“Who to Contact” Regarding Employment-Related Issues in ...



This directory is subject to periodic updates. For the most recent version, go to DER/PoliciesProceduresWHO TO CONTACTRegarding Employment-Related Issues in the City of MilwaukeeSUBJECTCONTACT 1:CONTACT 2:American with Disabilities Act (ADA)/ADAAA, City of Milwaukee Policyder/Policies Victoria Robertson / x6210vrober@Sarah Trotter/x2398strott@Anti-Harassment Policy, City of Milwaukeeder/Policies Victoria Robertson / x6210vrober@Sarah Trotter / x2398strott@Appeal Hearings, City Service Commissionder/csc Karen Biernat / x3398klbiern@Maria Monteagudo / x3335mmonte@Appeals, City Service CommissioncscKaren Biernat / x3398klbiern@Maria Monteagudo / x3335mmonte@Auxiliary Resource Programder/Policies Kristin Urban / x8643krurban@Lindsey O’Connor / x3394loconn@Background Checks: Guidelines on Conducting Pre-Employment Background Checks der/Policies Victoria Robertson / x6210vrober@Kristin Urban / x8643krurban@Benefits, Active Employees in Military Serviceder/Benefits/AM Benefits, Exclusion from Employment BenefitsNicole Fleck / x3371nfleck@Benefits, Medical/Dental (ACTIVE employees)Benefits2018 Dept. of Employee Relations,Employee Benefits Division286-3184E-Mail:DerBenefits@Benefits, RETIREES Employes’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@City Service Commissioners – Rules of the Board cscKaren Biernat / x3398klbiern@Maria Monteagudo / x3335mmonte@City Service Rulesder/PoliciesClassification Appeal Process (hearings before the City Service Commission and the Fire and Police Commission)Andrea Knickerbocker / x3387aknick@Sarah Trotter / x2398strott@Classification ReportsDerek Reilly / x3143dreilly@Andrea Knickerbocker / x3387aknick@Cloud Computing Policy, City of Milwaukeeder/PoliciesCOBRA CoverageCrystal Owens / x2047cowens@E-Mail:DerBenefits@Commuter Value PassBenefits2018 Stephanie Foxworth / x2178sfoxwo@Therese Biernat / x8111tbiern@Compensation, City Employeesder/Compensation Andrea Knickerbocker / x3387aknick@Laura Sutherland / x3368Sarah Trotter / x2398Complaints, General City Employeesder/ODO Victoria Robertson / x6210vrober@Sarah Trotter, x2398strott@Compliance TrainingVictoria Robertson / x6210vrober@Contract Implementation IssuesNicole Fleck / x3371nfleck@Lindsey O’Connor / x3394loconn@ Contracts, Unionder/LaborContractsDeferred Compensation Plan, City of MilwaukeeElaine Bieszk / x5541ebiesz@Deferred-Compensation-Plan.htmDental Benefits, ACTIVE EmployeesBenefits2018/Dental Sue Liedtke / x2974sliedt@Medical Benefits / x3184DerBenefits@Dental Benefits, RETIRED Employees Employes’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@Dependent Coverage, Medical Benefitsder/DepCoverDept. of Employee Relations,Employee Benefits Division286-3184E-Mail: DerBenefits@ Directory, City Phone Discharged and Terminated Employee Application Policy Statementder/PoliciesDisability and Sick Leaveder/SickDisLeave Displaced Employee Placement Program (DEPP)Lindsey O’Connor / x3394loconn@ Victoria Robertson / x6210vrober@Discipline and Grievance Procedure for General City Employeesder/PoliciesDisciplinary (Pre-Disciplinary) Hearings (Loudermill Hearings), Requirements forNicole Fleck / x3371nfleck@Victoria Robertson / x6210vrober@ Domestic Partner Medical Benefits, City of Milwaukee employees onlyder/DPMBDept. of Employee Relations,Employee Benefits Division286-3184E-Mail: DerBenefits@ Donor Program, Accrued Time Off and Form der/DonorLeaveProgVictoria Robertson / x6210vrober@Maria Monteagudo / x3335mmonte@Drug-Free Workplace Actder/PoliciesElections: Compensation Policy for City Employees Working at the Polls on