Brookfield 30/50 Competitive Trail Ride



Brookfield 50/30/15 Competitive Trail Ride

June 29-July 1, 2012

Madison County Fairgrounds

Brookfield, NY

Rider

Name______________________________________________________Jr._______Sr.______

Address____________________________________________________Age if Jr._________

City______________________________State_____Zip_________Tel #_________________

E-mail_____________________________________________ECTRA #___________________

I am entering:

□ 50 Mile ride June 30-July 1, 2012

□ 30 Mile ride June 30, 2012

□ 15 Mile Conditioning Distance Ride July 1, 2012

Is this your first competitive ride?_______________

Horse

Name_____________________________________ECTRA#___________________________

Breed_____________________________________Reg. #_____________________________

Age__________________________Sex____________________Color____________________

Coggins enclosed__________(current year) Rabies enclosed__________(current)

Owner

Name___________________________________________________________________

Address______________________________________________________________________

City___________________________State_____Zip_________Tel. #___________________

This liability release and agreement must be signed and returned with your entry. No crossouts or additions are permitted.

In consideration for permission to enter and participate in the New York 50/30 Mile Competitive Trail Ride and 15 mile conditioning distance ride, I do hereby for myself, my heirs and assigns, release and hold harmless Ride Management, Ride volunteers, NYS-DEC, NYSHC, ECTRA, and their agents, officers, servants, employees and officials, from all claims, demands, actions and causes of action of any kind, for injury or death sustained by me or my horse, and damage to my property, incurred during this ride arising from negligence or any other fault. “Ride” includes from the time I and my horse arrive at base camp until the time that we leave the premises, as well as the actual event. “Horse” means the animal I am riding or have entered.

I understand that horseback riding is an inherently dangerous activity and am aware that 1. the ride involves being in areas for extended periods of time not close to communications, transportation, medical and veterinary assistance; 2. that these areas have natural and man-made hazards, which Ride Management cannot anticipate, modify or eliminate; 3. that both my own horse and those of other participants can be excitable, difficult to control and unpredictable, and can panic, bite, rear, kick, strike, stumble or fall; 4. that as a result of participating in the ride I or my horse may be injured, die or my property damaged.

In the event that the Rider/participant initiates a lawsuit against ride management, ride volunteers, NYS-DEC, NYSHC, ECTRA, and their agents, officers, servants, employees and officials as a result of his/her participation in the ride, and said Rider/participant fails to establish liability or fault of the above named entities, the undersigned agrees to pay all litigation costs and legal expenses incurred by the above named entities in defending said lawsuit. It is further agreed that the above named entities may assign their right to recover legal fees and expenses to their insurance carrier.

I agree to take full responsibility for myself and my horse. I recognize that the ride is a strenuous activity and I represent that I and my horse are in adequate physical and mental condition to participate. I recognize that my participation in the ride is voluntary. I agree to wear certified (ASTM Fl 163/SEI) protective headgear at all times when mounted throughout the ride. In addition my participating equine will have a current 2012 negative Coggins test, and will be properly vaccinated against rabies. I also consent to a drug test upon my horse if requested.

I HAVE READ AND UNDERSTAND THE ABOVE LIABILITY RELEASE AND AGREEMENT, AND AGREE TO BE BOUND BY ITS TERMS AND CONDITIONS.

Rider’s signature _____________________________________________________________

Guardian signature (if Junior) ________________________________________________

Owner’s signature _____________________________________________________________

FEES

This fee covers required stabling for all horses from Friday, June 29th to Sunday, July 1st; drug-testing fee; meat & drinks for pot luck on Friday and breakfast, trail snacks & dinner on Saturday for 30/50 milers, additional two meals Sunday for 50 milers. For the 15 mile CDR riders, it covers dinner on Saturday and breakfast & lunch on Sunday. It also includes camping and bathrooms with hot showers on site.

