All coaches would like their teams to project a class image. They should lead by example in achieving that goal.
4. Encourage good sportsmanship, fair play, and ethical conduct.
5. Encourage good scholarship and desirable pupil-teacher relationships.
Be certain that all squad members meet OSAA eligibility requirements and are listed on a roster filed with the athletic director prior to each game/contest. (Grades 9-12)
6. Follow all building/district purchase order guidelines.
7. Require each participant to have a student body card before interscholastic competition begins. (Grades 9-12)
8. Be certain that no pupil is permitted to participate unless he/she is in good physical condition.
9. Be certain that all team members under their direction have successfully passed a physical examination and that NO participation is allowed prior to such an examination (practice or games/contests.).
10. Thoroughly explain eligibility requirements, participation rules, and the operation of the insurance program to all squad members. It is also imperative that all coaches in all sports review all sports rules, dress and grooming, training rules, etc., WITH ALL TEAM MEMBERS PRIOR TO THE BEGINNING OF THE SEASON. If a violation occurs, make sure to discuss it with the athlete; don't assume he/she knows consequences, procedures, and recourse. Due process must be utilized.
11. Completely fill out the local injury report form and turn it in to the main office within 24 hours when a pupil is referred to medical specialists.
12. Be responsible for supervision of dressing rooms. It is the coach's responsibility to see that all squad members are out of the dressing rooms, that all equipment and towels are picked up, and that the area is secure before he/she leaves.
13. Make recommendations to the athletic director for player awards in accordance with the procedures established by the school.
14. Conduct awards presentation for his program.
15. Perform other duties as assigned/designated by the building principal and/or athletic director.
16. Make available in writing to athletes and parents the athletic programs, policies, and expectations.
17. Inform the principal and athletic director of any accident, disciplinary action, or significant occurrence within the scope of the team.
18. Turn in the following to the athletic director for grades 9-12.
a. Completed forms with OSAA eligibility information within two weeks after the beginning of practice; one of these is necessary for each sport season.
b. A list of transfer students (immediately) so that OSAA certification can be promptly accomplished.
c. Alphabetical squad roster as soon as the squad is set (within two weeks after the beginning of practice) and update as necessary.
d. A squad roster, with all necessary personal data, at least one week before the first contest (number, height, weight, position).
e. The criteria used for receiving a varsity letter in the particular sport.
f. A typed alphabetical list of award winners, inventory, and season results IMMEDIATELY following the season. The salary payment of approximately 1/3 will be withheld pending successful completion of the above duties.
ASSISTANT COACHES
The Assistant Coaches are designated by the Head Coach and Athletic Director, with approval from the Building Principal, when necessary to carry on an effective program.
Assistant Coaches are defined as all coaches in a sport, excluding the Head Coach (grades 6-12). The duties of assistant coaches are to carry out the program planned by the head coach; to provide whatever assistance is required; and perform delegated duties established by the head coach of that sport.
They have the same team responsibilities as listed for head coaches, when applicable. When the assistant coaches are given assignments, their roles will be designated by the head coach. The assistant coaches shall carry out all policies set forth by the school officials and shall take initiative in making proposals to the athletic director for any improvements in the program. Assistant coaches must have a current CPR/First Aid card. Assistant coaches must be certified in NFHS Coach Education Program – “Fundamentals of Coaching”.
VOLUNTEER COACHES
It will be the practice of the Estacada School District to use volunteer coaches in school athletic programs when deemed appropriate by the Athletic Director and Principal. A volunteer coach is one who offers coaching services without compensation.
In order to protect the safety and welfare of our student athletes, the Estacada School District will conduct background checks on all volunteer coaches. All records and background checks on volunteer coaches will be maintained in the District Office. ALL COACHES, INCLUDING VOLUNTEERS MUST HOLD A CURRENT FIRST AIDE CARD AND THEY MUST PASS THE NFHS COACHING EXAM prior to working with our athletes.