Election Dayder/PoliciesEligible Lists, General CitySarah Wallisch / x3395swalli@Lindsey O’Connor / x3394loconn@Emergency Procedures, City-wide (Fire, Bomb Threats, Severe Weather Conditions)Matthew MortwedtMatthew.Mortwedt@posted on the MINT under “Health & Safety Services”Employee Assistance Program (EAP) HYPERLINK "" der/EAPCris Zamora / x3145Employee Assistance & Resource Coordinatorczamora@ Employment, City of MilwaukeejobsJob Hotline: 286-5555E-Mail: StaffingInfo@ Employment and Income Verification,City of Milwaukee employees onlyThe Department of Employee Relations does not provide verifications; please use The Work Number. For brochure (instructions) go to: Benefits2018 Employes’ Retirement System (ERS)Employes’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@Enotify Login Code, City of MilwaukeeEthics Board of Ethics / x8641ethics@Exemption from Civil Service, Requests forder/Policies Kristin Urban / x8643krurban@Lindsey O’Connor / x3394loconn@ Fair Labor Standards Act (FSLA) – Policy GuidelinesNicole Fleck / x3371nfleck@Sarah Trotter / x2398strott@Family and Medical Leave Act (FMLA), Policies and Proceduresder/FMLAVictoria Robertson / x6210vrober@ Federal and State Posters, Requiredder/FedStatePosters Firearms and Dangerous Weapons in the Workplace, Policy Prohibitingder/PoliciesFlexible Choices Program (FSA)Benefits2018/FSA Therese Biernat / x8111tbiern@286-3184DerBenefits@FMIS Login (Financial Mgmt Info System) (select FIN PRD 9.1)Forms for City Serviceder/FormsFraud, Waste and Abuse Hotline (x3440)fraudhotline E-Mail: hotline@Information Video: fraudhotline/infoFuneral Leaveder/FuneralLeaveNicole Fleck / x3371nfleck@Garnishment Hotline (only for City employees)(414) 286-2492Grievance Procedures, General CityNicole Fleck / x3371nfleck@Karen Biernat / x3398klbiern@Grievance Procedures: Unions, Fire, PoliceNicole Fleck / x3371nfleck@ Monica Dickerson/x2108 mdicke@Grievance Procedures – Workplace Safety,General City forms Karen Biernat / x3398klbiern@ Monica Dickerson/x2108mdicke@Health Benefits for ACTIVE EmployeesBenefits2018/Health Stephanie Foxworth / x2178sfoxwo@Medical Benefits / x3184DerBenefits@Health Benefits for RETIRED Employees Employes’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@ Healthy Rewards Programhealthyrewards Workforce Health(414) 777-3410E-Mail:cityofmke@Health Appraisal healthyrewards Workforce Health(414) 777-3410E-Mail:cityofmke@Hiring Packet/Toolbox, General Citymint.HiringPacket Sarah Wallisch / x3395swalli@Lindsey O’Connor / x3394loconn@ Holiday Payder/HolidayPayHoliday (Optional): Guidelines Regarding Request for Optional Holidayder/PoliciesHRMS Login (Human Resources Mgmt System)and Self-service Login (PeopleSoft/Oracle) and then select “HRMS PRD 9.2”I-9 Form and Instructions (new hires and rehires)der/DHS_I9 Charles Hughes / x2944chughe@Lindsey O’Connor / x3394loconn@ID/Security Cards, General City employeesMatthew MortwedtMatthew.Mortwedt@Kathy Thornton/x3408Injury Payder/InjuryPayNilsa Rosado-Jurkiewicz / x3510nrjurk@Kathy Rauckman / x2217krauck@Internet Use Guidelines, City of Milwaukeeder/PoliciesIntranet, City of Milwaukee, “The MINT”mint.Job Classification Codesder/Compensation Derek Reilly / x3143dreilly@Sarah Trotter / x2398strott@Job Description Form (CS-25)der/CompensationDerek Reilly / x3143dreilly@Sarah Trotter / x2398strott@Job Descriptions, Guidelines for Preparingder/Compensation Andrea Knickerbocker / x3387aknick@Derek Reilly / x3143dreilly@Job Evaluation ProcessAndrea Knickerbocker / x3387aknick@Laura Sutherland / x3368Sarah Trotter / x2398Jury Dutyder/JuryDutyLayoffs, Non-Represented and ManagementLindsey