MEETING NOTICE AND AGENDA



State Rehabilitation Council Quarterly Meeting Wednesday, January 27, 2021 10:00 a.m. – 12:30 p.m.Thursday, January 28, 2021 10:00 a.m. – 12:30 p.m.Meeting Packet Table of Contents TOC \o "1-1" \h \z \u MEETING NOTICE AND AGENDA PAGEREF _Toc62038851 \h 2Item 1: Welcome and Introductions PAGEREF _Toc62038852 \h 6Item 3: Approval of the September 23-24, 2020 SRC Meeting Minutes PAGEREF _Toc62038853 \h 10Item 4: Consumer Satisfaction Survey Update PAGEREF _Toc62038854 \h 18Item 5: 2018-2020 California Statewide Assessment Report PAGEREF _Toc62038855 \h 20Item 7: Virtual Delivery Services Project PAGEREF _Toc62038856 \h 28Item 9: Adopt-a-Region Reports PAGEREF _Toc62038857 \h 29Item 13: Directorate Report PAGEREF _Toc62038858 \h 31Item 14: Order of Selection Overview PAGEREF _Toc62038859 \h 32Item 16: Overview of DOR’s 2021 Rulemaking Calendar PAGEREF _Toc62038860 \h 38Item 17: Overview of the Proposed Changes to Financial Participation Regulations and Loaned Property Regulations PAGEREF _Toc62038861 \h 39Item 18: Debrief and Recommendations Discussion PAGEREF _Toc62038862 \h 43Item 20: SRC Officer Elections PAGEREF _Toc62038863 \h 44Item 21: SRC Officer, Member, and Executive Officer Reports PAGEREF _Toc62038864 \h 46Item 22: Identification of Future Agenda Items PAGEREF _Toc62038865 \h 52CALIFORNIA STATE REHABILITATION COUNCIL (SRC)MEETING NOTICE AND AGENDAWednesday, January 27, 2021 10:00 a.m. – 12:30 p.m.Thursday, January 28, 2021 10:00 a.m. – 12:30 p.m.Public Participation OptionsVideo Conference Link: Zoom ID: 914 104 0013 and Passcode: 6r$5HtYkTeleconference Number: +1 408 638 0968 Meeting ID: 914 104 0013 and Passcode: 47653956When participating by phone, to unmute press *6 Email Your Comments: SRC@dor. Meeting AgendaPlease note: Times are listed with the agenda items to assist attendees joining the meeting virtually and by phone. These times are estimates and subject to change. The SRC may act on any item listed in the agenda.1. Welcome and Introductions (10:00 – 10:20 a.m.) Theresa Comstock, SRC ChairThe SRC will introduce themselves and welcome new members: Chanel Brisbane (representing Community Rehabilitation Programs)Ivan Guillen (representing Client Assistance Programs) Jonathan Hasak (representing Business, Industry, and Labor) Susan Henderson (representing Parent Training and Information Centers)Peter Mendoza (representing the State Independent Living Council) 2. Public Comment (10:20 – 10:25 a.m.) Members of the public will have the opportunity to comment on issues and concerns not included elsewhere on the agenda. Public?comment?relating to a specific agenda item will be taken at the end of the applicable agenda item?or prior to a vote.?? 3. Approval of the September 23-24, 2020 SRC Meeting Minutes (10:25 – 10:30 a.m.) 4. Consumer Satisfaction Survey Update (10:30 – 10:35 a.m.)Regina Cademarti, SRC Executive OfficerSRC members will receive an update on Consumer Satisfaction Survey distribution.5. 2018-2020 California Statewide Assessment Report (10:35 – 10:55 a.m.)Judy Gonzalez, Research Data Analyst II, Planning UnitMolly Foote, Research Data Analyst II, Planning UnitSRC members will be joined by the DOR Planning Unit staff who will discuss the final report summarizing the 2018-2020 CSA triennial cycle.6. Break (10:55 – 11:00 a.m.)7. Virtual Delivery Services Project (11:00 a.m. – 12:00 p.m.)SRC members will learn about the Virtual Delivery Services (VDS) Project started in the DOR Inland Empire District. This project created a virtual delivery services platform to provide vocational rehabilitation services to consumers and a virtual Student Assistant & Peer Mentorship project.8. Break (12:00 – 12:05 p.m.)9. Adopt-a-Region Reports (12:05 – 12:30 p.m.)SRC members will report out from their recent Adopt-a-Region discussions.10. Recess until 10:00 a.m. Thursday, January 28, 2021 Agenda for Thursday, January 28, 202111. Reconvene, Welcome, and Introductions (10:00 – 10:05 a.m.)Theresa Comstock, SRC Chair12. Public Comment (10:05 – 10:10 a.m.) Members of the public will have the opportunity to comment on issues and concerns not included elsewhere on the agenda. Public?comment?relating to a specific agenda item will be taken at the end of the applicable agenda item?or prior to a vote.?? 13. Directorate Report (10:10 – 10:50 a.m.)Joe Xavier, DOR Director and Andi Mudryk, DOR Chief Deputy Director, will report on leadership and policy topics of interest. National, state, and departmental updates will be provided. SRC members will have the opportunity to ask questions and have an interactive discussion.14. Order of Selection Overview (10:50 – 11:00 a.m.)Maryann Martinez, Associate Budget Analyst, Budgets, Fiscal Forecasting and Research SectionThe SRC members will receive an overview of the Order of Selection for Vocational Rehabilitation Services. 15. Break (11:00 – 11:05 a.m.)16. Overview of DOR’s 2021 Rulemaking Calendar (11:05 – 11:15 a.m.)DOR Office of Legal Affairs and RegulationsSRC members will learn about the status of anticipated regulation projects.17. Overview of the Proposed Changes to Financial Participation Regulations and Loaned Property Regulations (11:15 – 11:45 a.m.)Kathi Mowers-Moore, Deputy Director, Vocational Rehabilitation Policy and Resources Division Daisy Hughes, Attorney III, DOR Legal Affairs and RegulationsSRC members will receive an overview of the draft text of proposed amendments to the financial participation regulations and loaned property regulations and be given the opportunity to provide input.? 18. Debrief and Recommendations Discussion (11:45 a.m. – 12:00 p.m.)SRC members will debrief from the meeting discussions and discuss, draft, and potentially adopt recommendations. The SRC’s policy recommendations reflect the Council’s efforts to review, analyze and advise DOR on the performance and effectiveness of California’s VR program, a function of the SRC required by federal law.19. Break (12:00 – 12:05 p.m.) 20. SRC Officer Elections (12:05 – 12:10 p.m.)Members will elect the SRC Chair, Vice-Chair, and Treasurer to serve through September 2021. 