Environmental Management Plan - All Documents



Ethiopia ASP-P1

Environmental Management Plan

Safeguarding of Left-over Phase II

Stocks of Obsolete Pesticides

September 2009

Environmental Management Plan

Safeguarding of Left-over Phase II

Stocks of Obsolete Pesticides

List of Contents:

i Abbreviations/ACRONYMS/ 4

1 Background 6

1.1 ASP-P1 Project Aims: 6

1.2 Aims of this project component 7

1.3 Regulatory Framework 7

1.4 Objectives of the EMP 8

1.5 Storage site description of Gotera MCC and DLCO Storage Site 8

1.5.1 Gotera 8

1.5.2 DLCO 13

1.6 Inventory profile Obsoletes pesticides and associated wastes 16

1.6.1 General overview of the inventory 16

1.6.2 Methodology of data recording. 17

1.6.3 Profile of pesticides toxicity ( WHO class) 19

1.7 Risk Assessment for Gotera and DLCO Sites 20

1.7.1 Gotera 1 20

1.7.2 Environmental assessment of Gotera 2 21

1.7.3 DCLO Environmental Assessment 23

1.8 Risk Assessment of Technical management option for repacking and temporary storage 24

1.9 Evaluation of storage capacity and proposed zoning 26

1.9.1 Gotera 2 26

1.9.2 Gotera 1 27

1.9.3 DLCO 27

1.10 Full tracking system of pesticides 28

1.11 Outline Work Plan 28

1.11.1 Safety management options for repacking 28

1.11.2 Transfer of Packages 29

1.11.3 Transport Strategy 29

1.11.4 Management of empty containers 30

2 Command Structure 32

2.1 Organizational structure 32

2.2 Roles and Responsibility 32

2.3 Personnel Expertise and capacity reinforcement 34

3 Communication 37

3.1 Off –site communication 37

3.1.1 General communication 37

3.1.2 Emergency preparedness plan 38

3.1.3 Setup of training sessions 39

3.1.4 Coordination of services 39

3.1.5 Provision of safety equipment. 39

3.1.6 Safety report 39

3.2 On -site communication 40

3.2.1 Briefings 40

3.2.2 Reports 40

3.2.3 Hazards Communication 41

4. Occupational Health 41

4.1 Medical Examinations 41

4.2 Worker Insurance 42

5. Health & Environment Protection 42

5.1 Relevant equipment 42

5.2 Decontamination Facilities 43

6. Operational Risk Assessment 43

6.1 TBRA GOTERA Operations 43

6.2 TBRA DCLO Operations 46

6.3 TBRA Gotera DLCO transport operation 47

7. Standard Operating Procedures 48

7.1 Management of Stores 53

7.2 Loading and Off-loading of vehicles 53

7.3 Transport Rules 53

7.4 Route Selection 55

8. Budget 59

9. Project Timetable 61

10. M&E 63

Annex: Typical Decontamination Unit 64

i. Abbreviations/ACRONYMS/

|AA |Addis Ababa |

|ADR |International Regulations for the carriage of hazardous substances by road |

|APHRD |Animal & Plant Health Regulatory Directorate |

|ASP |Africa Stockpiles Programme |

|ASP – P1 |Africa Stockpiles Programme – Project 1 |

|BTC |Belgian Technical Cooperation |

|CESA |Country Environmental and social Assessment |

|CLE |Crop Life Ethiopia |

|CLI |Crop Life International |

|DLCO |Desert Locust Control Organization |

|DSA |Daily Subsistence’s Allowance |

|EA |Environmental Assessment |

|EMP |Environmental Management Plan |

|EMTK |FAO’s Environmental Management Tool Kit |

|EPA |Environmental Protection Agency |

|EU |European Union |

|FAO |Food and Agriculture Organization of the United Nations |

|Fe |Environmental risk factor for a sore as per FAO’s Environmental Management Tool Kit |

|FM |Field Manager |

|Fp |Pesticide risk factor for a store as per FAO’s Environmental Management Tool Kit |

|Fp* |Normalized pesticide risk factor for a store as per FAO’s Environmental Management Tool Kit |

|GoE |Government of Ethiopia |

|GPS |Global Positioning System |

|HWC |Hazard Waste Contractor |

|IMDG |International Maritime Dangerous Goods Code |

|IMO |International Maritime Organization |

|Km |Kilo Meter |

|M & E |Monitoring and Evaluation |

|MCC |Major Collection Centre |

|MoARD |Ministry of Agriculture and Rural Development |

|MoH |Ministry of Health |

|MSDS |Material Safety Data Sheet |

|NGO |Non Governmental Organization |

|NPCC |National Project Coordinating Committee |

|NPM |National Project Manager |

|NPSC |National Project Sterling Committee |

|OM |Operational Manual |

|OP |Operational Procedure |

|OPMS |Obsolete Pesticide Management System |

|PMT/PMU |Project Management Team/Unit/ |

|PPE |Personal Protective Equipment |

|PSC |Project Steering Committee for the Phase-II project |

|SOP |Standard Operational Procedure |

|TBA |To be arranged |

|TBRA |Task Based Risk Assessment |

|Te |Tones (Metric) |

|TSU |Technical Support Unit |

|UN |United Nation |

|USD |United State Dollar |

|USAID |United State of America Integrated Development |

|WB |World Bank |

|WHO |World Health Organization |

Background

A previously completed national inventory identified over 3000 tones of outdated and deteriorated pesticides including associated wastes like contaminated containers, sprayers, contaminated soil and buried pesticides within Ethiopia. In many cases these stocks were kept in extremely poor conditions that presented a high risk to water tables and other water resources or to housing and work places nearby. Many of these locations posed serious health hazards and the risk of fire at some locations was a reality.

A joint appeal for assistance by the Government and Food and Agriculture Organization of the United Nations(FAO) resulted in securing funds from Government of Sweden and Netherlands, United States of America Integrated Development (USIAD) and Crop Life International (CLI) to dispose 1507 tones out of the 3000 tones of inventoried pesticides by phase I prevention and disposal of obsolete pesticide project which was started at the end of 2000 and completed in December 2003.

In order to tackle this issue of the remaining stock, a “risk based’’ system to the selection of key sites which should be regarded as a priority was adopted. This resulted in removing stocks from 243 priority sites scattered across the country in phase I project to 8 stores in different areas of the country that were suitable to be used as Major Collection Centers(MCC) for the storage of repackaged pesticides prior to their transport.

Based on the capacity built and fruitful experiences obtained from the first phase of the project and the external funds secured from Governments of Belgium, Finland and Japan a phase II prevention and Disposal of obsolete pesticide project has been conducted between November 2003 and August 31/2008.

One of the specific objectives of the phase II project was to remove and safely dispose about 1089 tones of obsolete pesticides from 753 sites. However, 763 tones of obsolete pesticides have been disposed of from 712 sites, safe transported to eight MCC. There the repackaged pesticides were unloaded in shipping container and transported from MCC to the Port of Djibouti and subsequently to the European Union (EU) for final disposal of obsolete pesticides at licensed high temperature incineration facilities. Consequently there remain in storage from the Phase II collection operation around 400 tones of safeguarded obsolete pesticides ready for overseas transport for disposal.

As the result of the successful achievements gained under Phase I and II of prevention and disposal of obsolete Pesticide Stocks projects, Ethiopia has been recognized as a priority country among African countries in term of readiness to address the dangers of obsolete pesticides and has been selected to benefit from the support of The Africa Stockpiles Program Project (ASP-PI). As a result, a four – year program was signed between the Ethiopian government and the World Bank in July 2007.

1 Africa Stockpiles Programm – Project 1 (ASP-P1) Project Aims:

To eliminate 250 tones of inventoried publicly held obsolete pesticides together with large quantities of old contaminated containers and pesticide application equipment

To develop a system for sound management of pesticides;

To develop a technique for decontamination of pesticide contaminated soils including those affected by burial of old pesticides;

To prevent the future accumulation of new stocks by implementing different prevention measures including communication strategies.

As an interim activity an agreement between Veolia Environmental Services and CLI to dispose the remaining 400 tones of Phase II is being developed. Moreover, as the activity of disposing these remaining 400 tones falls in ASP P- 1 implementation period, World Bank (WB) emphasized the need of developing Environmental Management Plan (EMP) for these remaining Phase II stocks.

