Handbook for Management/Confidential Employees

Handbook for Management/Confidential

Employees

Page 1 of 81 Updated November 2018

TABLE OF CONTENTS

A. INTRODUCTION ........................................................................................................... 6 B. APPOINTMENT AND PROMOTION.............................................................................. 6

1. Appointment ....................................................................................................... 6 2. Probationary Period ........................................................................................... 7 3. Promotion............................................................................................................ 8 4. Disciplinary Procedure ...................................................................................... 8 C. COMPENSATION ......................................................................................................... 8 1. Annual Salary...................................................................................................... 8 2. Performance Evaluation and Merit Compensation .......................................... 9 3. Promotional Increase ......................................................................................... 9 4. Overtime Compensation ................................................................................. 10 5. Overtime Meal Allowance ............................................................................... 10 6. Uniform Allowance .......................................................................................... 10 7. Geographic Area Pay Differential.................................................................... 10 8. Shift Pay Differential ........................................................................................ 11 9. Other Pay Differentials ..................................................................................... 11 10. Holiday Compensation................................................................................... 11 11. Unemployment Insurance.............................................................................. 12 D. REIMBURSEMENT ...................................................................................................... 12 1. Travel Expenses ............................................................................................... 12 2. Moving Expenses ............................................................................................. 12 E. ATTENDANCE AND LEAVE BENEFITS .................................................................... 12 1. Basic Workweek ............................................................................................... 13 2. Holidays............................................................................................................. 13 3. Vacation............................................................................................................. 13 4. Sick Leave ......................................................................................................... 14 5. Leave Donation Program ................................................................................. 15 6. Leave for Pregnancy, Childbirth, Child Care, and Adoption......................... 16 7. Paid Family Leave ............................................................................................ 15 8. Federal Family and Medical Leave Act (FMLA).............................................. 16

Page 2 of 81 Updated November 2018

9. Personal Leave ................................................................................................. 17 10. Workers' Compensation Leave ..................................................................... 17 11. Other Leaves ................................................................................................... 18 12. Voluntary Reduction in Work Schedule........................................................ 18 13. Leave Benefits for Part-Time Employees ..................................................... 18 F. EDUCATION AND TRAINING...................................................................................... 18 1.Training and Development Programs .............................................................. 18 2. Tuition Reimbursement.................................................................................... 18 G. QUALITY OF WORK LIFE PROGRAMS..................................................................... 19 1. Worksite Child Care Centers ........................................................................... 19 2. Dependent Care Advantage Account ............................................................. 19 3. NYS-Ride ........................................................................................................... 19 4. Retirement Planning Information .................................................................... 20 5. Employee Assistance Program ....................................................................... 20 H. HEALTH, DENTAL and VISION BENEFITS ............................................................... 21 1. Health Insurance............................................................................................... 21 2. Prescription Drug Benefits .............................................................................. 22 3. Dental Insurance............................................................................................... 23 4. Vision Care........................................................................................................ 23 5. Health Care Spending Account ....................................................................... 23 I. RETIREMENT ............................................................................................................... 24 1. Employees' Retirement System ...................................................................... 24 2. Crediting Other Service ................................................................................... 24 3. Deferred Compensation ................................................................................... 24 J. DISABILITY COVERAGE ............................................................................................. 25 1. M/C Income Protection Plan ............................................................................ 25 2. Disability Retirement Benefit........................................................................... 26 3. Ordinary Disability Benefit............................................................................... 26 4. Accidental Disability Benefit ........................................................................... 26 5. Social Security Disability Benefits .................................................................. 26 6. Workers' Compensation Benefits ................................................................... 27

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K. DEATH BENEFITS....................................................................................................... 27 1. Employees' Retirement System Benefits ....................................................... 27 2. Social Security Survivors' Benefits ................................................................ 28 3. Workers' Compensation Benefits ................................................................... 28 4. M/C Survivors' Benefit Program...................................................................... 28 5. Accidental Death Benefit ................................................................................. 29

L. OPTIONAL GROUP INSURANCE ............................................................................... 29 1. Group Life Insurance ....................................................................................... 29 2. M/C Personal Lines Insurance Program ......................................................... 30

M. POLICY DIRECTIVES ................................................................................................. 30 1. Sexual Harassment .......................................................................................... 30 2. Sexual Orientation ............................................................................................ 30 3. Age Discrimination Affirmative Action ........................................................... 30 4. Ethics in Government ...................................................................................... 30 5. Political Activities ............................................................................................. 31 6. Diversity and Inclusion .................................................................................... 31 7. Grievance Procedures for M/C Employees .................................................... 32 8. Alcohol and Controlled Substances in the Workplace.................................. 32 9. Defense and Indemnification of State Officers and Employees ................... 32 10. Review of an M/C Employee's Personal History Folder .............................. 33

N. DIRECTORY ................................................................................................................ 33 1. Attendance and Leave ..................................................................................... 33 2. Insurance: Automobile, Homeowners' and Renters'..................................... 33 3. Deferred Compensation Plan .......................................................................... 33 4. Dental Insurance............................................................................................... 34 5. Dependent Care ................................................................................................ 34 6. Employee Assistance Program (EAP) ............................................................ 34 7. Examination and List Information ................................................................... 34 8. Healthcare Spending Account......................................................................... 35 9. Health Insurance............................................................................................... 35 10. Health Insurance (Empire Plan)..................................................................... 35 11. Income Protection Plan (IPP)......................................................................... 36

Page 4 of 81 Updated November 2018

12. Life Insurance ................................................................................................. 37 13. Paid Family Leave ......................................................................................... 37 14. Retirement....................................................................................................... 37 15. Survivors' Benefit Program ........................................................................... 37 16. Tuition Reimbursement Processing Unit ..................................................... 37 17. Umbrella Liability Insurance.......................................................................... 37 18. Vision Care Plan ............................................................................................. 37 19. Workers' Compensation Board ..................................................................... 38 Appendix A: Moving from a Bargaining Unit into the M/C Group ............................... 39 Appendix B: Leave for Pregnancy, Childbirth, Child Care and Adoption .................. 41 Appendix C: Code of Ethics ........................................................................................... 45 Appendix D: Restrictions on Business or Professional Activities ............................. 47 Appendix E: Diversity and Inclusion ............................................................................ 62 Appendix F: Grievance Procedures............................................................................... 67 Appendix G: Alcohol and Controlled Substances in the Workplace ......................... 75 Appendix H: Paid Family Leave ..................................................................................... 79 Appendix I: Sexual Harassment..................................................................................... 81 Appendix J:Sexual Orientation ...................................................................................... 81 Appendix K: Age Discrimination.................................................................................... 81

Page 5 of 81 Updated November 2018

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