21. SRC Officer, Member, and Executive Officer Reports (12:10 – 12:25 p.m.)22. Identification of Future Agenda Items (12:25 – 12:30 p.m.)Regina Cademarti, SRC Executive Officer23. Adjourn (12:30 p.m.) *PUBLIC COMMENTSPublic?comment?relating to a specific agenda item will be taken at the end of the applicable agenda item?or prior to a vote. Public comments on matters?not?on the agenda are taken at the beginning of the meeting. A speaker will have?up to three minutes?to make public comments and may not relinquish his or her time allotment to another speaker. Non-English speakers who utilize translators to make public comment will be allotted no more than six minutes unless they utilize simultaneous translation equipment. The SRC is precluded from discussing matters not on the agenda; however, SRC members may ask questions for clarification purposes. MEETING NOTICE AND AGENDAThis meeting notice and agenda is posted on the?SRC webpage. Supplemental meeting materials will be available for public viewing at the meeting site. All times indicated and the order of business are approximate and subject to change. *The meeting will adjourn upon completion of the agenda. Interested members of the public may join virtually or use the teleconference line to listen to the meeting and/or provide public comment. The SRC is not responsible for unforeseen technical difficulties that may occur and is not obligated to postpone or delay its meeting in the event of unforeseen technical difficulties with the teleconference line or virtual meeting room. REASONABLE ACCOMMODATIONSIf you require a disability-related accommodation, materials in alternate format or auxiliary aids/services, please call (916) 558-5897 or email?SRC@dor. five days prior to the meeting. Any requests received after this date will be given consideration, but logistical constraints may not allow for their fulfillment. CONTACT PERSONRegina Cademarti, SRC Executive Officer, SRC@dor., (916) 558-5897.Agenda Item 1Wednesday, January 27, 2021Item Name: Welcome and IntroductionsItem Type: InformationAgenda Description: The SRC members will introduce themselves and welcome new members:Chanel Brisbane (representing Community Rehabilitation Programs)Ivan Guillen (representing Client Assistance Programs) Jonathan Hasak (representing Business, Industry, and Labor) Susan Henderson (representing Parent Training and Information Centers)Peter Mendoza (representing the State Independent Living Council) Attachment(s): Attachment 1 – Governor Newsom Appointments Press Release 10.2.2020Attachment 2 – SRC Member Appointment Chart Agenda Item 1, Attachment 1Governor Newsom Appointments Press Release Governor Newsom Announces Appointments 10.2.20Published:?Oct 02, 2020SACRAMENTO –?Governor Gavin Newsom today announced?the following appointments:Chanel J. Brisbane, of San Francisco, has been appointed to the State Rehabilitation Council. Brisbane has been Director of Jobs at Best Buddies International in California since 2020. She held multiple positions at Best Buddies International from 2017 to 2020, including Employment Consultant, Manager of Job Development and Program Supervisor of Jobs. She is a member of the San Francisco Chamber of Commerce. This position does not require Senate confirmation and there is no compensation. Brisbane is a Democrat.Ivan Y. Guillen, of San Diego, has been appointed to the State Rehabilitation Council. Guillen has been Client Assistance Program Advocate at Disability Rights California since 2005. He was Qualified Mental Health Professional at New Alternatives Inc. from 2004 to 2005. Guillen was a Caregiver at Genesis Developmental Services from 2002 to 2004. This position does not require Senate confirmation and there is no compensation. Guillen is a Democrat.Jonathan Hasak, of El Cerrito, has been appointed to the State Rehabilitation Council. Hasak has been Senior Director of Scalable Solutions at Year Up since 2019. He held multiple positions at Year Up from 2016 to 2019, including Director of Public Policy and Government Affairs and Manager of Public Policy and Government Affairs. He was Associate Director at the Massachusetts Metro North Workforce Board from 2015 to 2016. Hasak was Data Inquiry Facilitator at Boston Public Schools from 2014 to 2015 and was a Special Education Teacher in the Oakland Unified Schools District from 2010 to 2013. He was a Teaching Fellow and Researcher at Harvard University from 2013 to 2016. He is a member of the National Skills Coalition California Leadership Council. Hasak earned a Master of Education degree in education policy and management from Harvard University. This position does not require Senate confirmation and there is no compensation. Hasak is a Democrat.Susan R. Henderson, of Berkeley, has been appointed to the State Rehabilitation Council. Henderson has been Executive Director at the Disability Rights Education and Defense Fund since 2008. She held multiple positions at the Disability Rights Education and Defense Fund from 1997 to 2008, including Director of Administration and Managing Director. She was Law Firm Administrator at Adams, Broadwell, Joseph and Cardozo from 1993 to 1997 and Law Firm Manager at King, Shapiro, Mittelman and Buchman from 1993 to 1994. Henderson earned a Master of Business Administration degree from California State University, East Bay. This position does not require Senate confirmation and there is no compensation. Henderson is a Democrat.Peter T. Mendoza, of Elk Grove, has been appointed to the State Rehabilitation Council. Mendoza has been Owner at MendozaGo Personal Assistant Services LLC since 2015 and Director of Advocacy and Special Projects at the Marin Center for Independent Living since 2015. He was an Advocacy Team Leader at the Marin Center for Independent Living in 2014. Mendoza was Systems Change Coordinator and a Community Organizer at the Independent Living Resource Center of San Francisco from 2013 to 2014 and a Program Manager and Client Assistance Program Coordinator at the Center for Independent Living from 2010 to 2012. He was a Community Service Officer at the St. Mary’s College of California Public Safety Department from 2001 to 2010. This position does not require Senate confirmation and there is no compensation. Mendoza is a Democrat.2286000-57150Agenda Item 1, Attachment 2SRC Member Appointment ChartAgenda Item 1, Attachment 2SRC Member Appointment ChartSRC Member Appointment Chart (As of 