Submitter's Guide - New York State Department of …
SUBMITTER¡¯S GUIDE TO
ELECTRONIC DATA TRANSMISSION
for the
Revised: Summer 2022
Bureau of Narcotic Enforcement
1-866-811-7957
health.professionals/narcotic
This page left intentionally blank
Submitter¡¯s Guide to Electronic Data Transmission
Table of Contents
Table of Contents
1.
DOCUMENT OVERVIEW....................................................................................................... 1
PURPOSE AND CONTENTS .................................................................................................... 1
DISCLAIMER ....................................................................................................................... 1
2.
REPORTING REQUIREMENTS ................................................................................................ 2
PROGRAM AUTHORITY ........................................................................................................ 2
PROGRAM SANCTIONS ........................................................................................................ 2
DATA FORMAT.................................................................................................................... 2
FREQUENCY OF REPORTING.................................................................................................. 3
3.
ACCESSING THE PMP DATA COLLECTION TOOL....................................................................... 4
INTRODUCTION .................................................................................................................. 4
BROWSER REQUIREMENTS................................................................................................... 4
ESTABLISH AN HCS ACCOUNT ............................................................................................... 4
Pharmacist HCS Account ...................................................................................................... 4
Pharmacy Associated HCS Director Account ............................................................................ 4
Health Commerce Coordinator and User Accounts ................................................................... 5
Dispensing Practitioner HCS Account ...................................................................................... 6
ROLE ASSIGNMENTS ............................................................................................................ 7
4.
DATA SUBMISSION ............................................................................................................10
ABOUT THIS CHAPTER.........................................................................................................10
PROCESS OVERVIEW...........................................................................................................10
MANUAL ENTRY.................................................................................................................10
MANUAL FILE UPLOAD........................................................................................................13
UNATTENDED FILE UPLOAD .................................................................................................15
ZERO REPORTING...............................................................................................................16
5.
SUBMISSION STATUS REVIEW .............................................................................................19
ABOUT THIS CHAPTER.........................................................................................................19
PROCESS OVERVIEW...........................................................................................................19
VERIFYING SUBMISSION STATUS ..........................................................................................20
6.
ERROR CORRECTION ..........................................................................................................25
ABOUT THIS CHAPTER.........................................................................................................25
RETRIEVING ERRORS...........................................................................................................25
SUBMITTING CORRECTIONS/VOIDING RECORDS.....................................................................26
CORRECTIONS ...................................................................................................................26
New York State Department of Health
i
Bureau of Narcotic Enforcement
Submitter¡¯s Guide to Electronic Data Transmission
Table of Contents
VOIDS...............................................................................................................................29
7.
REVIEWING SUBMITTED RECORDS.......................................................................................32
8.
ASSISTANCE AND SUPPORT ................................................................................................34
GENERAL INFORMATION.....................................................................................................34
HCS ACCOUNTS/AFT ACCOUNTS/UPHN LITE ..........................................................................34
Appendix A: Data File Specifications ...........................................................................................35
Appendix B: Manual Entry Submission ........................................................................................47
Appendix C: Zero Reporting Specifications ..................................................................................57
Sample....................................................................................................................................60
New York State Department of Health
ii
Bureau of Narcotic Enforcement
Submitter¡¯s Guide to Electronic Data Transmission
Document Overview
1. DOCUMENT OVERVIEW
PURPOSE AND CONTENTS
This Submitter¡¯s Guide to Electronic Data Transmission (Guide), as developed by the New York State
Department of Health¡¯s (NYSDOH) Bureau of Narcotic Enforcement (BNE), is a manual for the
electronic submission of controlled substance prescription data to BNE for inclusion in the New York
State Prescription Monitoring Program (PMP) Registry. The guide can be accessed at:
uide.pdf
Topics discussed within this guide include:
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Overview of the guide
Reporting requirements and frequency
System access
Data submission
Submission status review
Record retrieval
Error correction
Voiding records
Assistance and support
File and entry specifications
DISCLAIMER
Every effort has been made to ensure the accuracy of the information contained within this guide at
the time of publication. Please be advised, however, that information is subject to change without
notice.
New York State Department of Health
Page 1
Bureau of Narcotic Enforcement
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