2019 to 2023 State and PEF - Office of Employee Relations

2019-2023 AGREEMENT

between

The State of New York and

The Public Employees Federation, AFL-CIO Professional, Scientific and Technical Services Unit

2019-2023 AGREEMENT

between THE PUBLIC EMPLOYEES FEDERATION, AFL-CIO

and THE STATE OF NEW YORK

Professional, Scientific and Technical Services Unit

Table of Contents

Bill of Rights........................................................................................................................1 1. Recognition ..........................................................................................................................2 2. Statement of Policy and Purpose .........................................................................................3 3. Unchallenged Representation ..............................................................................................4 4. Employee Organization Rights ............................................................................................5 4.1 Exclusive Negotiations with PEF ........................................................................................5 4.2 Payroll Deductions...............................................................................................................5 4.3 Bulletin Boards ....................................................................................................................5 4.4 Meeting Space......................................................................................................................5 4.5 Access to Employees ...........................................................................................................6 4.6 Lists of Employees...............................................................................................................6 4.7 Employee Organization Leave.............................................................................................8 4.8 Union Leave.........................................................................................................................8 4.9 Leave of Absence Information.............................................................................................8 5. Management Rights .............................................................................................................9 6. No Strikes...........................................................................................................................10 7. Compensation ....................................................................................................................11 7.1 2019-2020 Salary Increase.................................................................................................11 7.2 2019-2020 Salary Schedule ...............................................................................................11 7.3 2020-2021 Salary Increase................................................................................................11 7.4 2020-2021 Salary Schedule ...............................................................................................11 7.5 2021-2022 Salary Increase.................................................................................................11 7.6 2021-2022 Salary Schedule ...............................................................................................11 7.7 2022-2023 Salary Increase.................................................................................................12 7.8 2022-2023 Salary Schedule ...............................................................................................12 7.9 Promotions .........................................................................................................................12 7.10 Applicability to Hourly, Part-Time and Per Diem Employees ..........................................12 7.11 Performance Advances ......................................................................................................12 7.12 Performance Awards .........................................................................................................13 7.13 Recall and Inconvenience Pay and Locational Compensation ..........................................14 7.14 Holiday Pay........................................................................................................................14 7.15 Lag Payroll.........................................................................................................................15 7.16 Overtime Compensation ....................................................................................................15 7.17 Hazardous Duty Pay ..........................................................................................................16 7.18 Nurse Uniform Maintenance Allowance ..........................................................................16 8. Travel ................................................................................................................................17

2019-2023 PEF/State Agreement

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8.1 Per Diem Meal and Lodging Expenses..............................................................................17 8.2 Mileage Allowance ............................................................................................................17 8.3 Triborough Bridge Tolls ....................................................................................................18 8.4 Extended Travel ................................................................................................................18 8.5 Relocation Expenses ..........................................................................................................18 8.6 Use of Personal Vehicles ...................................................................................................18 9. Health Insurance ................................................................................................................19 9.1 Forms and Extent of Coverage ..........................................................................................19 9.2(a-g)Empire Plan Hospital/Med-Surg Coverage ......................................................................19 9.2(h-j) Employee Premium Share & Opt-out Program ................................................................22 9.3 Empire Plan Enhancements ...............................................................................................23 9.4 Voluntary Catastrophic Medical Case Management .........................................................26 9.5 Waiting Period for Newly Eligible Employees .................................................................26 9.6 Eligibility/types of Coverage .............................................................................................26 9.7 Seasonal Employee Eligibility ...........................................................................................26 9.8 HMO Option ......................................................................................................................26 9.9 Option Transfer Period ......................................................................................................27 9.10 Continuation of Coverage/Covered Dependents/Disability Retirement............................27 9.11 Continuation of Coverage After Layoff.............................................................................27 9.12 Dependent Survivor Coverage ...........................................................................................27 9.13 Retiree Health Insurance Coverage ...................................................................................28 9.14 Managed Physical Medicine Program ...............................................................................28 9.15 Domestic Partner Coverage ...............................................................................................29 9.16 Joint Committee on Health Benefits ..................................................................................29 9.17 Managed Mental Health and Substance Abuse Program...................................................31 9.18 Benefit Booklets.................................................................................................................32 9.19 Telephone Assistance.........................................................................................................32 9.20 Continuation of Coverage/Work-Related Injury ...............................................................32 9.21 Confidentiality of Medical Information.............................................................................32 9.22 Empire Plan Prescription Drug Benefits ............................................................................32 9.23 HMO Prescription Drug Benefits ......................................................................................33 9.24 Dental Coverage.................................................................................................................33 9.25 Vision Coverage.................................................................................................................33 9.26 Medical Flexible Spending Account..................................................................................34 10. Work-Life Services Programs............................................................................................35 11. Accidental Death Benefit ...................................................................................................37 12. Attendance and Leave........................................................................................................38 12.1 Holiday Observance...........................................................................................................38 12.2 Determination of Holiday Shifts ........................................................................................38 12.3 Holiday Accrual .................................................................................................................38 12.4 Vacation Credit Accumulation ..........................................................................................38 12.5 Additional Vacation Credit ................................................................................................39 12.6 Vacation Scheduling ..........................................................................................................39 12.7 Vacation Use ......................................................................................................................40 12.8 Sick Leave Accumulation ..................................................................................................40 12.9 Use of Sick Leave ..............................................................................................................40 12.10 Personal Leave Accumulation ...........................................................................................40