2 Aims of this project component

The 400 tones of safeguarded obsolete pesticides are stocked at two MCC Gotera and Desert Locust Control Organization (DCLO).

The major activities for Safe Guarding and Maintenance of Gotera store, Transportation, Re-stacking of repackages & Store management for both Gotera and DLCO MCC are stated as follows:

• Inspection/ Check up current condition of the stores

• Store maintenance /Reinforcement/

• Safe guarding of leakage and spillage

• Sort and Identify repackages based on:/Gotera &DLCO

• Re-drum damaged or rusted repacks /Gotera &DLCO

• categorize solid and liquid repackages / Gotera &DLCO/ and made ready for relocate

• Transport/mobilize repackages

o gather most “Big-Bags” and liquid drums at DLCO as much as the space can accommodate

o Shift all solid and less risky liquid packages such as Salvage dums to Gotera site

• Manage the stock in the stores : Palletize, Segregation, Listing and coding

• Monitor the stock conditions after storage

3 Regulatory Framework

To finance this operation by World Bank, the EMP has been prepared in line with Country Environmental and Social Assessment (CESA-1), prepared for phase II Prevention and Disposal of Obsolete Pesticides Project, to ensure compliance with WB safeguards Policies. Part 6 of CESA-1 deals with typical sites specifically the Environmental Management Plan (section 6.1) and Monitoring Plan (section 6.2). The Environmental Management Plan provides mitigation measures for verification, repackaging, storage, transportation and final disposal.

The project will also be implemented in compliance with the national regulations specifically:

• Environment Policy 2 April 1997

• Environnemental Impact Assessment Proclamation 299/2002

• Environmental Pollution Control proclamation 300/2002

• Public Health Proclamation 200/2000

• Labour Proclamation 377/2003

• Transport Proclamation 279/1956 (revisions 1182 & 36161)

• Pesticide registration and Control special Decree No 20/1990

Following are also some relevant Guidelines and Standards namely:

• Ambient Environment Standards for Ethiopia which specifies quality standards for air; water; soil and ground water; and noise.

• Standards For Industrial Pollution Control in Ethiopia

• Guideline on hazardous waste.

The EMP takes into account the experience and expertise of FAO Technical Support Unit (TSU) of (ASP) in obsolete pesticide stock safeguarding operations and specifically follows the format provided in FAO’s Environmental Management Tool Kit (EMTK) series for obsolete pesticide stocks management.

4 Objectives of the EMP

• Provide on-site data (location, access roads, immediate environment, addresses and contacts of services and those responsible for management, storehouse security, etc)

• Assess the conditions of the stocks and storage facilities to which the remaining stocks will be transferred,

• Identify hazards and risks posed by the planned operations on health and the environment in both sites and the transport route;

• Identify tasks to be carried out on sites and enact measures to reduce risks accordingly;

• Provide a monitoring plan of work and management plan of personnel involved and a plan of information and communication (in the direction of site workers and other stakeholders outside the site).

• Assess the budget requirements of the operation.

5 Storage site description of Gotera MCC and DLCO Storage Site

1 Gotera

1 General description

Gotera storage site is located in the city of Addis Ababa, Nifas Silk Lafto sub city. The site got its name from a nearby grain silo which has been not operational for the last 25-30 years. The site is neighbored by from North a main road, from South Ethiopian Electric Light and Power Corporation’s electric pole treatment facility, from East road and Ministry of Agriculture’s old equipment store and from West offices. The storage compound has its own perimeter fence and 24 hour guarding service. Formerly the site had been used for storage of pesticides, garage and fuel depot for the Ministry of Agriculture. The site was among the 243 sites which were cleared from obsolete pesticides during phase I of obsolete pesticides disposal project. After being upgraded, it has been used as a Major Collection Center for storage of safeguarded obsolete pesticides since 2002. In the site two pesticide stores, a shipping container containing Personal Protective Equipment (PPE) and safeguarding equipment store are found. The site has no electricity and water.

Accessibility: the site is accessible all weather and has accessible road for all kinds of vehicles.

Gotera site Layout:

[pic]

|[pic] |

|General view of Gotera site |

i.

|[pic] |[pic] |

|Gotera 1 |Gotera 2 |

|[pic] |[pic] |

|Inside view of Gotera 1 blue |Inside view of Gotera 2 yellow |

|container: solids - orange: liquid |container: over drums |

|[pic] |[pic] |

|Containers stored outside and containing contaminated water |Empty containers after rinsing (metal scraps) |

|(pesticide waste) | |

|[pic] |After a violent storm and heavy rain, the roof of the building was |

| |blown away and containers have been exposed to rain. |

| | |

| |The soil of the building has been contaminated by the leaching of |

| |leaking drums and rain water. |

| |Following this incident, the Project Management Unit (PMU) has |

| |secured the building by rebuilding the roof and putting plastic |

| |sheeting on the floor with mineral absorbent. |

| |Absorbent contaminated by pesticides increase the quantity of |

| |associated wastes containing pesticides (not estimated in the |

| |existing inventory) |

|[pic] |Condition of roof after repair |

| | |

| |Gotera 1 can be considered actually as secure but only for short term|

| |until the repacking and transportation of liquid pesticides to DCLO. |

| | |

| |The roof is waterproof from rain. |

| | |

| | |

| | |

| | |

|Some empty containers or containing contaminated water and stored |[pic] |

|outside have not been recorded in the database. These drums are empty| |

|or contained rain water. This material is not included within the | |

|400 tones to be removed under this phase of the project. | |

2 Store Plan – Gotera

Shown below are the existing layouts of the two stores at Gotera:

[pic][pic]

2 DLCO

1 General description

The storage facility is located in Addis Ababa, Bole Sub city. The store is property of Desert Locust Control Organization for Eastern Africa (DLCO). The store is located adjacent to the Animal and Plant Health Regulatory Department of the Ministry of Agriculture and Rural Development (MoARD), International Livestock Research Institute and Educational Materials Production Enterprise.

The storage facility has an area of about 4000 square meters, with concrete floor and walls and adequate static ventilation. The compound has a perimeter fence. There is also enough space for loading unloading. The site is accessible in all weathers and to vehicles up to 20’ container truck; in order to accommodate 40’ trucks a new entrance gate should be constructed. The site has no mains electricity and water supply.

The store had been used for the storage of pesticides for the control of migratory pests mainly for desert locust control. The store was one of the 243 sites which have been cleared by phase I of obsolete pesticides disposal project in the year 2002.

|[pic] |As the store is contaminated by leaking pesticides, DLCO are not |

| |able to use it for purposes other than pesticide storage as a result|

| |it remained empty until May 2007. As Gotera Collection Center was |

| |not sufficient to accommodate all repackaged obsolete pesticides |

| |waste, phase II obsolete pesticides project (through FAO) rented the|

| |store from May 2007 – April 15/2008. |

Site Plan of DLCO Store

[pic]

2 Store Plan for DLCO

[pic]

|[pic] |[pic] |

|Inside view of DLCO store : blue drums containing solid pesticides and big bags |

1.6 Inventory profile Obsoletes pesticides and associated wastes

All data presented has been extracted using Excel file provided by the Project Management Team (PMT).

1.6.1 General overview of the inventory

The database includes 2173 records, 1 record per container (package).The database includes the following items only:

|Serial No |

|Stored at |

|Final code |

|Package Type |

|Physical |

|Trade Name |

|Common Name |

|Classification of wastes |

|Gross Weight (kg) |

|Net weight (kg) |

|UN Number |

|Proper Shipping Name |

| |

| |

This data base is held by the PMT as an Excel inventory record.

1.6.2 Methodology of data recording.

The PMU has recorded the containers one by one and written manually the information on the side of each container and copy information on a paper file. This data has been after transferred into an excel sheet. The records written on each container include the following items:

|Common name |[pic] |

|Gross weight (from weighing equipment) | |

|Net weight (balance with the weight of each type of container) | |

| | |

Information on each chemical has a high level of reliability due to the established system of traceability of products from their collection sites to MCC and the extensive experience of inspectors who have completed in the past several shipments.

A database has been completed by the World Bank Expert in Excel and Access format. The PMT intend to use extensively this database as a tool for the full tracking of Operational Precedure (OP) during the different phases of repacking, transportation, and temporary storage.

