Unified Chart of Accounts Page 1 Cross-Referenced to ...
[Pages:9]Unified Chart of Accounts
Cross-Referenced to Selected Not-For-Profit Reporting Requirements version 3.0
Page 1
Balance Sheet or Statement of Financial Position Accounts (1000-3999)
Balance Sheet Account Coding XXXX
Line item
version 3.0 Account Number
Form 990 Form 990 EZ
Line Item
Line Item
OMB A-122 Cost
Principles
United Way of America Accounting Guide
1 Assets
1000 1010 1020 1040 1070
Cash: Cash in bank-operating Cash in bank-payroll Petty cash Savings & short-term investments
45
22
n/a
1000-1099
45
22
n/a
1000-1099
45
22
n/a
1000-1099
46
22
n/a
1100-1199
1100 1110 1115
Accounts receivable: Accounts receivable Doubtful accounts allowance
47a
24
n/a
1200-1299
47b
24
n/a
1200-1299
1200 1210 1215 1225 1240 1245
Contributions receivable: Pledges receivable Doubtful pledges allowance Discounts - long-term pledges Grants receivable Discounts - long-term grants
48a
24
n/a
1300-1399
48b
24
n/a
1300-1399
48a
24
n/a
1300-1399
49
24
n/a
1300-1399
49
24
n/a
1300-1399
1300 1310 1320 1325
Other receivables: Employee & trustee receivables Notes/loans receivable Doubtful notes/loans allowance
50
24
n/a
1200-1299
51a
24
n/a
1200-1299
51b
24
n/a
1200-1299
1400 1410 1420 1450 1460
Other assets: Inventories for sale Inventories for use Prepaid expenses Accrued revenues
52
24
n/a
1400-1499
52
24
n/a
1400-1499
53
24
n/a
1500-1599
47a
24
n/a
1200-1299
1500 1510 1530 1540 1545 1580
Investments: Marketable securities Land held for investment Buildings held for investment Accum deprec - bldg investment Investments - other
54
22
n/a
1700-1799
55a
22
n/a
1800-1899
55a
22
n/a
1800-1899
55b
22
n/a
1800-1899
56
22
n/a
1900-1999
1600 1610 1620 1630 1640 1650 1660
Fixed operating assets: Land - operating Buildings - operating Leasehold improvements Furniture, fixtures, & equip Vehicles Construction in progress
57a
23
n/a
1800-1899
57a
23
n/a
1800-1899
57a
24
n/a
1800-1899
57a
24
n/a
1800-1899
57a
24
n/a
1800-1899
57a
24
n/a
1800-1899
1700 1725 1735 1745 1755
Accum deprec - fixed operating assets: Accum deprec - building Accum amort - leasehold improvements Accum deprec - furn,fix,equip Accum deprec - vehicles
57b
23
n/a
1800-1899
57b
24
n/a
1800-1899
57b
24
n/a
1800-1899
57b
24
n/a
1800-1899
1810
Other long-term assets
58
24
n/a
1900-1999
1850
Split-interest agreements
58
24
n/a
1900-1999
1910
Collections - art, etc
58
24
n/a
1900-1999
1950
Funds held in trust by others
58
24
n/a
1900-1999
Total assets
59
25
n/a
n/a
Copyright ? 2002 - California Association of Nonprofits ("CAN"); National Center for Charitable Statistics ("NCCS"). For use guidelines, a copy of the License may be found at the website .