1.2021)Member NameTermAppointment DateEndDateMember TypeInez De OcioSecondSep 8 2018Sep 7 2021Voc. Rehab CounselorLaQuita WallaceSecondSep 8 2018Sep 7 2021Business, Industry, and LaborMarcus WilliamsSecondSep 8 2018Sep 7 2021Business, Industry, and LaborTheresa ComstockSecondSep 8 2019Sep 7 2022Disability Advocacy GroupBenjamin AvilesSecond Sep 8 2020Sep 7 2023Applicant or Recipient of Voc. Rehab ServicesNicholas WavrinSecond Sep 8 2020Sep 7 2023State Education AgencyKecia WellerSecond Sep 8 2020Sep 7 2023Disability Advocacy GroupChanel BrisbaneFirst(Partial Term)Sep 25 2020Sep 7 2022Community Rehab Program Ivan GuillenFirst(Partial Term)Sep 25 2020Sep 7 2021Client Assistant ProgramJonathan HasakFirst(Partial Term)Sep 25 2020Sep 7 2022Business, Industry, and LaborSusan HendersonFirst(Partial Term)Sep 25 2020Sep 7 2022Parent Training and InformationPeter MendozaFirst(Partial Term)Sep 25 2020Sep 7 2022State Independent Living CouncilThree vacancies: (1) Business, Industry, and Labor, (1) Workforce Development Board, and (1) Native American Vocational Rehab ProjectTerm: Three (3) years; a member appointed to fill a vacancy occurring prior to the expiration of the term for which a predecessor was appointed, shall be appointed for the remainder of such term. Members cannot serve for more than two (2) consecutive terms.Agenda Item 3Wednesday, January 27, 2021Item Name: Approval of the September 23-24, 2020 SRC Meeting MinutesItem Type: ActionBackground: The SRC members will review and vote to approve the minutes from the last SRC quarterly meeting on September 23-24, 2020.Attachment(s): Attachment 1 – September 23-24, 2020 Draft SRC Meeting Minutes Agenda Item 3, Attachment 1 Draft September 23-24, 2020 SRC Meeting MinutesDraft California State Rehabilitation Council (SRC)Quarterly MeetingSeptember 23-24, 202010:00 a.m. – 12:00 p.m.Virtual meeting through Blackboard Collaborate with conference call option. Attendance SRC Members Theresa Comstock, Marcus Williams, Benjamin Aviles, Inez De Ocio, LaQuita Wallace, Nick Wavrin, Kecia Weller, and Joe XavierDOR Staff Maria Aliferis-Gjerde, Kate Bjerke, Cindy Chiu, Brian Connors, Victor Duron, Mark Erlichman, Jessica Grove, Lisa Harris, Donna Hezel, Trung Le, Andi Mudryk, Josefina Notsinneh, Rowena Okada, Conan Petrie, Karen Shrawder, Suhail Syed, Maria TurrubiartesMembers of the Public Sheri Boyd, Leslie Ann Gibbons, Dr. Michelle Hernandez, Rebecca Hoyt, Jaqueline Jackson, Matthew Kristano, Cheryl Kasai, Danny Marquez, Ashneek Nanua, John PonceWednesday, September 23, 2020Welcome and Introductions SRC Chair Theresa Comstock called the meeting to order at 10:00 a.m. and a quorum was established. SRC members, DOR staff, and members of the public introduced themselves.Public Comment There were no public comments on issues and concerns not included elsewhere on the agenda. Directorate Report Joe Xavier, DOR Director, and Andi Mudryk, DOR Chief Deputy Director, updated the SRC on National, State, and departmental news. Highlights included:Congratulating Benjamin Aviles, Nick Wavrin, and Kecia Weller on their reappointment to the SRC. They will each be serving their second term. The length of the new term is three years. Acknowledgement of National Rehabilitation Awareness Week, Deaf Awareness Week, and National Employ Older Workers Week. Acknowledgement of the appointment of Andi Mudryk to DOR’s Chief Deputy Director position. Reallotment Dollars. California DOR requested and received 25.5 million in reallotment dollars. Apprenticeships. DOR is a commissioner to Interagency Advisory Committee on Apprenticeship. The committee provides advice and guidance to the Administrator of Apprenticeship and Chief of the Division of Apprenticeship Standards on apprenticeship programs, standards, and their work as it applies to people with disabilities. Preschool Development Grant. DOR is on the State stewardship team for a preschool development grant. The purpose of the grant is to advance the early learning and development of children including youth with disabilities. Master Plan on Aging. This plan will be developed by December 2020 and will be used by state government, local communities, and private organizations to build environments that promote an age friendly California. It will aim to better coordinate services at the State and local level for the aging population.RSA Monitoring Report Response. In March 2018, the Rehabilitation Services Administration (RSA) conducted a monitoring visit of DOR. Areas of RSA interest included student services, supported employment, the collection of third-party match, quality and quantity of services, closures of consumers under 25 and not employed, and need for increased internal controls. DOR recently received this report and is drafting their response.Future Planning. DOR is looking at initiatives to further the goals of the State Plan. Initiatives include discussion about redesigning vocational rehabilitation services, centralizing, and streamlining business processes, and looking at DOR’s identity as an organization. Diversity and Inclusion Statewide Effort. To improve diversity and inclusion opportunities for California state employees, DOR is part of the effort to improve diversity representation in State employment including disability. The Limited Examination and Appointment Program (LEAP) is being reviewed to see how it is working and what improvements need to be made to increase disability representation and the number of people of disabilities of all levels working for the State. Three public comments included: Emphasizing the importance of vendors training for career planning, job placement, and post-placement support. Obtaining clarification to DOR’s response date to the March 2018 RSA monitoring report is October 5, 2020. Asking if service budgets for programs will be impacted due to budget cuts. DOR stated there is no intention to compromise services to consumers. Work Incentive Planners SRC members were joined by presenters, Brian Connors and Karen Schrawder, from DOR’s Social Security Programs Section to learn about DOR’s Work Incentives Planners (WIPs). Presenters spoke about the following:The role of WIPs to provide individualized information to DOR’s consumers who receive Supplemental Security Income (SSI) and/or Social Security Disability Insurance (SSDI). The WIP goals, their success rate, and how the WIPs are meeting with DOR consumers remotely since COVID-19.Public comment clarified DOR orientations do mention WIP services and WIPs attend the orientation speaking generally about Work Incentives. Update on the Consumer Satisfaction Survey Rowena Okada, Chief of Budgets, Fiscal Forecasting & Research?Section and Suhail Syed, Executive Officer, Strategic initiatives Office joined the SRC to provide updates on the next Consumer Satisfaction Survey (CSS). Highlights included: The new CSS was translated into different languages. The adjusted sample size time frame was discussed including moving the time period from the calendar year of January to December to now the State Fiscal Year of July 2019-June 2020. Preliminary CSS data information may be available by the January 2021 quarterly meeting. State Plan Update SRC members were joined by Suhail Syed, Executive Advisor of the Strategic Initiative Offices and learned the new Unified State Plan was released and available on the DOR website. The effective dates are July 1, 2020 through June 30, 2024. Approval of the July 2020 SRC Quarterly Meeting Minutes Motion: It was moved/seconded (Williams/Wavrin) to approve the July 2020 meeting minutes. Motion was approved 5-0-0. (Yes – Aviles, Comstock, Wavrin, Weller, Williams), (No - 0) (Abstain – 0) Selection of 2021 SRC Meeting Dates The following dates were set for future SRC meeting dates.DateMeeting TypeDecember 16, 2020Executive Planning CommitteeJanuary 27-28, 2021Quarterly MeetingMarch 17, 2021Executive Planning CommitteeApril 28-29, 2021Quarterly MeetingJune 2, 2021Executive Planning CommitteeJuly 14-15, 2021Quarterly MeetingAugust 11, 2021Executive Planning CommitteeSeptember 22-23, 2021Quarterly MeetingThursday, September 24, 2020Reconvene, Welcome and Introductions SRC Chair Theresa Comstock called the meeting to order at 10:00 a.m. and a quorum was established. SRC members, DOR staff, and members of the public introduced themselves.Public Comment Public comment announced the California Association of Social Rehabilitation Agencies (CASRA) fall conference. This virtual event will be held on October 15, October 22, and October 29. Election of the Nominating Committee and SRC Officer Election Update SRC members elected Inez De Ocio, Nick Wavrin, Marcus Williams, and alternate Benjamin Aviles to the nominating committee. (Yes – Aviles, Comstock, Wallace, Wavrin, Williams), (No - 0) (Abstain – 0) (Absent-Weller)The Nominating Committee meeting will meet to develop a slate of candidates for the election of the SRC Officers. The election will take place during the January 27-28, 2021 SRC quarterly meeting.Adopt-a-Region Reports SRC members reported out from their recent Adopt-a-Region discussions.Student Services SRC members were joined by Lisa Harris, Chief, DOR Cooperative Programs Section, Donna Hezel, Regional Director, DOR San Jose District, and Trung Le, Regional Director, DOR Orange/San Gabriel Districtfor a discussion on DOR’s Student Services and how DOR is ensuring student services are delivered with schools closing/distance learning. Highlights included:Virtual Service Delivery. After feedback from the education cooperative programs, a virtual service delivery crosswalk was formed to help in adapting DOR services to a virtual model. This would help ensure consumers would continue to receive services in response to the COVID-19 pandemic. The cooperative programs would provide consumers with virtual workshops, virtual classes, and virtual meetings. Feedback reported from the cooperative programs show the consumers liked the individual attention the virtual model provides.Collaboration. DOR collaborates with Local Education Agencies and one-stop centers to find resources to help students and their families. DOR is providing non-cooperative program schools presentations on student services, orientations, and workshops virtually. Some DOR districts have a student services orientation video on Google classroom to reach out to students and staff. Statewide monthly calls. Each month the DOR student services staff meet and report out on best practices and share student success stories. Concerns with Work Experience. Since COVID-19 it is a known issue schools are limiting or not providing work experiences due to liability and COVID-19 health concerns. This is a known hurdle and DOR is recommending opportunities for students to be placed in virtual job placements. If the consumer agrees and the school allows it, consumers are being placed in a non-virtual work experience.VR Connections Project Mark Erlichman, DOR Deputy Director, VR Employment Division and Conan Petrie, Staff Services Manager III, Program Support Branchupdated the SRC members on the progress of the VR Connections (VRC) Project. VRC employs a web-based portal to enhance collaboration between DOR staff, consumers, and vendors. Highlights included:Portal ideas. DOR received over 200 ideas from the field and community of what the portal should look like and include. It is anticipated that January 2021 will be the first release of the portal. Portal features are anticipated to include a user dashboard, DOR news (office hours/holidays, maintenance or emergency announcements), review and approvals of Individualized Plan for Employment (IPE), expediting authorizations to vendors, and automated verification of goods and services. Consumer and vendor impact. With expedited IPE approval, services to consumers and authorizations can be initiated quicker.Future enhancements. There are plans for the portal to allow providers to upload documents associated with receipt of services, inquire on the status of authorizations, apply for services, and the ability to communicate with the vocational rehabilitation team. Items being considered for the portal include remote counseling, payment status, consumer self-advocacy tools, consumer electronic payment, electronic document process, invoicing and uploading of supporting documentation. Presenters confirmed the portal is tested for accessibility. Public comment was made to consider the needs of small businesses/vendors with the VR Connections project and when developing any enhancements