O’Connor / x3394loconn@ Maria Monteagudo / x3335mmonte@Layoffs, UnionNicole Fleck / x3371nfleck@Lindsey O’Connor / x3394loconn@ Leave of Absence (Medical): Notice Required when Separating Employees Upon Expiration of A Medical Leave of Absenceder/PoliciesLegislative Research Center, Legistar Life InsuranceEmployes’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@Long-Term Disability Program (LTD)Benefits2018/LTD Stephanie Foxworth / x2178sfoxwo@Therese Biernat / x8111tbiern@Map Milwaukee Portalmapmilwaukee Medical Benefits, ACTIVE EmployeesBenefits2018 Dept. of Employee RelationsEmployee Benefits Division286-3184E-Mail:DerBenefits@ Medical Benefits, RETIRED Employees Employes’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@Medical Exams and Drug Screenings,Pre-Employment – General CityCharles Hughes / x2944chughe@Lindsey O’Connor / x3394loconn@Military Training/Leaveder/MilitaryLveTrng Megan Kemmerling / x3396mkemme@Lindsey O’Connor / x3394loconn@ Milwaukee Public Schoolsmilwaukee.k12.wi.us 414-475-8393 (switchboard)MINT (City of Milwaukee Intranet)mint.New Employee Orientation (non-sworn personnel)mint.NEOTiffeny Hankins / x3650tlhanki@Lindsey O’Connor / x3394loconn@Office 365 Portal (city e-mail) Open Records Requests, General CityMaria Monteagudo / x3335mmonte@Kristin Urban / x8643krurban@Pharmacy Manager, OptumRxder/ OptumRX 1-800-841-4901OSHA, City of MilwaukeeNilsa Rosado-Jurkiewicz / x3510njurk@Overtime, FLSA StatusSarah Trotter / x2398strott@Andrea Knickerbocker / x3387aknick@Pay Administration(Rates of pay following personnel transaction)Lindsey O’Connor / x3394loconn@ Nicole Fleck / x3371nfleck@Pay Progression, City employeesDER/PayProgressToolkit Pension, City of Milwaukee employeesEmployees’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@Performance Improvement Plansder/Compensation Nicole Fleck / x3371nfleck@Victoria Robertson / x6210vrober@ Personnel RequisitionsSarah Wallisch / x3395swalli@Lindsey O’Connor / x3394loconn@ Pharmacy Manager, OptumRxder/OptumRx 1-800-841-4901Policies and Guidelines, City of Milwaukeeder/PoliciesProcedures Positions Ordinancetableofcontents Probationary Periods, Requests to Extend, General CityKaren Biernat / x3398klbiern@Lindsey O’Connor / x3394loconn@ Probationary Report Procedures, General CityLindsey O’Connor / x3394loconn@ Victoria Robertson / x6210vrober@Professional Development Award (PDA)der/Compensation/MPPRAndrea Knickerbocker / x3387aknick@Promotions Under Civil Service Rule IVLindsey O’Connor / x3394loconn@ Sarah Wangerin / x8085swange@Provisional Appointmentsder/FormsLindsey O’Connor / x3394loconn@ Qualified Medical Support NoticesSue Liedtke / x2974sliedt@Recalls, General CityLindsey O’Connor / x3394loconn@ Nicole Fleck / x3371nfleck@Rehire after Retirement, general CityLindsey O’Connor / x3394loconn@ Recruiting, General CityFlowers Nash/x5024Reinstatement after Resignation, non-swornder/Forms Karen Biernat / x3398klbiern@Sarah Wallisch/ x3395swalli@Reinstatement After Resignation Policyder/PoliciesRelocation Expense Reimbursement GuidelinesTherese Biernat / x8111tbiern@Kristin Urban / x8643krurban@Residency, Hardships – General Cityder/Forms Karen Biernat / x3398klbiern@Residency Ordinance Compliance, General Cityder/PoliciesLindsey O’Connor / x3394loconn@ Nicole Fleck / x3371nfleck@Retirement (Pension)Employees’ Retirement System (ERS)789 N. Water Street, Suite 300414-286-3557 or 800-815-8418E-Mail: norm@Safety, Employee (General City)Safetye-mail: Safety1st@ Nilsa Rosado-Jurkiewicz / x3510nrjurk@Maria Monteagudo / x3335mmonte@Safety Prescription Glasses Policy and Formder/forms Nilsa