Volunteer coaches must possess the ability and experience to provide assistance with the various athletic programs in the school. Volunteer coaches will not be paid and cannot serve as a head coach. Volunteer coaches will always be under the direct supervision of a paid coach. In order to be considered for a volunteer coaching position, a prospective volunteer coach must fill out a volunteer coach application; meet all volunteer coaching requirements, and interview with the athletic director and head coach. This must be completed prior to the start of volunteer coaching service.
A. VOLUNTEER COACH’S REQUIREMENTS AND EXPECTATIONS ARE:
1. Must be at least 18 years of age
2. Must have completed a Volunteer Coach Application
3. Must have successfully completed a criminal background check.
4. Must be directly responsible to and must recognize the leadership of the Head Coach of the sport
5. Is expected to respect student-athletes and other coaches and adhere to all school and district guidelines, rules, and policies
6. Must have First Aid/CPR Certification
Coach and Program Evaluation
Head coaches and programs will be formally evaluated by the Athletic Director at the conclusion of their sports season. Evaluations will be based on the District’s Job Description, Philosophy, and District Standards and Practices for the assignment.
Assistant coaches will be formally evaluated by the Head coach at the conclusion of their sports season. Evaluations will be based on the above-stated criteria.
EVALUATION CRITERIA FOR COACHES
All coaches will be evaluated annually to decide whether the district will renew a contract.
First Assessment – Communication
Criterion 1: Use positive communication and reinforcement regularly. Use constructive technique-oriented comments to help the student improve knowledge and skills.
Criterion 2: Provide clear instruction and expectations to be a member of the team or individual sport/activity. Be available to students and parents to respond to questions and concerns. A meeting with parents and students will be held before the beginning of the season.
Criterion 3: Use socially acceptable and age-appropriate language and refrain from vulgar or profane language during practices, while traveling, or at athletic/activity venues. Refrain from using language to insult a student athlete, and prohibit students from using language to demean other students.
Criterion 4: Encourage good sportsmanship in competition and the importance of maintaining the integrity of the sport/activity. Instruct students on the benefits of healthy training without using illegal drugs or banned performance-enhancing supplements.
Second Assessment – Student Training and Health
Criterion 5: Demonstrate a basic knowledge of physiology, nutrition, and proper training techniques when training and conditioning students.
Criterion 6: Implement appropriate training and conditioning sessions, considering each student’s ability or medical or other special needs.
Criterion 7: Motivate students to give their best efforts. Promote ethical standards and consequences in competing without the use of illegal or banned substances.
Third Assessment – Skills, Strategies, and Tactics
Criterion 8: Identify and apply ethical and age-appropriate strategies and tactics for all skill levels.
Criterion 9: Plan and post a practice schedule to prepare for games/activities and different stages of the season. Use scouting as appropriate to prepare for opponents.
Fourth Assessment – Teaching and Administration
Criterion 10: Understand and enforce the rules and regulations of the district and the OSAA.
Criterion 11: Know key principles of the sport/activity and various methods of introducing the concepts to students. Obtain appropriate practical experience and professional development to maintain a level of competence necessary for the level of competition.
Criterion 12: Choose effective personnel to assist in coaching the team. Evaluate and provide useful feedback to assistant coaches.
Criterion 13: Demonstrate efficiency in discharging the sports/activity program and the responsibilities of coach. Implement a plan that addresses budgetary concerns, facility maintenance, and scheduling conflicts that might lessen student and adult participation/viewing of activities.
Criterion 14: Understand the social and emotional development of the students being coached. Recognize problems related to this development and refer students to appropriate personnel when necessary.
Fifth Assessment – Risk Management and Injury Prevention
Criterion 15: Prevent the risk of injury associated with allowing students to compete when conditions are suitable for safe participation.
Criterion 16: Understand that proper conditioning is essential for maximizing the student’s potential and for reducing physical injury.
Criterion 17: Establish or follow appropriate protocols for various types of emergencies.
Criterion 18: Understand the scope of responsibilities assumed with the position of coach. Provide proper supervision, planning for games/activities, instruction on injury prevention, and other safety instruction.
Criterion 19: Inform assistant coaches, parents, and students about the risks associated with participation in the sport/activity. Provide them sources on injury prevention and medical care.