to the portal.Debrief and Recommendations Discussion SRC members debriefed from this quarterly meeting discussions. Discussion included: Work Incentive Planners. Members want to learn more about the gaps in services for consumers who receive SSI/SSDI. For example, a consumer on SSI/SSDI is working at an entry level position in company. If this consumer wanted to advance in their career that increases their income, they can lose their benefits. It was questioned whether the WIPs could provide this financial planning information to consumers or could vendors provide this information to consumers. Members would like to get more information from the WIPs about this concern and find out if they provide the financial planning to consumers. Chair Comstock suggested this be added as a meeting agenda topic which could result in a workgroup to discuss this further. SRC Officer, Member, and Executive Officer Reports SRC Officers, members, and the SRC Executive Officer provided brief reports including: Vice-Chair Williams will be participating in a call with Trung Le, Regional Director, DOR Orange/San Gabriel District about Project Search for individuals to obtain work experiences with Kaiser Permanente.Treasurer Aviles reviewed the SRC operating expenses and noted no concerns. Member Wavrin announced the State Superintendent of Public Instruction Tony Thurmond appointed Heather Calomese as the new Director of the Special Education Division.The Executive Officer updated members that the SRC Annual Report was being prepared and confirmed with members the report will be reviewed and approved at the December 2020 Executive Planning Committee.Identification of Future Agenda Items The following items were noted for possible items for the upcoming SRC quarterly meetings:Office of Administrative Hearing DecisionsApproval of Administrative Law JudgesRegulations updateVirtual Service DeliveryConsumer Satisfaction SurveyComprehensive Statewide Assessment Work Incentive PlannersAdjourn The SRC quarterly meeting was adjourned at 12:00 p.m. Agenda Item 4Wednesday, January 27, 2021Item Name: Consumer Satisfaction Survey UpdateItem Type: InformationAgenda Description: SRC members will receive an update on Consumer Satisfaction Survey distribution.Background: The SRC is federally-mandated to conduct a review and analysis of consumer satisfaction with vocational rehabilitation services. This is done through the annual Consumer Satisfaction Survey. The Rehabilitation Act 34 CFR § 361.17 (h)(4) - Requirements for a State Rehabilitation Council indicates the SRC shall:To the extent feasible, conduct a review and analysis of the effectiveness of, and consumer satisfaction with -(i)?The?functions?performed by the?designated State agency;(ii)?The?vocational rehabilitation services?provided by?State?agencies and other public and private entities responsible for providing?vocational rehabilitation services?to individuals with disabilities under the Act; and(iii)?The?employment outcomes?achieved by eligible individuals receiving services under this part, including the availability of health and other employment benefits in connection with those?employment outcomes.In July 2019, the SRC submitted a memo to DOR with suggested updates, modifications, and considerations for incorporation into the Consumer Satisfaction Survey (CSS). Afterwards, a workgroup of DOR team members convened to consider these suggestions. At the January 2020 SRC quarterly meeting, this workgroup presented on the proposed modifications to the CSS. The SRC was supportive of the modifications and offered minor changes, which were incorporated. In August 2020, the SRC and DOR came to the final version of the CSS. This new survey instrument represents the combined effort of the SRC and DOR to assess consumer satisfaction and to evaluate the effectiveness of the vocational rehabilitation program.Attachment(s): None Agenda Item 5Wednesday, January 27, 2021Item Name: 2018-2020 California Statewide Assessment ReportItem Type: InformationAgenda Description: SRC members will be joined by the DOR Planning Unit staff, Judy Gonzalez, Research Data Analyst II and Molly Foote, Research Data Analyst II who will discuss the final report summarizing the 2018-2020 CSA triennial cycle.Background: The Comprehensive Statewide Assessment (CSA) is a study of the vocational rehabilitation (VR) needs of individuals with disabilities in California, undertaken by the DOR and in partnership with State Rehabilitation Council (SRC). Required by the federal Rehabilitation Act of 1973, as amended by the federal Workforce Innovation Opportunity Act, the CSA informs the goals and priorities of DOR’s State Plan and DOR’s understanding of its consumers and their service needs. It assesses the VR needs of our consumers with a focus on five areas: individuals with most significant disabilities, those from the minority communities and unserved/underserved populations, those who are served through other components of the workforce development system, youth and students with disabilities, and the need for Community Rehabilitation Programs (CRP) and CRP services statewide. Once approved, the CSA is published on the DOR website and submitted to the Rehabilitation Services Administration.Attachment(s): Attachment 1 – Presentation Slides: 2020 CSA OverviewAttachment 2 – Comprehensive Statewide Assessment Report (see separate attachment) Agenda Item 5, Attachment 1 Presentation Slides: 2020 CSA OverviewSlide 1Slide 2Slide 3Slide 4Slide 5Slide 6Slide 7Slide 8Slide 9Slide 10Slide 11Slide 12Slide 13Agenda Item 7Wednesday, January 27, 2021Item Name: Virtual Delivery Services ProjectItem Type: InformationAgenda Item Description: SRC members will learn about the Virtual Delivery Services (VDS) Project started in the DOR Inland Empire District. This project created a virtual delivery services platform to provide vocational rehabilitation services to consumers and a virtual Student Assistant & Peer Mentorship project.Background: This will be the first time the SRC has listened as a full committee to a presentation on VDS. On July 28, 2020, the DOR Inland Empire District staff presented about the VDS to SRC Member, Nick Wavrin.Attachment(s): Attachment 1 – Virtual Delivery Services PowerPoint (see