Rosado-Jurkiewicz / x3510nrjurk@Salary Ordinance, Part I (Rates of Pay)Derek Reilly / x3143dreilly@Andrea Knickerbocker/ x3387aknick@Salary Ordinance, Part II (Pay Administration)Lindsey O’Connor / x3394loconn@ Nicole Fleck / x3371nfleck@Salary OrdinancetableofcontentsSecurity – City HallLife ThreateningNon-Life Threatening (after 7:30 am)Emergency, 9-911Treasurer’s Office, x4219 or Mayor’s Security Staff, x5522Also posted on the MINT under “Health & Safety Services”Self-Service Instructions and Password Helprits IT Help Desk (286-2777)(normal business hours)der/SelfServiceLogin to Self-Service (HRMS), PeopleSoft/Oracle and then select “HRMS PRD 9.2”Seniority RightsLindsey O’Connor / x3394loconn@ Nicole Fleck / x3371nfleck@Separating Employees Upon Expiration of a Medical Leave of Absence, Notice Requiredder/PoliciesSexual Harassment, Policy & Complaintsder/ODO Victoria Robertson / x6210vrober@Sarah Trotter / x2398strott@Sick and Disability Leaveder/SickDisLeaveSick Leave Control GuidelinesLindsey O’Connor / x3394loconn@ Nicole Fleck / x3371nfleck@Social Media Policy, City of Milwaukeeder/PoliciesSocial Security, W2 Verificationx2967, Comptroller’s OfficeJoAnn Nelson / x2320Telephone Issues – Cell or Desk PhoneComplete a RITS Ticket at: RITS Temporary Appointmentsder/PoliciesLindsey O’Connor / x3394loconn@ Kristin Urban / x8643krurban@Testing, general CityKristin Urban / x8643krurban@Lindsey O’Connor / x3394loconn@ Testing Accommodations, General CityKathy Verfurth / x3374kverfu@Kristin Urban / x8643krurban@Time Entry Login Training Opportunities, City employeesder/Training Tiffeny Hankins / x3650tlhanki@Andrea Knickerbocker/ x3387aknick@Transfer/Promotional Opportunities, City employees onlyjobs/TransPromo Travel Expense Reimbursement( for Candidates)Kristin Urban / x8643krurban@Therese Biernat / x8111tbiern@Tuition Benefit (Reimbursement) Programder/TuitionBenefit Tiffeny Hankins / x3650tlhanki@Andrea Knickerbocker/ x3387aknick@Unemployment Compensation, City employees only Monica Dickerson/x2108 mdicke@Unemployment Compensation, Milwaukee Officedwd.state.wi.us/ui/414-438-7713, MilwaukeeToll Free: 800-494-4944Unified Call Center (2489)Union Information, Activity, Notification Requirements and RepresentationNicole Fleck / x3371nfleck@United Healthcare members 1-800-741-8786Vacation and Transitional Vacation Account (TVA)der/Policies Nicole Fleck / x3371nfleck@Victoria Robertson / x6210vrober@Voice Mail Online Voicemail Features, Instructions, Manuals Garnishment Hotline for City of Milwaukee employees only)x2492, Comptroller’s OfficeWellness CenterZeidler Municipal Building, Market StreetTo schedule an appointment call:(414) 777-3413For Info and Hours go to:der/WYCMWellness Promotion, City employees der/WYCMRenee Joos / x2938rjoos@Crystal Flores / x2322cflore@Wellness…Your Choice Milwaukeeder/WYCM Workforce Health(414) 777-3410E-Mail:cityofmke@Wisconsin Fair Employment Act, City of Milwaukee Policyder/PoliciesWorkforce Demographicsder/ODOVictoria Robertson / x6210vrober@Worker’s Compensationder To report a claim call:1-844-MIL-CLMS or1-844-645-2567Worker’s Compensation, State of Wisconsin – Requests for Appeals, Booklets and Forms414-227-4381, Milwaukeedwd.state.wi.us/wcState Office Bldg, Room 330819 N. 6 St.Workplace Clinic for City EmployeesZeidler Municipal Building, Market Street entranceTo schedule an appointment call:414-777-3413To report a complaint:Renee Joos / x2938rjoos@Workplace Violence Prevention Policy, City of Milwaukeeder/PoliciesVictoria Robertson / x6210vrober@Sarah Trotter / x2398Strott@ ................
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