Table 1: Summary of inventory data: Gotera and DLCO;

Pesticides wastes and associated wastes

|Type of waste |Classification of wastes |No of containers |Total Gross Weight |% on Total |

| | | |(kg) | |

|chemical wastes | |2 141 |390 256 |98,73% |

|Total chemical wastes |  |2 141 |390 256 |98,73% |

|Associated wastes |Cleaning waste |16 |1 788 |0,45% |

|  |Contaminated materials |4 |797 |0,20% |

|  |Contaminated soil |11 |2 270 |0,57% |

|  |Contaminated water |1 |183 |0,05% |

|Total Associated wastes |  |32 |5 038 |1,27% |

|Grand Total |  |2 173 |395 293 |100,00% |

Table 2: Statistical distribution of pesticides by chemical family

|Chemical type |Total (kg) |% |Observation |

|Bipyridylium derivative |100 |0,03% | |

|Carbamate |37 849 |9,70% | |

|Copper compound |747 |0,19% | |

|Coumarin derivative |3 413 |0,87% | |

|Mercury compound |1 702 |0,44% | |

|Mixed pesticides |74 202 |19,01% |The database provides the chemical |

| | | |composition of mixed pesticides |

|Organochlorine compound |46 779 |11,99% | |

|Organophosphorus compound |198 601 |50,89% | |

|Phenoxyacetic acid derivative |3 919 |1,00% | |

|Pyrethroid |14 572 |3,73% | |

|Triazine derivative |104 |0,03% | |

|Unknown (principally termite solution). |8 270 |2,12% |Considered as highest risk pending further |

| | | |investigation. |

|Total général |390 256 |100,00% | |

Table 3: Unknown pesticides

|Physical |Total |

|liquid |8 174 |

|Solid |96 |

|Grand Total |8 270 |

It is recommended to sample the drums containing unknown liquid pesticides for assessment and if necessary conduct analysis in order that they can be classified for safe storage. The material will be identified, classified and labeled accordingly before shipment by the Hazard Waste contractor (HWC).

Table 4: Distribution of pesticides per type of use

|Use |Total | |

|fungicide, other than for seed treatment |5 728 |2% |

|herbicide |5 561 |2% |

|insecticide |297 800 |89% |

|rodenticide |13 825 |4% |

|Unknown |10 885 |4% |

|Fungicide for soil |1 702 |1% |

|Grand Total |335 500 |100% |

1.6.3 Profile of pesticides toxicity ( WHO class)

This information is not available in the database and have been added by the expert [1].

Ia = Extremely hazardous;

IB = Highly hazardous;

II =Moderately hazardous;

III = slightly hazardous;

U = Unlikely to present acute hazard in normal use;

FM =Fumigant, not classified;

O= Obsolete as pesticide, not classified.

[pic]

Table 5: Distribution of pesticides per WHO class and decreasing

|Class WHO |No of containers |Total Weight per WHO class |

|II |1140 |208 712 |

|Ia |804 |142 134 |

|III |150 |30 053 |

|Ib |47 |9 357 |

|Grand Total |2141 |390 256 |

[pic]

Note: Classification based on World Health Oraganization (WHO) 2004; “mixed pesticides” have been classified by default in the “Ia” class; this classification is not representative of the toxicity of the mixture.

Table 6: Actual distribution of pesticides per Package Type

|Storage |Physical aspect |Package Type |No of containers|Total Weight (kg) |

|AA/ DLCO |liquid |(C) Closed drums |318 |71 864 |

|  | | | | |

|  | | | | |

|  | | | | |

|  | | | | |

|  | | | | |

| |  |(S) over drums |66 |15 024 |

| |Total liquid |  |384 |86 888 |

| |Solid |(B ) Big bags |101 |47 769 |

| |  |(O) Open drums |572 |77 825 |

| |Total Solid |  |673 |125 593 |

|Total AA/ DLCO |  |1057 |212 481 |

|Gotera |liquid |(C) Closed drums |315 |69 066 |

|  | | | | |

|  | | | | |

|  | | | | |

|  | | | | |

| |  |(S) over drums |111 |24 218 |

| |Total liquid |  |426 |93 284 |

| |Solid |(O) Open drums |690 |89 528 |

| |Total Solid |  |690 |89 528 |

|Total Gotera |  |  |1116 |182 812 |

|Grand Total |  |  |2173 |395 293 |

1.7 Risk Assessment for Gotera and DLCO Sites

This assessment has been conducted based on the principals and tools presented in FAO EMTK Volume 1.

1.7.1 Gotera 1

Surface Area: 247 sq

The quantity of pesticides in this storage is unknown. Only the total quantity in the 2 stores is available.

|[pic] |The drums are stored on 2 levels with wooden plywood between the 2 |

| |layers. The drums containing liquid pesticide (orange) are above the|

| |drums containing solid pesticide (blue). |

| |All the drums are stamped United Nation (UN) specification. Some |

| |of them will be repacked because corrosion or leakage. |

The building has been used in the past as a garage for trucks. The walls and roof are made of metal panels; the frame is wood and concrete floor. The east and west walls are not completely closed, which provides a static ventilation

The metallic drums containing liquids have been exposed to rain water and humidity and present some visual corrosion at the bottom of these drum. The PMU has evaluated the percentage of drums to be repacked at 25%. (approx. 100 drums).

|[pic] |New drums are available on site and will be inspected for damage or |

| |excessive corrosion before use for repacking. |

Due to exposure of rain water and leaching of pesticides from leaking drums, the concrete floor is suspected to be contaminated.

1.7.2 Environmental assessment of Gotera 2

Surface Area: 391 sqm

About 50% of the storage capacity is free.

|[pic] |[pic] |

|The site Gotera 2 has free space which can be used for repacking and| Entrance door of the building |

|temporary storage. | |

1.7.3 DCLO Environmental Assessment

|[pic] |Surface: 360 sq |

| |Concrete walls, metallic roof frame and metal sheet. |

| |Opening on the side walls for static ventilation. |

| |Electricity supply but no light. |

| |An emergency light energized with battery can be installed |

Site access: limited to truck with 20 ‘containers.

Stocks of pesticides

|[pic] |[pic] |

|101 big bags – 47,769 kg – Average weight: 473 kg |572 Metallic drums containing solid pesticides. Total weight: 77,825 |

| |kgs to be transported to Gotera site |

|[pic] |[pic] |

|318 metal drums containing liquid pesticides – Total:71,864 kg |66 Salvage drums containing liquid containers – Total weight: 15,024 kg|

1.8 Risk Assessment of Technical management option for repacking and temporary storage

The 3 stores selected for temporary storage until shipment for disposal are Gotera 1 and 2 and DLCO.

• DLCO for liquid and big bags

• Gotera 2 for solids and salvage drums

• Gotera 1 for pesticides solid wastes and associates wastes

Table 7: Planned Storage Arrangements

|Storage |Type of package |No of units |

|DLCO |Liquid drums |633 |

| |Big bags (solids) |101 |

|Gotera 2 |Solid drums |682 |

| |Salvage drums |177 |

|Gotera 1 |Solid drums |562 |

The different steps of repacking are indicated in the flow chart below:

[pic]

The capacity of the 3 temporary storages have been evaluated separately based on technical requirements for inspection, and handling with a forklift

1.9 Evaluation of storage capacity and proposed zoning

1.9.1 Gotera 2

[pic]

1.9.2 Gotera 1

[pic]

1.9.3 DLCO

[pic]

Template of zoning form (store inventory and package location):

|Srial No |Final code |Trade Name |Common Name |Gross Weight (kg) |

|Gottera / DLCO |Liquid drums |315 |69,066 kg |13 |

|DLCO / Gottera |Salvage drums |66 |15,024 ks |3 |

| |Solid drums |572 |77,825 kg |23 |

|Total no of trips using PMT trucks |39 |

1.11.3 Transport Strategy

The PMU will provide:

• 2 trucks equipped with cranes and spill tray and emergency equipment.

• Drivers trained by PMT for the transport of dangerous goods.

For each transport site to site, a packing list with relevant Safety Material Data sheet will be attached to the transport documents.

|The trucks will be used for transport of site to site (Gotera – |[pic] |

|DCLO) and from Gotera 1 and Gotera 2 if needed. The alternative | |

|option can be to use the forklift for transportation of pallets | |

|between the 2 sites. | |

A risk assessment has been completed in order to select the preferred route.

