GENERAL SERVICES ADMINISTRATION
GENERAL SERVICES ADMINISTRATION
AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICE LIST
On-line access to contract ordering information, terms and
conditions, up-to-date pricing, and the option to create an electronic
delivery order are available through GSA Advantage!, a
menu-driven database system.
The internet address for GSA Advantage! is:
FEDERAL SUPPLY SCHEDULE 36
OFFICE, IMAGING AND DOCUMENT SOLUTIONS
Contract Number: GS-03F-0150W
Special Item Number 51-507 - Document Destructions Services
For more information on ordering from Federal Supply Schedules, click on the FSS Schedules button at
Period Covered by Contract: June 1, 2010 through May 31, 2015
Gill Digital Services, L.L.C.
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
Telephone: 214-808-3950
Facsimile: 972-638-8901
POC: Barbara Gill bgill@
Business Size: Small Business
Woman-owned Business WOSB
TABLE OF CONTENTS
|1. TITLE SHEET | |1 |
| | | |
| | | |
| | | |
| | | |
|2. CUSTOMER INFORMATION (SIN-51-507) | |3 |
|3. DESTRUCTION SERVICES (SIN 51-507) | |6 |
|4. GSA PRICE LIST | |9 |
| | | |
| | | |
1. GENERAL SPECIFICATIONS
See Schedule of Items/Pricing on Pages 3, 4, 5 and 6
2. MAXIMUM ORDER
The maximum dollar value of orders to be issued is $1,000,000.00.
3. MINIMUM ORDER
$500.00
4. GEOGRAPHIC COVERAGE
Domestic only
5. POINTS OF PRODUCTION
Dallas/Fort Worth, Dallas County, Texas
6. DISCOUNT FROM LIST PRICES OR STATEMENT OF NET PRICE
Prices shown herein are NET (discount deducted)
7. QUANTITY DISCOUNT
Contact Contractor
8. PROMPT PAYMENT TERMS
Net 30 Days
9. GOVERNMENT COMMERCIAL CREDIT CARD ACCEPTANCE
Gill Digital Services, L.L.C. accepts the Government credit card
10. FOREIGN ITEMS
Contractor does not provide foreign items
11. TIME OF DELIVERY
Delivery date of completed documents will be negotiated with the ordering agency for each delivery
12. EXPEDIATED DELIVERY
Contact Contractor
13. URGENT REQUIREMENTS
Contact Contractor
14. FOB
Destination
15. CONTRACTOR'S ORDERING ADDRESS
Gill Digital Services, L.L.C.
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
16. CONTRACTOR'S PAYMENT ADDRESS
Gill Digital Services, L.L.C.
Attention: Barbara Gill
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
17. WARRANTY PROVISIONS
Contractor’s standard commercial warranty
18. EXPORT PACKING CHARGE
Not applicable
19. TERMS AND CONDITIONS OF GOVERNMENT CREDIT CARD
Gill Digital Services, L.L.C. will comply with the terms and conditions
20. SERVICE POINT
Gill Digital Services, L.L.C.
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
21. DATA UNIVERSAL NUMBER SYSTEM (DUNS) NUMBER
198-270-238
22. NOTIFICATION REGARDING REGISTRATION IN CENTRAL CONTRACTOR REGISTRATION (CCR) DATABASE
Contractor is registered in CCR database
SIN 51 507 - Destruction Services
Gill Digital Services, LLC provides certified degaussing and physical destruction of hard disk drives and electronic media at your location. Our solutions are turnkey, on-your-site data sanitization, degaussing and destruction of MEDIA to meet NSA, NIST, DOD, and HIPAA, specifications. Sensitive Data (media) should Never Leave Your Site or Your Sight.