separate attachment)Attachment 2 – Student Services Assistant PowerPoint (see separate attachment)Agenda Item 9Wednesday, January 27, 2021Item Name: Adopt-a-Region Reports Item Type: Information Agenda Description: SRC members will report out from their recent Adopt-a-Region discussions.Background: Through the Adopt a Region program, each SRC member is paired up with a DOR Regional Director. The goal is to meet (either in-person or by phone) once a quarter. This is a great opportunity for SRC members to build connections with the District leadership and learn about local issues, activities, and opportunities. Attachment(s):Attachment 1 – SRC Member Adopt-a-Region AssignmentsAgenda Item 9, Attachment 1 SRC Member Adopt-a-Region AssignmentsDOR District/RegionDOR Regional DirectorAssigned SRC MemberNorthern SierraJay OnaschLaQuita WallaceGreater East BayCarol AschMarcus WilliamsSan JoseDonna HezelMarcus WilliamsSanta BarbaraSusan MathersTheresa ComstockInland EmpireRobert LoeunBenjamin AvilesVan Nuys/FoothillWan-Chun ChangKecia WellerGreater Los AngelesMaria TurrubiartesNicolas WavrinLos Angeles South BaySusan SeniorBenjamin AvilesAgenda Item 13 Thursday, January 28, 2021Item Name: Directorate Report Item Type: Information and Discussion Background: Each SRC quarterly meeting includes an in-depth report from the DOR Directorate on federal, state and department issues of interest. SRC members engage with the Directorate to ask questions, provide input, discuss challenges, and identify opportunities.Attachment(s): NoneAgenda Item 14Thursday, January 28, 2021Item Name: Order of Selection OverviewItem Type: InformationAgenda Item Description: The SRC members will receive an overview of the Order of Selection for Vocational Rehabilitation Services. Background: The CFR § 361.17 (h)(1)(i) - Requirements for a State Rehabilitation Council indicates the SRC shall:(1)?Review, analyze, and advise the?designated State unit?regarding the performance of the?State?unit's responsibilities under this part, particularly responsibilities related to -(i)?Eligibility, including order of selection;Under the Order of Selection process, California has three priority categories in the following order: Priority Category 1, Individual With A Most Significant Disability; Priority Category 2, Individual With A Significant Disability; and Priority Category 3, Individual With a Disability. The DOR will serve all individuals with most significant disabilities first, and once all individuals with most significant disabilities have been served, DOR will serve individuals with significant disabilities. The DOR will place all individuals with a disability on a waitlist when Priority Category 3 is not being served.After an individual is found eligible for VR services, the VR Counselor evaluates the functional limitations, anticipated services needed, and the duration of the services to identify the level of significance of disability. Factors that cannot be used in determining the Level of Significance of Disability of eligible individuals include: residency, type of disability, age, race, color, or national origin, referral source, type of expected employment outcome, need for or anticipated cost of specific VR services required for an individual’s plan for employment, nor an individual’s or family’s income level. The Level of Significance of Disability is used to determine the applicable Order of Selection priority category. Since 1995, DOR has operated the VR program under a Declaration of Order of Selection due to inadequate resources to provide VR services to all individuals with disabilities in California. Annually, DOR reviews projected resources and projected costs for each state fiscal year, which starts July 1 and ends June 30, as provided by California Code of Regulations, title 9, section 7052(a), and determines whether the projected resources continue to be inadequate to meet all the projected costs for state fiscal year. If projected resources remain inadequate to provide VR services to all individuals with disabilities in California, a new Order of Selection is issued, before June 30, informing the public that projected resources are not adequate to serve all eligible individuals, and lists the priority categories which can be served during the next state fiscal year. Priority Category 1: Individual With A Most Significant Disability An individual with a disability who has a serious limitation in terms of employment in at least four functional capacity areas; is expected to require multiple VR services over an extended period of time (more than six months); and has one or more physical or mental disabilities. Priority Category 2: Individual With A Significant Disability An individual who the Social Security Administration has determined is eligible for Social Security benefits as a result of a disability or blindness; or, an individual who meets the following three criteria: has a serious limitation in terms of employment in at least one functional capacity area; is expected to require multiple VR services over an extended period of time (more than six months); and has one or more physical or mental disabilities resulting from another disability or a combination of disabilities as determined by the basis of an assessment for determining eligibility and VR needs to cause comparable substantial functional limitation in accordance with 34 C.F.R. 361.5(c)(30(iii). Priority Category 3: Individual With a Disability An individual with a disability who has at least one limitation in terms of employment in any functional capacity area; and, is not expected to require multiple VR services over an extended period of time. SRC members are sent the formal and plain language Order of Selection when issued and any modifications throughout the year. Attachment(s): Attachment 1 – Modification, Order of Selection, November 2, 2020Attachment 2 – Plain Language Version - Modification, Order of Selection, November 2, 2020 Agenda Item 14, Attachment 1 Modification, Order of Selection, November 2, 2020Gavin Newsom,GovernorState of CaliforniaHealth and Human Services AgencyMODIFICATIONEFFECTIVE NOVEMBER 2, 2020TODECLARATION OF ORDER OF SELECTION FOR VOCATIONAL REHABILITATION SERVICESISSUED JUNE 30, 2020Whereas, on August 18, 1995, the