Transportation will not be carried out during peak traffic flows.

1.11.4 Management of empty containers

The Management of empty containers will be considered under the ASP project. Equipment is in place (yet to be commissioned) which will address the needs to rinse equipment followed by crushing (metal items) or fragmentation / shredding (plastic items). An important feature of any technology selected will be the need to adequately address the issue of effluent treatment from the initial rinsing / cleaning process. The rinsing effluent can be a based water solvent with surfactant or an organic solvent.

Any option selected will need to provide a sustainable option to the problem of old and contaminated containers (pesticide and oil drum containers). Following the selection of a technology which will work in Ethiopia there will be a need to go through a testing and commissioning process in order to ascertain optimum operating conditions. This will be supported by a general maintenance component from the supplier or a local agent for duration of the project.

The final use of the decontaminated and crushed / fragmented materials will be the subject of an initial review by the PMT. It may include such options as entries into the local scrap metal cycle or (for plastic) use as secondary fuel to industries such as the local cement manufacturers.

|[pic] |[pic] |

|Hydraulic press for empty container |Rinsing machine using organic solvent |

This equipment has been installed in a closed building dedicated to this cleaning activity only. This building is located in the same area that one’s in which is planned the new pesticides stores.

|[pic] |[pic] |

| Workshop for treatment of empty container | Site view |

This facility should be commissioned during the period of repacking of this project and the organic used solvent included in the associated waste to be shipped for disposal abroad. This option will reduce a significant quantity of waste to be exported for destruction.

If the facility is not yet in place the preferred solution will be to triple rinse any drums generated by repacking during this phase. The rinsate will be transferred to UN approved drums for disposal under this phase whilst rinsed empty packages will be stored safely by the PMT pending development of a container management plan under ASP.

Command Structure

1 Organizational structure

The following section sets out the organizational structure that will be in place for the management of this component of the Ethiopia ASP project.

Management Structure

The operation is managed by MoARD.

General supervision

The supervision of operations is provided by PMT ASP Ethiopia who will under the PMT Coordinator ensure this task is completed in compliance with this Environmental Management Plan (EMP).

On site supervision and Implementation

Two teams will be formed one for each site with a supervisor, field coordinator, (inspection labeling, existing and new drums, data). Team in each site is composed by 8 technicians for repackaging, handling, and pumping, labeling, transport. A storekeeper is available for the two sites for regular inspection weekly based. Eight technicians will be recruited (4 by site).

Environmental monitoring will be undertaken by the Environmental Protection Agency under protocols agreed and in place.

2 Roles and Responsibility

Stakeholders of this operation are : Project steering committee, Environmental Protection Authority, Project management team, Field coordinators, store keepers, project accountant, project cashier, project drivers

Roles and responsibilities are defined below in detail and as per the organogram provided below.

Project Steering Committee (Deputy Director APHRD)

• Approves work plan and budget for the operation (through the Deputy Director APHRD)

• Communicates with the donor & Stake holders (Official Communication)

Environmental Protection Authority

• Monitors operational activities including storage of repackaged waste are incompliance with Ethiopian and international regulations.

Project Management Team (PMT)

• Prepare work plan and required budget for the operation in collaboration with the field coordinators

• Monitor and Supervise safeguarding activities in collaboration with Environmental Protection Agency (EPA).

• Notify/ complete awareness raising activities (communications with EPA, Police, Fire brigade, Local administration, Health bureau, neighboring community/officers, etc) in collaboration with field coordinators.

• Monitor implementation of work plan, working procedures (SOPs), etc of the operation.

• Compile reports and report to Project Steering Committee for the Phase-II Project (PSC) and donor (WB)

• Report to Deputy Director of APHRD /MoARD.

Field Coordinators

• Assist the PMT in developing work plan and budget estimation,

• Assist in Selection /recruitment of local labor, hiring of fork lift, purchase of pallets,

• Train hired local labor on Health & safety and on standard working procedures

• Monitor and supervise repackaging (pumping, over sizing, solid repacking ), Loading, unloading, site zoning and all other operational tasks,

• Manage project money and property at field level,

• Compile progress reports and submit to the PMT,

• Update data base of left over stock, complete labeling as per IMDG

• Inspect condition of repackages as per FAO - EMTK V – 1

• Escort movement of waste (transportation as per FAO- EMTK V-2

• Emergency reports to concerned authorities (Fire brigade, police, Hospital)

• Coordinate / facilitate measures incase of emergency.

• Report to the PMT

Store Keeper

• Control and safety keep equipment required for the operation

• Keeps records/stock keeping of PPEs, safety equipment, cleaning materials, etc and supply status (stock status) report to field coordinators

• Conduct weekly inspection of stocks in collaboration with the field coordinators

• Reports to the PMT

Project Accountant

• Prepare cash requests/purchase requests in collaboration the Ministry’s Finance, Procurement & property directorate.

• Prepare payments / cheques

• Report to the project coordinator.

Project Cahier/Secretary

• Manage cash required for the operation (fuel refilling, maintenance, etc)

• Conduct payments (for labor, hired forklift, purchased equipment/ materials as per legal procedures/ invoices

• Report cash balance on daily bases to the project coordinator

• Timely download/type/print working formats. Guide lines, etc

• Check emails and timely communicate with the PMT/accountant/Field coordinators.

• Reports to the Project Coordinator

Project drivers

• Transport equipment, repackages and workforce

• Operate cranes (load and offload) repackages properly/safety

• Report to field Managers

Forklift operator

• Safety load and offload repackages

• Safety / properly palletize repackages in the stores

• Report to the field coordinators.

3 Personnel Expertise and capacity reinforcement

Project Management Team (PMT)

The PMT staff (4) are well trained in all the activities planned to be undertaken in this operation. They have completed a comprehensive training program including:

• Health and Safety/ Safeguarding of Hazardous waste

• FAO EMTK

• International Maritime Dangerous Goods Code (IMDG)

• Environmental Risk Assessment

Forklift operator

As the forklift operator is not part of the project team he will require on-site training prior to commencing work with obsolete pesticides as follows:

• Safe operation of forklift on site (including site rules);

• Safety precautions regarding working with hazardous waste;

• Site Emergency procedures

Field Technicians

It is planned to re-employ the Field Technicians who were selected and trained during phase I and Phase II obsolete pesticides projects. However, given the time elapsed since the completion of the last phase of field work refresher training will be required as follows:

• Health & Safety awareness

• Procedures and control measures for repackaging, handling and transport activities involving hazardous waste.

Figure 1: Organogram of Management Structure for the Operation

[pic]

Communication

ASP communication strategy was developed to support project activities aimed at addressing the problem of obsolete pesticides, preventing their future buildup, and informing the public about the ongoing initiatives with regard to obsolete pesticides.. One of the aims of communication strategy is to create awareness of the dangers posed by obsolete pesticides among users, communities located close to the stores.

A communication system will be established on the site during the operations which will aim to ensure a regular flow of information between the project staff responsible for implementation of project activities and other outside parties. This system will be an essential element in the implementation of the Environmental Management Plan proposed by the ASP-Ethiopia

1 Off –site communication

3.1.1 General communication

It is planned to produce a documentary film to record activities and experience of security and transportation activities. A 4-5-minutes documentary is to be produced with the assistance of the Public Relations Unit within the MOARD in order to inform the general public about the operations and establish a transparent process in the activities of ASP-Ethiopia and its partners. It is also intended to coordinate press coverage via radio and television.

It is important to provide sufficient information to the relevant authorities regarding Gotera and DLCOEA obsolete pesticide stores in order to support the activities to safeguard the health of the public and protect the environment surrounding the two stores.

The following information will be provided by project manager to local authorities (Police, hospital, fire brigade and Keble (local administration of the area) :

• Name of the Ethiopia ASP-P1 coordinator

• Address of the Ethiopia ASP-P1 coordinator

• Name of store keepers of the Gotera and DLCOEA stores

• Identification and information with regard to the two stores

• Information on the measures taken to avoid a major accident in the site (ie safety report and emergency plan).