Destruction services include both on-site and off-site services of classified and unclassified paper documents, materials and magnetic media. The methods for destruction services may be obtained through these destruction options: shredding (i.e.., paper documents, folders, newspapers, catalog, magazines) disintegration (i.e., microfilm, microfiche, ID cards, VHS tapes, audio cassettes, CD-ROM, floppy disks, computer tapes and computer hard drives) and incineration (i.e., paper documents, maps, files, envelopes, manuals, newspapers, catalogs, magazines, blue prints).
Gill Digital Services, L.L.C. has worked with customers planning and implementing data destruction procedures that follow organization goals, legal and environmental constraints.
Gill Digital Services, L.L.C offers thorough, start-to-finish data sanitization security programs to manage the risks posed during end of life asset management and disposition. Gill Digital
Services, L.L.C performs turnkey, On-Your-Site data sanitization, degaussing and destruction of all electronic media including PC Hard Drives, Smart Cards, Microfilm, Compact Disks, Digital Video Disks, Laser Optical Media, and any type of magnetic media using NSA/CSS EPL technology equipment. Certified degaussing and physical destruction of hard disk drives at your location using exclusively NSA EPL equipment. DoD 5220.22-M and NIST 800.88 standards are also met employing the latest sanitization and destruction techniques. Security employees are vetted through background and drug screening tests. Services are administered in secure, fully enclosed facilities monitored through surveillance networks. Same day certificate of destruction, same day video DVD of your data destruction activities, secure web reporting, asset inventory and EPA recycling included.
Gill Digital Services, LLC is also in compliance with all applicable laws, including:
• Sarbanes Oxley • Bank Secrecy Act (BSA)
• HIPAA • Patriot Act of 2002
• FACTA • Identity Theft and Assumption Deterrence Act
• Gramm Leach Bliley • US Safe Harbor Provisions
• FERPA • FDA Security Regulations (21 C.F.R. part 11)
• FISMA • PCI Data Security Standards
Data Sanitization
Gill Digital Services, L.L.C Sanitization Service ensures the elimination of sensitive data from a wide range of equipment, including but not limited to:
|• Hard Drives in PCs |• DAT Drives |• Smart Cards |
|• Hard Drives in Laptops |• Microfilm |• Compact Disks |
|• Hard Drives in Servers |• Digital Video Disk |• Laser Optical Media |
|• Hard Drives in Printers |• Cell Phone |• Flash Drives |
|• Hard Drives in Copiers |• PDA’s |• Any Type of Magnetic Media Devices |
Equipment Destruction
Gill Digital Services, L.L.C provides a comprehensive Destruction Service that safeguards against attempts of data recovery. It may also be used to prevent the recovery of proprietary parts, equipment, designs, or other information.
Gill Digital Services, L.L.C Destruction Service covers the following materials:
|• Hard Drives in PCs |• DAT Drives |• Smart Cards |
|• Hard Drives in Laptops |• Microfilm |• Compact Disks |
|• Hard Drives in Servers |• Digital Video Disk |• Laser Optical Media |
|• Hard Drives in Printers |• Cell Phone |• Flash Drives |
|• Hard Drives in Copiers |• PDA’s |• Any Type of Magnetic Media Devices |
| | |• Proprietary Devices or Parts |
| | |• Integrated Circuits & Memory |
Asset Tag Removal
Gill Digital Services, L.L.C Asset Tag Removal Service protects the identity and integrity of all clients by ensuring that no identifiers are left on retired equipment. All trace of origin is removed.
Gill Digital Services, L.L.C uses chisels, solvents, razors, and sanding to ensure the removal of all identifiers including:
• Asset Tags • Embedded Security Tags • Marker Labeling • Embossing and Branding
On-site Security Services
Gill Digital Services, L.L.C.’s convenient On-site Security Service lessens the workload of our clients’ IT staff while also ensuring security and accountability at their site. Available On-site Services include:
• Data Sanitization • Asset Tag Removal
• Equipment Destruction • Serialized Reporting
• Guardian Physical Hard Drive Destroyer
Destroyed Hard Drives
Gill Digital Services, L.L.C.’s data destruction service performs secure degaussing of hard drives using the #1 highest-rated commercial degausser listed on NSA/CSS EPL-9-12A-D and DoD approved. Erases all hard disk drives up to 5000 (L/P) Oersteds (Oe) and all other magnetic media up to 2600 Oersteds (Oe).
