SAMPLE WORDING – INITIAL LETTER OF CONDOLENCE



SAMPLE WORDING – INITIAL LETTER OF CONDOLENCE

Dear

I was so very sorry to hear of the tragic death of (name of deceased). My colleagues and all members of staff within the (Service Details), particularly those working in (particular location), join me in extending our most sincere sympathy to you (and your family) Our thoughts are with you at this time.

The Payroll Section has been informed and details of final salary payments will be advised to you in due course. (If applicable – The Pensions Section has also been informed and will be in touch with you regarding entitlements under the scheme)

If there is any further information or assistance, which my colleagues or I can give to you either by telephone or in person, please do not hesitate to contact either myself on the above number or (name, contact no. and address of nominated officer).

MANAGER PLEASE NOTE

Please ensure that you print contact information regarding our EAP Provider and enclose with this letter to the employee. This can be found on Arcadia by accessing this link.

The Council’s Employee Assistance Programme is also available to you to provide additional support and counselling. This confidential counselling service can be accessed by telephone and is available to you 24 hours a day, 365 days a year. Information can also be found on their website. Please find enclosed contact details of Aberdeenshire Council’s provider.

(Name of deceased) friends and colleagues will miss (him/her) very much and I know that their thoughts are with you (all) at this sad time.

Yours sincerely

(Director or Head of Service)

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