Unified Chart of Accounts
Cross-Referenced to Selected Not-For-Profit Reporting Requirements version 3.0
Page 2
version 3.0 Account Number
2 Liabilities
2000 2010 2020
Payables: Accounts payable Grants & allocations payable
2100 2110 2120 2130 2140 2150
Accrued liabilities: Accrued payroll Accrued paid leave Accrued payroll taxes Accrued sales taxes Accrued expenses - other
2300 2310 2350
Unearned/deferred revenue: Deferred contract revenue Unearned/deferred revenue - other
2410
Refundable advances
2500 2510 2550 2560 2570
Short-term notes & loans payable: Trustee & employee loans payable Line of credit Current portion - long-term loan Short-term liabilities - other
2610
Split-interest liabilities
2700 2710 2730 2750 2770
Long-term notes & loans payable: Bonds payable Mortgages payable Capital leases Long-term liabilities - other
2810
Gov't-owned fixed assets liability
2910
Custodial funds
Total liabilities
3 Equity
3000 3010 3020 3030 3040
Unrestricted net assets: Unrestricted net assets Board-designated net assets Board designated quasi-endowment Fixed operating net assets
3100 3110 3120
Temporarily restricted net assets: Use restricted net assets Time restricted net assets
3200 Permanently restricted net assets:
3210
Endowment net assets
Total net assets
Total liabilities & net assets
Balance Sheet Account Coding XXXX
Line item
Form 990 Form 990 EZ
Line Item
Line Item
OMB A-122 Cost
Principles
United Way of America Accounting Guide
60
26
n/a
2000-2099
61
26
n/a
2200-2399
60
26
n/a
2100-2199
60
26
n/a
2100-2199
60
26
n/a
2100-2199
60
26
n/a
2100-2199
60
26
n/a
2100-2199
62
26
n/a
n/a
62
26
n/a
2500-2599
62
26
n/a
2500-2599
63
26
n/a
2400-2499
65
26
n/a
2400-2499
65
26
n/a
2400-2499
65
26
n/a
2400-2499
65
26
n/a
2400-2499
64a
26
n/a
2600-2699
64b
26
n/a
2600-2699
64b
26
n/a
2600-2699
64a
26
n/a
2600-2699
65
26
n/a
2600-2699
65
26
n/a
2600-2699
66
26
n/a
n/a
21 & 67
21 & 27
n/a
21 & 67
21 & 27
n/a
21 & 67
21 & 27
n/a
21 & 67
21 & 27
n/a
21 & 68
21 & 27
req
21 & 68
21 & 27
req
21 & 69
21 & 27
n/a
21 & 73
21 & 27
n/a
74
n/a
n/a
3000-3999 3000-3999 3000-3999 3000-3999
3000-3999 3000-3999
3000-3999 n/a n/a
Copyright ? 2002 - California Association of Nonprofits ("CAN"); National Center for Charitable Statistics ("NCCS"). For use guidelines, a copy of the License may be found at the website .
Unified Chart of Accounts
Cross-Referenced to Selected Not-For-Profit Reporting Requirements version 3.0
Page 3
Income Statement or Statement of Financial Activities Accounts (4000-9999)
version 3.0 Account Number
4 Contributions, Support
4000 4010-*** 4020-*** 4070-*** 4075-*** 4085-***
Revenue from direct contributions: Individual/small business contributions Corporate contributions Legacies & bequests Uncollectible pledges - estimated Long-term pledges discount
Income Statement Account Coding
XXXX-xxx
Line item
Activity Code
Form 990 Form 990 EZ
Line Item
Line Item
OMB A-122 Cost
Principles
United Way of America Accounting Guide
1a
1
1a
1
1a
1
contra 1a
1
contra 1a
1
n/a
4000-4099
n/a
4000-4099
n/a
4300-4399
n/a
4000-4099
n/a
4000-4099
4100 4110-*** 4120-*** 4130-*** 4140-*** 4150-***
Donated goods & services revenue: Donated professional services-GAAP Donated other services - non-GAAP Donated use of facilities Gifts in kind - goods Donated art, etc
4200 4210-*** 4230-*** 4250-*** 4255-***
Revenue from non-government grants: Corporate/business grants Foundation/trust grants Nonprofit organization grants Discounts - long-term grants
4300 Revenue from split-interest agreements: 4310-*** Split-interest agreement contributions 4350-*** Gain (loss) split-interest agreements
Part IV-A & 82b n/a
Part IV-A & 82b n/a
Part IV-A & 82b n/a
1d
1
1d
1
1a
1
1a
1
1a
1
contra 1a
1
1a
1
20
1
match/in-kind match/in-kind match/in-kind match/in-kind match/in-kind
match/$ match/$ match/$ match/$
n/a n/a
4000-4099 n/a n/a
4000-4099 4000-4099
4000-4199 4000-4199 4000-4199 4000-4199
4000-4199 4000-4199
4400 4410-*** 4420-*** 4430-***
Revenue from indirect contributions: United Way or CFC contributions Affiliated organizations revenue Fundraising agencies revenue
1b
1
match/$
4700-4799
1b
1
match/$
4500-4599
1b
1
match/$
4800-4899
4500 4510-*** 4520-*** 4530-*** 4540-***
Revenue from government grants: Agency (government) grants Federal grants State grants Local government grants
1c
1
grant/match
5500-5999
1c
1
grant/match
5500-5999
1c
1
grant/match
5500-5999
1c
1
grant/match
5500-5999
Copyright ? 2002 - California Association of Nonprofits ("CAN"); National Center for Charitable Statistics ("NCCS"). For use guidelines, a copy of the License may be found at the website .