Permanent magnet field strength: 1.4 Tesla Operation Time: 60 seconds – 24/7 operation with no-wait duty cycle.
Physical destruction includes state-of-the-art custom designed, truck mounted, continuous cut, mechanical crushing systems throughout the United States. Each provides the ultimate in secure disposal of obsolete hard drives. The unit’s specially designed feed hopper is equipped with a 12" x 20" charge opening that automatically feeds the drives into the destruction chamber. The Cutter Blades are 4140 Heat Treated High Strength Steel Alloy. Drives of any size are destroyed at a rate of over 20/hour. It is also ideal for hand held electronic devices and other multimedia including computer backup tapes. Gill Digital Services, L.L.C.’s data destruction service utilizes patented Pro Cutter Locking System technology to destroy virtually any media into irregularly shaped particles which cannot be reconstructed. The cutting mechanism consists of a compact integrated bearing and locking system, which provides 900% more force than the conventional nut & bolt method. Media is cut continuously before it falls into a custom aluminum collection bin. (Optical media is destroyed using NSA/CSS 04-02 disk disintegration equipment.)
SECTION 3 - GSA PRICELIST
Prices available by calling Gill Digital Services, L.L.C., Barbara Gill, 214-808-3950 or via email request to bgill@
GENERAL SERVICES ADMINISTRATION
AUTHORIZED FEDERAL SUPPLY SCHEDULE PRICE LIST
On-line access to contract ordering information, terms and
conditions, up-to-date pricing, and the option to create an electronic
delivery order are available through GSA Advantage!, a
menu-driven database system.
The internet address for GSA Advantage! is:
FEDERAL SUPPLY SCHEDULE 36
OFFICE, IMAGING AND DOCUMENT SOLUTIONS
Contract Number: GS-03F-0150W
Special Item Number 51-506 - Document Conversion Services
For more information on ordering from Federal Supply Schedules, click on the FSS Schedules button at
Period Covered by Contract: June 1, 2010 through May 31, 2015
Gill Digital Services, L.L.C.
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
Telephone: 214-808-3950
Facsimile: 972-638-8901
POC: Barbara Gill bgill@
Business Size: Small Business
Woman-owned Business WOSB
TABLE OF CONTENTS
1. TITLE SHEET 1
2. TABLE OF CONTENTS 2
3. WORKFLOW CHART 3
4
5
6
4. SERVICES PRICES AND DESCRIPTIONS 7
8 9 10
5. GENERAL SPECIFICATIONS 11
6. MAXIMUM ORDER 11
7. MINIMUM ORDER 11
8. GEOGRAPHIC COVERAGE 11
9. POINTS OF PRODUCTION 11
10. DISCOUNT FROM LIST PRICES OR STATEMENT OF NET PRICE 11
11. QUANTITY DISCOUNT 11
12. PROMPT PAYMENT TERMS 11
13. GOVERNMENT COMMERCIAL CREDIT CARD ACCEPTANCE 11
14. FOREIGN ITEMS 11
15. TIME OF DELIVERY 12
16. EXPEDIATED DELIVERY 12
17. URGENT REQUIREMENTS 12
18. FOB 12
19. CONTRACTOR'S ORDERING ADDRESS 12
20. CONTRACTOR'S PAYMENT ADDRESS 12
21. WARRANTY PROVISION 12
22. EXPORT PACKING CHARGE 13
23. TERMS AND CONDITIONS OF GOVERNMENT CREDIT CARD 13
24. SERVICE POINT 13
25. DATA UNIVERSAL NUMBER SYSTEM (DUNS) NUMBER 13
26. CCR REGISTRATION 13
27. FACT SHEET 14
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[pic]
Indexing
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Document Management Solution
Document Destruction
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Certificate of Destruction
[pic]
Backup
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SERVICE PRICES AND DESCRIPTIONS
51 506 $ 150.00 Conversion Setup – Specialty (Advanced)
Additional services may include comprehensive project management at client locations, conversion software scripts, integration with external databases, transforming upload files for installed imaging systems, configuration of multiple scanning profiles (lighter, darker, shading, etc.) or acquisition of project-specific hardware and/or software
