BIDDERS CHECK-OFF LIST FOR CONSULTANT AND SERVICE …

BIDDERS CHECK-OFF LIST FOR CONSULTANT AND SERVICE CONTRACTS

TO BIDDER:

THIS SECTION MUST BE SUBMITTED WITH THE BID AND COMPLETED IN ITS ENTIRETY:

PART III ? BID SUBMISSION DOCUMENTS:

PAGE 69 ? Bid Price Submission, must be signed, and if incorporated, sealed. Fill out in both numbers and words. The Total Bid Price should equal the Total Bid Price Amount on the Price Schedule.

PAGE 72 ? Acknowledgement of Bidder, Fill out in its entirety, must be signed and notarized. PAGE 73 ? Affirmation of Taxes Paid, Fill out in its entirety, must be signed and if incorporated, sealed. PAGE 79 ? Acknowledgment of Addenda, Fill out in its entirety, as applicable, must be signed. PAGE 85 ? Bidder's Certification of Compliance with Iran Divestment Act, Fill out in its entirety, must be signed and notarized.

In order for this Bid to be considered, be sure to sign, notarize, and affix the corporate seal on all applicable pages. All signatures must be original and signed in ink. All changes must be initialed.

Complete Schedule B: M/WBE Utilization Plan, Page 97. Applicable Not Applicable

PAGE 97 ? Schedule B - Minority/Women Business Enterprise (M/WBE) Subcontractor Utilization Plan. Fill out in its entirety as applicable, must be signed.

NOTE: Bidders who wish to apply for a waiver of the M/WBE Participation Goals must

complete Part III ? REQUEST FOR WAIVER OF M/WBE PARTICIPATION REQUIREMENT and submit to the Department via fax (718) 999-0177, no later than seven (7) days prior to the bid opening date.

NOTE: In order for this BID TO BE CONSIDERED, bidders must complete, and sign

Schedule B ? M/WBE Utilization Plan, and submit in a sealed envelop marked "Schedule B M/WBE Utilization Plan" at the time of the bid submission.

ADDITIONAL INFORMATION:

It is the vendor's responsibility for ensuring their bid submission is properly completed and submitted. The successful vendor is responsible for all applicable terms and conditions contained herein. At a minimum the vendor should perform the following:

Note time, date and location for the Receipt of Bids and if applicable, the date of the Pre-bid Conference

on pages 4 and 5. It is the vendor's responsibility to submit the bids at the appropriate time and location.

Review the entire scope of work contained in the Specifications, page 7. Review the Schedule of Contract Requirements, Schedule A, page 8 . Review Insurance requirements located on page 8, Schedule A and further described on pages 39-43. Review Schedule of Wage Rates and Supplements as applicable, Page 78. Review the Subcontractor Approval Form requirements on Page 18, Article 22, and Page 80. Review and acknowledge all bid amendments (addenda) if applicable, Page 79.

(Check the FDNY website: for all addendums).

Review and obtain bonds, if applicable, refer to page 8, page 18

All qualification requirements as stated herein shall be in effect and current as of the date of the bid submission.

Upon notification, the Bidder shall submit the following documentation within seven (7) days from either written or oral notification.

Department of Labor Services Supply and Service Report (see Page 20). Complete, execute, and notarize Vendex Vendor and Principal Questionnaire (See pages 26, 76) if

aggregate business over the preceding 12 months (including this bid submission) is over $ 100,000, . Provide a minimum of three (3) references. References must include name, telephone number, and a contact person. Provide requested information for the Contractor Questionnaire (see Page 74). Provide a Certificate of Insurance. All other applicable documents as provided herein. Provide a copy of the completed Subcontractor Approval Form for each subcontractor as applicable.

Failure to provide all required documentation, information or disclosure statements may result in a determination of non-responsiveness in accordance with the New York City Procurement Policy Board Rules, Section 2-07.

THE CITY OF NEW YORK

FIRE DEPARTMENT

BUREAU OF FISCAL SERVICES CONTRACT DEVELOPMENT UNIT

COMPETITIVE SEALED BID AGREEMENT AND SPECIFICATIONS

PROJECT DESCRIPTION

SPECIFICATION FOR LICENSING, MAINTENANCE AND SUPPORT OF NOVELL PRODUCTS FOR THE NEW YORK CITY FIRE DEPARTMENT

PIN NO. e-PIN NO.

CONTRACT NO.

NYC LAW DEPT. NO.

