CLINTON COUNTY CIVIL SERVICE RULES

[Pages:62]CIVIL SERVICE RULES FOR CLINTON COUNTY

Clinton County Department of Personnel Clinton County Government Center 137 Margaret Street Plattsburgh, NY 12901 Telephone: (518) 565-4676

Revised 5/21/2020

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TABLE OF CONTENTS

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Purpose and Effect of the Rules -------------------------------------------------------3

RULES FOR THE CLASSIFIED CIVIL SERVICE

1 Definitions --------------------------------------------------------------------------4 2 Organization of the Department of Personnel ---------------------------------6 3 Exempt Class -----------------------------------------------------------------------7 4 Non-Competitive Class -----------------------------------------------------------8 5 Labor Class -------------------------------------------------------------------------9 6 Unclassified Service ------------------------------------------------------------- 10 7 Recruitment of Personnel ------------------------------------------------------- 11 8 Applications ---------------------------------------------------------------------- 12 9 Disqualification ------------------------------------------------------------------ 13 10 Examination ---------------------------------------------------------------------- 14 11 Eligible Lists ---------------------------------------------------------------------- 17 12 Certification for Appointment-------------------------------------------------- 18 13 Promotions ------------------------------------------------------------------------ 21 14 Probationary Term --------------------------------------------------------------- 22 15 Trainee Appointments ----------------------------------------------------------- 27 16 Effect of Non-Permanent Service on Status of Employees ---------------- 28 17 Transfers--------------------------------------------------------------------------- 32 18 Reinstatement--------------------------------------------------------------------- 33 19 Leave of Absence ---------------------------------------------------------------- 35 20 Resignation------------------------------------------------------------------------ 36 21 Reports of Appointing Authorities -------------------------------------------- 37 22 Payroll Certification ------------------------------------------------------------- 38 23 Classification Plan --------------------------------------------------------------- 40 24 Prohibition Against Questions Eliciting Information Concerning

Political Affiliation-------------------------------------------------------- 43 25 Layoff of Competitive Class Employees ------------------------------------- 44

Appendices --------------------------------------------------------------- 49

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RULES FOR THE CLASSIFIED CIVIL SERVICE OF CLINTON COUNTY

PURPOSE AND EFFECT

1. It is hereby declared to be the purpose of these rules to provide an orderly and uniform system for the administration of civil service in Clinton County on a basis of merit and fitness as provided in the Civil Service Law of the State of New York. 2. The civil service is divided into the classified and unclassified service. The classified service consists of positions in the exempt, competitive, non-competitive, and labor classes. Positions not in the classified service are in the unclassified service. All positions in the classified service, when created, are automatically in the competitive class until the Director takes action to place them in the exempt, non-competitive, or labor class. 3. These rules have the force and effect of law, and apply to all positions in the classified service of Clinton County as well as the towns, villages, school districts, City of Plattsburgh, community college, public authority, or special districts therein. These rules may be amended by the Personnel Director after public hearing and subject to the approval of the State Civil Service Commission.

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RULE 1 ? DEFINITIONS

Unless otherwise expressly stated or unless the context or subject matter requires a different meaning, the terms mentioned, whenever used in these rules, shall be construed as follows:

1. Civil Division means each county, town, city, village, school district, community college, public authority, or special district.

2. Director means the Personnel Director of Clinton County.

3. Eligible List means an official record established and maintained in the Department of Personnel as a public record which contains the names of those persons who have successfully completed an examination, listed in order of their final ratings from the highest to the lowest.

4. Employee means the incumbent of a position holding the position in accordance with these rules and the Civil Service Law.

5. Part-time Employment means any employment or combination of one or more employments in a civil division in which an individual works fifty percent or less of the time prescribed as the standard work week by the governing body or other appropriate authority of the civil division or wherein the employee earns not more than one half (1/2) of the rate assigned to the position if the position has been allocated to a graded salary schedule.

This definition is used solely for the purpose of jurisdictional classification of positions, where a positin is other than competitive when part-time but competitive when filled on more than a part-time basis.

6. Position means an office or employment involving an aggregation of duties to be performed and responsibilities to be exercised by one person.

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7. Reassignment means the change, without further examination, of a permanent employee from one position to another position in the same title under the jurisdiction of the same appointing authority. 8. Seasonal Positions are positions, as designated in the appendices, where the nature of service is such that it is not continuous throughout the year, but recurs in each successive year. 9. Transfer means the change, without further examination, of a permanent employee from a position under the jurisdiction of one appointing authority to a similar position under the jurisdiction of another appointing authority or to a position of a different title under the jurisdiction of the same appointing authority.

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RULE 2 - ORGANIZATION OF THE DEPARTMENT OF PERSONNEL

It will be the responsibility of the Personnel Director to carry out the purposes of these rules and Civil Service Law.

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RULE 3 - EXEMPT CLASS

(Civil Service Law, Section 41)

1. Positions in the exempt class are those for which competitive or non-competitive examinations or other qualification requirements are not practical. 2. Positions in the exempt class shall be listed in Appendix A of these rules.

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RULE 4 - NON-COMPETITIVE CLASS

(Civil Service Law, Section 42)

1. Positions in the non-competitive class shall include all positions that are not in the exempt class or the labor class and for which it is found by the Director to be not practical to ascertain the merit and fitness of applicants by competitive examination. 2. A position in the non-competitive class may be filled by the appointment of a person who meets the minimum qualifications established for such position by the Director. The appointing authority shall submit an application which shall include the qualifications of the candidate to the Director prior to any appointment. Such appointment shall become effective only after approval by the Director. 3. Positions in the non-competitive class shall be listed in Appendix B of these rules. The Director shall designate titles in Appendix B that involve confidentiality or require the performance of functions influencing policy for the purposes of excluding such positions from the statutory provisions on removal and disciplinary proceedings.

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