RFP Response: Educator Observation and Evaluation Software ...

[Pages:49]Southeast Service Cooperative

RFP Response: Educator Observation and Evaluation Software Professional Development Components

My Learning Plan Inc Attn: Jennifer Walter 3500 Sunrise Highway Great River, NY 11739 800-287-4432

Proposal Contents

Executive Summary....................................................................................................................................... 3 Attachment #1 Signature Page ..................................................................................................................... 5 Attachment #2 Proposal Responses ............................................................................................................. 6 Product Features and Requirements and MLP Response ............................................................................ 7 Attachment #3 Vendor Statement of Qualifications .................................................................................. 37 Appendix A: Additional Information .......................................................................................................... 39

Report Samples ...................................................................................................................................... 39 Case Study .............................................................................................................................................. 43 My Learning Plan Inc. Awards................................................................................................................ 44 Stronge & Associates: Stronge Effectiveness Performance Evaluation Systems ................................ 48

My Learning Plan Inc.

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Executive Summary

The current national climate and policy around educator evaluation and support has inspired new possibilities for connecting professional development, evaluation, and student achievement data in support of student success, and represents a leap forward in systemic capabilities. We recognize and have embraced the challenges, opportunities, and the rapid pace of change that is occurring with these new high stakes processes. As a result, educators' careers will forever be changed, consistently ineffective teachers will be identified and removed from the classroom, and if we get it right, a powerful system will emerge to guarantee that all teachers are appropriately supported to drive student achievement.

My Learning Plan Inc. has more than 27 years of experience working exclusively with K-12 systems at all levels in support of educator growth. Thirteen years ago our company introduced MyLearningPlan, the first commercial Professional Development Management System (PDMS) to enable LEAs to plan, manage, assess, and optimize professional learning to enhance student outcomes.

Since then, MyLearningPlan has grown to be the most widely-used system of its type, supporting more than 900 school districts and 850,000 users, including Anoka-Hennepin, Hopkins, ISD 622, Mora, Minnetonka and Wayzata Schools. Through years of deeply listening to our customers, we have been able to leverage the latest technology to collect data in a way that is natural and logical to LEAs.

Three years ago, we introduced our highly flexible and customizable Observation and Appraisal System, MyLearningPlan OASYS, which broadens our focus to comprehensively support educator growth through the addition of educator evaluation data management that aligns educator goals, student learning objectives and growth, targeted professional learning, and continuous progress monitoring.

As our response highlights, our organizational culture and operations are deeply district-oriented, and we have the experience and proven systems ready for immediate implementation. Our data systems have been thoroughly tested by thousands of users over many years, and all of the enhancements have been driven by end user feedback. This ensures that out of the gate Minnesota districts will have a data system to gather, integrate, and store the specified data elements, while providing the technical tools necessary to analyze and summarize the data and to calculate the final ratings.

We understand that it is important to form a meaningful learning cycle for each educator that enables evaluation data elements to inform and support professional development activities, and for professional learning outcomes to feed back into the educator evaluation system. The optional implementation of MyLearningPlan, our Professional Development Management System (PDMS), will leverage the Learning Loop feature, which creates a full circle, enabling evaluators to automatically recommend targeted professional learning opportunities from a variety of internal and external sources and formats, based on each individual's evaluation results.

We have a rich history of responding to these types of requirements in a timely and thorough fashion by building multi-layered relationships with State Departments of Education and regional service centers through joint work on custom systems that integrate data from many sources.

My Learning Plan Inc.

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Our background with collaborative state-level design, deployment, and problem solving to attend to complex changing requirements, coupled with substantial LEA and school experience offers the unique ability to balance needs from all levels to assist organizations to operationalize their vision. In recognition of this demonstrated success, we were honored to be selected as the 2012 CODiE Award WINNER in the Best K-12 Enterprise Solution category.

In short, we understand the scope and stakes involved in this undertaking, and have the demonstrated ability to respond to the tight timeframe. We have the experience, flexibility, energy, and commitment required to work jointly and productively with the team from the Southeast Services Cooperative to achieve the vision for educator effectiveness to drive student success.

My Learning Plan Inc.

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Southeast Service Cooperative REQUEST FOR PROPOSALS (RFP) by the Minnesota Service Cooperatives Educator Observation and Evaluation Software Professional Development Components

Attachment #1 Signature Page

SIGNATURE PAGE

This form must be returned, properly executed.

Please use this page as a cover sheet for your proposal.

In compliance with your request for proposals, the undersigned proposes to furnish and deliver all labor, services, merchandise or materials in accordance with the accompanying descriptions, proposal form, and instructions to vendors.

