Discovery Charter School



DISCOVERY CHARTER SCHOOLBoard Meeting MinutesFriday April 20th, 2018 A Board of Trustees Meeting was held on 2018, at 16 Lake View Park, Rochester NY 14613.Trustees Present: L. Berkowitz (Secretary), D. Dedee-Doyle, S. Etsler, R. Stiles (Vice-Chairperson) and S. Varhus (Chairperson)Trustees Excused: S. Adair (Treasurer), Y. Blackman (Family Representative), S. Jamanis (attended remotely) and L. LewisAlso Present: S. Polowitz (Attorney) attended remotely; J. Saia (School Director)Call to Order The Chair called the meeting to order at 8:00 a.m. and it was determined that a lawful quorum of five was present. Proof of Public Notice of Meeting Public Notice was provided in the Messenger Post.Conflict of Interest Reminder The Chairperson read the following statement: “The Chair reminds everyone that if a potential conflict of interest exists concerning a subject under discussion by the Board that you have an obligation to disclose the potential conflict and, if deemed a conflict, recuse yourself and leave the room during any discussion and vote on the subject.”Consent AgendaA motion to approve the Consent Agenda was made by S. Etsler, seconded by D. Dedee-Doyle, and was unanimously approved.Approval of Minutes of Previous MeetingApproval of Resolution #298 (Checks over $5,000.00 for March 2018)Committee ReportsFinance CommitteeFinancial Statements: J. Saia led the board in a review of the March 2018 financial statements from S. Adare’s notes. Highlights:Are on target for the strategically planned deficitBalance sheet shows approximately $900,000 in operating cashNow budgeting all in-kind support so that the full cost of running the school is evident in the budgetKey Financial Indicators: J. Saia led the board in a review of the Key Financial Indicators report as of 3/31/2018. Highlights:Single indicator (ytd net income/ytd revenue) within moderate risk category as anticipated with budgeted deficit, but remaining indicators remain at low risk. Check Detail Report: J. Saia asked if there were any questions concerning the April Check Detail Report. There were none.Human Resources CommitteeSchool Director Evaluation UpdateThe updated evaluation, which aligns to the Charter School Office’s priorities, will be utilized for the 2018-19 school year.Standards based on “Professional Standards for Educational Leaders” produced by the National Policy Board for Educational Administration.Routine Operations UpdatesGrant Status ReportThere was no change in the report this month.2017-18 Enrollment Report UpdateJ. Saia summarized current enrollment report. Average enrollment of 280 for the year maintained.Director’s UpdateMonthly Operations and Program ReportJ. Saia highlighted:March 28th Math Family Night had 212 individuals in attendance (62 more than 2017)Attracting and retaining the best teachers will continue to need to be an organizational focus due to current market conditions. Area compensation research will prompt recommendations for the Human Resources Committee.DCS reached the 95% goal for NYS ELA test-takingProposed Hires (Resolution #300, Action Required)The resolution was moved by L. Berkowitz, seconded by S. Etsler and unanimously approved.March 28th Charter School Office Visit Summary given2018-19 DCS School Year CalendarBoard Action was moved by R. Stiles, seconded by D. Dedee-Doyle and unanimously approved.April 2018 Lottery ResultsSummary: DCS had 601 applicants for 56 available spotsDCS Compensation Research UpdateThe Rochester City School District and Greece Central School District’s contracts have been reviewed to inform potential changes at DCSOld BusinessMinor bylaws revision (Resolution #299, Action Required)The resolution was moved by D. Dedee-Doyle, seconded by R. Stiles and unanimously approved (with advice of counsel).2017-18 DCS Board Membership Information review and updatesNew Business Scheduling of three additional board meetingsBoard Action was moved by D. Dedee-Doyle, seconded by S. Etsler and unanimously approved.Annual board evaluation tool/processBoard Action was moved by S. Varhus, seconded by R. Stiles and unanimously approved.Authorization for the Executive Committee to take such action as necessary to submit the 2018-19 budget to the New York State Charter School OfficeBoard Action was moved by D. Dedee-Doyle, seconded by L. Berkowitz and unanimously approved.Board Meeting EvaluationMotion to AdjournMotion to approve adjournment of the meeting was made by D. Dedee-Doyle at 9:30 a.m., seconded by S. Varhus and unanimously approved. ................
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