Sauk Rapids, Minnesota



REGULAR MEETING

SAUK RAPIDS CITY COUNCIL

SAUK RAPIDS GOVERNMENT CENTER, 250 Summit Ave N.

Tuesday, October 10, 2017

6:00PM

MINUTES

6:00 P.M.

1. Call to Order and Pledge of Allegiance

Mayor Kurt Hunstiger called the meeting to order at 6:00 p.m. Members present: Nick Sauer, Ellen Thronson, Steve Heinen, and Jason Ellering. Others present: Ross Olson, City Administrator, Todd Schultz, Community Development Director,Terry Wotzka, City Engineer, Chad Staul, City Attorney, and Pete Eckhoff, Public Works Director, and Perry Beise, Police Chief

2. Additions or Changes to the Agenda

Pete Eckhoff requested to pull agenda item 9-G for discussion. Ross Olson requested to replace agenda item 9-H with a revised Request For Action (RFA). Olson noted that the revised RFA was sent to the City Council and placed on the dais prior to tonight’s meeting. Olson also requested to add a revised RFA to agenda item 9-C as one more condition has been added for approval.

3. Approve the Agenda

Motion: Moved by Councilperson Sauer and seconded by Councilperson Ellering to approve the Agenda as amended. Motion carried unanimously.

4. Approve Minutes

A. 9-25-17 Regular City Council Meeting Minutes

Motion: Moved by Councilperson Heinen and seconded by Councilperson Sauer to approve the 9-25-17 Regular City Council Meeting Minutes. Motion carried unanimously.

5. Receive and File

A. 8-1-17 Regular HRA Meeting Minutes

Motion: Moved by Councilperson Ellering and seconded by Councilperson Sauer to receive and file the 8-1-17 Regular HRA Meeting Minutes. Motion carried unanimously.

6. Mayor’s Communication

• Breast Cancer Awareness Month—Mayor Hunstiger noted that October is breast cancer awareness month. He said that everyone likely knows of at least someone whose life has been impacted by breast cancer, so he just wanted to enourage early prevention and detection measures.

• Fire Prevention Open House—Mayor Hunstiger stated that the Sauk Rapids Fire Department will be hosting their annual open house this Saturday, October 14th from 10:00 a.m. until 2:00 p.m. at the Sauk Rapids Fire Hall as part of fire prevention week. Children who attend get free pumpkins for Halloween and the fire trucks will also be on display. Mayor Hunstiger encouraged everyone to attend.

7. Audience Items/Visitors Total Time Limit 2 Minutes for Items NOT on the Agenda

NONE

8. Public Hearings

NONE

9. Consent Agenda

A. Approve Public Works Department Attempting to Sell or Give Away Old City Christmas Decorations

B. Approve Parade of Lights Route and City Participation

C. Approve Dutchmaid Bakery Site Plan Approval

D. Approve 3rd Quarter Plumbing, Mechanical, and Building Permits

E. Approve Change Order No. 1 (Final) to the 2016 8th Street North and 3rd Avenue North Improvements Project

F. Approve Award of the 2nd Avenue South Overhead to Underground Electrical Services Conversion Project

G. Approve Storm Sewer Repair—Pulled for Clarification

H. Approve Appointment to Open Street Maintenance Position

Motion: Moved by Councilperson Sauer and seconded by Councilperson Ellering to approve agenda items 9A-9F and 9H. Motion carried unanimously.

9G. Approve Storm Sewer Repair

Pete Eckhoff said that Public Works needs to replace the storm sewer on 4th Street North between 7th and 8th Ave. He explained that the current storm sewer is constructed of corrugated steel pipe and the bottom is rusted out and as a result there is a dip across the road. Eckhoff noted that he is concerned that the road is undermining and could collapse. He said that he attempted to get two bids for this repair work, but only Kuechle Underground was interested in bidding it.

Eckhoff noted that the original pipe that the Kuechle Undergound provided an estimate for is no longer available, so after the materials for tonight’s meeting went out he received a revised estimate that reflected the available pipe product.

Mayor Hunstiger asked if staff feels comfortable with the new pipe being recommended. Eckhoff said that he spoke with the City Engineer and they both feel comfortable moving forward with this different product.

Motion: Moved by Councilperson Sauer and seconded by Councilperson Heinen to approve the storm sewer repair. Motion carried unanimously.

10. Regular Agenda

NONE

11. Other Staff Items

A. St. Cloud Area Joint Cities Meeting—Ross Olson noted that a date has not yet been determined for the next St. Cloud Area Joint Cities meeting as discussions are still taking place on whether the meeting will be in October or put off until November. He said that he will send out the agenda for the meeting once the details have been formalized.This meeting will be posted as a public meeting.

B. Department Updates

• 2nd Avenue South Project-Councilperson Sauer asked if Engineering could provide an update on the 2nd Avenue South project.

Terry Wotzka said that the 1st phase of this project is scheduled to open next Monday and then the next phase begins immediately following that. He described what the second phase of the project all entails.

Councilperson Sauer asked if they still plan to put on the final layer of bituminous. Wotzka stated that the final layer of bituminous for this project will wait until next year.

• Active Project Updates—Wotzka noted that he plans to provide the City Council a monthly active project update, which should help to keep the Council in the loop on the progress of all active projects.

• Public Works Update—Pete Eckhoff stated that the Public Works Department is currently two employees short. He said that that the Department is in the process of winterizing and preparing equipment for winter.

Councilperson Ellering asked if the Public Works Department will still be two employees short after tonight’s Council action where it was approved to hire a new Street Maintenance Worker. Eckhoff said that tonight’s action will now leave them at one employee short in the Utilities Department, but that position has been posted and interviews should take place within the next month or so.

• Police Department Update—Perry Beise noted that the Police Department is currently taking part in Crisis Intervention Training, which is aimed at finding better ways in which to address and handle mental health issues that the Police Department may encounter.

Beise said that the laptops have arrived and been installed in all of the squad cars with the exception of the newest squad car, which will have the laptop installed at a later date.

Mayor Hunstiger asked if the installation work for the new squad car has been contracted out. Beise said that he obtained quotes and went with the lowest quote. Mayor Hunstiger asked if the work is being done locally. Beise stated that the work is being done in the central MN area.

• Adaptive Playground—Mayor Hunstiger asked if a meeting has been set with the Public Works Committee of the City Council and Sauk Rapids-Rice student Natalie Gerads regarding an adaptive playground in the City. Schultz said that he will be in touch with the Public Works Committee of the Council and the two people from the Planning Commission who will also serve on this committee to find a date that will work for the Comitee and Natalie.

12. Other Council Items and Communications

NONE

13. Approve List of Bills and Claims

Motion: Moved by Councilperson Thronson and seconded by Councilperson Ellering to approve the List of Bills and Claims. Motion carried unanimously.

14. Adjournment

Motion: Moved by Councilperson Sauer and seconded by Councilperson Ellering to adjourn the meeting. Motion carried unanimously.

Mayor Hunstiger adjourned the meeting at 6:19 p.m.

Respectfully Submitted,

Dana Furman, Administrative Services Coordinator

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