Unified Chart of Accounts
Cross-Referenced to Selected Not-For-Profit Reporting Requirements version 3.0
Page 4
Income Statement Account Coding
XXXX-xxx
Line item
Activity Code
version 3.0 Account Number
Form 990 Form 990 EZ
Line Item
Line Item
OMB A-122 Cost
Principles
United Way of America Accounting Guide
5 Earned revenues
5000 5010-*** 5020-*** 5030-*** 5040-*** 5080-***
Revenue from government agencies: Agency (government) contracts/fees Federal contracts/fees State contracts/fees Local government contracts/fees Medicare/Medicaid payments
2 & 93(g)
2
2 & 93(g)
2
2 & 93(g)
2
2 & 93(g)
2
2 & 93f
2
n/a grant/match grant/match grant/match grant/match
5000-5499 5000-5499 5000-5499 5000-5499 5000-5499
5100 Revenue from program-related sales & fees: 5180-*** Program service fees 5185-*** Bad debts, est - program fees
2 & 93(a)
2
2 & 93(a)
2
match/$ match/$
6200-6499 6200-6499
5200 Revenue from dues: 5210-*** Membership dues-individuals 5220-*** Assessments and dues-organizations
3 & 94
3
3 & 94
3
n/a
6000-6099
n/a
6100-6199
5300 Revenue from investments:
5310-*** Interest-savings/short-term investments
4 & 95
4
n/a
6500-6599
5320-*** Dividends & interest - securities
5 & 96
4
n/a
6500-6599
5330-*** Real estate rent - debt-financed
6a & 97a
8
n/a
6500-6599
5335-*** Real estate rental cost - debt-financed
6b & 97a
8
5340-*** Real estate rent - not debt-financed
6a & 97b
8
5345-*** Real estate rental cost - not debt-financed
6b & 97b
8
5350-*** Personal property rent
6a & 98
8
5355-*** Personal property rental cost
6b & 98
8
n/a
6500-6599
5360-*** Other investment income
7 & 99
4
n/a
6500-6599
5370-*** Securities sales - gross
8a-(A) & 100
5a
n/a
6600-6699
5375-*** Securities sales cost
8b-(A) & 100
5b
n/a
6600-6699
5400 5410-*** 5415-*** 5440-*** 5445-*** 5450-*** 5460-*** 5490-***
Revenue from other sources: Non-inventory sales - gross Non-inventory sales cost Gross sales - inventory Cost of inventory sold Advertising revenue Affiliate revenues from other entities Misc revenue
8a-(B) & 100
5a
40
6600-6699
8b-(B) & 100
5b
40
6600-6699
10a & 102
8
n/a
6400-6499
10b & 102
8
n/a
6400-6499
11 & 103
8
n/a
6900-6999
11 & 103
8
n/a
6900-6999
11 & 103
8
n/a
6900-6999
5800 Special events: 5810-*** Special events - non-gift revenue 5820-*** Special events - gift revenue
9a & 101
6a
n/a
1a & (9a)
1 & (6a)
n/a
4200-4299 4200-4299
6 Other revenue
6800 Unrealized gain (loss): 6810-*** Unrealized gain (loss) - investments 6820-*** Unrealized gain (loss) - other assets
Part IV-A
n/a
n/a
6600-6699
Part IV-A
n/a
n/a
6600-6699
6900 6910-*** 6920-*** 6930-***
Net assets released from restriction: Satisfaction of use restriction LB&E acquisition satisfaction Time restriction satisfaction
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
n/a
Total revenue, gains, & other support
12
9
n/a
n/a
Copyright ? 2002 - California Association of Nonprofits ("CAN"); National Center for Charitable Statistics ("NCCS"). For use guidelines, a copy of the License may be found at the website .