057150000837 05715B0002

NOTICE TO BIDDERS

As of March 2013 the City has implemented a new web based subcontractor reporting system through the City's Payee Information Portal (PIP), available at pip. In order to us the new systems, a PIP account will be required. Detailed instructions on creating a PIP account and using the new system are also available at that site. Additional assistance with PIP may be received by emailing the Financial Information Services Agency Help Desk at pip@fisa..

In order to obtain subcontractor approval under section 3.02 of Appendix A or Article 17 of the Standard Contract and PPB Rule ? 4-13 Contractor is required to list the subcontractor in the system. For each subcontractor listed, Contractor is required to provide the following information: maximum contract value, description of subcontractor work, start and end date of the subcontract and identification of the subcontractor's industry. Thereafter, Contractor will be required to report in the system the payments made to each subcontractor within 30 days of making the payment. If any of the required information changes throughout the term of the contract, Contractor will be required to revise the information in the system.

Failure of the Contractor to list a subcontractor and/or to report subcontractor payments in a timely fashion may result in the Agency declaring the Contractor in default of the Contract and will subject Contractor to liquidated damages in the amount of $100 per day for each day that the Contractor fails to identify a subcontractor along with the required information about the subcontractor and/or fails to report payments to a subcontractor, beyond the time frames set forth herein or in the notice from the City. For construction contracts, the provisions of Article 15 of the Standard Construction Contract shall govern the issue of liquidated damages.

Contractor hereby agrees to these provisions.

SPECIAL NOTICE TO BIDDERS

The New York City Department of Small Business Services (SBS), in conjunction with lender partners, has established the Upfront Capital Loan program to provide financing of mobilization costs for both prime contractors and subcontractors on City projects.

Under this initiative, loans are available for mobilization needs such as insurance,

labor, supplies and equipment. Bidders are encouraged to visit

peteToWin

to

learn

more

or

contact

UpfrontCapital@sbs. or 311 to obtain details and determine preliminary

eligibility.

A successful loan applicant will be required to make an assignment of its contract or subcontract payments to the lender until the loan is repaid. If the loan is to a subcontractor, a prime contractor must honor the terms of such an assignment.

A prime contractor may not discriminate against a subcontractor or potential subcontractor by reason of the subcontractor's participation, or nonparticipation, in the loan program.

NOTICE TO BIDDERS

Pursuant to recent amendments to State law expected to take effect prior to the award of this contract, purchase contracts subject to GML ?103 (including contracts for service work, but excluding any purchase contracts necessary for the completion of a public works contract pursuant to Article eight of the Labor Law) shall be awarded on the basis of best value as defined in the State Finance Law ?163. State Finance Law ?163(1)(j) defines best value as that bid or offer that optimizes quality, cost, and efficiency. Accordingly, this contract will be awarded on the basis of best value to the City, which will be determined to be the lowest responsive and responsible bidder, provided however that the Mayor may, pursuant to Charter ?313(b)(2), direct the agency to award this contract to other than the low bidder in the best interests of the City by determining, in writing, that another bid optimizes quality, cost and efficiency and is thus the best value to the City. An award to other than the low bidder may only be made to a bidder whose bid is within 10% of the lowest responsive and responsible bid.

NOTICE TO BIDDERS, PROPOSERS, CONTRACTORS, AND RENEWAL CONTRACTORS

This contract includes a provision concerning the protection of employees for whistleblowing activity, pursuant to New York City Local Law Nos. 30-2012 and 332012, effective October 18, 2012 and September 18, 2012, respectively. The provisions apply to contracts with a value in excess of $100,000.

Local Law No. 33-2012, the Whistleblower Protection Expansion Act ("WPEA"), prohibits a contractor or its subcontractor from taking an adverse personnel action against an employee or officer for whistleblower activity in connection with a City contract; requires that certain City contracts include a provision to that effect; and provides that a contractor or subcontractor may be subject to penalties and injunctive relief if a court finds that it retaliated in violation of the WPEA. The WPEA is codified at Section 12-113 of the New York City Administrative Code.

Local Law No. 30-2012 requires a contractor to prominently post information explaining how its employees can report allegations of fraud, false claims, criminality, or corruption in connection with a City contract to City officials and the rights and remedies afforded to employees for whistleblowing activity. Local Law No. 30-2012 is codified at Section 6-132 of the New York City Administrative Code.

NOTICE TO BIDDERS

Bids must be submitted in the form specified in the solicitation including all required signatures, in ink, and including all required pricing information (typewritten or printed in ink).

If a bid price has been materially altered, to include, additions, erasures, cross-outs, white-outs or any other changes ? it must be initialed in ink by the Bidder.

If the alteration has not been initialed in ink, and cannot be severed from the items in the bid, the bidder may be subject to a finding of non-responsiveness.

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