Criterion 20: Attend clinics, workshops, and presentations as appropriate on rules changes, improvements in equipment or devices, improvement in performance and/or coaching techniques and other topics to help increase the likelihood of successful playing and/or coaching performance.
Criterion 21: Obtain medical insurance and other participation forms.
Criterion 22: Maintain valid First Aid, cardiopulmonary resuscitation (CPR), and automated external defibrillator (AED) cards.
COACH EVALUATION SHEET
|1 – Excellent 2 – Good 3 – Average 4 – Poor 5 – Unacceptable N/A – Not applicable or no basis for evaluation |
|First Assessment – Communication |
|2. Set out clear expectations |
|3. Use appropriate language |
|4. Encourage good sportsmanship, fairness, and integrity |
|Second Assessment – Student Training and Health |
|5. Apply basic knowledge of physiology, nutrition, and training |
|6. Use appropriate training and conditioning strategies and techniques |
|7. Motivate students positively |
|Third Assessment – Skills, Strategies, and Tactics |
|8. Teach ethical and age-appropriate skills and tactics |
|9. Prepare and practice for competition |
|Fourth Assessment – Teaching and Administration |
|10. Understand and enforce rules and regulations |
|11. Know concepts of game/activity and rules of competition |
|12. Select and manage an effective coaching staff |
|13. Organize and manage the sports/activity program efficiently |
|14. Understand the development and maturation of students |
|Fifth Assessment – Risk Management and Injury Prevention |
|15. Prevent injuries |
|16. Require proper conditioning |
|17. Follow emergency protocols |
|18. Provide supervision and safety instruction |
|19. Inform others on risks of participation |
|20. Attend meetings to improve safety in competition |
|21. Obtain medical insurance and other participation forms |
|22. Maintain certification for First Aid, CPR and AEDs |
EVALUATION CRITERIA FOR COACHES – Continued-
Our signatures below certify that we have reviewed and discussed this observation together on
_________________________, 201____.
___________________________ ____________________________
Administrator Coach
Coaches may provide the administration with additional written testimony about their performance in order to enhance or challenge the ratings in their evaluation.
Appendix 1 ACTIVITY REPORT
(Please Type)
ACTIVITY________________________________________COACH_______________________
YEAR___________________________________WIN/LOSS RECORD ____________________
List of Participants:
List of Special Award Winners:
Appendix 2
EXTRA CURRICULAR ACTIVITIES EMERGENCY PROCEDURE CARD
Estacada School District No. 108
PARENTS/GUARDIANS: Please read the attached Athletic Participation Contract. Then complete both sides of this form and return it to the high school office. This information must be available when your student is participating in extra-curricular activities. Please keep a copy of the Athletic Participation Contract for your information.
STUDENT'S NAME: ______________________________________ HOME PHONE: ______________
(Last) (First) (Middle)
ADDRESS:_____________________________________________BIRTHDATE:___________________
In case of illness, accident, or emergency to the student named above, the school is authorized to proceed as indicated below. Please keep this information current. Number each item 1, 2, 3, etc. in order of desired action.
Day Phone No. Evening Phone No.
( ) Contact Mother at ______________________________ _____________________________
Other Phone No. ________________________________
( ) Contact Father at ______________________________ _____________________________
Other Phone No. ________________________________
( ) If parents cannot be located, contact __________________________________
____________________________________________________________________________________
(Relationship) (Phone)
( ) Take student to nearest emergency hospital.*
( ) Other
Tetanus Immunization Date __________ Allergy Information (Food, Drug, Insects)
Special Health Problems____________________________________________________________
____________________________________________________________________________________
Name of Medical Insurance Co. _________________________________________________________
Group or I.D. Number _________________________________________________________________
*NOTE: I understand that the school authorities will use their judgment in determining emergency care and procedures. I also understand that the District assumes no financial obligation for expenses incurred in carrying out emergency procedures and/or emergency transportation.