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2019-2023 PEF/State Agreement

12.11 Use of Personal Leave .......................................................................................................40 12.12 Accounting of Time Accruals ............................................................................................40 12.13 Absence-Extraordinary Circumstances..............................................................................40 12.14 Tardiness for Members of Volunteer Fire Departments, Vo1unteer

Ambulance Services and Enrolled Civil Defense and Civil Air Patrol Volunteers ...........................................................................................................41 12.15 Leave for Professional Meetings .......................................................................................41 12.16 Leave for Professional Examinations ................................................................................41 12.17 Maintenance of Time Records ...........................................................................................41 12.18 Leave for Bereavement or Family Illness ..........................................................................41 12.19 Part-Time, Per Diem and Hourly Employees ....................................................................42 12.20 Sick Leave at Half-Pay ......................................................................................................42 12.21 Maternity and Child -Rearing Leave .................................................................................43 12.22 Voluntary Reduction in Work Schedule Program .............................................................43 12.23 Leave Donation/Exchange Program ..................................................................................44 12.24 Telecommuting Program ...................................................................................................44 12.25 Medical Certificates ...........................................................................................................44 13. Workers' Compensation Benefit ........................................................................................45 14. Professional Development and Quality of Working Life Coordinating Committee................................................................................................48 15. Professional Development Committee ..............................................................................49 16. Staffing...............................................................................................................................51 16.1 Eligible Lists ......................................................................................................................51 16.2 Alternate Examination Dates .............................................................................................51 16.3 Leave-Probationary Employees .........................................................................................51 17. Out-of-Title Work ..............................................................................................................52 18. Health and Safety ...............................................................................................................55 19. Parking ...............................................................................................................................58 20. Review of Personal History Folder....................................................................................59 21. Deficit Reduction Leave/Workforce Reduction Limitation ..............................................60 21.1 Deficit Reduction Leave ....................................................................................................60 21.2 Workforce Reduction Limitation .......................................................................................60 22. Protection of Employees ....................................................................................................61 23. Layoffs in Non-Competitive Class ....................................................................................63 24. Labor/Management Committee Process ............................................................................64 25. Seniority .............................................................................................................................67 26. Institution Teachers............................................................................................................68 26.1 School Calendars ...............................................................................................................68 26.2 Payroll ................................................................................................................................68 26.3 Special Holidays ................................................................................................................68 26.4 Leave ................................................................................................................................68 27. Reimbursement for Property Damage ...............................................................................69 28. Distribution of Directives, Bulletins, or Instructions.........................................................70 29. Emergency First Aid ..........................................................................................................71 30. Verification of Doctor's Statement ....................................................................................72 31. Standby On-Call Rosters....................................................................................................73 32. Workweek and Workday ...................................................................................................74

