SOUTHERN AFRICAN VEHICLE RENTING AND LEASING …



SOUTHERN AFRICAN VEHICLE RENTAL AND LEASING ASSOCIATION

FULL MAINTENANCE LEASING SECTION

MINUTES OF THE QUARTERLY MEETING

OF MEMBERS OF THE FULL MAINTENANCE LEASING SECTION OF

THE SOUTHERN AFRICAN VEHICLE RENTING AND LEASING ASSOCIATION

HELD AT THE JOHANNESBURG COUNTRY CLUB, NAPIER ROAD, AUCKLAND PARK

ON FRIDAY, 28 OCTOBER 2005 AT 10H00

PRESENT: Ms S Camera Man Financial Services (Pty) Ltd (Chairman)

Mr J Broadway ABSA Vehicle Management Solutions SA (Pty) Ltd

Mr R Richards ABSA Vehicle Management Solutions SA (Pty) Ltd

Ms K Phillipson Audi SA

Mr T Jenkins Avis Fleet Services (Pty) Ltd

Mr K Lombard Barloworld Fleet Marketing

Mr C Prinsloo Barloworld Fleet Marketing

Mr J Van Niekerk Contract Lease Management (Pty) Ltd

Mr A Groenewald Contract Lease Management (Pty) Ltd

Mr M van der Colf Debis Fleet Management (Pty) Ltd

Ms A Homan Hyundai Automotive South Africa (Pty) Ltd

Mr B Pearson Imperial Fleet Services (Pty) Ltd

Mr B Corcoran McCarthy Fleet Services

Mr K Naidoo Nedlease / Nedfleet

Ms E Ellis Nissan South Africa (Pty) Ltd

Ms L Gunning Nissan South Africa (Pty) Ltd

Mr A Jeffrey Nissan South Africa (Pty) Ltd

Mr D Nolte Nissan South Africa (Pty) Ltd

Ms D Bouwer Peugeot Motors South Africa (Pty) Ltd

Mr C Camera Renault South Africa

Ms L Botha Renault South Africa

Mr R Marchington Standard Bank Fleet

Ms H Radmanovic Toyota South Africa

Mr M Yeomans Viamax Fleet Solutions (Pty) Ltd

Mr D Pillay Viamax Fleet Solutions (Pty) Ltd

Ms A Montalto Volkswagen South Africa (Pty) Ltd

APOLOGIES: Mr J Loxton Imperial Fleet Services (Pty) Ltd

Mr M Price Imperial Fleet Services (Pty) Ltd

Ms J White Imperial Fleet Services (Pty) Ltd

Mr A Delais McCarthy Fleet Services

Mr M Pandaram Nissan South Africa (Pty) Ltd

Ms S Ramnath Peugeot Motors South Africa (Pty) Ltd

Ms M Hopgood General Motors South Africa

Mr D Maltby General Motors South Africa

Mr T Jones General Motors South Africa

Mr J Wright General Motors South Africa

BY INVITATION: Mr W Fletcher Alchemy Financial Management (Pty) Limited

Ms M Gawith Qwantani Communications

Mr S Visagie Lyceum College

The Chairman welcomed all members present to the meeting. He then declared the proceedings in session.

| |Action |

|1. NOTICE OF THE MEETING | |

| | |

|The notice convening the meeting was taken as read. | |

| | |

|2. CONFIRMATION OF MINUTES | |

| | |

|The minutes of the previous quarterly meeting of the members of the Full Maintenance Leasing Section, held on 26 July | |

|2005 (copies of which having been previously circulated), were accepted and signed by the Chairman as a true reflection| |

|of the proceedings. | |

|3. MATTERS ARISING FROM PREVIOUS MINUTES | |

| | |

|Members were advised that all matters arising from the minutes would be dealt with during the course of the meeting. | |

|4. CHAIRMAN’S REPORT | |

| | |

|Ross Richards, being the chairman of the Leasing Section read out his report to those present. Ross Richards read out | |

|the Sub-Committee reports, as compiled by the Heads of the Sub-Committees, and as contained in the Sectional Chairman’s| |

|report. | |

|MATTERS ARISING FROM THE REPORT | |

| | |

|John Broadway requested of the Chairman as to where the collusion issue mentioned in the report had arisen. Ross | |

|Richards replied that the issue had come about in terms of pricing issues from Manufacturers. | |

| | |

|A further issue raised was in respect of the change in the of format of the meetings and again Ross Richards replied | |

|that, from feedback received, it was felt that Manufacturers would obtain more value if separate meetings were held | |

|involving them outside of the normal quarterly meetings, but that the new NEC committee would be the one to determine |NEC |

|the format, time, and venue for these meetings. | |

| | |

|As no further issues were raised, Ross Richards asked that the report be adopted and this was ratified by the meeting. | |

|SUB-COMMITTEE REPORT BACK | |

| | |

|Statistics | |

| | |

|Martin van der Colf informed members that full representation had been received with regard to the last quarter and | |

|that the new model acquisition statistics had also been included. Members were reminded that staff complements would be| |

|another category included in future statistics. | |

| | |

|Legal | |

| | |

|NaTIS | |

| | |

|Malcolm Yeomans reported that minutes of the NATIS meetings had been published on the web site and that printed copies | |

|were available for distribution should anybody require these. These minutes would also be sent out with the minutes of | |

|the Leasing Sectional meeting. He also stated that meetings in respect of NaTIS had now come to an end due mainly, he |For Info |

|believed, to the Gautrain Development. Concerns in this regard had been raised and it was hoped that these meetings | |

|would be convened early in the new year. | |

| | |

| |Action |

|AARTO | |

| | |

|Malcolm Yeomans informed members that no new information had been available with regard to AARTO and further, that no | |