Appendix 2 - continued
STATEMENT OF INSURANCE
In order for your son and/or daughter to participate in extra-curricular activities, you are required to fill out the form below.
Yes _____ No _____ I have purchased my own insurance.
Yes _____ No _____ I have purchased he school-offered insurance.
Yes _____ No _____ I have chosen to assume medical expenses personally.
_____________________________________ ____________________________________
Name of Student Signature of Parent/Guardian
CONSENT TO PARTICIPATE
We have read and understand the Athletic Participation Code of Estacada High School and agree to abide by these responsibilities. I realize that a violation of these responsibilities may result in forfeiture of athletic privileges.
______________________________________ _____________________________________
Signature of Participant Date
______________________________________ _____________________________________
Signature of Parent/Guardian Date
I hereby give my consent for
_____________________________________________________ to participate in school sanctioned athletic events for Estacada High School and for my son/daughter's name, height, weight, picture, etc. to be included on rosters, programs, etc. I have read the guidelines as set forth by Estacada High School and Oregon School Activities Association.
_____________________________________ ________________________________
Signature of Parent/Guardian Date
Appendix 3
GRADE ____________________
COACH ____________________
ATHLETIC CLEARANCE CARD
______________________________________________ has turned in the necessary form(s)
and paid all fees for athletics. This student is now eligible to check out equipment, an athletic assignment, and participate in _________________________
for the sport season of
_______________________________________________________.
_______________________________________________________
Date Athletic Director’s/Designee’s Signature
Appendix 4
ACTIVITY PARTICIPATION
Before any student is involved in participation, his/her parent(s)/guardian must complete the following:
1. EXTRA CURRICULAR ACTIVITIES EMERGENCY PROCEDURE CARD
_____ This sheet contains all necessary emergency or medical information, and a copy must be kept with the coach for possible use in all practices and games (storage in medical kit).
The original of this sheet also contains the STATEMENT OF INSURANCE, with parent or guardian signature, and the CONSENT TO PARTICIPATE, signed by the parent or guardian, and verifying that both parent/guardian and student have read the Athletic Participation Contract.
2. ATHLETIC/ACTIVITIES CLEARANCE CARD
_____ This card is issued by the school secretary when fees are paid, the Extra Curricular Activities Emergency procedure Card has been completed, and a current physical is on file in the office. No Equipment is to be checked out until the coach receives the Athletic Clearance Card.
3. EQUIPMENT ISSUE CARD
The coach must keep this card in a safe place.
Appendix 5
ATHLETIC PARTICIPATION CONTRACT
The Athletic Participation Contract will apply to all athletic participants, rally squads, dance line performers, student managers, and choir competitions, and any other interscholastic competitions. The participant accepts the responsibilities listed below at the time he/she submits a green athletic activities clearance card to the coach/advisor of the activity, and will remain in effect until he/she has turned in all school equipment at the completion of that sport or competition. If equipment is lost, the individual participant is financially responsible for reimbursing the appropriate department, for the replacement cost of the equipment. The acceptance of these responsibilities demands a full time commitment, not only to these rules, but to specific activity requirements set forth by the coach.
DISCIPLINARY VIOLATION
1. Disregard for attendance 3. Assaults, fights, abusive or
procedures. disruptive conduct.
2. Insubordination or open defiance 4. The unauthorized possession
of school authority. of equipment belonging to
Estacada School District, other high schools, or any other individual.
When a student participant commits a disciplinary violation, the coach in charge is responsible for the participant’s consequences; these take the following forms:
1. Counseling 3. Work detail
2. Disciplinary 4. Additional time commitments
If a student participant repeats a disciplinary violation, he/she will face suspension violation procedures.
SUSPENSION VIOLATION
First offense for:
1. Commission of a criminal act (when notified by judicial authorities).
2. The possession, use, or sale of alcohol or non-pharmaceutical prescribed drugs during the season or duration of the extra-curricular activity.
3. The possession or use of tobacco in any form.
When a participant has violated one of the above articles of misconduct, he/she will be placed on a
two-week suspension.