RIDER’S ENTRY FEE $150 for 50/ $115 for 30/ $95 for 15 milers _______

DEDUCT FOR NYSHC MEMBERSHIP (-$10, include proof) _______

BALANCE DUE FOR ENTRY _______

MEALS for non-riders Cost Number

GUEST FRI. HAMBURGERS, HOT DOGS, DRINKS $ 10 _______

POT LUCK SALADS & DESSERTS

GUEST SAT. COMPLETE CHICKEN BBQ DINNER $ 18 _______

GUEST SUN. SANDWICH BUFFET $ 10 _______

GUEST BREAKFAST SAT. CONTINENTAL BREAKFAST $ 5 _______

GUEST BREAKFAST SUN. CONTINENTAL BREAKFAST $ 5 _______

NOT INCLUDED IN ENTRY FEE

LATE FEE (AFTER MAY 28) $ 25 for 50 miler _______

$ 15 for 30/15 miler _______

ELECTRIC RV HOOKUP $ 15 per day _______

EXTRA STABLING $ 10 per day _______

(if arriving before Friday and/or staying Sunday PM)

GRAND TOTAL _________

MAKE CHECKS PAYABLE TO: Dan Gruen, NY 50/30

DEADLINE & REFUND POLICY

Entries will be accepted up until June 20, BUT IF THERE ARE NOT ENOUGH ENTRIES TO FINANCE THE RIDE, THE RIDE WILL BE CANCELED ON MAY 28 so please sign up before this date if at all possible. Full refunds up to May 28. No refunds after May 28 unless there is a replacement horse. After May 28th a surcharge of $25 will be added to 50 mile and $15 to 30/15 mile entry fees.

If arriving before Friday when do you expect to arrive?____________________________________________

Riding partner (if desired) or stall number if known_______________________________________________

Directions:

If using Map quest or GPS the address is: Madison County Fairgrounds

Fairgrounds Road

Or you may request general directions from Joanna.

Brookfield 50/30/15

2012 GENERAL INFORMATION & RULES

RIDE DATES

The 50 mile ride will take place Friday June 29-Sunday July 1. Pre-ride exams will be available starting at 1:00 and continuing until all are examined. Prior arrangements for late vetting must be made with the ride secretary (duniry@ or 518-882-1515 at home or 518-577-9638 cell) THERE WIIL BE NO VETTING ON SATURDAY MORNING.

The 30 mile ride will take place from Friday June 29- Saturday June 30. Horses in the 30 mile ride must be on the grounds no later than 1:00 PM. The 15 mile ride will take place Saturday, June 30-Sunday July 1. Pre-ride exams will be available starting at approximately 3:00 PM following the vetting out for the 30 milers.

COGGINS & RABIES

A negative Coggins certificate is required for each horse. This certificate must be dated 2012. A copy should accompany the entry form; otherwise it must be presented to ride personnel before horse may be unloaded. All horses will also be required to have a current rabies vaccination.

RIDE TIMES

We follow all ECTRA rules and regulations. Participants must finish in a minimum of 5 hours and a maximum of 5 ½ hours for 30 mile days; the 20 miles ridden the second day by 50 mile riders in a minimum of 2 ¾ hours and a maximum of 3 hours. 15 mile riders must finish in a minimum of 2 1/4 hours and a maximum of 2 3/4 hours.

DIVISIONS

All senior riders will be weighed with tack and split as evenly as possible into weight divisions. Juniors will ride as a separate division.

WAITING LIST

Total entries will be limited to 60 horses. All fees must accompany entry. A waiting list will be maintained and those entrants will be notified of an opening ASAP.

JUDGING

All horses will be examined at the preliminary inspection. All faults, blemishes or unsoundness noted by the judges, or claimed by the entrant and allowed by the judges at this time shall be entered in the records by the recorders. It is to the rider’s advantage to claim unsoundness or blemishes at the pre-ride examination. For example: bare spots, healing galls, interference marks. Horses will be checked at several random points during the ride. The judges have the authority to withdraw any horse at the pre-ride check, or if it becomes endangered during the ride, to protect the horse and rider. All riders in sight of a vet check must proceed forward. P&Rs will be taken at the midpoint and 20 minutes after the rider returns at a location designated by management the evening before the ride at the pre-ride briefing.

TRAILS

All trails will be plainly marked. Mileage markers are placed every 5 miles and every mile in the last 5 miles to assist in timing. Any horse that leaves the marked course by mistake or any other reason must re-enter the course at the same point from which it left. Time consumed by such digression must be included in the rider’s total elapsed time. Riders may not at any time dismount and proceed on foot (except for safety reasons). Because some areas are rocky, shoes are recommended.