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33. Discipline ...........................................................................................................................76 33.1 Applicability ......................................................................................................................76 33.2 Purpose...............................................................................................................................76 33.3 Employee Rights ................................................................................................................76 33.4 Suspension or Temporary Reassignment Before Notice of Discipline ............................77 33.5 Disciplinary Procedure.......................................................................................................79 33.6 Settlements .........................................................................................................................82 33.7 Definitions..........................................................................................................................82 33.8 Timeliness ..........................................................................................................................82 33.9 Time Limits........................................................................................................................82 33.10 Changes in Shift, etc. .........................................................................................................82 34. Grievance and Arbitration Procedure ................................................................................83 34.1 Definition of Grievance .....................................................................................................83 34.2 Requirements for Filing Contract Grievances ...................................................................83 34.3 Representation....................................................................................................................83 34.4 Grievance Steps .................................................................................................................83 34.5 Procedures Applicable to Grievance Steps ........................................................................85 35. Resignation ........................................................................................................................88 36. No Discrimination..............................................................................................................89 37. Indemnification ..................................................................................................................90 38. Overtime Meal Allowances ...............................................................................................93 39. Clinical Privileging and Credentialing...............................................................................94 40. Credit Union Space ............................................................................................................95 41. Payroll ................................................................................................................................96 41.1 Computation on 10-day Basis ............................................................................................96 41.2 Delivery and Dating of Checks..........................................................................................96 41.3 Deductions for Employee Credit Unions ...........................................................................96 41.4 Salary and Deduction Information.....................................................................................96 42. Career Mobility Office.......................................................................................................97 43. Printing of Agreement........................................................................................................98 44. Joint Committee on Nursing and Institutional Issues ........................................................99 45. Benefits Guaranteed.........................................................................................................100 46. Joint Committee on Law Enforcement Issues .................................................................101 47. Conclusion of Collective Negotiations ............................................................................102 48. Severability ......................................................................................................................103 49. Approval of the Legislature .............................................................................................104 50. Duration of Agreement ...................................................................................................105

Negotiating Teams .......................................................................................................................106 Appendix I - Salary Schedules.....................................................................................................107 Appendix II - Side Agreements ...................................................................................................111 Seasonal Employees.....................................................................................................................111 Payroll Data ..............................................................................................................................115 Housing and Meal Charges .........................................................................................................116 Parking Fees ..............................................................................................................................117 Compensation Reopener ..............................................................................................................119 Enhanced Supplemental Compensation ? Article 13...................................................................120

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2019-2023 PEF/State Agreement

Virtual Article 33 Hearings and Expedited Probable Cause Review ..........................................123 Temporary Modification of Annual Leave Cap...........................................................................125 Appendix III - Memoranda and Side Letters ..............................................................................126 Productivity Enhancement Program ............................................................................................127 Teachers' Productivity Enhancement ...........................................................................................130 Program Patient Abuse Discipline ...............................................................................................132 Use of Temps, Consultants and Contractors Committee ............................................................133 Sick Leave Credit Life Expectancy Actuarial Tables .................................................................134 Performance Awards - October Payment Date ............................................................................135 Over 40 Comp Time ....................................................................................................................136 Salary Computation for Movement from Non-Statutory Positions .............................................138 Travel in Proximity of Official Station or Home.........................................................................140 Empire Plan Prescription Drug Formulary .................................................................................141 Empire Plan Specialty Pharmacy Program .................................................................................142 Occupational Lenses ....................................................................................................................144 Leave for Professional Meetings, Non-Day Shift Employees .....................................................145 Committee Funding After Expiration of Agreement ..................................................................146 Professional Development and Quality of Work Life Committee Positions ..............................147 Labor/Management Training Program .......................................................................................148 Professional Development Committee,

Opportunities for Nurses...........................................................................................................149 OFPC Uniform Allowance ..........................................................................................................150 Firearms Training and Safety Incentive Pilot ..............................................................................151 Annual Leave Restoration Pilot ...................................................................................................152 Use of Technology for Step 1 and/or Step 2 Contract Grievance Meetings................................153 Overtime Meal Allowances on Pass Days ...................................................................................154 EOL - Grievance Representatives................................................................................................155 EOL - Joint Committees ..............................................................................................................158 Performance Evaluation and Advances .......................................................................................159 Performance Awards-Temporary Drop Below Job Rate .............................................................162 Dual Health Enrollment ...............................................................................................................163 Verification of Doctor's Statement ..............................................................................................164 Standby On-Call Rosters..............................................................................................................165 Counseling, "Hartnett Memo" ....................................................................................................166 Probationary Termination ...........................................................................................................169 Negotiating Unit Designation ......................................................................................................170 Payroll Deduction of PEF/COPE Contributions..........................................................................171 State Travel Card Program...........................................................................................................174 Meal Allowances for Non-Overnight Travel in NYS..................................................................175 Job Evaluation System ................................................................................................................176 Vacancy Posting ..........................................................................................................................177 Performance Evaluation ..............................................................................................................179 Tuition Death Benefit .................................................................................................................180 Centralized Travel........................................................................................................................181 7 Day Vacations ..........................................................................................................................182 Parking/LOBA Procedure ...........................................................................................................183 State Fire Instructors ...................................................................................................................185

