Directory of Frequently Purchased Commodities and Services ...

Directory of Frequently Purchased Commodities and Services by New York State Agencies

27th Edition

OFFICE OF THE NEW YORK STATE COMPTROLLER Thomas P. DiNapoli, State Comptroller

February 2017

THOMAS P. DiNAPOLI STATE COMPTROLLER

STATE OF NEW YORK OFFICE OF THE STATE COMPTROLLER

110 STATE STREET ALBANY, NEW YORK 12236

Dear Friends:

February 2017

Each year my office publishes this directory as part of our goal to promote fair and open procurements, and to help aspiring vendors conduct business with New York State.

The directory presents and tracks individual agency expenditures by categories such as supplies, equipment, maintenance and repairs, information technology services and more. It also provides State agency contacts and procurement and payment guidelines. This information can be especially helpful to vendors who have not historically taken advantage of State contracting opportunities, including minority- and women-owned business enterprises (MWBEs).

New York State spends about $6.7 billion on goods and services each year. My office is charged with reviewing and approving most new contracts for all State agencies and some public authorities. In State Fiscal Year 2015-16, we reviewed more than 21,500 contracts valued at over $188 billion. Additionally, my office is responsible for helping State agencies determine whether potential vendors can fulfill their contractual obligations. The oversight my office provides is also beneficial to the people of New York State by ensuring their tax dollars are used effectively.

Whether you seek contracting opportunities or are simply interested in the State's procurement process, I hope you find this directory helpful. You can also learn more about State contracts on our website Open Book New York.

Sincerely,

Thomas P. DiNapoli State Comptroller

Contents

Introduction Overview ............................................................................................................1 Legend ...............................................................................................................3

Expenditures for Commodities and Services Overall Spending................................................................................................4 Professional Services.........................................................................................6 Information, Technology, Computers and Communication...............................17 General Commodities.......................................................................................26 Supplies ...........................................................................................................32 Equipment ? Acquisitions, Leases and Rentals ...............................................37 Equipment ? Repairs and Maintenance ...........................................................43

Agency Information Agency Locations & Contacts ..........................................................................48

Comptroller's Purchasing and Payment Guidelines Summary of State Procurement Rules & Practices..........................................58

Prompt Payment Law and Vendor Information Legislation Synopsis ........................................................................................60 Tips for Vendors...............................................................................................61 New York State Processing .............................................................................61

Selling to New York State How to Sell to New York State .........................................................................63 Local Agency Bidding and Purchase Opportunities .........................................63 Construction Contracting Opportunities ...........................................................64 Opportunities for Minority-and Women-Owned Businesses.............................65

Procurement Methods in New York State Preferred Source..............................................................................................66 Selecting a Procurement Method.....................................................................67 Centralized Contract ........................................................................................68 Discretionary Buying Threshold .......................................................................68 Competitive Procurements...............................................................................69 Sole or Single Source ......................................................................................69 Emergency Contract ........................................................................................70

Miscellaneous Procurement Websites............................................................71

Overview

The 27th Edition of the Directory of Frequently Purchased Commodities and Services by New York State Agencies is intended to serve vendors aspiring to conduct business with New York State. The financial data presented in this publication has been obtained through the New York State Statewide Financial System for State fiscal year 2015-16. The information in this publication is categorized into seven sections:

Expenditures for Commodities and Services contains charts and tables detailing the approximate amount of expenditures by State agencies on specific commodities and services procured during fiscal year 2015-16.

Agency Information catalogs the State agencies by location, contact name, telephone and fax numbers, and email and website addresses.

Comptroller's Purchasing and Payment Guidelines summarizes the State's procurement rules and practices.

Prompt Payment Law and Vendor Information presents a synopsis of legislation designed to ensure that the State of New York pays vendors for products and services in a prompt and timely manner, as well as tips for prospective vendors and an outline of the State's payment processing procedures.

Selling to New York State offers information relevant to those interested in becoming a New York State vendor or supplier.

Procurement Methods in New York State summarizes the procurement methods available to agencies under the State's Procurement Guidelines.

Miscellaneous Procurement Websites are quick references to help readers find informative State procurement websites.

If you are a prospective vendor or supplier seeking to use this Directory effectively, you may wish to review overall spending, then determine the categories your product or service falls under (e.g., Professional Services; Information Technology, Computers and Communications; General Commodities; Supplies; Equipment ? Acquisitions, Leases, and Rentals; or Equipment?Maintenance and Repairs).

These categories identify specific products or services used by State agencies. Find the product and expenditure data ranges that match the products or services that your company offers. Use this information as a guide in formulating your strategies for solicitations.

While there are no guarantees on contract attainment, the information in this publication provides contact information to assist you in identifying the individuals responsible for contracting with New York State agencies. Please note

1

that vendors looking for State agency procurement opportunities should familiarize themselves with the websites of the appropriate State agencies.

All OSC procurements are subject to, and are conducted in accordance with, the OSC Executive Order on Procurement Integrity and OSC Procurement Integrity Procedures. All inquiries concerning OSC procurements must be addressed to Martha Ross, Director of Financial Administration, or her designee(s) at OSC at RFP@osc.state.ny.us.

For additional information on State procurement opportunities, please visit the Office of General Services (OGS) website at ogs..

To receive notification of the various procurement opportunities, go to or register for the New York State Contract Reporter at: .

To obtain additional information about State procurement processes or to review the guidelines on discretionary purchasing, visit the OGS website: ogs.purchase/spg/pdfdocs/pnpdiscretionarythresholds.pdf.

The goal of publishing the Directory of Frequently Purchased Commodities and Services by New York State Agencies is to promote fair and open procurements. It is meant to serve as a centralized, coordinated access point for this information. The Directory connects you with programs and resources to help you better navigate through challenges you may be facing in seeking procurement opportunities with New York State. In support of its mission, OSC's overarching goals are to help State government operate efficiently and effectively, and to advance fiscal and public policy reform with a focus on transparency and accountability.

2

 ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download