Format for Emergency Contacts List

|Emergency contact list in relation to DLCOEA store |

|Addis Ababa |Telephone |Address |Contact person |

|Police station | | | |

|Yeka health station |01155503444 |Yeka Sub City | |

|Medical director of Yeka Health Station |01155503444 | | |

|Fire brigade at Giorgis area |0111123341 |Addis Ababa | |

|Nearest kebele leader |0116462511 |Yeka Sub City | |

|Field manager in charge of DLCOEA store |0911415835 |Addis Ababa |Melese Denbobe |

| |0911415836 | |Yismayike Yitafesa |

|Ethiopia ASP-P1 project coordinator |0911415837 |Addis Ababa |Shimelis Hassen |

|Store keeper in charge of PPE store |0911247268 |Addis Ababa |Solomon |

| Emergency contact list in relation to Gotera obsolete pesticide store |

|Addis Ababa |Telephone |Address |Contact person |

|Police station |0114431529 |Nifas Silk Lafto |Adise Wakuma (Information Officer) |

|Nearest government health station |0114406261 |NSL No1 Health Centre |Sr Birke Tefaye (Medical Director) |

| |0911621063 | | |

|Chief of nearest police station |0114421688 |Nifas Silk Lafto |Cmd Asayegn Ambaye |

| |0911186928 | | |

|Fire brigade |0111123341 |Addis Ababa | |

|Nearest kebele leader |0114420507 |Kebele 11 |Ato Jambo Birhanu |

| |0911645239 | | |

|Field manager in charge of Gotera store |0911415835 |Addis Ababa |Melese Denbobe |

| |0911415836 | |Yismayike Yitafesa |

|Store keeper in charge of PPE store |0911247268 |Addis Ababa |Solomon |

|Ethiopia ASP-P1 project coordinator |0911415837 |Addis Ababa |Shimelis Hassen |

3.1.2 Emergency preparedness plan

• Information accidental risks for Desert Locust Control Organization (DLCO )and Gotera store)

• A copy of the safety report will be provided to local authorities (fire brigades, health centers, hospital)

• The Gotera and DLCOEA store positions will be provided to local authorities

3.1.3 Setup of training sessions

Written and oral instruction will be provided to local communities nearby DLCO and Gotera stores in case of accident with release of pesticide wastes

Adequate training will be given to emergency local services (doctors at near by health services and firemen)

3.1.4 Coordination of services

An alert procedure will be set up adapted to each accident scenario contained into the safety report.

3.1.5 Provision of safety equipment.

The following equipment will be provided as a minimum

1. Personal protective equipment

2. Fire safety equipment

3. Paramedic first aid kit including eye wash

4. Mobile telephone

3.1.6 Safety report

The safety report is intended to provide information on hazards and risks identified at the site and other relevant information to support the management of risk at the site. The safety report contains the following information:

• Site description

• Hazards of pesticides on site

• Notification to authorities

• Storage conditions

• Packing type and racking

• Measures for dealing with damaged containers

• Segregation and separation of containers

• Record keeping

• Management and control of site

• Emergency management

• Site safety Material Safety Data Sheet ( MSDS)

• Staff training

• Accident prevention, control and mitigation

• Prevention of accidents

• Hazard control

• Accident consequences

The Safety Plan will also identify possible major accident and consequences and demonstrate that adequate safety measures have been taken.

2 On -site communication

3.2.1 Briefings

Workforce briefings are to be held:

• At the beginning of the working day in order to inform all staff of planned operations and control measures for the day ahead.

• At the end of the working day to update on activities undertaken, progress of operations, challenges and constraints encountered.

• When there is a significant change to planned operations or control measures in place, e.g. when changing from unloading to repackaging activities.

All briefings will be conducted to include field technicians handling the pesticides prior commencing work (during moving of pesticide containers, loading and dealing with pesticide leakages and transportation from DLCOEA store to Gotera and vice versa).

Prior to transportation of pesticide wastes all vehicle drivers will be briefed on hazards of obsolete pesticides and safety procedures to be taken during transport including speed limit (maximum 40 Kms /hour).

3.2.2 Reports

In accordance with the established methodology of the FAO EMTK, a reporting system will be established. ASP-Ethiopia will produce, according to the format devoted a daily briefing, reports of daily and weekly progress of all operations. These reports will be distributed in hard format and email to all interested parties and / or involved

Daily report will be expected during continuous working sessions in connection to the two obsolete pesticide stores.

Field managers will provide report to Project coordinator weekly on activities conducted (including inspection of pesticide stocks) in relation to obsolete pesticides at DLCOEA and Gotera stores.

3.2.3 Hazards Communication

The material safety data sheet is used to communicate information vital to the safe use and handling of each chemical or product. While both the MSDS and the pesticide label contain information intended to address potential hazards, they differ significantly. Pesticide labels provide specific directions and precautions directed to the end user. MSDS provide information on hazardous ingredients, physical and chemical properties, accompanying hazards, primary routes of entry, exposure limits, precautions for safe handling and use, emergency first aid procedures, and responsible party contacts. MSDS will be provided to PMU and attached to the register of each store.

Occupational Health

4 Medical Examinations

Prior to initiation of operations, all staff, including administrative staff, will be subject to a complete medical examination including the following:

Physical examination

• Chest X-Ray.

• Blood Pressure.

• Urine Sugar and protein.

• White blood cell count.

• Hemoglobin count.

• Blood ALT or SGPT and creatinine.

• Liver function tests.

• Serum triglycerides level.

• Skin examination.

• Lung function test.

Pesticide Blood Sampling

Specific blood sampling for the detection of pesticides will be performed twice (unless otherwise indicated by medical professionals): once at the beginning of the project and once at the end. Said examinations will look for specific pesticides in the range specified in the initial inventory. In case there is no water supply at the storage facility, a minimum of 200-500 L of water should be available at the storage facility for emergency purposes. Furthermore, bottles with liquid for eye rinsing should be available at all storage facilities;

Medical Follow Up

Physical examination will be carried out at the beginning and the end and for extended operations every 6 throughout operational phases. There will be a further medical examination after 6 months following completion of the project.

5 Worker Insurance

The MOARD will be responsible to ensure that adequate health insurance is in place for all project staff.

Health & Environment Protection

Strict measures will be taken also for the Protection of the Environment. These measures result from the available data on environmental risks in Obsolete Pesticide Management System (OPMS). They include the state of the stores and environmental conditions on the site (existence or possibility of contamination, housing, human activities, etc.). In Ethiopia, pollution is managed by the Law listed above. The EPA is responsible for implementing laws and regulations on pollution and nuisance. In this capacity, an expert from the EPA in hazardous waste management will be part of the operation. It was him who oversees the strict implementation of the Law.

7 Relevant equipment

To reduce the risk of occupational exposure and environmental release the following equipment to be used is the following:

• UN approved drums/salvage drum

• forklift or spill tray

• vermiculite [3]

• electrical pump (explosion proof)

• appropriate chemical resistant coverall for liquid pesticides

• cotton gloves and chemical gloves appropriate for the OP

• full face mask with ABEKP3[4] filter

• chemical boots

• aprons

• shovel

• broom

• Detergent

8 Decontamination Facilities

A decontamination facility will be used on each repacking site to house all personnel belongings and equipment. This facility should be sited so that any personnel entering the storage area must enter the unit and any personnel leaving the work area must exit from the facility.

What is essential is that there are two sides of the Decon facility: a clean side and a dirty side, separated by a decontamination facility (e.g. shower or serial washing).

The decontamination unit will be set up within a tent or other temporary structure. A typical layout is enclosed as an Annex to the EMP.

Operational Risk Assessment

In order to manage the operational risks associated with the activities to be undertaken Task Based Risk Assessment (TBRA) will be carried out for all principal tasks. The objectives of TBRA is to assess individual tasks to be undertaken in order to identify hazards, assess the level of risk and consider and specify control measures to be adopted in order to mitigate the risks identified.

The TBRA is a methodology developed after over 15 years of project implementation management of waste in developing countries. It is based on standard methodologies of risk assessment. The TBRA aims:

• To identify hazards;

• To identify people who may be affected or impacted by these hazards;

• To assess exposure;

• To document all actions;

• To analyze and revise the risk assessment in the course of operations.

It is a format for recording data and information that can assist the operator in making objective decisions regarding the protection of workers and the environment. It also provides a methodology for establishing an order of priority in safeguarding activities to reduce risks as and when they run.

The TBRAs for Gotera / DCLO operations is presented below. It takes account of all scheduled operations on the ground while it is a tool for briefing staff supervision.