Department of Rehabilitation (Department) first declared that the Department was under Order of Selection for Vocational Rehabilitation Services and determined that no priority categories could then be served; and,Whereas, on June 30, 2020, as the Department’s Director, I declared that projected resources were not adequate to serve all individuals in priority categories defined in California Code of Regulations, title 9, section 7053; and that effective July 1, 2020, resources were adequate to serve individuals in Priority Category One and Priority Category Two who apply on or before June 30, 2021, and individuals in Priority Category Three, who applied on or before August 31, 2019, including individuals who were on the Waiting List at that time; and,Whereas, the Department has since reviewed projected resources and projected costs for state fiscal year 2020-21, which started July 1, 2020, and ends June 30, 2021, as provided by California Code of Regulations, title 9, section 7052(a), and determined that projected resources are adequate to meet projected costs for state fiscal year 2020-21 for all three Priority Categories and a modification to the declaration is warranted as such: projected resources are sufficient to serve eligible individuals with the most significant disabilities, Priority Category One, eligible individuals with significant disabilities, Priority Category Two, and all other eligible individuals with disabilities, Priority Category Three, who apply on or before June 30, 2021 and have not withdrawn their application or been removed from the Waiting List due to failure to confirm continued interest in receiving vocational rehabilitation services.Now, therefore, I, Joe Xavier, Director of the Department of Rehabilitation, declare that effective November 2, 2020, other eligible individuals with disabilities, Priority Category Three, who apply on or before June 30, 2021, including individuals who are currently on the Waiting List, shall be served in addition to those declared eligible by Declaration dated July 1, 2020.Dated: November 2, 2020Original signature on file3657600-254000Joe XavierDirectorAgenda Item 14, Attachment 2 Plain Language Version - Modification, Order of Selection, November 2, 2020ORDER OF SELECTIONFOR VOCATIONAL REHABILITATION SERVICESEffective NOVEMBER 2, 2020On November 2, 2020, DOR Director Xavier issued a modification to the Order of Selection for fiscal year July 1, 2020 – June 30, 2021. The order of selection is:DOR will serve individuals in Categories 1 and 2 who apply on (or before) June 30, 2021. DOR will serve individuals in Category 3 who applied on (or before) June 30, 2021, including individuals on the waiting list. Agenda Item 16Thursday, January 28, 2021Item Name: Overview of DOR’s 2021 Rulemaking CalendarAgenda Description: SRC members will learn about the status of anticipated regulation projects.Item Type: InformationAttachment(s): NoneAgenda Item 17Thursday, January 28, 2021Item Name: Overview of the Proposed Changes to Financial Participation Regulations and Loaned Property Regulations Item Type: For InputAgenda Description: SRC members will receive an overview of the draft text of proposed amendments to the financial participation regulations and loaned property regulations and be given the opportunity to provide input.? Background:Since 2019, the DOR has kept the SRC informed on Financial Participation Regulations proposed policy changes. The SRC recommendation 2019.2, stated the SRC would like to continue discussions with DOR regarding resulting policy changes and impacts. Attachment(s): Attachment 1 – 2019 DOR Response to the SRC Recommendations Attachment 2 – PROPOSED REG DRAFT TEXT 1 19 21 (see separate attachment)Agenda Item 17, Attachment 1 2019 DOR Response to the SRC Recommendations MemorandumTo:Marcus WilliamsVice-Chair, State Rehabilitation CouncilFrom:Joe XavierDirector, Department of RehabilitationKelly HargreavesChief Deputy Director, Department of Rehabilitation Cc:Department of Rehabilitation Deputy DirectorsState Rehabilitation Council MembersDate:November 5, 2019Subject: Response to State Rehabilitation Council Recommendations 2019.1 and 2019.2The Department of Rehabilitation (DOR) presents the following responses to the recommendations adopted on June 13, 2019 by the State Rehabilitation Council (SRC). The DOR looks forward to continued collaboration with the SRC to maximize the employment and independence for people with disabilities. SRC Recommendation 2019.1 - Client Assistance Program Materials The SRC recommends that all local DOR offices consistently and prominently display Client Assistance Program materials in the reception areas. The Client Assistance Program will provide these materials free of charge to DOR.DOR Response to SRC Recommendation 2019.1The Client Assistance Program is an excellent service available to support DOR consumers. The SRC Executive Officer will coordinate with CAP and DOR VR Employment Division representatives on next steps for distributing and displaying the materials. DOR encourages CAP to also provide materials in alternative formats. SRC Recommendation 2019.2 - Financial Participation In light of DOR’s funding challenges, the SRC appreciates the communication and partnership to identify cost mitigation strategies. As a result, the SRC supports DOR’s proposed conceptual changes to the financial participation policy. The SRC would like to continue discussions with DOR regarding resulting policy changes and impacts.Additionally, the SRC appreciates DOR’s thorough communication during the June 12 – 13, 2019 meeting (along with prior meetings) regarding funding changes and considerations, and that as a result, a potential challenge is that DOR may not have sufficient funds to provide VR services to all individuals who apply. The SRC would like to remind DOR of the following federal guidance: “There is no Federal requirement that the financial need of individuals be considered in the provision of vocational rehabilitation services” (34 CFR § 361.54) and encourages all DOR team members to keep this guidance in mind during discussions with consumers.July 22, 2019 Addendum: to provide clarify to the above statement, the SRC’s Executive Planning Committee offers the following