Unified Chart of Accounts
Cross-Referenced to Selected Not-For-Profit Reporting Requirements version 3.0
Page 5
Income Statement Account Coding
XXXX-xxx
Line item
Activity Code
version 3.0 Account Number
Form 990 Form 990 EZ
Line Item
Line Item
OMB A-122 Cost
Principles
United Way of America Accounting Guide
7 Expenses - personnel related
7000 7010-*** 7020-*** 7040-*** 7050-*** 7060-***
Grants, contracts, & direct assistance Contracts - program-related Grants to other organizations Awards & grants - individuals Specific assistance - individuals Benefits paid to or for members
22
10
22
10
22
10
23
10
24
11
9 9, 39
39 34 34
9100-9199 9100-9199 9100-9199 8900-8999
?
7200 7210-*** 7220-*** 7230-*** 7240-*** 7250-***
Salaries & related expenses: Officers & directors salaries Salaries & wages - other Pension plan contributions Employee benefits - not pension Payroll taxes, etc.
25
12
7, 32
7000-7099
26
12
7, 32
7000-7099
27
12
7, 36
7100-7199
28
12
7, 13, 49
7100-7199
29
12
7
7200-7299
7500 7510-*** 7520-*** 7530-*** 7540-*** 7550-*** 7580-*** 7590-***
Contract service expenses Fundraising fees Accounting fees Legal fees Professional fees - other Temporary help - contract Donated professional services - GAAP Donated other services - non-GAAP
30
13
31
13
32
13
43
13
43
13
Part IV-B, 82b
n/a
Part IV-B, 82b
n/a
39 39 39 39, 44 39 12 12
8000-8099 8000-8099 8000-8099 8000-8099 8000-8099 8000-8099
n/a
Copyright ? 2002 - California Association of Nonprofits ("CAN"); National Center for Charitable Statistics ("NCCS"). For use guidelines, a copy of the License may be found at the website .
Unified Chart of Accounts
Cross-Referenced to Selected Not-For-Profit Reporting Requirements version 3.0
Page 6
version 3.0 Account Number
8 Non-personnel related expenses
8100 8110-*** 8120-*** 8130-*** 8140-*** 8150-*** 8170-*** 8180-*** 8190-***
Nonpersonnel expenses: Supplies Donated materials & supplies Telephone & telecommunications Postage & shipping Mailing services Printing & copying Books, subscriptions, references In-house publications
8200 8210-*** 8220-*** 8230-*** 8240-*** 8250-*** 8260-*** 8270-*** 8280-*** 8290-***
Facility & equipment expenses: Rent, parking, other occupancy Utilities Real estate taxes Personal property taxes Mortgage interest Equipment rental & maintenance Deprec & amort - allowable Deprec & amort - not allowable Donated facilities
8300 Travel & meetings expenses: 8310-*** Travel 8320-*** Conferences, conventions, meetings
8500 8510-*** 8520-*** 8530-*** 8540-*** 8550-*** 8560-*** 8570-*** 8580-*** 8590-***
Other expenses: Interest-general Insurance - non-employee related Membership dues - organization Staff development List rental Outside computer services Advertising expenses Contingency provisions Other expenses
8600 8610-*** 8620-*** 8630-*** 8650-*** 8660-*** 8670-***
Business expenses: Bad debt expense Sales taxes UBITaxes Taxes - other Fines, penalties, judgments Organizational (corp) expenses
Total expenses
9 Non-GAAP expenses
9800 9810-*** 9820-*** 9830-*** 9840-***
Fixed asset purchases Capital purchases - land Capital purchases - building Capital purchases - equipment Capital purchases - vehicles
9910-*** 9920-*** 9930-***
Payments to affiliates Additions to reserves Program administration allocations