1 TBRA GOTERA Operations

The TBRA has been developed separately for the different activities:

• Inspection of all packages

• Repacking/Pumping/, Relabeling & Inspection of new drums

• Transportation between Gotera/DLCO

• Palletization, Zoning and storage

| |Typical Task Based Risk assessment Format |

|  | |

|STORE LOCATION: Addis Ababa | |

|MAIN ACTIVITY: Inspection of repackages |PERSONNEL INVOLVED: |  |

| |4 technicians will be involved | |

|WHO Class |FR|

| |EQ|

| |UE|

| |NC|

| |Y |

|Recommendation: Inspect and sort the repackages based on their condoition and WHO class | |

|  | |

|COMPLETED BY:Yves(WB consultant) Melese & Yismayike (MoARD) |SIGNATURE: |  |DATE: 24/09/09 |  |

| | | | | |

|AUTHORISED BY: Shimelis Hassen |SIGNATURE: |  |DATE: |  |

| | | | | |

|  | | |

|  | |  | |

|STORE LOCATION: Addis Ababa |  |  |  |  |

| |4 technicians will be |  |  |  |

| |involved | | | |

|WHO Class |FREQUENCY |

|  |  |  |  |  |

|  |  |  |  |  |

|  |  |

|  | |

|STORE LOCATION:Addis Ababa | |

|MAIN ACTIVITY: Palletization, Zoning and stacking |PERSONNEL INVOLVED: |

| |4 technicians will be involved |

|Type of repackages |FR|

| |EQ|

| |UE|

| |NC|

| |Y |

|Recommendation: Code each zone & put a list of repackages for each row | |

|  | |

|COMPLETED BY:Yves(WB consultant) Melese & Yismayike (MoARD) |SIGNATURE: |  |DATE: 24/09/09 |

| | | | |

|AUTHORISED BY: Shimelis Hassen |SIGNATURE: |  |DATE: |

| | | | |

2 TBRA Gotera DLCO transport operation

|STORE Name: Gotera |CHEMICAL PRESENT: Obsolete pesticide and associated wastes |

|  | |

|STORE LOCATION:Addis Ababa | |

|MAIN ACTIVITY: Transportation |PERSONNEL INVOLVED: |

| |4 technicians will be involved |

|Type of repackages |FR|

| |EQ|

| |UE|

| |NC|

| |Y |

|Recommendation: Use packing list of repackages | |

|  | |

|COMPLETED BY:Yves(WB consultant) Melese & Yismayike (MoARD) |SIGNATURE: |  |DATE: 24/09/09 |

| | | | |

|AUTHORISED BY: Shimelis Hassen |SIGNATURE: |  |DATE: |

| | | | |

Standard Operating Procedures

The standard operating procedures (SOP) give detailed instructions on how work should be executed. The SOP can be provided in two formats: with written instructions for different staff levels of the command structure; on of posters and graphics form including signs and for technicians.

As part of planned operations SOP is developed in accordance with the duties of all workers on site to ensure proper execution of operations on time and safely.

Zone 1. (Zone dirty) This is the area where pesticides are stored obsolete and associated waste related if any . Here the exposure is higher during labor.

The activities will be focused on:

- Repacking, pumping, oversizing

For each store, a dirty area will be established. Decontamination measures for workers will be undertaken in this area which will benefit from sharp supervision and control. A strict monitoring of workers and working methods will be provided in accordance with operating procedures. The health protection (through wearing protective equipment - PPE providing high protection) and the environment will be ensured.

Zone 2. (Intermediate or buffer zone)

It is characterized by a lower risk when working. It will proceed to waste repacked storage, labeling the new container, etc . The technical specifications of PPE will be less stringent in this area. The Environmental Protection will be ensured. The activities will be focused on

_ Labelling, movements of filled containers

Zone 3. (Clean area)

The exposure will be minimized. The operations will focus on Loading, offloading repackages, vehicle inspection . The PPE will be chosen based. Handling equipment will be used to reduce the risk of accidents.

One Site Supervisor is to be present on site at all times. He will be installed in the clean zone, well away from the dirty zone. Members of this team will be requested to give their advice and instructions aloud or present in the intermediate zone after wearing the appropriate protective equipment.

The first aspect of establish a Safe Operating Procedure is to establish a safe site in order to control all on site activities relative to their risk level. Accordingly each site will be split into 3 Zones as follows:

• Zone 1 – High Hazard – shown in red.

• Zone 2 – Medium Hazard – shown in yellow

• Zone 3 – Low hazard - shown in green

Typical Zoning layout at Gotera site.

[pic]

Typical SOP – Gotera Store

|Gotera Site Specific Standard Operating Procedure (SOP) |

|[pic] |Site Description and Zones |

| | |

| |Zone 1: Red - Gotera site no1 and site Gotera site 2 |

| |Zone 2: yellow -outside area |

| |Zone 3: green -transport zone |

| |  |

| |Main Activities |

| |Zone 1 |

|[Insert photographs of actual activities to be completed in each zone to illustrate to workers plus|Repacking, pumping, oversizing |

|cross reference the relevant Activity Specific SOP]  | |

| |Zone 2 |

| |Labelling, movements of filled containers |

| | |

| |Zone 3 |

| |Loading, offloading repackages, vehicle inspection |

| | |

| |  |

| |Personal Protective Equipment |

| |  |

|[Insert photographs of PPE from list to illustrate PPE for each zone. If colour coded coveralls are|Zone 1 |

|available make sure it is clear which colour is to be worn in each zone] |Zone 2 |

| |Zone 3 |

| | |

| |Overalls: |

| |Type 3 |

| |Type 5/6 |

| | |

| | |

| |Gloves |

| |Nitril |

| |Nitril |

| |Leather |

| | |

| |Respiratory |

| |Full mask |

| |Full mask |

| |- |

| | |

| |Footwear |

| |Rubber boots |

| |Safety shoe |

| | |

| | |

| |Eyes |

| |Full face mask |

| |Goggles |

| | |

| | |

| |Packaging Materials |

|  |Bags: |

|[pic] |Steel Drum(open head)[200 l]: [list products] |

|[pic] |Steel Drum (closed head) [200 l]: |

|[pic] |HDPE Drum (open head) [insert drum volume]: |

|[pic] |etc:   |

| | |

|Salavge drums | |

|Solid drums | |

|Liquid drums | |

|Big bags | |

| | |

| | |

| | |

| | |

| | |

| | |

| | |

| | |

| | |

| | |

| | |

| |Other Equipment |

| | |

|[Insert examples of all relevant equipment such as pumps, hoses, vacuums etc and give details on |Materials |

|which equipment is to be used for each activity] | |

| |Electrical |

| |Weighing scale |

| | |

| |Handling |

| |Drum roller, pallets, trucs, drum chain |

| | |

| |Site set-up |

| |Drip tray, plywood, plastic sheet |

| | |

| |Other |

| |Absorbent, drum opener, band |

| | |

| |Emergency Procedures |

|[Insert photograph of emergency contact on site (paramedic nurse and / or site supervisor) and |On-site: |

|highlight location of emergency shower, first aid equipment and fire fighting equipment on the main|[nominated person and emergency actions |

|site diagram] |to be carried out] |

| | |

| |Hospital: |

| |[insert telephone and contact] |

| | |

| |Fire Service |

| |[insert telephone and contact] |

| | |

| |Local Administration |

| |[insert telephone and contact] |

| | |

Typical Format for Task Specific SOP

|Activity Specific SOP|[insert title of main activity] |

|# 1 | |

|Prepared by: [insert name, date and signature] |Approved by: [insert name, date and signature] |