|satisfactory response in respect of truck licensing had been received. The process of licensing vehicles was currently |For Info |

|still taking between 5 and 8 working days. | |

| | |

|AC105 | |

| | |

|Johan van Niekerk requested that Byron Corcoran give feedback in respect of the new accounting disclosure statement, | |

|rumours surrounding the 2,5% fringe benefit tax as well as the matter regarding the regulation of whether the | |

|registrations were a Code 2 or 3. Byron Corcoran gave members a brief but detailed response of the matters raised and a|For Info |

|copy of his findings were to be attached to the minutes of the meeting. | |

| | |

|In terms of what constitutes a relevant Code, Byron Corcoran mentioned that he had spoken to Alta Swanepoel who stated | |

|that if the matter related to an insurance settlement, one could decide if it was a Code 2 or 3. Alta Swanepoel was | |

|also currently re-writing regulations in respect of Code 2 and Code 3 regulations and her advice was to get an | |

|undercarriage report and sell it on as Code 2. Members were also advised of the common law risk in this regard. | |

| |For Info |

|A question in respect of AC105 was raised as to whether SAVRALA members should generate a standard response or continue| |

|separately using the disclosure as a means of obtaining a competitive edge. Ross Richards responded by requesting that | |

|the question be sent to all Leasing Companies requesting a response within a given time period. | |

| | |

|Sherl Camera stated that this issue had been dealt with previously by the Rental Section by issuing a small publication| |

|which acted as a guideline, but by no means was regulatory. | |

| | |

|John Broadway complimented Byron Corcoran on his detailed feedback saying that it was the best response that they had |ALL |

|in this area for some time. | |

| | |

| | |

| | |

| | |

| | |

| |For Info |

| | |

|Technical | |

| | |

|Hassem Bhamjee was unfortunately not at the meeting and the Chairman concluded that he believed all relevant matters | |

|had been dealt with in the sub- committee report read out earlier. | |

| | |

|Training and Education | |

| | |

|John Broadway reported that he and Sarel Visagie had facilitated further discussions and that Sarel had managed to | |

|secure support for a series of 5 short courses which were to be aggregated into a diploma course. The funding | |

|requirement from SAVRALA was estimated at R100 000 with Lyceum to contribute a further R150 000. The first distribution|For Info |

|would be in April next year. | |

| | |

|John Broadway further acknowledged that all funding related to Training and Education had been removed from the budget | |

|for the year ahead, but stated that the possibility existed that it would probably be recovered separately. John |ALL |

|Broadway proposed that if SAVRALA had no cash for this initiative, that members be approached directly for a once off | |

|payment of ± R10 000. | |

| | |

|Sarel Visagie quantified the amount of royalties due by end-October to be an amount of R36 000. John Broadway | |

|reiterated that the ongoing benefit received in royalties should act as an incentive for members to enroll their staff.|For Info |

| | |

| | |

| |Action |

|Memberships & Subscriptions | |

| | |

|Members were reminded that subscriptions were still outstanding and that certain members had still not submitted their | |

|annual returns. |ALL |

|ELECTION OF OFFICE BEARERS | |

| | |

|Ross Richards called on Anthony Calcutt of Kondile and Associates to advise members as to the voting process which was | |

|to be by means of a ballot. The process required that nominations be called for in respect of the position of Chairman | |

|after which members would cast their ballot and once the relevant person had been elected, that the process for the | |

|election of Vice-Chairman be repeated. | |

| | |

|The elected office bearers for the Leasing Section were confirmed as : | |

|Chairman – Ross Richards | |

|Vice Chairman – Byron Corcoran |For Info |

| | |

|Ross Richards then enquired of members as to whether a sub-committee in respect of the Government Sector should be | |

|formulated or whether the issue should be dealt with under the legal sub-committee. | |

| | |

|To answer the question, John Broadway raised the issue of whether the appointment of a Sectional GM similar to that of | |

|Rental was not an option and gave members a brief insight as to why he believed the appointment to be significant. He | |

|also stated that prior to the meeting he had telephonically discussed the proposal with most of the leading leasing | |

|members and that all appeared happy with the proposal. | |

| |For Info |

|Members concluded that they would be happy to have government as a separate sub-committee and that if the leasing GM | |

|were to be appointed, that he be appointed the head of this sub-committee and that this area form part of the GM’s | |

|role. John Broadway indicated that he would do a further investigation in this regard and would report back at the next| |

|meeting. | |

| | |

| | |

| | |

| |JB |

| | |

|SUB-COMMITTEE APPOINTMENTS | |

| | |

|After calling for nominations for the various sub-committees the following persons were elected : | |

| | |

|Legal : Byron Corcoran | |

|Statistics : Martin van der Colf | |

|Technical : Hassim Bhamjee (to be confirmed) | |

|Training : John Broadway | |

|Trucking : Mervyn Pietersen (to be confirmed) |For Info |

|Government : Held over until ratification of the leasing GM proposal | |

| | |

|PRESENTATION | |

| | |

|A presentation of the leasing statistics was given by Anthony Calcutt from Kondile and Associates. | |

| |Action |

|ANY OTHER BUSINESS | |

| | |

|National Credit Bill | |

| | |

|Patrice de Marigny proposed that a presentation in respect of the above bill be formulated and further that he would be| |

|prepared to host such a presentation. | |

| | |

|PMR Award | |

| | |

|Sherl Camera congratulated John Broadway of ABSA Vehicle Management Solutions on receiving the PMR Award for being the | |

|top Leasing company. | |

There being no further business to discuss, the meeting terminated with a vote of thanks to the Chair.

DATE: ___________________________ CHAIRMAN: __________________________

PLACE: __________________________

Ref : Savrala/Minutes – Leasing 28 October 2005

(2005-10-28-SAV-Leasing minutes)

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