51 506 $ 0.019 Document Preparation – Standard
Standard document preparation includes: removal of paper documents from standard bindings and file folders, minimal staple removal (less than one staple per ten pages), documents returned to front of box in same order as received and binders or file folders placed at rear of box, documents will not be re-stapled or reassembled. Standard prep speed is 6+ boxes per shift per person
51 506 $ 0.025 Document Preparation – Difficult
Additional preparation may include such items as: non-standard bindings, removal of excessive staples and paperclips, document type determination, document filtering, document sorting, document grouping, orientation and unfolding orientation of documents, addition of paper clips to augment re-stapling after conversion, handling of post-it notes and/or other non-standard size paper, return of documents to original folders. Difficult prep speed is 4+ boxes per shift per person.
51 506 $ 0.040 Document Preparation – Very Difficult
Additional preparation may include such items as: non-standard bindings, removal of excessive staples and paperclips, document type determination, document filtering, document sorting, document grouping, orientation and unfolding orientation of documents, addition of paper clips to augment re-stapling after conversion, handling of post-it notes and/or other non-standard size paper, return of documents to original folders. Very Difficult prep speed is 2+ boxes per shift per person.
51 506 $ 0.079 Scan paper to 200 dpi TIFF B/W Over 50,000 pages
Scan hardcopy pages up to 8.5 x 14 to black and white TIFF images at Group IV compression. Includes automatic double-feed detection, blank page removal, deskew, despeckal, one scan profile and 10% image QA.
51 506 $ 0.062 Scan paper to 200 dpi TIFF B/W Over 250,000 pages
Scan hardcopy pages up to 8.5 x 14 to black and white TIFF images at Group IV compression. Includes automatic double-feed detection, blank page removal, deskew, despeckal, one scan profile and 10% image QA.
51 506 $ 0.053 Scan paper to 200 dpi TIFF B/W Over 500,000 pages
Scan hardcopy pages up to 8.5 x 14 to black and white TIFF images at Group IV compression. Includes automatic double-feed detection, blank page removal, deskew, despeckal, one scan profile and 10% image QA.
51 506 $ 0.044 Scan paper to 200 dpi TIFF B/W Over 1,000,000 pages
Scan hardcopy pages up to 8.5 x 14 to black and white TIFF images at Group IV compression. Includes automatic double-feed detection, blank page removal, deskew, despeckal, one scan profile and 10% image QA.
51 506 $ 0.195 Scan oversize paper to 200 dpi TIFF B/W
Scan oversized hardcopy pages black and white TIFF images at Group IV compression. Includes 100% image QA. Segment size is 8.5 x 11.
51 506 $0.45 Scan Engineering Drawings to 200 dpi TIFF – Size A
8.5 x 11 including indexing drawing #, revision # and sheet # with 100% QA of image and index.
51 506 $ 0.89 Scan Engineering Drawings to 200 dpi TIFF – Size B
11 x 17 including indexing drawing #, revision # and sheet # with 100% QA of image and index.
51 506 $ 1.35 Scan Engineering Drawings to 200 dpi TIFF – Size C
17 x 22 including indexing drawing #, revision # and sheet # with 100% QA of image and index.
51 506 $ 1.79 Scan Engineering Drawings to 200 dpi TIFF – Size D
22 x 34 including indexing drawing #, revision # and sheet # with 100% QA of image and index.
51 506 $ 2.20 Scan Engineering Drawings to 200 dpi TIFF – Size E
834 x 44 including indexing drawing #, revision # and sheet # with 100% QA of image and index.