|Section 1: | |

|Background: |Type of waste |

| |Classification of wastes |

| |No of containers |

| |Total Gross Weight (kg) |

| |% on Total |

| | |

| |chemical wastes |

| | |

| |2 141 |

| |390 256 |

| |98,73% |

| | |

| |Total chemical wastes |

| |  |

| |2 141 |

| |390 256 |

| |98,73% |

| | |

| |Associated wastes |

| |Cleaning waste |

| |16 |

| |1 788 |

| |0,45% |

| | |

| |  |

| |Contaminated materials |

| |4 |

| |797 |

| |0,20% |

| | |

| |  |

| |Contaminated soil |

| |11 |

| |2 270 |

| |0,57% |

| | |

| |  |

| |Contaminated water |

| |1 |

| |183 |

| |0,05% |

| | |

| |Total Associated wastes |

| |  |

| |32 |

| |5 038 |

| |1,27% |

| | |

| |Total général |

| |  |

| |2 173 |

| |395 293 |

| |100,00% |

| | |

| | |

| |Class WHO |

| |No of conteneurs |

| |Total Weight per WHO class |

| | |

| |II |

| |1140 |

| |208 712 |

| | |

| |Ia |

| |804 |

| |142 134 |

| | |

| |III |

| |150 |

| |30 053 |

| | |

| |Ib |

| |47 |

| |9 357 |

| | |

| |Grand Total |

| |2141 |

| |390 256 |

| | |

| | |

| |Duration of activity |

| |Inspection of repackages :11 days |

| |Repacking/Pumping/, Relabeling & Inspection of new drums: 4 days |

| |Palletization, Zoning and stacking: 2 days |

| |Transportation : 3,5 |

|Section 2: Aims: |Inspection of all existing containers, data checking , |

| |Repacking of containers not usable for safety transport and storage |

| |Transport to collection centre |

| |Palletization and temporary storage |

|Section 3: Equipment:|Packaging drums: |

| |200 l closed steel drums UN Specification for liquid pesticides |

| |200 l opened steel drums UN Specification for solid pesticides |

| |1 000 l PE big bags for solid pesticides |

| | |

|Section 4: |Spill tray for emptying the drums and road transportation |

|Environmental |Repacking the drums with corrosion and leakage |

|Protection: |HSE implementation before starting operation in each store |

| | |

|Section 5: Worker | PPE |

|Protection: |Zone 1 |

| |Zone 2 |

| |Zone 3 |

| | |

| |Overalls: |

| |Type 3 |

| |Type 5/6 |

| | |

| | |

| |Gloves |

| |Nitril |

| |Nitril |

| |Leather |

| | |

| |Respiratory |

| |Full mask |

| |Full mask |

| |- |

| | |

| |Footwear |

| |Rubber boots |

| |Safety shoe |

| | |

| | |

| |Eyes |

| |Full face mask |

| |Goggles |

| | |

| | |

| | |

|Section 6: Detailed |Inspection of drums |

|Activities: |Repacking |

| |Transportation |

| |Temporary storage |

| | |

|Section 7: Special |One supervisor for each site during all operations |

|Instructions: |Inspection of existing drums and new drums |

| | |

|Section 8: Reference | |

|Data: | |

1 Management of Stores

Weekly inspections of both stores at Gotera and at DLCO will be carried out by the Field Manager with the assistance of the store keeper. No additional stocks will be taken to the stores following completion of this relocation and repackaging activity.

2 Loading and Off-loading of vehicles

PMT trucks fitted with cranes will be used to transfer drums between stores. Specialist drum lifting equipment will be used in conjunction with the hydraulic arm to load and unload drums.

|[pic] |

| |

3 Transport Rules

All movement of hazardous waste between the stores will be coordinated and supervised by the PMT. Specific transport rules will be applied including:

• Safety Equipment in vehicles

• Driver Training

• Transport documentation including information on hazards and emergency actions

• Vehicle Inspections

• Driver Briefing

• Escort vehicle with Field Manager and response equipment

• Speed limit 40kph on urban routes

• Planned route based on risk assessment

Movement of vehicles on site will be coordinated by the supervising Field Manager.

Load planning will be carried out based on UN Hazards classes as follows:

|Physical |Flammable |UN Class |Total |

|liquid |Flammable |3 |2 |

|  |  |6,1 |755 |

|  |Total Flammable |757 |

|  |Non flammable |6,1 |14 |

|  |  |6,6 |5 |

|  |  |9 |11 |

|  |  |Unknown |23 |

|  |Total Non flammable |53 |

|Total liquid |  |  |810 |

|Solid |Flammable |6,1 |173 |

|  |Total Flammable |173 |

|  |Non flammable |4,1 |1 |

|  |  |4,3 |70 |

|  |  |6,1 |751 |

|  |  |6,6 |265 |

|  |  |9 |100 |

|  |  |Unknown |3 |

|  |Total Non flammable |1190 |

|Total Solid |  |  |1363 |

|Grand Total |  |  |2173 |

4 Route Selection

Four alternative routes between Gotera and DLCO have been considered and assessed based on risk as follows:

Route-1=Gotera-Gotera roundabout –Wollo sefer- Bole bridge-Bole- Ring road- Megenagna-DLCO MCC

Segment 1: (Gotera-Gotera roundabout –Wollo sefer- Bole bridge-Bole)

1. More than 4 curves with high traffic of vehicles

2. Bridge , residential and office area

3. Longer distance to reach the ring road/less risky road/

Segment 2: (Ring road)

Less traffic, relaxed road size

Segment 3:( Megenagna-DLCO MCC)

High traffic of vehicles with a lot of pedestrians /unavoidable/

Conclusion- Not selected route with high risks

Route-2= Gotera-Gotera roundabout –Wollo sefer-Bole bridge-Haya hulet- Megenagna-DLCO MCC

Segment 1= Gotera-Gotera roundabout –Wollo sefer-Bole bridge-Haya hulet-)

1. More than 4 curves with high traffic of vehicles and pedestrians

2. Bridge , residential and office area,

Segment 2= (Bole bridge-Haya hulet)

1. More crossing roads and curves

2. High traffic of vehicles and pedestrians

Segment 3 = ( Megenagna-DLCO MCC)

High traffic of vehicles with a lot of pedestrians /unavoidable/

Conclusion- Not selected route with high risks

Route-3= Gotera-Gotera roundabout –Beklobet-Meskelflower-Olompia-Bambis- Haya hulet- Megenagna-DLCO MCC

Segment 1: (Gotera-Gotera roundabout –Beklobet-Meskelflower-)

1. Road under construction

2. Crowed traffic both vehicle and pedestrian

3. Narrow road size, more curves and crossing roads

Segment 2: (Olompia-Bambis- Haya hulet-)

1. Narrow road size, more curves and crossing roads

2. Bridge and crossing roads

Segment 3: ( Megenagna-DLCO MCC)

1. High traffic of vehicles with a lot of pedestrians /unavoidable

Conclusion- Not selected route with highest risks

Route-4= Gotera-Gotera roundabout-Saris Abo-Ring road- Megenagna-DLCO MCC

Segment 1: (Gotera-Gotera roundabout-Saris Abo)

1. Crowed traffic both vehicle and pedestrian but shorter distance

2. Wider road/relaxed driving/

Segment 2: (Ring road)

1. less traffic, relaxed road size

2. Longer distance on less risky road.

Segment 3: ( Megenagna-DLCO MCC)

1. High traffic of vehicles with a lot of pedestrians /unavoidable

Conclusion- Selected route with less risks.

The route to/from the Gotera/DLCO stores is shown below in figures 1,2 and 3.

[pic]

Figure 2 - Overview of Transport Route

[pic]

Figure 3 - Local route to/from MCC Gotera via Ring Road

[pic]

Figure 4 - Local route to/from DLCO Store via Ring Road

Budget

|Item Description |Quantity |Total Cost USD |Comment |Funding |

|1. Personnel | | | | |

|General Supervisor (1) |3 months |1640.00 |1 month planning (part time) and 2 months for coordinating |Existing resource (PMT Coordinator). |

| | | |operations. | |

|Site Supervisor (2) |3 months |2110.00 | |Existing resource, Daily Subsistence Allowance (DSA)|

| | | | |to be provided. |

|Field Technician (8) |3 months |9300.00 | |Salary and DSA to be provided. |

|Security Guard for Operations (4) |2 months |315.00 | |Cost of additional security. |

|Drivers (5) |2 months |2815.00 |Project has 3 drivers, 2 additional driver to be provided from |Existing resource, DSA to be provided. |

| | | |MOARD. | |

|Store Keeper |3 months |940.00 | |Existing resource. |

|2. Equipment/Materials | | | | |

|Drums for repackaging |approx 120 |0.00 |Provided during Phase II |Existing stock. |

|Pallets |approx 500 |1955.00 |Approximately 250 in stock cost is for additional requirement |250 Additional purchase required. |

|Labels |2300 sets |0.00 | |HWC to provide under CLI Agreement. |

|PPE |600 mandays |0.00 |Supplied under Phase II project. |Existing resource. |

|Drum Pump & Hose |25m new hose plus |275.00 |Supplied under Phase II project |Existing resource, service costs to be provided. |