Income Statement Account Coding
XXXX-xxx
Line item
Activity Code
Form 990 Form 990 EZ
Line Item
Line Item
OMB A-122 Cost
Principles
United Way of America Accounting Guide
0
33
16
33
16
34
16
35
15
35
15
38
15
38
15
38
15
36
14
36
14
36
14
36
14
36
14
37
14
42
16
42
16
Part IV-B, 82b
n/a
39
16
40
16
41
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
43
16
44
17
28 12 6 6, 54 6 28, 33, 41 30, 41 28, 33, 41
37, 46 19, 46
51 51 23 27, 46 11, 15 11, 15 12
44, 45, 55, 56 29, 34
23 5, 22
30 44, 53
23 39 1 8 20, 35, 43
3 51 51 51 10, 16 31, 44, 45, 47, 50
n/a
8100-8199 8100-8199 8200-8299 8300-8399 8300-8399 8600-8699 8600-8699 8600-8699
8400-8499 8400-8499 8400-8499 8400-8499 8400-8499 8500-8600 9500-9599 9500-9599 8400-8499
8700-8799 8800-8899
9200-9299 9300-9399 9400-9499 9400-9499 9400-9499 8000-8099 9400-9499 9400-9499 9400-9499
9400-9499 9400-9499 9400-9499 9400-9499 9400-9499 9400-9499
n/a
capitalized capitalized capitalized capitalized
16 n/a n/a
capitalized capitalized capitalized capitalized
16 n/a n/a
11, 15 11, 15, 42
11, 15 11, 15
9 n/a n/a
LB&E LB&E LB&E LB&E
9600-9699 n/a n/a
Copyright ? 2002 - California Association of Nonprofits ("CAN"); National Center for Charitable Statistics ("NCCS"). For use guidelines, a copy of the License may be found at the website .
Unified Chart of Accounts
Cross-Referenced to Selected Not-For-Profit Reporting Requirements
Page 7
Line Item
Revenue & Expense Coding xxxx-XXX Activity code
Revenue & Expense Coding by Activity (revenue & expense only)
Account Number
Activity Coding Column heading index
OMB A-122 Cost
Principles (a)
United Way's UWAACS
(b)
Form 990 Line Item
(c)
****-XXX Activity Code
****-100 to 199 Program department A ****-200 to 299 Program department B ****-300 to 399 Program department C ****-400 to 449 Program department D ****-450 to 499 Other program service activities
n/a
001-899
IIIa
n/a
001-899
IIIb
n/a
001-899
IIIc
n/a
001-899
IIId
n/a
001-899
IIIe
****-460 Lobbying activities
not/25
n/a
85
Total program services
n/a
n/a 13/44(B)/IIIf
****-500 to 699 M&G department ****-510 M&G department-general ****-520 M&G department-unallowable (A-122) ****-530 Public relations ****-540 Investment management ****-550 Labor relations
(varies) allowed/indirect
not/12,36,41 1 23 24
900-949 900-949 900-949
n/a n/a n/a
14/IIC 14/IIC 14/IIC
n/a n/a n/a
****-610 M&G special event production ****-620 M&G special event promotion
not/00
900-949
9b
not/00
900-949
9b
****-700 to 899 Fundraising department
not/19
900-949
15/IID
****-900 to 999 Cost pools ****-910 Central services cost pool ****-920 Common cost pool by line item ****-930 Common cost pool-other ****-980 Capital/fixed asset purchases pool
use permitted use permitted use permitted use permitted use permitted
allocated allocated allocated allocated capitalized
allocated allocated allocated allocated capitalized
Column heading index: (a) Cost principle numbers in OMB Circular A-122 (b) Function code numbers in UWAACS (United Way of America Accounting Guide) (c) Line item numbers for uniform federal/state Form 990
Copyright ? 2002 - California Association of Nonprofits ("CAN"); National Center for Charitable Statistics ("NCCS"). For use guidelines, a copy of the License may be found at the website .