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Domestic Partnership ...................................................................................................................186 Leave Donation/Exchange Program ...........................................................................................189 Continuation of Performance Awards ........................................................................................191 Electronic Communication ..........................................................................................................192 Pre-Tax Transportation Program ................................................................................................193 Disabled Lives Reserve................................................................................................................194 Empire Plan Benefits Management Program ..............................................................................195 Vision Care Plan Value-Added Services .....................................................................................196 Telecommuting Agreement .........................................................................................................197 Extraordinary Circumstances ......................................................................................................200 Electronic Recognition Systems ..................................................................................................201 Grievance Process ........................................................................................................................202 Institution Teachers Sick Leave Adjustment Program ................................................................203 Leave Adjustment Program .........................................................................................................204 Work-Life Services Funding........................................................................................................209 Joint Work-Life Services Advisory Board .................................................................................210 Triage and Expedited Arbitration Procedure ...............................................................................211 Long-Term Seasonal Employees .................................................................................................213 Special Assignment to Duty (SAD) Pay Pilot Program ..............................................................214 SAD Labor/Management Committee ..........................................................................................216 Employee Benefit Fund Study .....................................................................................................217 Joint Committee on Long Term Temporary and Seasonal Employees .......................................218 Joint Committee on Travel Reimbursement ................................................................................219 Joint Committee on Health Benefits Feasibility Study ...............................................................220 Safe Staffing Ratios in Direct Care Settings ................................................................................221 Daily Fee for Arbitrators on Article 33 and 34 Panels ................................................................222 Dental Benefits Request for Proposals ........................................................................................223 Pre-Tax Adoption Program..........................................................................................................224 Appendix IV - VRWS Guidelines ...............................................................................................225 Appendix V - Roswell Park Cancer Institute ..............................................................................234 Appendix VI - Redeployment Process and Procedures ..............................................................248 Redeployment Process and Procedures .......................................................................................248 Education Stipend .......................................................................................................................250 Severance Option .........................................................................................................................251 Grievability and Dispute Resolution ...........................................................................................253 Severance Agreement ..................................................................................................................254 Notice of Contracting Out............................................................................................................256 Hiring Freeze Exemption ............................................................................................................257 Preferential Employment .............................................................................................................258

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2019-2023 PEF/State Agreement

2019-2023 PS&T Unit AGREEMENT

2019-2023 Professional, Scientific

and Technical Services Unit

AGREEMENT

Agreement made by and between the Executive Branch of the State of New York ("State") and the Public Employees Federation, AFL-CIO ("PEF").

Bill of Rights To insure that individual rights of employees in the PS&T Unit are maintained, the following shall represent the employees' Bill of Rights. 1. In all disciplinary hearing proceedings under Article 33, the burden of proof that discipline is for just cause shall rest with the employer. 2. An employee shall be entitled to a union representative or an attorney at each step of a disciplinary proceeding instituted pursuant to Article 33 of this Agreement. 3. An employee shall be entitled to a union representative or an attorney at an interrogation if it is determined by the questioner or reviewer at that time that such employee is a likely subject for disciplinary action, pursuant to Article 33 of the Agreement. 4. No recording device shall be used nor shall any stenographic record be taken during an interrogation unless the employee is so advised in advance. 5. Except as provided in Section 7 below, no statement(s) or admission(s) made by an employee during an interrogation held without that employee having the opportunity of a union representative or an attorney, will be subsequently used in a disciplinary proceeding against such employee. 6. No employee against whom disciplinary action has been initiated shall be requested to sign any statement or admission of guilt, to be used in a disciplinary proceeding under Article 33 without the opportunity to have a union representative or an attorney. 7. An employee shall be entitled to a union representative at each step of the grievance procedure pursuant to Article 34 of this Agreement. 8. An employee shall not be coerced or suffer any reprisal either directly or indirectly that may adversely affect that individual's hours, wages or working conditions as the result of the exercise of the rights provided by Article 33 of this Agreement. 9. Disagreements arising as to the interpretation or application of this Bill of Rights shall not be specifically addressed under this Bill of Rights but must be grieved under the appropriate Article contained in the Agreement. 10. This Bill of Rights is not intended to be a complete list of all of the rights contained in the Agreement, nor is it intended to limit, restrict, or modify in any way those provisions of the Agreement which contain the rights of employees.

2019-2023 PEF/State Agreement

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