A suspension for a minimum of two weeks up to a suspension for the rest of the school
year. If the suspension is for two weeks:
1. First week will involve complete suspension from all activity participation.
2. Second week will involve practice but no participation in scheduled events/games.
3. A second violation of any article or misconduct will result in suspension from further activity participation (practice and competition for a period of two months or the reminder of the year).
4. A third offense will result in suspension from all extra curricular participation for the remainder of the school year.
ATHLETIC CLEARANCE CARD GRADES 9-12
1. Prior to joining a team, an athlete must secure an athletic clearance card from the school office. NO ATHLETE WILL BE PERMITTED TO PARTICIPATE IN ANY PRACTICE OR CONTEST UNTIL HE/SHE PROVIDES THIS CARD. The card is presented to the coach, who in turn can issue equipment, assign lockers, etc. To receive an athletic clearance card, the athlete must meet the following requirements:
a. Physical examinations are required for all students every two years. Physicals may only be obtained after July 1 for the following school year. They may not be
obtained any time before July 1st.
b. Current enrollment in a minimum of four classes, and the successful completion of all classes the previous term (grades 9-12).
c. Fees paid (student body card with activity sticker, and participation fee).
2. No student may participate in more than one school sponsored athletic activity during any one-activity season without the permission of both the coaches and the Athletic Director. This includes pre-season practice for the next sport season.
3. A student who is excluded from an activity for specific disciplinary reasons will not be allowed to become a participant in any other activity during the specified duration of the sanction. A student who has quit a sport after his/her first two weeks of practice may not use any school facilities or equipment (outside of regular classes) until that sport season is completed.
4. In order to participate in a practice, contest, game, or activity, THE STUDENT MUST BE
IN ATTENDANCE at school the full day of such practice or contest. For contests on a non-school day, the student must be in attendance the last school day prior to the contest. Excusable exceptions include medical or dental appointments, pre-arranged school activities, or other emergency circumstances approved by the principal or designee. In the case of an activity scheduled on the weekend or any non-school day, students must be in school attendance the full scheduled day prior to the activity except as provided above. Student participation in contests following absences that occur on the day preceding a vacation of two or more days (Thanksgiving, Christmas, spring break, etc.) will be determined by the coach. Skip days are unexcused absences. As such, students may not practice the day of a skip, or participate in a contest the day of a skip or the next day.
5. No athlete will be allowed to participate in a sport until all previously issued athletic equipment has been returned or proper restitution has been made.
6. An athlete may drop from one sport to go to another only by mutual agreement of both coaches involved. The athletic director will resolve any conflicts.
ATHLETIC ACTIVITY FEE/GUIDELINES GRADES 6-12
District Activity Fee:
High School:
$175 - per sport
($825 family cap.)
Student Body Card: $75.00 (required of all participants)
Guidelines:
1. The fee is non-refundable except in cases of school transfers, accidents which prevent participation, or extended medical illness. The refund will be pro-rated on the number of contents scheduled.
NOTE: Students who, by their own volition, remove themselves from the team will not receive a refund. Additionally, students who are removed, temporarily or permanently, from a team for disciplinary reasons will not receive a refund.
2. Late enrollees will pay according to pro-rated number of sport season contests remaining at the time of turnout and eligibility.
3. Exchange students participating in fee programs will receive an automatic waiver of fees.
INSURANCE
Please be advised that the Estacada School District does not provide accident and medical insurance for injuries incurred by students while at school or while participating in school activities. Medical expenses for injuries are the financial responsibility of:
1) your own insurance policy
2) the school's offered policy (see or call your school secretary)
3) you personally
COMPLIANCE STATEMENT
Every coach for the Estacada School District has the responsibility of reading the entire contents of the Coaches’ Handbook.
Further, every coach is expected to read the league standard operating procedure as it pertains to sports he/she coaches.
When you have completed the reading, please return the signed lower portion of this page to the athletic director prior to the first day of school or season.
_________________________________________________________________________
I have read and understand the Estacada School District Coaches Handbook, OSAA Rules, and appropriate standard operating procedure guidelines.
______________________________ ___________________________________
Date Signature
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