SCOA4c
Simplified Chart of Accounts -- Cross Referenced to Form 990 and Unified COA
Level One
Up to $100,000 (All volunteer, Cash-Basis)
Level Two
Up to $300,000 (Salaried staff, Cash-Basis)
(Restricted grants)
Level Three
Up to $300,000 (Salaried staff, Accrual-Basis)
(Restricted grants)
Cross References
Form 990 Line Items
Unified COA Acct#
Acct#
Account (13)
Acct#
Account (26)
Acct#
Account (35)
(Chapter 13) (Chapter 6)
Asset accounts
Asset accounts
Asset accounts
1010 Cash in bank - operating
1010 Cash in bank - operating
1010 Cash in bank - operating
45
1020 Savings & temporary cash investments 1020 Savings & temporary cash investments 1020 Savings & temporary cash investments 46
1030 Accounts receivable
47
1540 Furniture, fixtures, & equipment
57a
1640 Accumulated depreciation for #1540 57b
1010 1020 1030 1540 1640
Total assets
Total assets
Total assets
59
Sum
Liability accounts [None, all volunteer]
Liability accounts
Liability accounts 2010 Accounts payable
60
2010
Net asset accounts
Net asset accounts
Net asset accounts
3010 Unrestricted, avail. for general activities 3010 Unrestricted, avail. for general activities 3010 Unrestricted, avail. for general activities 67
3240 Unrestricted, furniture & equipment/net 67
3310 Temporarily restricted, activity #120
3310 Temporarily restricted, activity #120
68
3320 Temporarily restricted, activity #220
3320 Temporarily restricted, activity #220
68
Total net assets
Total net assets
Total net assets
73
3010 3240 3310 3320 Sum
Total liabilities & net assets
Total liabilities & net assets
Total liabilities & net assets
74
Sum
Revenue accounts
Revenue accounts
Revenue accounts
4010 Contributions from individuals
4010 Contributions from individuals
4010 Contributions from individuals
1a
4230 Foundation grants
4230 Foundation grants
1a
4510 Government grants
4510 Government contributions (grants)
1c
5060 Program service revenue
5060 Program service revenue
5060 Program service revenue
2
5110 Membership dues - individuals
3
5510 Interest on savings & temp. cash invest. 5510 Interest on savings & temp. cash invest. 5510 Interest on savings & temp. cash invest. 4
6810 Other revenue
6810 Other revenue
6810 Other revenue
11
4010 4230 4510 5060 5110 5510 6810
Total Revenue
Total Revenue
Total Revenue
12
Sum
Personnel expense accounts [None, all volunteer]
Personnel expense accounts 7210 Compensation of officers, directors, etc. 7220 Other salaries & wages 7310 Pension plan contributions 7320 Other employee benefits 7410 Payroll taxes Total payroll
Personnel expense accounts 7210 Compensation of officers, directors, etc. 7220 Other salaries & wages 7310 Pension plan contributions 7320 Other employee benefits 7410 Payroll taxes Total payroll
25 26 27 28 29 Sum
7210 7220 7310 7320 7410 Sum
7540 Professional fees
7540 Professional fees
7540 Professional fees
43
7540
Total personnel expenses
Total personnel expenses
Sum
Sum
Nonpersonnel expense accounts 7710 Supplies 7810 Telephone 7910 Postage and Shipping 8010 Occupancy (Rent) 8110 Equipment Rental and Maintenance 8210 Printing and Publications 8310 Travel
9300
[Capital purchases not capitalized] Other Nonpersonnel Expenses [Capital purchases not capitalized]
Total nonpersonnel expenses
Nonpersonnel expense accounts 7710 Supplies 7810 Telephone 7910 Postage and Shipping 8010 Occupancy (Rent) 8110 Equipment Rental and Maintenance 8210 Printing and Publications 8310 Travel 8510 Conferences and Meetings
9300
[Capital purchases not capitalized] Other Nonpersonnel Expenses [Capital purchases not capitalized]
Total nonpersonnel expenses
Nonpersonnel expense accounts 7710 Supplies 7810 Telephone 7910 Postage and Shipping 8010 Occupancy (Rent) 8110 Equipment Rental and Maintenance 8210 Printing and Publications 8310 Travel 8510 Conferences and Meetings 8610 Interest 8650 Depreciation 9300 Other Nonpersonnel Expenses 9830 Capital purchases - equipment Total nonpersonnel expenses
33 34 35 36 37 38 39 40 41 42 43 n/a Sum
7710 7810 7910 8010 8110 8210 8310 8510 8610 8650 9300 9830 Sum
Total expenses
Total expenses
Total expenses
44
Sum
15 accounts
26 accounts
35 accounts
UCOA has 151 accounts
................
................
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