addendum: DOR field staff should be reminded that an individual's case expenditures should not be discussed with consumers or be a consideration in the provision of goods and services.DOR Response to SRC Recommendation 2019.2 The SRC’s consideration, feedback and support of the proposed changes to DOR’s financial participation policy is greatly appreciated. DOR will keep the SRC involved as an active partner, particularly regarding policy changes that may impact consumers.Per federal and state regulations, DOR is required to provide information related to cost of services to assist an applicant or consumer with exercising informed choice. Additionally, the DOR is required to ensure that the Individualized Plan for Employment (IPE) is developed and implemented in a manner that provides the individual with the opportunity to exercise informed choice in selecting services, service providers, and methods for procuring services. The information is not used to persuade or influence a consumer, but rather is provided as part of the informed choice and the IPE development process. Regulatory language details the purpose and utilization of communication regarding cost and expenditures. For the regulatory language, please refer to the following sections of the California Code of Regulations. DOR representatives are available to discuss and review this regulatory language with the SRC during a future meeting.§ 7029.6. Informed Choice§ 7130. Mandatory Procedures for Development of the Individualized Plan for Employment (IPE); Review; Amendment.Agenda Item 18Thursday, January 28, 2021Item Name: Debrief and Recommendations Discussion Item Type: DiscussionAgenda Description: SRC members will debrief from the meeting discussions and discuss, draft, and potentially adopt recommendations. The SRC’s policy recommendations reflect the Council’s efforts to review, analyze and advise DOR on the performance and effectiveness of California’s VR program, a function of the SRC required by federal law.Attachment(s): NoneAgenda Item 20Thursday, January 28, 2021Item Name: SRC Officer ElectionsItem Type: ActionAgenda Description: Members will elect the SRC Chair, Vice-Chair, and Treasurer to serve through September 2021. Background: On November 12, 2020, the SRC Nominating Committee met and selected the slate of candidates for this SRC officer election. In accordance with SRC Bylaws, Article V (B)(2), at the meeting at which the election is held, and subsequent to the announcement of the slate, the floor shall also be open to nominations.Attachment(s): Attachment 1 – 2021 Slate of Candidates Agenda Item 20, Attachment 1 2021 Slate of CandidatesThe Nominating Committee is pleased to present the 2021 slate of candidates for the SRC Officer Election. ?State Rehabilitation Council Officers Chair: Theresa ComstockVice-Chair: Nick WavrinTreasurer: Benjamin AvilesAgenda Item 21Thursday, January 28, 2021Item Name: SRC Officer, Member, and Executive Officer ReportsItem Type: Information Background: The SRC Officers, Members, and Executive Officer will share any information.Attachment(s): Attachment 1 – Adopt-a-Region - New SRC Member Assignments Attachment 2 – Department of Rehabilitation District and Branch Office MapAttachment 3 – Department of Rehabilitation District and Branch Office Map – Accessible Agenda Item 21, Attachment 1Adopt-a-Region - New SRC Member Assignments DOR District/RegionDOR Regional DirectorAssigned SRC MemberNorthern SierraJay OnaschLaQuita WallaceGreater East BayCarol AschSusan HendersonSan JoseDonna HezelJonathan HasakSanta BarbaraSusan MathersTheresa ComstockInland EmpireRobert LoeunBenjamin AvilesVan Nuys/FoothillWan-Chun ChangKecia WellerGreater Los AngelesMaria TurrubiartesNicolas WavrinLos Angeles South BaySusan SeniorBenjamin AvilesRedwood EmpireDavid Wayte Theresa ComstockSan Joaquin ValleyAraceli HollandPeter MendozaSan FranciscoTheresa WooChanel BrisbaneSan DiegoCarmencita Trapse Ivan GuillenOrange/San GabrielTrung Le Not assignedBlind Field ServicesPeter DawsonMarcus WilliamsAgenda Item 21, Attachment 2Department of Rehabilitation District and Branch Office MapAgenda Item 21, Attachment 3Department of Rehabilitation District and Branch Office Map – Accessible CA Department of Rehabilitation District and Branch Offices with District Areas (1. 2019)In addition to its 13 geographic districts, the Department of Rehabilitation includes a Blind Field Services District (560). The district is organized administratively to include any of the geographic districts who are blind or visually impaired.District Number in ParenthesesValley Mountain RegionNorthern Sierra (130)ModocChicoSusanvilleYuba CityWoodlandGrass ValleyRosevilleAuburn Northeast SacramentoCapitol MallNorthern Sierra District Office PlacervilleLaguna CreekSouth Lake TahoeSan Joaquin Valley (150)StocktonSonoraModestoMercedSan Joaquin Valley District OfficeVisaliaBakersfield Southwest Santa Barbara (320)San Luis ObispoSanta MariaSanta Barbara DistrictThousand OaksOxnard VenturaInland Empire (340)VictorvilleOntarioSan BernardinoInland Empire DistrictTemeculaPalm DesertEl Centro BlytheSan Diego (350)San Marcos East CountySan Diego DistrictSouth CountyLaguna HillsOrange/San Gabriel (550)El MonteSan Gabriel DistrictSanta AnaLA/Coastal Bay Region (099)Redwood Empire (110)Crescent CityYrekaReddingRed BluffEurekaLakeportUkiahNapa Redwood Empire DistrictGreater East Bay (210)FairfieldAntioch Greater East Bay DistrictRichmondBerkeleyOaklandFremontSan Francisco (230)San Francisco DisrictSan BrunoSan MateoMenlo ParkNovatoSan Jose (250)San Jose District OfficeSan Jose NorthCapitola Gilroy SalinasVan Nuys/Foothill (410)Santa ClaritaWest ValleyVan Nuys/Foothill DistrictGlendalePasadenaGreater Los Angeles (440)NorwalkEast Los AngelesGreater Los Angeles District OfficeWestchester City of CommerceLos Angeles South BayMid-CitiesTorrance Compton Los Angeles South BayBell Agenda Item 22Thursday, January 28, 2021Item Name: Identification of Future Agenda ItemsItem Type: DiscussionBackground: The SRC members will have the opportunity to discuss issues they would like to appear on future agendas. Attachment(s): None ................
................

In order to avoid copyright disputes, this page is only a partial summary.

Google Online Preview   Download