This proposal is made without any previous understanding, agreement or connection with any other person, firm or corporation making a proposal for the same purchase, and is in all respects fair and without collusion or fraud. No member of the Board of Directors of Southeast Service Cooperative, nor any officer, employee or person whose salary is payable in whole or in part from the treasury of said Board of Directors is directly or indirectly interested in this proposal or in the supplies, materials, work or services to which it relates, or in any portion of the profits thereof. All prices herein are net and exclusive of any applicable federal, state and municipal sales and excise taxes. The undersigned proposer clearly understands that the Minnesota Service Cooperatives will be the sole judge in determining the quality of merchandise as being equal to or in compliance with the descriptions.

Company: My Learning Plan Inc. Name: Elizabeth Combs

Signature of above

Title: President

Address: 3500 Sunrise Highway

__Great River, NY 11739____________________________

Telephone: 631-859-9770

Fax Number: 631-859-9780

Date: January 9, 2013

Are you a small business?

yes __X___

no ____

Are you a minority business? yes _____

no __X__

If yes, list minority:

12/27/2012

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Southeast Service Cooperative

REQUEST FOR PROPOSALS (RFP) by the Minnesota Service Cooperatives Educator Observation and Evaluation Software Professional Development Components

Attachment #2 Proposal Responses EDUCATOR OBERSATION AND EVALUATION SOFTWARE AND PROFESSIONAL DEVELOPMENT COMPONENTS PROPOSAL RESPONSES

Please complete this form in the provided MS Word file in entering your responses regarding product features, requirements, and financing. The boxes will expand as you enter your response. In addition to entering each response on the form, you may provide attachments for additional detail and reference the attachments in your responses.

Vendor: My Learning Plan Inc.

Contact: Jennifer Walter

Address: 3500 Sunrise Highway

Phone Number: 800-287-4432 x106

Great River, NY 11739

Fax Number: 631-859-9780

Vendor web site:

Vendor email: jwalter@

SEC will conduct a demonstration session on Thursday, February 14 at the Southeast Service

Cooperative, 210 Wood Lake Drive SE, Rochester, MN 55904. Selected vendors will be invited

to provide a 30-minute demonstration of the product/service, including time for questions and

answers. Vendors may choose to present in person or via videoconferencing or live webinar.

Internet and equipment will be available to project the demonstration on a large screen.

Attendees will include administrators, teachers, board members, and other interested parties.

__ AM _X_ PM

Please indicate your preference for a time to present during the

demonstration on Thursday, February 14 at SEC if you are invited. SEC

does not guarantee the time but will make every effort to accommodate

participating Vendors.

Indicate your preference for method of presentation

_X__ In Person at Southeast Service Cooperative

___ Videoconference

___ Live Webinar

My Learning Plan Inc.

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Product Features and Requirements and MLP Response

PRODUCT FEATURES and REQUIREMENTS

My Learning Plan RESPONSE

System Capacity for the Software Products and Services

MyLearningPlan OASYS includes completely integrated observation and

evaluation tools. The observation tools allow for customized observation

forms, pre- and post-observation forms, observation and conference

scheduling, and the ability for teachers to acknowledge and comment on

completed forms.

Observation data is stored on district-customized observation forms.

1. Describe the observation tool.

Observation Forms: MyLearningPlan OASYS includes many features to support the formal and informal observation process, including free-text scripting:

Customizable Observation Forms: There is no limit to the number of formal or informal observation forms that can be created. Different observation forms may be used for different educator types (teachers, teachers in need of an improvement, etc.) different times of the year, or for observations with different foci. These individual forms can be assigned to evaluation types and/or individuals, as appropriate. Various data sections can also be placed on forms, to display data from external data systems, or from within the system. For example, an observation form can be configured to display report sections, or data gathered on other forms, so that this information is readily available to the evaluator during the observation.

My Learning Plan Inc.

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Partial example of a configurable observation form

Notes and Evidence Collection: Fields for supervisor notes can be added to any form. These fields can be marked for supervisor access only, so employees are not able to view any information entered in these fields. In addition, every Supervisor has their own "Scratch Pad," a tool designed to enable evaluators to jot notes, or document evidence, throughout the evaluation process. An individual supervisor is the only one who has access to view the comments on their Scratch Pad. Information added to the Scratch Pad is easily "dragged and dropped" onto the appropriate forms to make the process of completing forms easier and more efficient, and during an observation, to maintain focus on the lesson not on the form.

My Learning Plan Inc.

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