Human Resources Manual - Welcome to NYC.gov
Human Resources Manual
EFFECTIVE DECEMBER 1, 2015
Table of Contents
1.
Alcohol and Substance Abuse .......................................................................................................... 1
2.
Annual Leave.................................................................................................................................... 3
3.
Anticipated Leave ............................................................................................................................ 6
4.
Appearance (Personal)..................................................................................................................... 7
5.
Attendance....................................................................................................................................... 9
6.
Benefits .......................................................................................................................................... 11
7.
Blood Donation .............................................................................................................................. 16
8.
Breaks............................................................................................................................................. 18
9.
Campaigning/Electioneering (Union)............................................................................................. 19
10. Cancer Screening ........................................................................................................................... 21
11. Car Usage (Personal) ...................................................................................................................... 22
12. Childcare Leave .............................................................................................................................. 23
13. Children in the Workplace ............................................................................................................. 24
14. Classification .................................................................................................................................. 25
15. Collective Bargaining Agreements ................................................................................................. 28
16. Collective Bargaining Representatives........................................................................................... 30
17. Communications and Business Systems ........................................................................................ 33
18. Conflicts Of Interest ....................................................................................................................... 34
19. Contractors .................................................................................................................................... 39
20. Discipline........................................................................................................................................ 40
21. Electronic Devices (Personal)......................................................................................................... 46
22. Employee Assistance...................................................................................................................... 48
23. Employee Representatives ............................................................................................................ 50
24. Equal Employment Opportunity .................................................................................................... 55
25. Excusals .......................................................................................................................................... 58
26. Family and Medical Leave Act (FMLA) ........................................................................................... 63
27. Financial Disclosure........................................................................................................................ 67
28. Fitness For Duty ............................................................................................................................. 69
29. Folders (Employee) ........................................................................................................................ 71
30. General Regulations of Behavior ................................................................................................... 74
31. Grievances...................................................................................................................................... 83
32. Holidays.......................................................................................................................................... 86 33. Identification Cards ........................................................................................................................ 88 34. Job Descriptions ............................................................................................................................. 90 35. Lateness ......................................................................................................................................... 92 36. Leaves of Absence (Illness) ............................................................................................................ 95 37. Legal Assistance ............................................................................................................................. 97 38. Managerial Time & Leave .............................................................................................................. 98 39. Meal Periods ................................................................................................................................ 100 40. Media ........................................................................................................................................... 101 41. Military Duty ................................................................................................................................ 103 42. Military Leave............................................................................................................................... 105 43. Minors .......................................................................................................................................... 107 44. Nursing......................................................................................................................................... 110 45. Notarizations................................................................................................................................ 113 46. Organization Structure................................................................................................................. 115 47. Organizations ............................................................................................................................... 117 48. Overtime ...................................................................................................................................... 119 49. Paychecks..................................................................................................................................... 120 50. Performance Management.......................................................................................................... 122 51. Personnel Board........................................................................................................................... 125 52. Political Activities ......................................................................................................................... 127 53. Pregnancy .................................................................................................................................... 130 54. Privacy.......................................................................................................................................... 131 55. Probation ..................................................................................................................................... 133 56. Probation Rating Forms ............................................................................................................... 136 57. Professional Development and Training...................................................................................... 138 58. Recognition .................................................................................................................................. 140 59. Recording Work Hours ................................................................................................................. 142 60. References / Recommendations.................................................................................................. 144 61. Religious Observance ................................................................................................................... 145 62. Representation ............................................................................................................................ 147 63. Retaliation.................................................................................................................................... 148
64. Right To Know & Understand ...................................................................................................... 150 65. Safety ........................................................................................................................................... 152 66. Self Service ................................................................................................................................... 154 67. Separation from Employment ..................................................................................................... 156 68. Sexual Harassment....................................................................................................................... 159 69. Smoking........................................................................................................................................ 163 70. Verification of Employment ......................................................................................................... 165 71. Weather / Traffic Conditions / Emergencies ............................................................................... 167 72. Work Hours .................................................................................................................................. 168 73. Workers' Compensation .............................................................................................................. 170 74. Workplace Violence ..................................................................................................................... 177 75. Welfare Funds .............................................................................................................................. 183
* * * *
Introduction
The New York City Housing Authority ("NYCHA") has designed this Human Resources Manual ("Manual") to provide our employees with information and guidelines pertaining to employment at NYCHA.
This Manual incorporates the NYCHA Personnel Rules and Regulations, whether embodied herein or incorporated by reference. This Manual supersedes all prior issues of the NYCHA Human Resources Manual and supplementary memoranda. This Manual does not alter any collective bargaining agreement. To the extent there is a conflict between this Manual and a collective bargaining agreement, the terms of the provisions of such collective bargaining agreement shall supersede. The Chair or General Manager1 is authorized to promulgate and issue regulations, practices and procedures to implement and enforce the Personnel Rules and Regulations. The Chair or General Manager is also empowered to designate an officer or officers of NYCHA who shall have the right to waive any of the Personnel Rules and Regulations adopted by resolution in any individual case. Such designation, however, shall limit the right of such officer(s) to waive any of the Personnel Rules and Regulations in instances delineated in the chapter in this Manual in regard to the Personnel Board and waivers.
Personnel policies, procedures, and benefits, by their nature, are constantly under review as they are affected by changes in applicable law, regulations, collective bargaining agreements, economic conditions, and the way we do business. NYCHA reserves the right to modify, revoke, suspend, or terminate any and all of the provisions of this Manual on non-mandatory subjects of bargaining. The Human Resources Department ("Human Resources") will communicate changes to all employees as they occur.
This Manual does not create a contract of employment.
Certain pension, health, and other welfare benefit plans mentioned in this Manual are more fully described in materials provided by the administering agent of each program (e.g., NYCERS, City of New York OLR; union welfare funds, etc.).
If you have a question pertaining to anything in this Manual, consult with the Human Resources Customer Service Unit at (212) 306-8000 or askhr@nycha..
________________ 1All simple references in this document to the "Chair" of NYCHA is to the unified position of "Chair and Chief Executive Officer." Similarly, all references herein to the "General Manager" of NYCHA is to "General Manager and Chief Operating Officer."
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