51 506 $ 0.045 On-site Scanning Services. Project performed at client’s facility
Gill Digital Service provides all personnel, scanning equipment, conversion software, etc. Rates are same, as above, plus an extra 5 cents per image.
51 506 $ 0.09 Document Indexing – Single-pass and 100% QA
Single-pass data-entry, plus 10% verification. Data entry values readily located. Delivery of data in text format on DVD, CD or transmitted via FTP.
51 506 $ 0.14 Document Indexing - Single-pass and 100% QA
Data entry values readily located. Delivery of data in text format on DVD, CD or transmitted via FTP, plus 100% verification of data.
51 506 $ 0.09 Document Indexing – additional-pass and 100% QA
Each additional pass. The very highest level of indexing accuracy can only be obtained by double or triple blind data entry.
51 506 $ 32.00 Document Indexing – Complex Analysis
Advanced document level analysis and index tagging for locating data on varying pages in varying locations on the page. Complex, conditional indexing instructions may include document and/or page sorting. The result of this analysis is that indexing clerks can now readily locate indexes for data entry.
51 506 $ 0.019 PDF Image Only Conversion
TIFF Group IV images converted to Adobe PDF.
51 506 $ 0.030 OCR Conversion
Optical Character Recognition to enable Full Text Searches.
51 506 $ 32.00 Output Media – CD
Record data to CD format, read and verify correct recording and inclusion of all directories, create label, deliver with jewel box.
51 506 $ 75.00 Output Media – DVD
Record data to DVD format, read and verify correct recording and inclusion of all directories, create label, deliver with jewel box.
1. GENERAL SPECIFICATIONS
See Schedule of Items/Pricing on Pages 3, 4, 5 and 6
2. MAXIMUM ORDER
The maximum dollar value of orders to be issued is $1,000,000.00.
3. MINIMUM ORDER
$500.00
4. GEOGRAPHIC COVERAGE
Domestic only
5. POINTS OF PRODUCTION
Dallas/Fort Worth, Dallas County, Texas
6. DISCOUNT FROM LIST PRICES OR STATEMENT OF NET PRICE
Prices shown herein are NET (discount deducted)
7. QUANTITY DISCOUNT
Contact Contractor
8. PROMPT PAYMENT TERMS
Net 30 Days
9. GOVERNMENT COMMERCIAL CREDIT CARD ACCEPTANCE
Gill Digital Services, L.L.C. accepts the Government credit card
10. FOREIGN ITEMS
Contractor does not provide foreign items
11. TIME OF DELIVERY
Delivery date of completed documents will be negotiated with the ordering agency for each delivery
12. EXPEDIATED DELIVERY
Contact Contractor
13. URGENT REQUIREMENTS
Contact Contractor
14. FOB
Destination
15. CONTRACTOR'S ORDERING ADDRESS
Gill Digital Services, L.L.C.
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
16. CONTRACTOR'S PAYMENT ADDRESS
Gill Digital Services, L.L.C.
Attention: Barbara Gill
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
17. WARRANTY PROVISIONS
Contractor’s standard commercial warranty
18. EXPORT PACKING CHARGE
Not applicable
19. TERMS AND CONDITIONS OF GOVERNMENT CREDIT CARD
Gill Digital Services, L.L.C. will comply with the terms and conditions
20. SERVICE POINT
Gill Digital Services, L.L.C.
4100 Spring Valley Road, Suite 600
Dallas, Texas 75244
21. DATA UNIVERSAL NUMBER SYSTEM (DUNS) NUMBER
198-270-238
22. NOTIFICATION REGARDING REGISTRATION IN CENTRAL CONTRACTOR REGISTRATION (CCR) DATABASE
Contractor is registered in CCR database
-----------------------
Job Setup
Preparation
GDS VISUAL FLOW CHART
Pickup/Client Delivery
Distressed Office Manager
Scan
Glass Work
Quality Control
Export to Storage media
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