NORTH WEST PROVINCIAL COUNCIL ON AIDS Annual report …

NORTH WEST PROVINCIAL COUNCIL ON AIDS Annual report 2013/14

2013/14 ANNUAL REPORT

North West PCA Annual Report 2013/14

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2.2 Table of Contents

Page

PART A: General Information 1. Public Entity's General Information..........................................................4 2. List of Abbreviations/Acronyms 2,1 Strategic Overview.................................................................................6 Vision, Mission and values 2,2 Legislative and other mandates..............................................................7 2,3 Organisational Structure ..........................................................................9 2,4 Foreword by the chairperson..................................................................11 Accounting officer's view..............................................................................16

PART B: PERFOMANCE INFORMATION Statement of responsibility in terms of performance ....................................27 Auditor -General's Report : Predetermined Objectives ............................28 Overview of Public Entity's Performance.....................................................33 Strategic Outcome Oriented Goals...............................................................35 Perfomance information by programme........................................................39

PART C: GOVERNANCE Introduction Portfolio committees.................................................................................56 Executive Authority...................................................................................57 The Accounting Authority /Board..............................................................58 Risk Management.....................................................................................59 Internal Control Unit..................................................................................59 Internal Audit and Audit Committees.........................................................59 Compliance with Laws and Regulations....................................................59 Fraud and Corruption................................................................................59 Minimising Conflict Of Interest..................................................................60 Code of Conduct.......................................................................................60 Health Safety and Environmental Issues..................................................60 Company/Board Secretary.......................................................................60 Social Responsibility.................................................................................60

North West PCA Annual Report 2013/14

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Audit Committee Report...........................................................................60

PART D: HUMAN RESOURCE MANAGEMENT Introduction Human Resource Oversight Statistics......................................................62

PART E: FINANCIAL INFORMATION Statement of responsibility ......................................................................67 Report of the Chief Executive Officer .......................................................71 Report of the external auditor ................................................................78 Annual Financial Statements....................................................................86

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Part A : General information

Title Registered name

Information North West Provincial Council on AIDS

Registration number

NWPCA Act 05 of 2001 -3C Legislated Public Entity under the auspices of the Office of The Premier

Physical Address

E204A/205 Sekame Street Ground Floor East Gallery, Mega City, Shopping Complex, Mmabatho, 2735

Postal Address

P.O box 3549, Mmabatho 2735

Telephone Number Fax Number Website Address External Auditors

Name and Address of Banker

(+27) 18 384 0880 (+27) 18 384 0105 http:// .za

Auditor General to the North West Provincial Council on AIDS Act 05 of 2001

Absa Bank, Mmabatho Branch 131 University Drive , Mmabatho 2735

Company Secretary

Mr Teboho Molisalife

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2.3.3 STRATEGIC OVERVIEW

VISION A well-managed, coordinated multi-sectoral response towards HIV & AIDS, TB epidemic in the North West Province.

MISSION Unified by our commitment to an effective multi-sectoral response towards HIV & AIDS epidemic, PCA will endeavour to enhance the capacity of provincial departments, civil society structures, business, labour and other stakeholders to adopt and implement strategies and programmes towards the fight against HIV and AIDS including STI and Tuberculosis. This finds expression through a well coordinated multi-sectoral approach.

VALUES

Value Quality and Service excellence Empowerment

Equality and nondiscrimination Equity

Access

Description All interactions and interventions shall be underpinned by the Batho Pele philosophy and guiding principles

All stakeholders and participants including the vulnerable, women, children, people with disabilities and PLHA shall be empowered to effectively participate and contribute towards an integrated multi-sector response to the epidemic All interventions, strategies and programmes shall promote equality and foster a culture of non-discrimination in coordinating and implementing programmes including the allocation of resources, and where possible adopt measures to advance those who are disadvantaged. The equitable allocation of resources for services, programmes and interventions that seek to mitigate the impact of HIV/AIDS and TB shall be promoted Measures must be adopted to promote and ensure access to all services and programmes aimed at mitigating the impact

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of HIV/AIDS and TB.

Human dignity and respect

In the implementation of programmes and rendering of services all stakeholders and service providers must adhere to principles that promote human dignity and the right to privacy.

Participation Cooperation

Participation in all programmes and interventions shall be encouraged and promoted. Cooperation between various sectors, organizations, institutions, stakeholders and communities must be fostered and sustained.

Multi-Sectoral Collaboration

A bottom-up, multi-sectoral approach shall drive all efforts and interventions that address the HIV/AIDS and TB epidemics.

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2.3.4 LEGISLATIVE MANDATES

North West Provincial Council on AIDS was promulgated through an act of parliament ( North West Provincial Council on AIDS Act5 of 2001), and derives its mandate from pieces of legislation listed below:

The Constitution of the Republic of South Africa Act 106 of 1996 The North West Provincial Council on AIDS Act, No 5 of 2001 The Public Finance Management Act, 1999 (Act No 1 of 1999) Chapter 6,

Public Entities The Intergovernmental Relations Framework (IGR) (Act 13 of 2005) Medium Term Strategic Framework (MTSF) 2009-2014

Key Policy development and legislative changes

No new policies were developed including any legislative change. Strengthening relationship with SANAC

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2.3.5 ORGANIZATIONAL STRUCTURE

The organogram below illustrate the total staff complement of 63 funded posts . The contract for the Acting CFO was terminated and a new finance manager was appointed on a permanent post as at the third quarter of the year under review . By the end of financial year all vacant post were filled. It is important to note that in each and every block below, the number of employees and salary levels are reflected, e.g District coordinator x 4 at level 7 etc Total positions in the structure = 63

Total positions filled =62 Vacant posts= 1(Chief finance Officer)

Council Secretary L9

Chief Executive Officer L13

Personal Assistant L8

Manager: Coordination & Partnership

L11

District Coordinator X4 L7

Local Area Coordinator X20

L6

Manager: Policy & Evaluation

L11

Chief Financial Officer L11

Human Resource Officer L9

Communication & Information System

Officer L6

Administration Officer L7

Administration Officer L7

Administrator X20 L3

Administrator X4 L3

Administrator X1 HR Personnel X1

L3

Receptionist L3

Driver/Messenger L3

General Assistant L2

NWPCA MANAGEMENT TEAM The diagram below illustrates the Entity's management team in support of the board . All report to the Chief Executive Officer.

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