| |service | | | |

|Drum handling equipment | |0.00 |Supplied under Phase II Project |Existing resource. |

|Generator | |160.00 |Supplied under Phase II Project, requires service. |Existing resource, service costs to be provided. |

|Forklift & Operator |2 months |12,375.00 |Outsourced. |All costs to be provided. |

|Label Printer | |0.00 |Supplied during Phase II, ribbons and blank labels are required|To be supplied by HWC under CLI Agreement |

|Emergency Equipment | |355.00 |Supplied under Phase II Project, require fire extinguisher |Existing resource. |

| | | |service and replacements consumables to first-aid kits. | |

|Spill Kits |3 |0.00 |Supplied under Phase II Project |Existing resource. |

|Drip Tray |1 |1955.00 |3 remain from Phase II operation to be delivered to Gotera. |1 additional spill tray required. |

|Trucks (2) |2 months |2190.00 |Roadworthy vehicles to be provided by PMT including insurance |Service/Maintenance/fuel costs to be provided. |

| | | |etc. | |

|Passenger Cars (3) |2 months |2580.00 |Roadworthy vehicles to be provided by PMT including insurance |Service/Maintenance/fuel costs to be provided. |

| | | |etc. | |

|Health Surveillance |25 persons |975.00 |Pre and post operational physical health check and blood tests.|All costs to be provided. |

|Staff Insurance |25 persons |1955.00 | |All costs to be provided |

|Environmental Impairment Insurance | | |To be considered based on Contractual model adopted. |HWC to provide if appropriate. |

|Collection and LOCAL analysis of samples |50 samples |1955.00 |Confirm constituents of “termite solution”. |All costs to be provided |

|Rental of DLCO Store |8 months |5000.00 |Up to export of Phase II stocks | |

|Repairs and Improvement to Gotera Store |Total Cost |500.00 |Improvements to the Gotera store are required prior to the |All costs to be provided. |

| | | |transfer of stocks. | |

|TOTAL | |49,370.00 | | |

|COST CONTINGENCY @ 10% | |4,937.00 | | |

|TOTAL BUDGET REQUIREMENT | |$54,307.00 | | |

Project Timetable

A detailed schedule of activities will be prepared by the PMT prior to commencing operations. The outline program is estimated as follows:

• Submission of EMP – 2nd October 2009

• Approval of EMP by WB – +1 month

• Approval of National Project Steering Committee (NPSC) (via Deputy Dir APHRD) - +2 weeks

• Detailed Operational Planning and Procurement of Equipment – + 1 month (excludes public procurement)

• Training of Staff - + 2weeks

• Site Operations - + 2 months

• Store Management up to export – TBA

On this basis the total project duration up to completion of store reorganization is estimated as 20 weeks from submission of Draft EMP. See Draft Program below:

Ethiopia ASP - Safeguarding of Remaining Phase II Stocks | | | | | | | | | | | | | | | | | | | | | | | | | | | |ACTIVITY |Time |Oct |Nov |Dec |Jan |Feb |Mar |Apr |May |Jun |Jul |Aug | |EMP |  |  |  |  |  |  |  |  |  |  |  |  | |Draft Issued for No Objection |1 day |08-Oct |  |  |  |  |  |  |  |  |  |  | |Approval by World Bank |2 weeks |23-Oct |  |  |  |  |  |  |  |  |  |  | |Approval by NSC |2 weeks |  |06-Nov |  |  |  |  |  |  |  |  |  | |Planning & Procurement |  |  |  |  |  |  |  |  |  |  |  |  | |Develop Operational Plan |2 weeks |  |20-Nov |  |  |  |  |  |  |  |  |  | |Confirm availability of Local Materials |2 weeks |  |20-Nov |  |  |  |  |  |  |  |  |  | |Confirm procurement of additional equipment by HWC (via CLI Contract) |1 month |  |  |04-Dec |  |  |  |  |  |  |  |  | |Delivery of Equipment to site |1 month |  |  |  |01-Jan |  |  |  |  |  |  |  | |  |  |  |  |  |  |  |  |  |  |  |  |  | |Ethiopian Christmas Holiday |  |  |  |  |08-Jan |  |  |  |  |  |  |  | |  |  |  |  |  |  |  |  |  |  |  |  |  | |Training |  |  |  |  |  |  |  |  |  |  |  |  | |Refresher Training for Field Teams and Drivers |2 weeks |  |  |  |22-Jan |  |  |  |  |  |  |  | |  |  |  |  |  |  |  |  |  |  |  |  |  | |  |  |  |  |  |  |  |  |  |  |  |  |  | |Site Operations |  |  |  |  |  |  |  |  |  |  |  |  | |Inspection & Repackaging |2 weeks |  |  |  |  |04-Feb |  |  |  |  |  |  | |Loading and transfer |6 weeks |  |  |  |  |  |18-Mar |  |  |  |  |  | |Prepare final store plans |1 week |  |  |  |  |  |  |25-Mar |  |  |  |  | |  |  |  |  |  |  |  |  |  |  |  |  |  | |Storage Pending Shipment |  |  |  |  |  |  |  |  |  |  |  |  | |  |  |  |  |  |  |  |  |  |  |  |  |  | |  |  |  |  |  |  |  |  |  |  |  |  |  | |

Monitoring and Evaluation (M&E)

Monitoring and evaluation of the project activities will be carried out by EPA under established project arrangements. This will include site visits to confirm that necessary environmental protection measures are in place.

Technical Standards will be monitored by TSU at FAO.

Annex: Typical Decontamination Unit

[pic]

Clean clothes and towels are located in the "clean end" of the unit, and at the start of each period of work, personnel will go through the following procedure:

▪ Onto the "clean" side of the decontamination unit.

▪ Change into work clothes and put on protective clothing and equipment.

▪ Exit from the "dirty" side of the unit.

At the end of each period of work, personnel will go through the following procedure:

▪ Remove and discard protective clothing into receptacle provided.

▪ Enter the "dirty" side of the decontamination unit.

▪ Remove clothing and temporarily store (during the work shift) or discard into receptacle provided (at end of shift or if obvious contamination has occurred).

▪ Enter the "Clean" side of the decontamination unit.

▪ Change into clean clothing.

It is important that all personnel be aware of the need to shower as soon as possible after the work period (wherever they are staying).

The amenities unit is considered to be a "clean" area and will therefore be located on the "clean" side of the decontamination unit.

-----------------------

1 The UN Code is used for the classification of dangerous goods in ADR (Road Transportation) and IMDG (Maritime Transportation). Most of the pesticides in this operation are classified UN 6.1: Toxic Substances. Assignment of dangerous goods to a class and a packing group is made according to the criteria of risk for handling and transportation. For more information on UN classification, please refer to  (Part 2: Classification).

[1] Vermeculite is a light weight inert absorbent material, which will absorb any liquid in case one of the inner packaging will start leaking during the transport.

[2] Filter explanation: The letters ABKEP3 means withholding:

A organic gases with boiling point > 65°C

B Inorganic gasses (e.g. Cl2, HCN, H2S)

E Acidic inorganic gasses (e.g. SO2)

K Ammonia and amines

P particles < 0.3 μm

-----------------------

Entry area to the decontamination facility.

Boots

Dirty Area

Tyveks

Gloves

Work Clothes

Box with clean Tyveks

Box for dirty glovࠀࠁࡉࡒࢂࢃࢠࢡࢻࣣࣶ࣋ࣤࣷऎएऐ퓦퓂麰麌鹺婬䩐㝐̤jᔀ㙨ᘀ졨层　㉊唀Ĉ䡭Ѐ䡮Ѐࡵ[pic]ᘊ졨层帀Ɋ̓jᘀ졨层唀Ĉ䩞[3]ᔣꉨ댫ᘀꅨ鰐㔀脈䩃 䩏[4]䩑[5]䩞[6]䩡 ᔛ蹨＂ᘀꅨ鰐㔀脈䩏[7]䩑[8]䩞es and Tyveks.

Personal Clothes

Forklift driver (Hired)

Project drivers

Hired labor (Trained/experienced

Project casher/secretary

Project Accountant

Project Field Coordinators

Project Store Keeper

Project Management Team (PMT)

Project Steering committee (PSC)

Clean Area

Shower

E2462

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