TRAIL CONDUCT

1. Assigned numbers MUST be visibly worn by contestants or horses at all times, beginning with the initial examination.

2. A RED ribbon must be worn in the tail of a known kicker.

3. A YELLOW ribbon in the tail of a stallion is suggested.

4. A rider should not pass in an unsafe area, should ask to pass, and should pass at a gait other than a canter or gallop

• HORSES

• All horses must be 5 years or older to compete in a 30/50 competitive trail ride.

• All horses must be 4 years or older to compete in a 15 competitive distance ride.

• All breeds and crosses are permitted. In an emergency, a substitute horse may be used. Please notify the ride secretary of any change as soon as possible prior to the ride.

• Stallions are permitted. They are subject to disqualification at the judges’ discretion if they prove unmanageable. Stallion riders may, if they prefer, go first or last. Exception: No juniors may ride a stallion.

• MEDICATIONS

• No medication or bandages allowed. Please remember that Vicks, Swat cream, and Vaseline fall into this category. No liniment, alcohol, etc. may be used. Fly repellents, electrolytes, and grooming products may be used. Water may be used at ordinary temperatures. NOTE ON DISQUALIFICATION: In addition to the internal and external medication rule, any horse requiring treatment of any kind, or any horse that the judges deem necessary to treat and the rider/owner refuses treatment will also be disqualified.

• SHOEING

• Shoes may be reset or replaced at any time. Unrestricted shoeing is permissible. Pads and easy boots are permitted. All types of sole of hoof protection are permissible in all sanctioned divisions (on a trial basis for 2012.)

• Attachment strap, keeper or gaiter MAY NOT extend above the pastern. The judges may request to observe the area covered by the attached strap, keeper or gaiter at any time.

• Devices which serve strictly as leg protection are not permitted (A leg being defined as all structures above and including the coronet band).

• Examples of these devices include, but are not limited to, bell boots, splint boots, wraps or any device that was not manufactured to hold the sole protection in place.

• OTHER

• Any tack is permitted, but all equipment carried must be weighed (adults).

• Riding bareback will not be permitted.

• Riders should bring buckets, hay net, blankets, hay, feed, bedding and cleaning tools.

• Only registered entrants will be allowed on the trail.

• Horses not entered on the ride may not be brought on the grounds.

• All entrants disqualified for any reason wishing to exercise their horses on the trails must receive permission from management.

• Dogs MUST be tied-up or held on a leash at all times.

• Portable paddocks may not be put up due to requirement of stall use by all.

• ALL riders will be required to wear ASTM/SEI protective head gear at ALL TIMES whenever mounted!

• Massage therapy for people will be available on the grounds for a fee.

Our judges this year are:

• Dr. Nick Kohut--Gap, PA

• Eva Norris--Port Crane, NY

• Dr. Ann Chaffee--Ithaca, NY will be our treatment vet.

Our farrier is Todd Gorton--Brookfield, NY.

Put these dates on your calendar:

• May 28 is a crucial date if you must cancel from the ride. Before this date your entry fee will be refunded.

• No refunds will be issued after May 28th unless there is a replacement horse.

• Ride closing date is June 20th — no entries accepted after this date.

• Verizon cell phones now function at fairgrounds or there is a calling card pay phone.

• Medical, Fire, or Police EMERGENCY 911

• Madison County Sheriff 315-366-2311

• Shavings are not provided—bring your own bedding!!

• Pot Luck on Friday night: Meat provided, bring dish to share.

Happy Conditioning,

Dan Gruen, Ride Manager

Joanna Lasher, Ride Secretary

Please return the following to Joanna Lasher

2292 Hermance Road

Galway, NY 12074

Phone: (518) 882-1515

Cell (518) 577-9638

E mail: duniry@

1. Completed and signed entry application page 1

2. Signed liability release page 2

3. Completed entry page 3

4. Payment in full — Make checks payable to Dan Gruen, NY 50/30

5. Copy of this year’s, 2012, negative Coggins test

6. Proof of current Rabies vaccination

Confirmation of your entry will be by e-mail.

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