International Disability Alliance
centertop00Human Resources Information System (HRIS)Terms of ReferenceSeptember 2020About IDAThe International Disability Alliance is an alliance of 14 global and regional organisations of persons with disabilities, which brings together over 1,100 organisations of persons with disabilities and their families from across eight global and six regional networks. Together, IDA promotes the rights of persons with disabilities across the United Nations' efforts to advance human rights and sustainable development and supports organisations of persons with disabilities to hold their governments to account and advocate for change locally, nationally and internationally.The cornerstone of IDA's and its members' work is the United Nations Convention on the Rights of Persons with Disabilities (UN CRPD). IDA and its members advocate for the effective and full implementation of the UN CRPD, and compliance by governments and the UN System, through the active and coordinated involvement of representative organisations of persons with disabilities at the national, regional and international levels. The 2030 Agenda and its Sustainable Development Goals are also integral to IDA's work to promote inclusive, sustainable development in line with the UN CRPD.IDA is registered in:Geneva, Switzerland New York, USAFrance Serbia (pending)IDA has consultants in:India, Ethiopia, Canada, and Sudan.IDA employs/maintains consultancy contracts with 30-50 staff members/consultants. More information is available on Product requirements The IT system providers should comply with the following criteria:Technical specifications Accessibility: English language and compliance with NVDA and JAWS screen readers Cloud based, system accessible 24/7, automated system updates, data hosted in European Economic Area (EEA), regular backups, data security General Data Protection Regulation (GDPR) compliance (security, retention etc.)Authentication: Password policy, Single Sign on and Two factor verification Availability of mobile application for iOS and AndroidIntegration: Google Chrome, Mailbox and Calendar, API User roles managementSupporting at least five user roles (View Only, HR Admin, HR Limited, Line manager, Staff member)Ability to modify and create new user roles Reporting on user roles’ distribution (excel based)Human resources data managementData management: personal information, emergency contact information, contractual information, organizational information (unit, level), salary and benefits information, identifications and validity, asset allocations (laptops etc.), trainings and certifications, resumes Multiple locations (country offices)Multiple currencies Multiply types of benefits Multiple contract types (permanent, short term, consultancy, trainee, fellow etc.)Multiple employment percentages (activity levels)Notifications (contract, visa, work permit, insurance, training and certification start/end dates, workplace anniversary etc.)Dynamic and up-to-date organization chart/organigram E signature of documents (HR policies, internal trainings)Users’ own access to own data and documents Reporting on HR data (excel based)Absence managementMultiple calendars (public holidays per location) Multiple absence plans (annual leave, sickness, overtime, recovery, unpaid, maternity etc.)Minimum of 3 levels of approval workflow Email notifications of absences (customizable)Users’ own access to own data and annual balances Reporting on absences (excel based)Appraisal management Ability to customize appraisal form Minimum of 3 levels of approval workflow Users’ own access to own data and annual appraisals Reporting on the status of the appraisals (excel based)System supportEurope based (CET +/-2 hrs) customer support for technical errors and issues, queries: online support, portal, knowledge base Tentative timeline for implementation2020 December – 2021 February: HR core data 2021 April: Absence Management 2021 October: Performance Management (Appraisals)Application PackageCompanies interested in applying to this call are kindly asked to present the following information to “consultancy@ida-” with the subject “HRIS” by 2nd of October 2020:Fit-Gap analysis to the points mentioned above in “2. Product Requirements” Estimated budget (preferably in USD with terms of payment and maintenance fees);Proposed timeline for the online platform to be operational, taking into account that the launch should be around January 2021. ................
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